A Content Analysis of e-Government Practice in Indonesia: The Case of Pontianak Municipality

  JPAS Vol. 3, No. 1, pp. 10-16, 2018 © 2018 FIA UB. All right reserved

  ISSN 2548-902X e-ISSN 2541-6979

Journal of Public Administration Studies

  

U R L : h t t p : / / w w w . j p a s . ub . a c . i d / i nd e x . p hp / j p a s

A Content Analysis of e-Government Practice in Indonesia: The Case of Pontianak Municipality _a

   Syaiful Rahman _a

  Kecamatan Pontianak Barat, Pontianak, Kalimantan Barat

  IN F O R M A S I A R T IK E L A B S T R A C T

  Article history: This paper aims to describee how the implementation of E-Government within

  Data submission : 10 January 2018 _st public service provision in Pontianak City, West Kalimantan, Indonesia. This 1 revision: 10 February 2018 paper empirically investigated the implementation of e-Government by conducting

  Accepted: 16 March 2018 a content analysis of the website portals developed by agencies under the

  Available online: 12 May 2018 jurisdiction and direction of Pontianak Municipality. The findings of the paper indicate that most of websites developed by government agencies vary in terms of e-government categories consisting of G2C, G2B, G2G, G2N, and G2E. In addition, those are in enhanced presence stage that means only employ e- Government to provide dynamic, specialized and regularly updated information.

  Based on the results, this paper suggests that the government needs to develop Keywords: e-Government, content standards for agencies in terms of website design to optimize and promote the analysis sustainable development through the benefits offered by e-Government. Despite having an important contribution for academics and practitioners, this study produced rather limited results because the author conducted the research only on agencies in a local government sphere, that is Pontianak Municipality. Therefore, it is highly recommended for further studies to do the research on a wider scope.

  2018 FIA UB. All rights reserved.

  coherence to all local activities on the Internet, widening 1.

   Introduction

  local access and skills, opening up interactive services One of the most significant current discussion in for local debates, and increasing the participation of public sector is the implementation of Electronic citizens on promotion and management of the territory

  Government, then called e-Government. It encourages (Graham and Aurigi, 1997). However, The Electronic government agencies and departments to use ICT Government for Developing Countries report (ITU (information and communication technology) tools and 2008) mentions that using ICT effectively to serve applications, internet and mobile devices to support citizens online is a struggle for many governments, good governance, strengthen existing relationships and particularly in developing countries. Government build new partnerships within civil society (Ndou, organizations face great levels of uncertainty in 2004). A study of the United Nations (UN) corroborates developing and providing e-government services that about 94 percent of the UN Member States are because of the complexity of the technology, deeply online (Eliassen & Sitter, 2008) and offer an array of entrenched organizational routines, and great diversity services to the citizens. As the central governments did, in the acceptance of technology by individuals. local governments have also equally adopted ICTs to

  Regarding this topic, the Indonesian government has transform the age-old mechanisms of government- been conducting a massive improvement, related to the government interaction (Ho, 2002; Moon, 2002). Many development and implementation of an electronic-based government agencies in developed countries have taken system of government. E-Government has been progressive steps toward the web and ICT use, adding

  ———  Corresponding author. Tel.: +62-341-553737; e-mail: syaifulrahman45@gmail.com established as an important part in the bureaucracy reform. It promises to overcome the digital disparity, improve the quality of services, increase economic growth, and maintain the sovereignity of the Republic of Indonesia. In local level, there are diversities regarding the development of e-Government due to the availability of ICT infrastructure, ICT human resources, quality of public services and economic growth rate varies from one place to another. In this paper, I opt for Pontianak Municipality to be a research object. Given Pontianak is one of cities becoming the award recipient for smart city program developed by PT. Telkom and Bandung respectively in which one of the categories is Digital Government Readiness.

  The implementation of e-Government is also becoming an interesting theme among scholars, particularly in the field of public administration. Research on this issue have been considerably documented. Those research obviously provide a great deal of pivotal knowledge and insights through its findings, such as the explanation of the integration of online and offline services (Fan and Yang, 2015), factors which influence the use of ICTs to improve government efficiency, effectiveness and public service delivery (Reddick and Norris, 2013; Waller and Genius, 2015), a proposition of e-Government readiness within local government cases (Wahed Waheduzzaman and Shah J. Miah, 2015), the relationship between e- Government adoption and citizen perspectives or public satisfaction (Athmay et. al., 2016; Wirtz and Kurtz, 2016). Nonetheless, most of research including those mentioned above rarely focus on the explanation of e- Government by conducting a content analysis to websites developed by government agencies. As claimed by Nesta (Mulgan, 2014); one of the UK’s innovation foundation, two of the most profound innovations of the last 50 years are internet and the world wide web.

  This study is expected to provide a contribution to the existing literature on e-Government topic by filling the research gap as mentioned in the previous paragraph. In doing so, this study also seeks to answer two following research questions: What type of e- Government is available? How is the current state of e- Government practice in Pontianak?.

  In the beginning of the 21st century, there are has been an increasing amount of literature on e- Government. This term means different things for different people. Some simply define e-Goverrnment as digital governmental information or a way of engaging in digital transactions with customers. For others it simply consists of the creation of a web site where information about political and governmental issues is presented. These narrow and poor understanding ways of defining and conceptualizing e-Government restrict the range of opportunities it offers. This is one of the reasons why many e-Government initiatives fail (Ndou, 2004). In effect, in its simplest definition, e-government refers to the use of digital technologies to transform government operations in order to improve effectiveness, efficiency and service delivery (Forman, 2005). It means that the more services available online and the more widespread their benefits, hence the greater the impact that e-government will have. In broader sense, Parajuli (2007) had summarized some definitions proposed by scholars (Elmagarmid and McIver, 2001; Norris, 2001; Netchaeva, 2002; Bhatnagar, 2004; Wyld, 2004) then he claimed that e- Government or digital government is the use of ICT to promote and support citizen, business entity, and government agency participation for civic engagement organizations also seek to develop the most appropriate definition for e-Government term. The United Nations defined e-government as a permanent commitment by government to improve the relationship between private and public sectors through enhanced, cost-effective and efficient delivery of services, information, and knowledge (Tsekos, 2002). In addition, the Association of Southeast Asian Nations (ASEAN, 2004) defined it as the government playing a key role in the digital environment, not only by providing the right regulatory framework, but also by leading the way in using ICT for offering government services, and transforming the internal processes.

  Furthermore, it is considered important to to measure various aspects of e-Government readiness that is the degree to which a community is prepared to participate in the networked world to evaluate its opportunities and challenges (Soliman, 2005). There are several studies that have identified various stages in the use of e- government. Layne and Lee (2001) proposed a four- stage model of e-government. Those are online presence catalogue, transaction, vertical integration, and horizontal integration.

  The United Nations and American Society for Public Administration (UNASPA, 2001) suggested an e- Government model with five stages (UN’s five-stage model) which are as follows: a) Emerging presence: A single or a few independent government web sites provide formal but limited and static information;

  b) Enhanced presence: Government web sites provide dynamic, specialized and regularly updated information;

  c) Interactive presence: Government web sites act as a portal to connect users and service providers and the interaction takes place at a more sophisticated level;

2. Theory

  d) Transactional presence: Users have the capability to conduct complete and secure transactions, such as renewing visas, obtaining passports and updating birth and death records through a single government web site; and

  e) Seamless or fully integrated presence: Governments utilize a single and universal web site to provide a one-stop portal in which users can immediately and conveniently access all kinds of available services.

  Furthermore, Fang (2002) summarized her research on e-Government with comparison and analysis of e- Government types and then concluded some characteristics of e-Government as follows:

Table 2.1. Characteristics of Types of E-Government

  Exchange of information regarding administrative acts, administrative policy, data, registers, laws, political programs, background infor- mation to decisions etc.

  3. Research Method

  In addition, as Seifert and Bonham (2003) once put it, there are three distinct sectors that can be identified. Those are government-to-government (G2G), government-to-business (G2B), and government-to- citizen (G2C). Government-to-Government (G2G) involves sharing data and conducting electronic exchanges between governmental actors. This involves both intra- and inter-agency exchanges at the national level, as well as exchanges between the national, provincial, and local levels. Government-to-Business (G2B) initiatives receive a significant amount of attention, in part because of the high enthusiasm of the private sector and the potential for reducing costs through improved procurement practices, increased competition, and streamlined regulatory processes. The G2B sector includes both the sale of surplus government goods to the public, as well as the procurement of goods and services. Government-to-Citizen (G2C) initiatives are designed to facilitate citizen interaction with government, which is what some observers perceive to be the primary goal of e-Government. These initiatives attempt to make transactions, such as renewing licenses and certifications, paying taxes, and applying for benefits, less time consuming and easier to carry out. G2C initiatives also often strive to enhance access to public information through the use of dissemination tools, such as Web sites and/or computer kiosks. Another feature of many G2C initiatives is the effort to attenuate the agency-centric, and at times, process-laden nature of some government functions. A potential outgrowth of G2C initiatives is that they may facilitate citizen-to-citizen interaction and increase citizen participation in government by creating more opportunities that overcome possible time and geographic barriers.

  Source : Fang (2002)

  Interpersonal workflow, and exchange of personnel policy and solution, data, information and knowledge management, participation

  Employee Exchange of information regarding works and performance, personnel policy, data, and notice for career management and development of government Information is exchanged among different department or persons; discussion fora; communication in negotiation and decision making; interaction and performance, etc.

  Items Information Communication Online Transaction Government to

  Intra- organisational work- flow, and exchange of policy and solution, data, inform- ation and knowledge management, etc.

  Information is exchanged among different organizations and agencies; discussion fora; communication in negotiation and decision making; interaction regarding administrative acts

  Non Profit to Government and Government to Non Profit

  Items Information Communication Online Transaction Government to

  Inter- organisational work- flow and exchange of data, exchanging policy and solution online, information and knowledge management, etc.

  Information is exchanged among different authorities and different hierarchical levels; discussion fora; communication in negotiation and decision making; inter- action regarding admini- strative acts and laws, projects or programs, etc.

  Government to Government Exchange of information among different authorities and different hierarchical levels, regarding administra- tive acts and laws, policy making, data, projects or programs, background infor- mation to decisions, etc.

  Online delivery of service and posting of results; electronic transactions of accounting, e- auditing, e- procurement, e-shopping, etc.

  Information requests and discussion regarding admini- strative processes for business and products; communication with politicians, authorities, etc.

  Information requests of a firm or the citizen regarding taxes, business licences, registers, laws, business programs, business policy, admini- strative responsibilities, etc.

  Online delivery of service and posting of results; electronic voting, providing solution online, and participation online, etc. Government to Business and Business to Government

  Information requests and discussion regarding admini- strative processes and products; communication with politicians, authorities etc.

  Citizen and Citizen to Government Information requests of a firm or the citizen regarding taxes, business licences, registers, laws, political programs, administrative responsibilities, etc.

  To answer the questions mentioned on the introduction part, this study used a qualitative approach. Next, as suggested by Mayring (2014), even if qualitatively oriented studies often work with small samples, with single case studies, they have to describe and give arguments for the sample size and sampling strategy. The sample, as the empirical basis of the research project, can consist of documents (different files, web-pages), persons (interviews e.g.), situations

  (field notes) or broader entities (e.g. groups, cities). In this study, I collected data mainly from the website portals developed by government agencies under the jurisdiction and direction of Pontianak Municipality. This is to ascertain that the analysis is constructed on a reliable basis. In addition, secondary sources are used to enrich the quality of findings such as archival records or government documents. Article references were also searched further for additional relevant publications. Furthermore, this paper used employed a content analysis technique, as claimed by Steigleder (2008) with its different techniques of analysis and its excellently adapted to analyze qualitatively collected material.

  2.62 Good Nusa Tenggara Barat

  2.54 Good Bangka Belitung

Table 4.2. e-Government Development Ranking in Indonesia (PeGI)

  Province Score Category DKI Jakarta

  3.39 Good Jawa Timur

  3.01 Good Jawa Tengah

  2.64 Good D.I.Yogyakarta

  2.66 Good Jawa Barat

  3.07 Good Gorontalo

  2.95 Good Sumatera Utara

4. Results and Discussion

  After established for more or less fifteen years, e- Government is expected to reach a better level in terms of e-Government readiness. To get the information about that, we can see on the results of e-Government Survey carried out by The United Nations. Since 2001, the United Nations Department of Economic and Social Affairs (UNDESA) has published the United Nations E- Government Survey. Now in its ninth edition, the Survey provides an analysis of progress in using e- government and how it can support the realization of the internationally agreed development goals and help address emerging public administration issues.

  Before doing an analysis that will answer the research question, this paper shows the current status of e-Government in Indonesia. E-Government itself is a manifestation of national ICTs vision of the Government of Indonesia. First effort taken by the government to start developing e-Government in Indonesia is issuing some legal grounds consisting of Presidential Instruction No. 6/2001 on a five-year National Information and Communications Technology Action Plan for Indonesia, Presidential Decree No. 9/2003 concerning the ICT Coordinating Team (TKTI) and Presidential Instruction No. 3/2003 concerning National Policy on EGovernment Development. The latter rule is still the legal basis for promoting e-Government in Indonesia. Besides, the implementation of Law N. 11/2008 on Electronic Information and Transaction (ITE) that supports public transaction services also encourage the development of e-Government.

  2.63 Good Jambi

  2.61 Good Aceh

  2.51 Good Sumatera Selatan

  2.33 Poor Sumatera Barat

  2.01 Poor Kalimantan Selatan

  1.88 Poor Lampung

  1.76 Poor Sulawesi Tengah

  1.73 Poor Sulawesi Barat

  1.72 Poor Bengkulu

  1.54 Poor Source :

  Based on table 4.1, it can be clearly seen that Indonesia experiences a slight decrease from rank 70th in 2003 to 85th in 2004. Then, the figure drop significantly to rank 109th in 2010. In the last survey, Indonesia rank 116th E-government Development Index (EGDI), down 7 levels compared to 2010. This condition is still far below the countries in Southeast Asia such as Malaysia (rank 60th), Philippines (rank 71st), and Brunei Darussalam (rank 83rd). The first to fifth position, respectively achieved by England, Australia, Republic of Korea, Singapore, and Finland. Meanwhile, the value of Indonesia's Online Service Index (OSI) and Telecommunication Infrastructure Index (TII) is also below the average in Southeast Asia.

  Indonesia is in the number 0.3623 OSI and 0.3016 TII, while the average OSI in Southeast Asia is 0.4598 and 0.306 in the TII. In contrast to OSI and TII, Indonesia's Human Capital Index (HCI) is already exceeding the regional average of Southeast Asia (0.6233) at 0.6796. This certainly sets a challenge for Indonesia to improve the EGDI rankings in the years to come, in which the figures obtained are reflective of the condition of e- Government implementation to ensure that public institutions are more inclusive, effective, accountable and transparent.

  2.9 Good Bali

Table 4.3. The Current State of e-Government Practice in Pontianak Municipality Sphere

  Source : www.pontianakkota.go.id

  comprehensively. It covers various aspects such as policy, institutional, infrastructure, application and At the local level, Indonesia has also conducted the planning. The aims of this program are as follows: assesment program to the implementation of e- provide a reference for the development and utilization Government carried out by local governments. The of ICT in the government environment, provide an program that is called PeGI (table 4.2), the ranking of e- impetus for the increased use of ICT through a full, Government of Indonesia, is an annual activity balanced and objective evaluation, and get information undertaken by The Ministry of Communications and about the current condition of the utilization of ICT at Information in order to evaluate the implementation of the national level. However this kind of assessment has e-Government in government agencies at central, not been carried to all of local governments. Therefore, I provincial, regency/city level objectively and decide to conduct the analysis by searching manually on the official website of Pontianak Municipality.

Table 4.3 presents the current state of websites developed by government agencies under jurisdiction

  and direction of Pontianak Municipality. I relate the data to the characteristics of e-Government claimed by Fang (2002) and then connect them with the stages of e- Government suggested by the United Nations (2001). The data indicate that most of websites developed by government agencies can be classified into all of categories consisting of Government to Citizen and Citizen to Government, Government to Business and, Business to Government, Government to Government, Non Profit to Government, and Government to Non Profit, and Government to Employee Furthermore, most of them only employ e-Government to provide dynamic, specialized and regularly updated information. In other words, this evidence reflects that e-Government implementation in Pontianak Municipality sphere just reached stage two, that is enhanced presence. As mentioned in the theories, e-Government is obviously an important innovation within public sector. Therefore to get the best results of e-Government certainly much more needs to be done by the government.

  Pontianak is a city that successfully carry out public service. Based on Law 25/2009 on Public Service, Ombudsman award Pontianak Municipality as the best in public service in 2015 and 2016. In achieving this, implementation of e-services to realize the smartcity of Pontianak City should be appreciated. The success of Pontianak City is certainly supported by the quality of political leadership and human resources (ASN) Pontianak as an actor in providing public services. In 2017, as a form of transparent and responsive public service delivery, Pontianak Municipality created e- Gencil applications that provide various features, including: culinary, venue, event, food info, e-planning, e-budgetting and reporting (e-lawar). Through e-lawar feature, residents can report problems relating to public service in Pontianak and even they can photographing and uploading constraints faced, such as perforated roads. Public also can see directly the timeline of incoming reports. The report sent by community will go in Pontive Center

  In addition, as a follow-up to the hospital service report, Pontianak Municipal Government cooperated with startup Dokaloka to facilitate the public to check the doctor's schedule and to know the field of physician specialization. This service can also be used by patients to register online, without having to queue manually. Dokaloka also provides a drive to location feature that contains guidance for directions to the practice site and the hospital. The emergence of health Dokaloka is to meet public needs in which they still difficult to find out the fixed schedule of practice of general doctors, dentists, and specialties existing in Pontianak. Currently, Pontianak City to include a schedule of their doctors' practice, whether they are general practitioners, dentists, or specialists. Those are Untan Hospital (owned by Tanjungpura University), Antonius Hospital, and Mitra Medika Hospital. Along with e-Gencil, Dokaloka is also incorporated in the Pontianak Digital Stream community that supports the smart city government program developed PontianakMunicipality.

  5. Conclusion

  This study sought to describe the current status of e- Government undertaken by government agencies in a local government. The results obtained are expected to be able to provide the government with a better understanding of what the government needs to do in terms of enhancing the e-Government utilization to the higher level. This will also better inform the government to make sure that they make the required resource distribution. In addition, the results show that the government has been trying to make sure that public institutions are more inclusive, effective, accountable and transparent through e-government implementation. However, in my opinion, the government should develop standards for agencies in terms of website design to optimize and promote the relationship between all stakeholders covering government itself, citizen, business, non profit, and employee, in support of sustainable development through the benefits offered by e-Government as suggested by The United Nations (E- Government Survey, 2016). Although this study promises a pivotal contribution for academics and practitioners, this study produced somewhat limited findings because the author conducted the research only on agencies in a local government sphere, that is Pontianak Municipality. Therefore, it is highly recommended for further studies to do the research on a wider scope and more in-depth findings.

4.1. Pontianak Smartcity

• –kind of media center developed by Communication and Information Agency – and forwarded to the relevant offices by the admin, then relevant offices will check immediately to the field. Online-based services as above is a form of Pontianak Mayor's commitment in making Pontianak as Smart City. Coupled with adequate human resources in Pontianak City Government, the realization of Pontianak Smart City can be achieved. Using ICT in governance is to make efficiency, acceleration, and ease in public service. The implementation of e-Government is also an effort to pick up the ball in fullfiling public needs. This also show that Pontianak Municipality can quickly adapt with the trend in which the number of people that now use smartphones and online services increases significantly.

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