The Administration Procedures of Ship Arrival at PT (Persero) Pelabuhan Indonesia III Semarang - UDiNus Repository
THE ADMINISTRATION PROCEDTIRES
OF SHIP
ARRIVALAT PT (PCTSCTO)
PELABT]HANINDOI{ESIA III
SEMARANG
PAPER
Presentedin partial fulfillment
of the requirementsfor the completion
of DipromaIll.programof thebnglirr,
nepartmeii
specializedin Office Man-agement
'-1
'
Ia
t
I
By,
NIKEN KOMALAHIKMAH
c21.2002.00334
FACULTY OF LANIGUAGESAI{D
LETTERS
DIAN NUSWAI{TOROUNIVERSITY
SEMARANG
200s
PAGE OF APPROVAL
b paper has been approvedby Board of Examiners,Diploma III Study program
English Language Faculty of Languages and Letters, Dian Nuswantoro
ir.ersityon August2'd,2005.
Board of Examiners
Member
YusnitaSylvia
Adviser
Sunardi,S.S.
Approvedby:
Deanof
es and Letters
ACKNOWLEDGEMENT
Praisewill always be to Allah swr, the compassionate
and the Mercifi.rl
rto has always bestowedHis guidanceand mercy
upon the r+riter. without His
trrmenseguidance,it would have been impossible
for the writer to completethis
FPCT.
In this convenience,the nriter would like to endorse
her deep regard and
pecial thanks to lvIr. Sunardi, S.S., the adviser
who ahvays comprehendsthis
Erk with highly profrcient and had been inestimably
helpful in his suggestions.
Cratefulnessand indebtednessshould also be acknowledged
to
the following :
1' Dean of Faculty of Languagesand Lettersof Dian
Nusu,antoroUniversity,
rn'hogave permissionto me to conduct this sfudy;
2' Ms' Ardini Suryo Andrjani, S.S.,PaperCoordinator
of Diptoma III Study
Program of English Language, Faculty of Language
and Lefters, Dian
NusrvantoroUniversity, tvho gave permissionto the
writer to conductthis
study;
All lecturersat the Engtish Departmentof Faculty
of Languasesand
Leftersof Dian NusrvantoroUniversity,rvho have
taught,motiyated.and
given guidancethe rwiter during the rwiting of
I
this paper;
Mr. Bambang,Mr. Fanani, Mr. Suyudi,Mr. Aryo,
Mrs. Anastasia,N{r.
Noto, and all personnetof r.r'orkdivision at pT
(persero)pelabuhan
indonesiaIII Semarangthat can not be mentioned
one by one *,ho ha'e
ilt
givenpermissionfor carryingout the writer'sjob trainingandenabledthe
writer to collectthe datafor this paperarranging.
')
The writer's belovedparentswho have given supporteither morally or
rnateriallywith their patience,so that their childrenareableto studyuntil
the high educationgradeandfor their blessing,advice,so that the writer is
ableto completethis paper.
6. The writer's belovedbrothers,Mas AgnesPurwanto& Mas Devi Dhony
Bintoro who havegiven supportto the writer in completingthis paper.
7. My classmatefellows:Dani, Ani, Hana,Yani, Hetty, Fanny,Ekq oky,
andAinun,we havespentall thejoyful andconfoundingtime together.
Finally, the writer hopesthat this paperwill be usefulfor the readers.In
addition,the writer realizesthat this paper has so many deficiencies;
therefore,the writer always op€ns herself to accept any constructive
cnticismandsuggestions
for the improvernent
necessity.
Semarang,
Juli 2005
TheWriter
iv
ABSTRACT
-l
This paper,entitled "The Administration Proceduresof Ship Arrival pT
at
r) Pelabuhan Indonesia III Semarang", is the result of
field study
for a month (from I February-2g February2005) at pi (p..r;;
Indonesia III Semarang.This study is aimed at descri6ing
th;
strailon proceduresof ship arrival at PT (Persero)PelabuhanIndonesia
III
ang and its documentationsystem.
The data of this study'were collected by using intervierv, observation,
and
researchmethods-The intervierv method was conductedto get
information
tr the documents of administration in the company. The obsen
ation method
aimed at activities of rvork division staff at PT (Persero)pelabuhan
Indonesia
Semarang-The library researchmethod rvas done by reading
and learning
rc doc'ments relatedto port administration in a shipping company.
The administrationproceduresof ship arrival ut iT
@ersero)pelabuhan
;ia Itr Semarangusesthe following procedures:Firstly, the ship owner
k the agent who has already been chosen to register the ship one
day before
ship arrival plan- Secondly,the agent makes a meeting schedule
with ppSA
nt Pelct.vananSatu Atap) u'hich has already been determined ppSA.
by
Then
agent comes and brings the documents which are needed. Finally,
' after
rg the rvhole documentsfrom the agent,ppsA makesofficial report.
From the data collected it can be concluded that the administration
edures of ship arrival at PT (Persero)Pelabuhanlndonesia III
Semarang
ists of 5 attached documentsnamely List of Ship Moorings
Documenrs,
afion of Ship Arrival, Operation Planning, PPKB (Permintaan pelayanan
dan Barang), and OfFrcialReport.
TABLE OF CONTENTS
-l
J'l
{
I
INTRODUCTTON
....... I
l. I Reasonfor choosing
theTitle
1.2Statement
of theproblem
. . ... ... I
2
1.3Limitationof theproblem
z
l.a Objecriveof the Study
z
1.5Significance
of theStudy.
. ......z
1.6Implementation
of theStudy
1.7Methodof DataCollection.
. .. 3
......4
1.8PaperOrganization
......... 5
U LITERATUREREVIEW
2.l DefinitionofAdministration....
.... 7
.
2.ZDefinition
of Ship
...7
2.3Classificarion
of Ship.
.. . 7
2.aShipDocuments..
2.5ShipServices
. ...9
.........t0
R III TI-{E ADMINISTRATION PROCEDIIRES
OF SHIP ARRIVAL
AT PT (PCTSCTO)
PELABUHAN INDONESIA III SEMARANG
r2
3' i
History of
PT- (Persero) Pelabuhan Indonesia
III
Semarang..
D
3.2 OrganizationalStructure.
VI
...16
...18
..
3.3Job Description
3.4 The Administration Procedures of Ship Amval at PT
(Persero)
Pelabuhan
Indonsia
III
Semarang
26
4.1 Conclusion
..26
4.2Suggestion
... . 28
MLIOGRAPHY.
.... 29
EflPENDICES
vll
LIST OF FIGURES
LTSTOF APPENDICES
-{=pendix1.List of ShipMooringsDocuments
.
.. .... 29
-{mendix 2.
30
-{ppendix3. OperationPlanning
31
rppendix 4. P P K B
. . .. . 3 2
-tppendix5. Official Report
33
-tppendix6. SurveyLetter.
.. ......34
IX
CHAPTER I
TNTRODUCTION
l:eson for Choosing the Title
In the globalization era nowadays,there is no country that can stay alive
arlf.
This is probably caused by the different natural resourcesfrom one
and there is different way about the natural resourcesmanagement.The
ing standard of living necessity in each country to fulfill the necessary
interdependencebetween one country to another.So, the cooperationfrom
@untryto anotheris very important,especiallyexportandimportactivities.
The exportand import activitiesneeda hugeand wide placecalled port
can speedup the rvholeactivities.Port is a main part of modernlife rvhere
tion systemis done by sea.
(1994.40)
saysthat,
Port is a place rvhich consists of land and sea which durrounds it with
certain limits as government and economy activities w'hich is used as a
place to moor, anchor, pick up and drop off the passengersor loadingunloading goods rvhich is equipped by shipping safet-vfaciliqv and
supportingport activity and as an removal place and moda transportation.
Port development will be influenced by trade development activity
every aspectthat relatesto transportationprocesscould not be separated
a good and regularadministrationprocedure.The purposeof administration
b easeand accelerateexport and import activities.[n this case,one of thernis
b arrival
OF SHIP
ARRIVALAT PT (PCTSCTO)
PELABT]HANINDOI{ESIA III
SEMARANG
PAPER
Presentedin partial fulfillment
of the requirementsfor the completion
of DipromaIll.programof thebnglirr,
nepartmeii
specializedin Office Man-agement
'-1
'
Ia
t
I
By,
NIKEN KOMALAHIKMAH
c21.2002.00334
FACULTY OF LANIGUAGESAI{D
LETTERS
DIAN NUSWAI{TOROUNIVERSITY
SEMARANG
200s
PAGE OF APPROVAL
b paper has been approvedby Board of Examiners,Diploma III Study program
English Language Faculty of Languages and Letters, Dian Nuswantoro
ir.ersityon August2'd,2005.
Board of Examiners
Member
YusnitaSylvia
Adviser
Sunardi,S.S.
Approvedby:
Deanof
es and Letters
ACKNOWLEDGEMENT
Praisewill always be to Allah swr, the compassionate
and the Mercifi.rl
rto has always bestowedHis guidanceand mercy
upon the r+riter. without His
trrmenseguidance,it would have been impossible
for the writer to completethis
FPCT.
In this convenience,the nriter would like to endorse
her deep regard and
pecial thanks to lvIr. Sunardi, S.S., the adviser
who ahvays comprehendsthis
Erk with highly profrcient and had been inestimably
helpful in his suggestions.
Cratefulnessand indebtednessshould also be acknowledged
to
the following :
1' Dean of Faculty of Languagesand Lettersof Dian
Nusu,antoroUniversity,
rn'hogave permissionto me to conduct this sfudy;
2' Ms' Ardini Suryo Andrjani, S.S.,PaperCoordinator
of Diptoma III Study
Program of English Language, Faculty of Language
and Lefters, Dian
NusrvantoroUniversity, tvho gave permissionto the
writer to conductthis
study;
All lecturersat the Engtish Departmentof Faculty
of Languasesand
Leftersof Dian NusrvantoroUniversity,rvho have
taught,motiyated.and
given guidancethe rwiter during the rwiting of
I
this paper;
Mr. Bambang,Mr. Fanani, Mr. Suyudi,Mr. Aryo,
Mrs. Anastasia,N{r.
Noto, and all personnetof r.r'orkdivision at pT
(persero)pelabuhan
indonesiaIII Semarangthat can not be mentioned
one by one *,ho ha'e
ilt
givenpermissionfor carryingout the writer'sjob trainingandenabledthe
writer to collectthe datafor this paperarranging.
')
The writer's belovedparentswho have given supporteither morally or
rnateriallywith their patience,so that their childrenareableto studyuntil
the high educationgradeandfor their blessing,advice,so that the writer is
ableto completethis paper.
6. The writer's belovedbrothers,Mas AgnesPurwanto& Mas Devi Dhony
Bintoro who havegiven supportto the writer in completingthis paper.
7. My classmatefellows:Dani, Ani, Hana,Yani, Hetty, Fanny,Ekq oky,
andAinun,we havespentall thejoyful andconfoundingtime together.
Finally, the writer hopesthat this paperwill be usefulfor the readers.In
addition,the writer realizesthat this paper has so many deficiencies;
therefore,the writer always op€ns herself to accept any constructive
cnticismandsuggestions
for the improvernent
necessity.
Semarang,
Juli 2005
TheWriter
iv
ABSTRACT
-l
This paper,entitled "The Administration Proceduresof Ship Arrival pT
at
r) Pelabuhan Indonesia III Semarang", is the result of
field study
for a month (from I February-2g February2005) at pi (p..r;;
Indonesia III Semarang.This study is aimed at descri6ing
th;
strailon proceduresof ship arrival at PT (Persero)PelabuhanIndonesia
III
ang and its documentationsystem.
The data of this study'were collected by using intervierv, observation,
and
researchmethods-The intervierv method was conductedto get
information
tr the documents of administration in the company. The obsen
ation method
aimed at activities of rvork division staff at PT (Persero)pelabuhan
Indonesia
Semarang-The library researchmethod rvas done by reading
and learning
rc doc'ments relatedto port administration in a shipping company.
The administrationproceduresof ship arrival ut iT
@ersero)pelabuhan
;ia Itr Semarangusesthe following procedures:Firstly, the ship owner
k the agent who has already been chosen to register the ship one
day before
ship arrival plan- Secondly,the agent makes a meeting schedule
with ppSA
nt Pelct.vananSatu Atap) u'hich has already been determined ppSA.
by
Then
agent comes and brings the documents which are needed. Finally,
' after
rg the rvhole documentsfrom the agent,ppsA makesofficial report.
From the data collected it can be concluded that the administration
edures of ship arrival at PT (Persero)Pelabuhanlndonesia III
Semarang
ists of 5 attached documentsnamely List of Ship Moorings
Documenrs,
afion of Ship Arrival, Operation Planning, PPKB (Permintaan pelayanan
dan Barang), and OfFrcialReport.
TABLE OF CONTENTS
-l
J'l
{
I
INTRODUCTTON
....... I
l. I Reasonfor choosing
theTitle
1.2Statement
of theproblem
. . ... ... I
2
1.3Limitationof theproblem
z
l.a Objecriveof the Study
z
1.5Significance
of theStudy.
. ......z
1.6Implementation
of theStudy
1.7Methodof DataCollection.
. .. 3
......4
1.8PaperOrganization
......... 5
U LITERATUREREVIEW
2.l DefinitionofAdministration....
.... 7
.
2.ZDefinition
of Ship
...7
2.3Classificarion
of Ship.
.. . 7
2.aShipDocuments..
2.5ShipServices
. ...9
.........t0
R III TI-{E ADMINISTRATION PROCEDIIRES
OF SHIP ARRIVAL
AT PT (PCTSCTO)
PELABUHAN INDONESIA III SEMARANG
r2
3' i
History of
PT- (Persero) Pelabuhan Indonesia
III
Semarang..
D
3.2 OrganizationalStructure.
VI
...16
...18
..
3.3Job Description
3.4 The Administration Procedures of Ship Amval at PT
(Persero)
Pelabuhan
Indonsia
III
Semarang
26
4.1 Conclusion
..26
4.2Suggestion
... . 28
MLIOGRAPHY.
.... 29
EflPENDICES
vll
LIST OF FIGURES
LTSTOF APPENDICES
-{=pendix1.List of ShipMooringsDocuments
.
.. .... 29
-{mendix 2.
30
-{ppendix3. OperationPlanning
31
rppendix 4. P P K B
. . .. . 3 2
-tppendix5. Official Report
33
-tppendix6. SurveyLetter.
.. ......34
IX
CHAPTER I
TNTRODUCTION
l:eson for Choosing the Title
In the globalization era nowadays,there is no country that can stay alive
arlf.
This is probably caused by the different natural resourcesfrom one
and there is different way about the natural resourcesmanagement.The
ing standard of living necessity in each country to fulfill the necessary
interdependencebetween one country to another.So, the cooperationfrom
@untryto anotheris very important,especiallyexportandimportactivities.
The exportand import activitiesneeda hugeand wide placecalled port
can speedup the rvholeactivities.Port is a main part of modernlife rvhere
tion systemis done by sea.
(1994.40)
saysthat,
Port is a place rvhich consists of land and sea which durrounds it with
certain limits as government and economy activities w'hich is used as a
place to moor, anchor, pick up and drop off the passengersor loadingunloading goods rvhich is equipped by shipping safet-vfaciliqv and
supportingport activity and as an removal place and moda transportation.
Port development will be influenced by trade development activity
every aspectthat relatesto transportationprocesscould not be separated
a good and regularadministrationprocedure.The purposeof administration
b easeand accelerateexport and import activities.[n this case,one of thernis
b arrival