Macs All in One For Dummies, 4th Edition
IN -O N E Joe Hutsko
Ta kin g C ar e of B us in es s Yo ur M ac a s a M ulti med ia En ter ta in m en t C en ter Be yo nd t he B as ics O nl in e Co m m uni ca tio ns M ac B as ics M ac s A L L-
- • • • • • • • • Dive in — get started with the basics, including starting up, putting the computer to sleep, navigating the interface, and understanding the Mac approach to files and folders • Customize — find out how to change the desktop, customize the screen saver, adjust sounds, and much more • Connect — browse the web, use e-mail, chat with Messages and FaceTime, and move around with Maps • Beyond the basics — back up and restore data, protect against local and remote threats, network your Mac, and get tips on maintenance and troubleshooting • That’s entertainment — listen to music, watch movies, play online games, read iBooks, make music with GarageBand, and much more • Take care of business — manage contacts, stay on schedule with Calendar, and use the Mac productivity suite to get more done
5 IN
1 BOOKS BOOKS • Mac ® Basics • Online Communications • Beyond the Basics • Your Mac as a Multimedia Entertainment Center • Taking Care of Business Macs A L L - I N - O N E 4th Edition Making Everything E asier! ™ Start with FREE Cheat Sheets Cheat Sheets include
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Macs
A L L - I N - O N E
4th Edition
by Joe Hutsko
and
Barbara Boyd
® Macs All-in-One For Dummies , 4th Edition Published by John Wiley & Sons, Inc.
111 River Street Hoboken, NJ 07030-5774 Copyright © 2014 by John Wiley & Sons, Inc., Hoboken, New Jersey Published simultaneously in Canada
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Contents at a Glance
Table of Contents
Macs All-in-One For Dummies, 4th Edition vi
Table of Contents vii
Macs All-in-One For Dummies, 4th Edition viii
Table of Contents ix
Macs All-in-One For Dummies, 4th Edition x
Table of Contents xi
Macs All-in-One For Dummies, 4th Edition xii
Table of Contents xiii
Macs All-in-One For Dummies, 4th Edition xiv
Table of Contents xv
Macs All-in-One For Dummies, 4th Edition xvi
Table of Contents xvii
Macs All-in-One For Dummies, 4th Edition xviii
Introduction
hether you’re a beginner, an intermediate user, or a seasoned computer expert, you can find something in Macs All-in-One For
W Dummies, 4th Edition. This book is divided into five minibooks so you can focus on the topics that interest you and skip over the ones that don’t.
We explored every menu and button of the Mac, its operating system, and Apple’s iLife and iWork applications and wrote about most of them, focusing on the functions and features we think you’ll use frequently or that will help you get the most out of your Mac and the applications.
About This Book
This book begins by focusing on the basics for all the aspects of using a Mac with the latest operating system, OS X 10.9 Mavericks. We start at the very beginning, from turning on your Mac, using the mouse and trackpad with multitouch gestures, and organizing your virtual desktop. We segue to creating your Apple ID and connecting your Mac to the Internet. In true For
Dummies style, we show you step by step how to conduct all your online
activities from setting up e-mail accounts to having video chats. We intro- duce you to more advanced but important tasks, such as protecting your Mac and your personal information; networking your Mac with other Macs, peripherals, and devices; and installing Windows on your Mac! The fun begins when we explore Apple’s iLife apps to manage tasks, such as editing and organizing your digital photos and videos, adding music to your Mac, and even creating and recording your own sounds. Along the way, we tell you how to share your finds and creations with people you know.
This book also shows you how to use and take advantage of Apple’s iWork suite, which provides word processing, desktop publishing, a presentation app, and a spreadsheet app for calculating formulas and displaying your data as 3D charts. Whether you use a Mac for work, school, or just for fun, you’ll find that with the right software apps, your Mac can meet all your computing needs.
If you’re migrating to a Mac from a Windows desktop or notebook PC, this book can ease you into the Mac way of computing and show you how to install Windows on your Mac so you can still use your favorite Windows programs. By running Windows on a Mac, you can turn your Mac into two computers for the price of one. Foolish Assumptions
2 If you’re new to the Mac, you’ll find that this book introduces you to all the
main features of your Mac. If you’re already a Mac user, you’ll find informa- tion on topics you might not know much about. After reading this book, you’ll have the foundation and confidence to delve deeper into your Mac’s bundled apps as well as others you can find at the App Store.
To help you navigate this book efficiently, we use a few style conventions: ✦ Terms or words that we truly want to emphasize are italicized (and defined).
✦ Website addresses, or URLs, are shown in a special monofont typeface, like this. If you’re reading this book as an e-book, URLs are active ✦ Numbered steps that you need to follow and characters you need to type are set in bold.
✦ Control-click means to hold the Control key and click the mouse. If you’re using a mouse that has a left and right button, you can right-click rather than Control-click. If you have one of Apple’s trackpads, tap with two fingers. You find complete explanations of the multitouch gestures in Book I, Chapter 2. ✦ When we refer to the Apple menu — the menu that appears when you click the Apple icon in the very upper-left corner of your Mac’s screen — we use this apple symbol: . When we talk about menu commands, we use a com- mand arrow, like this: Choose ➪Recent Items➪Calendar. That just means to click the Apple menu; then, when it appears, slide your pointer down to Recent Items and drag slightly to the right to open a submenu from which we want you to click Calendar.
✦ We place figures where we think they help to explain the task at hand; however, we encourage you to follow along with your Mac so you have a full-color, full-size image to refer to.
Foolish Assumptions In writing this book, we made a few assumptions about you, dear reader.
To make sure that we’re on the same page, we assume that ✦ You know something, but not necessarily a whole lot, about computers, and you want to find out the basics of using a Mac or doing more with your Mac than you are already. ✦ You have at least a general concept of this wild and crazy thing called the Internet — or more precisely, the phenomenon known as the web
(or, more formally, the World Wide Web).
Icons Used in This Book
3
✦ You’ll turn to the introductory chapters if you find yourself scratching your head at such terms as double-click, drag and drop, scroll, and Control-click — or any other terms that sound like things we assume that you know but you don’t.
✦ You appreciate the speed at which technology-based products like the Mac (and the programs you can run on it) can change in as little as a few months, with newer, sleeker, faster models and app versions replacing previous versions.
✦ You can traverse the web to find updated information about the products described throughout this book. ✦ You know that keeping up with the topic of all things high-tech and Mac
(even as a full-time job, as it is for us) still can’t make a guy or gal the be-all and end-all Mac Genius of the World. You will, therefore, alert us to cool stuff you discover in your Mac odyssey so that we can consider including it in the next edition of this book.
✦ You’re here to have fun, or at least try to have fun, as you dive into The Wonderful World of Mac.
Icons Used in This Book
To help emphasize certain information, this book displays different icons in the page margins. The Tip icon marks tips (duh!) and points out useful nuggets of information that can help you get things done more efficiently or direct you to something helpful that you might not know. Sometimes Tips give you a second, or even third, way of doing the task that was pointed out in the step. Remember icons mark the information that’s been mentioned previously but is useful for the task at hand. This icon often points out useful information that isn’t quite as important as a Tip but not as threatening as a Warning. If you ignore this information, you can’t hurt your files or your Mac, but it may make the task at hand easier. This icon highlights interesting information that isn’t necessary to know but can help explain why certain things work the way they do on a Mac. Feel free to skip this information if you’re in a hurry, but browse through this informa- tion when you have time. You might find out something interesting that can help you use your Mac. Watch out! This icon highlights something that can go terribly wrong if you’re not careful, such as wiping out your important files or messing up your Mac. Make sure that you read any Warning information before following any instructions. Beyond the Book
4 Beyond the Book
Talk is cheap (so they say), but print is not, and we always have more infor- mation than we can squeeze into our page limits. The wonderful universe of the web comes to the rescue, so we put a bunch of cool stuff online to complement what you read here. Follow these links to find
✦ Cheat Sheet Although the Mac uses menus for just about everything, the menu commands have key combination counterparts. We put together a table of the most common key commands that you can print and keep near your Mac. You also find a cheat sheet table that shows you how to type foreign letters and common symbols and one that summarizes the multi- touch gestures. To help you stay up to date with the latest Mac news, we provide a list of Mac websites with hot links, which you can simply click to go to the site. ✦ Dummies.com online articles
We posted four bonus articles — one each for minibooks II–V — to rein- force what you read about in each minibook. You can read suggestions for enhancing your online communications, advanced tips for working with Mac utilities, and specific examples of using Apple productivity apps in your daily Mac routine. ✦ Updates
When we write these books, the content is current, but sometimes products change the day after the book goes to press. So, we post updates online for you. If changes are important but minimal, you find an article online; if substantial changes happen, we post updates to the Downloads tab.
Where to Go from Here In general, For Dummies books aren’t meant to be read cover to cover.
However, this book flows from task to task, chapter to chapter, in an order that would be logical if you’re learning the Mac for the first time. In that case, feel free to start at Book I, Chapter 1 and go through the Book I chapters to familiarize yourself with how the Mac is organized and how you can make it do what you want it to do. Then mix it up, moving on to fun tasks, such as making FaceTime video calls (Book II, Chapter 3) or designing a flyer with Pages (Book V, Chapter 3), and then bounce back to a crucial task, such as backing up (Book III, Chapter 1).
Where to Go from Here
5 If you’re computer intuitive, you could start with Book I, Chapter 3 to get
your Apple ID and Internet connection set up, and then move in the direction you want, whether it’s learning about more advanced system functions in Book III or editing your digital home movies with iMovie. If you’re familiar with the Mac but want to brush up on the latest OS X — Mavericks — read about the Notification Center in Book I, Chapter 6; Maps in Book II, Chapter 4; iBooks in Book IV, Chapter 6, and the completely updated iWork apps in Book V, Chapters 3–6.
6 Macs All-in-One For Dummies, 4th Edition
Book I
Getting Started with
Mac BasicsContents at a Glance
Chapter 1: Starting to Use Your Mac . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9 Contents at a Glance Examining Different Macintosh Models ...........................................................................9 Starting Your Mac ...............................................................................................................12 Turning Your Mac Off .........................................................................................................14 Understanding Mac Processors ......................................................................................19 Exploring Your Mac’s Inner Workings ............................................................................21 Chapter 2: Getting Acquainted with the Mac User Interface . . . . . . . .25 Looking at Menus, Dialogs, and Windows .....................................................................26 Mastering the Mouse, Trackpad, and Keyboard ...........................................................34 Getting to Know the Parts of the Desktop ......................................................................44 Exploring the Dashboard ...................................................................................................49 Getting Help .........................................................................................................................56 Chapter 3: Making Your First Connections . . . . . . . . . . . . . . . . . . . . . . .59 Setting Up an Internet Connection ..................................................................................59 Establishing Your Apple Identity ......................................................................................64 Keeping Your Data in iCloud .............................................................................................70 Setting Up E-Mail and Social Network Accounts .........................................................76 Chapter 4: Working with Files and Folders . . . . . . . . . . . . . . . . . . . . . . .81 Getting to Know the Finder ................................................................................................82 Navigating the Finder .........................................................................................................87 Organizing and Viewing Folders .......................................................................................90 Creating Folders ..................................................................................................................99 Playing Tag: Classify Files and Folders for Quick Access .........................................102 Manipulating Files and Folders ......................................................................................104 Searching Files ..................................................................................................................113 Chapter 5: Managing Apps on the Dock, Launchpad, and Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .121 Launching an App .............................................................................................................121 Switching among Applications .......................................................................................129 Creating Alias Icons .........................................................................................................133 Working with Dock Aliases .............................................................................................135 Organizing Multiple Desktops with Spaces .................................................................138 Acquiring New Apps ........................................................................................................143 Updating Applications and System Software ..............................................................153 Uninstalling Applications .................................................................................................155 Chapter 6: Changing How Your Mac Looks, Sounds, and Feels . . . .159 Changing the Desktop and Screen Saver .....................................................................160 Changing the Date and Time ...........................................................................................169 Noticing Notifications ......................................................................................................175 Using Your Mac’s Accessibility Features .....................................................................179 Enabling Switch Control ..................................................................................................187 Speaking with Your Mac .................................................................................................188
Chapter 1: Starting to Use Your Mac In This Chapter
✓ Identifying your Mac model ✓ Powering on ✓ Conserving time and energy with Sleep mode ✓ Shutting down and restarting ✓ Getting to know your Mac pple offers several different kinds of Macs, and understanding how your Mac is different from the others can help you navigate this book
A more quickly, gathering the information you need and skipping the rest.
Before you can use your Mac, you have to start it up — which makes perfect sense — so we tell you how to do that. Now, get ready for the counterintui- tive part. After you have your Mac up and running, you can just leave it on. In this chapter, we cover current Mac models and how they’re different and alike, show you how to start and restart your Mac (and give you an idea of what goes on behind the scenes), and then tell you how to put it to sleep and shut it down completely. Sprinkled throughout this chapter is techni- cal information about the various Mac models and what goes on inside that makes your Mac tick, but we make our explanations as clear and simple as possible. At the end of the chapter, we introduce you to Mac processors and show you how to find out precisely which features your Mac has.
Examining Different Macintosh Models
Apple’s Macintosh computer — Mac for short — enjoys the reputation of being the easiest computer to use in the world. Macs are so dependable, durable, and beautifully designed that they incite techno-lust in gadget geeks like us and ordinary Joes alike. For those doubly good reasons, you probably won’t buy a new Mac to replace your old one because you have to, but because you want to.
The Macintosh has been around since 1984, and since that time, Apple has produced a wide variety of Mac models. Although you can still find and use Examining Different Macintosh Models
10
older Macs (although many are not compatible with the latest and greatest OS or applications), chances are good that if you buy a newer Mac, it will fall into one of three categories:
✦
Desktop: Mac mini or Mac Pro, which require a separate display (moni- tor), keyboard, and mouse or trackpad.
✦
All-in-one desktop: iMac, which houses the display and computer in one unit and requires a keyboard and mouse or trackpad.
✦
Notebook: MacBook Air or MacBook Pro, which have built-in keyboards,
trackpads that work like a mouse at the touch of your fingertip, and bright displays. A clamshell design lets you close and tote them in your backpack, messenger bag, or briefcase. All the newest Mac models have USB and Thunderbolt ports to connect peripheral hardware, such as external drives and displays. They are also engi- neered for Wi-Fi and Bluetooth connections, which are used for data transfer and peripheral connectivity. Because most data transfer and storage happens online or with flash drives, optical disc (CD and DVD) drives have become almost obsolete and have been removed from all but one of the Mac models sold today, although optional external DVD drives are available if you still use CDs, DVDs, or software apps on discs. You can also connect to another (ahem) older computer on a network and access its optical disc drive.
The Thunderbolt port, standard on all newer Macs, is a data-transfer proto- col used to connect peripheral devices, such as displays or hard drives. Thunderbolt transfers data faster than either USB or FireWire protocols. Mac mini, Mac Pro, and iMac models use an external wireless or wired (usually USB) keyboard and a mouse or trackpad (sold separately from the mini and Pro). Apple’s Magic Trackpad lets you use the multitouch gestures — such as swipe, pinch, and flick — to control the cursor and windows on whichever Mac desktop model you choose. If you use a trackpad, you don’t need a mouse, but you can use both if you prefer.
By understanding the particular type of Mac that you have and its capabilities, you’ll have a better idea of what your Mac can do. We highlight those capabili- ties in the sections that follow. No matter what the capabilities of your Mac are, chances are good that it will work reliably for as long as you own it.
The Mac mini and Mac Pro
The biggest advantages desktop Macs (the Mac mini and the Mac Pro) offer are that you can choose the type of display to use and place it anywhere you want on your desk — as long as you have a cable that can reach. The Mac mini, however, is small enough to hide under your desk, or situate in a corner of your desktop.
Examining Different Macintosh Models
11 The Mac mini is a lower-priced version designed for people who want an Book I
inexpensive Mac for ordinary uses, such as word processing and writing,
sending e-mail, browsing the web, and playing video games. At the same time, it packs a fast Intel Core i5 or i7 processor, between 500 gigabytes
Starting to Use
(GB) and 1 terabyte ( TB) of storage, and an assortment of the latest ports
Your Mac and slots for audio, video, and USB connections — nothing to sneeze at.
Alternatively, it can function as a terrific, cost-effective server for home or small business networks. The Mac Pro was completely remodeled and released in December 2013. This higher-priced professional version Mac boasts ports to connect mul- tiple monitors and lots of expandability for up to 64GB of memory and up to
1TB of flash storage, as well as greater graphics and processing capabilities with the latest Intel Xeon processor and dual graphics processors.
The iMac
The all-in-one design of the iMac is an evolutionary result of the original — 1984-era — Mac design. The iMac combines the computer with a built-in LED-backlit display, speakers, and FaceTime camera. You can configure up to 3TB of storage or choose flash storage instead of a hard drive, depending on your need for speed or space. On iMac models, you can connect external speakers and a second external display.
The advantage of the iMac’s all-in-one design is that you have everything you need in a single unit. The disadvantage is that if one part of your iMac fails (such as the display or speaker), you can’t easily replace the failed part, although our experience has been that Apple responds quickly and profes- sionally to problems with their products.
The MacBook Air and MacBook Pro MacBook Air and MacBook Pro are the notebook members of the Mac family.
All the MacBook models run on rechargeable battery packs or external power. If you need to take your Mac everywhere you go, you can choose from the ultralight MacBook Air or one of the MacBook Pro models. Although both MacBook Air and MacBook Pro models have full-size key- boards, neither includes the extra numeric keypad found on most external keyboards (but not on Apple’s standard wireless keyboard) or on larger Windows notebooks. Also, instead of a mouse, MacBooks use a built-in track- pad, which responds to all the multitouch gestures you can use to control the cursor and windows on your Mac. If you find the keyboard or trackpad of your notebook Mac too clumsy to use, you can always plug an external keyboard and mouse into your notebook. Starting Your Mac
12 The MacBook Air comes with an 11-inch or 13-inch LED-backlit screen, and
the MacBook Pro models come in two screen sizes: 13-inch or 15-inch. The 13-inch LED-backlit MacBook Pro model comes with an internal optical disc (DVD) drive and an Ethernet port. The 13-inch and 15-inch LED-backlit Retina models don’t have an internal optical drive or an Ethernet port although they do have an HDMI port.
Apple’s Retina display uses an LCD ( liquid crystal display) with a pixel density of about 220 pixels per inch (PPI). At this density, the human eye doesn’t distin- guish the individual pixels at a normal distance. Different screen sizes have dif- ferent PPIs. For example, the iPhone 4 and later models have 326 PPI. Except for the LED MacBook Pro model (the one that still has a DVD drive), all MacBook Pros have the Retina display, as do some iPad, iPod, and iPhone models. The MacBook Air and other desktop models sport an LED-backlit screen.
Starting Your Mac
Here’s the simple way to start your Mac — the way you’ll probably use 99 percent of the time: Press the Power button. Depending on the type of Mac you have, the Power button might be in back ( Mac mini and iMacs), front (Mac Pro), or above the keyboard (on notebook models MacBook Air and MacBook Pro). Some Apple displays have a Power button that commands the computer it’s connected to. A few seconds after you press the Power button, your Mac chimes to let you know that it’s starting. (Techie types say booting up, a term derived from the phrase “to lift yourself up by the bootstraps.”) The moment electricity courses through, your Mac’s electronic brain imme- diately looks for instructions embedded inside a special read-only memory (or ROM) chip. While your computer is reading these instructions (also known as firmware), it displays the Apple logo on the screen to let you know that the computer is working and hasn’t forgotten about you. The firmware instructions tell the computer to make sure that all of its components are working; most often, they are. However, if some part of your computer (say, a memory chip) is defective, your computer will stop at this point. Unless you know something about repairing the physical parts of a Mac, this is the time to haul your Mac to the nearest Apple Store or authorized repair shop, or to call Apple Support to arrange shipping your bummed-out Mac directly to Apple for repair (800-275-2273 in the United States).
Starting Your Mac
13 Sometimes a Mac might refuse to start correctly because of software prob- Book I
lems. To fix software problems, check out Book III, Chapter 6, which explains
Chapter 1 how to perform basic troubleshooting on a Mac. Starting to Use After your computer determines that all components are working, the last Your Mac
set of instructions on the chip tells the computer, “Now that you know all your parts are working, load an operating system.” When you unpack your Mac and turn it on for the very first time, it asks you to type your name and make up a password to create an account for using your Mac. You use this name and password in the following situations:
✦ When you wake or restart your Mac, if you activate those types of pri- vacy settings (see Book III, Chapter 2).
✦ When you install new apps or update the system software. ✦ When you change some settings in System Preferences. ✦
When you switch from one user to another, if you set up your Mac to work with multiple users (see Book III, Chapter 2). This username and password is different than your Apple ID, which you use for iCloud and making iTunes, App, and iBooks Store purchases. You can learn about creating an Apple ID in Book I, Chapter 3. To guide you through the process of setting up a Mac for the first time, a special application called Setup Assistant runs, which asks for your time zone, the date, and whether you want to transfer files and applications from another Mac to your newer one. Normally, you need to run through this initial procedure only once, but you also have to perform it if you reinstall your operating system, which we refer to as OS throughout this book. We explain reinstalling the OS in Book III, Chapter 6. The most important part of this initial procedure is remembering the password you choose because you’ll need it to log in to your account, change some of the settings in System Preferences, or install new software. An operating system is the program that controls your computer and is almost always stored on your computer’s built-in hard drive (rather than on an exter- nal drive). On the Mac, the operating system is named Mac OS X (pronounced as Mac O S ten) and is followed by a version number, such as 10.9. Apple code-names each version of OS X. The current version is OS X Mavericks, version 10.9, which is the first of a new nomenclature that uses the name of surf- ing destinations in California. Before Mavericks, each operating system was named after a big cat, such as Mountain Lion, Snow Leopard, and Jaguar. Turning Your Mac Off
14 After the operating system loads and you log in, you can start using your
computer to run other applications to do things: design a poster or send an e-mail, browse the web, calculate your yearly budget, or play a game — you know, all the cool things you bought your Mac for in the first place.
Turning Your Mac Off
You can choose one of three different ways — Sleep, Shut Down, or Restart — to turn your Mac off (or let it rest a bit). In this section, we explain when and why you would want to use each option and, of course, how.
Putting a Mac in Sleep mode
If you’re taking a short break from working on your Mac, you don’t have to always turn it off and back on again when you want to use it. To do the “green” thing by conserving energy, put your Mac into Sleep mode instead of leaving it running while you’re away. When you put your Mac to sleep, it shuts down almost every power-draining component of your Mac and draws only a teensy trickle of power. The great part, though, is that you can instantly wake it up with a touch of the keyboard, click of the mouse, or opening the lid if you use a MacBook Pro or MacBook Air. Presto change-o! Your Mac immediately returns to the same state you left it in, without making you wait to power on as if it were completely shut down.
To put your Mac to sleep, you can go manual or automatic.
✦
Manual: If someone walks into your office and you want to hide that
secret project you’re working on, you might want to put your Mac to sleep manually. ✦
Automatic: So you don’t have to remember to put your Mac to sleep
when you stop using it (to take a phone call or go out to lunch) you can adjust your Mac’s settings so that it automatically falls asleep after a cer- tain amount of time. If your Mac is doing a task, such as sending an e-mail or downloading a file, let it finish the task before putting it to sleep.
To put your Mac to sleep manually, choose one of the following actions: ✦
➪ Choose Sleep. The menu is in the upper left of the screen.
✦
Press the Power button or press Control+Eject. (If you’re having trou-
ble finding your way around the keyboard, see Book I, Chapter 2.) Then, when a dialog appears, as shown in Figure 1-1, click the Sleep button (or press the S key on your Mac’s keyboard).
Turning Your Mac Off
15 Book I
Chapter 1 Figure 1-1: Starting to Use Put your
computer in
Your Mac Sleep mode.
✦
Press ⌘+Option+Eject. If you have a MacBook Air or Retina MacBook Pro, your Mac doesn’t have an Eject key because it doesn’t have a disc drive.
✦
If you have a MacBook, just close its lid. When a MacBook is sleeping,
you can safely move it without worrying about jarring the built-in hard drive that spins most of the time your MacBook is “awake” and in use. To put your Mac to sleep automatically, you set the amount of time your Mac sits idle before it goes to sleep. Which Sleep mode options you see depend on what type of Mac you’re using.
✦
Desktops: On desktop Macs, you can adjust when your Mac puts the
display to sleep and when it puts the computer to sleep.✦
Notebooks: Your Mac knows whether it’s using battery power or the
power adapter, and you can adjust when the display and computer sleep in both instances. Follow these steps to adjust how your computer sleeps automatically: Choose ➪ System Preferences, and then click the Energy Saver icon.
1. The Energy Saver window appears, as shown in Figure 1-2. If you have
an iMac, a Mac mini, or a Mac Pro, you won’t see the Battery and Power Adapter tabs, which appear on MacBook models. If you’re using a notebook, notice which tab (Battery or Power Adapter) you’re on before you proceed with the next steps. When powered by the battery, you may want your Mac to go to sleep after a short time (say, 5 minutes) to make the battery charge last longer. Then when your Mac is connected to a power source, you could set it longer: say, after 15 minutes.
2. Drag the Computer Sleep timer to the amount of time you want your Mac to sit idle before it goes to sleep.
The exact time is shown above the timescale (on the right) as you move the slider. This setting puts the hard drive to sleep. You may want to set a longer time interval for Computer Sleep than for Display Sleep (the following step) because it takes your Mac slightly longer to wake from Computer Sleep than Display Sleep. Turning Your Mac Off
16 Figure 1-2:
Use the Energy Saver System Preferences to put your Mac on a sleep schedule.
3. Drag the Display Sleep timer to the amount of time you want your Mac to sit idle before the screen saver plays.
This setting puts the display to sleep. A screen saver is an image that appears when your Mac is inactive after the time interval you set here.
It hides whatever you were working on from peering eyes when you’re away from your Mac. You can find out how to choose a special image for your screen saver and set a password for it in Book I, Chapter 6. If your computer is doing a task, such as downloading a sizeable file, set Computer Sleep to Never and set only Display Sleep with a time interval.
This way, your Mac continues to do the task at hand even though the display is sleeping.
4. ( For MacBook models) Select the Show Battery Status in Menu Bar check box (in the bottom-left corner).
This displays an icon at the top of your Mac’s screen indicating how much charge is left on your battery.
5. (Optional) Select the check boxes next to the other options to set when your Mac goes to sleep or wakes.
For instance, if you access your Mac remotely, you want to select the Wake for Wi-Fi Network Access check box so your Mac will wake when you attempt to retrieve files and data from your Mac.
Select Enable Power Nap so your Mac continues to perform some func- tions while it’s sleeping. When Power Nap is on, your Mac receives incoming e-mail, automatically updates any apps you share with other devices such as Contacts, Calendar, and Notes, and performs Time Machine backups.
Book I
17 MacBooks have two Power Nap settings: one for Battery and one for
Power Adapter. By default Power Nap is on when your Mac is connected to a power source but off when running on the battery. To change either, click the Battery or Power Adapter tab and select, or deselect, the Power Nap checkbox. When you use Power Nap in Battery mode, the activities are limited to receiving e-mail and updating shared data.
Chapter 1 Starting to Use Your Mac Turning Your Mac Off
To see if your Mac model supports Power Nap, visit ch about power nap.
6. (Optional) Click the Schedule button and adjust those settings as desired.
A pane opens that lets you schedule the days and times you want your Mac to start or wake up and go to sleep. This is convenient if you don’t want to accidently leave your Mac on when you leave your home or office or you do want to find it awake and waiting for you when you arrive.
➪ Quit System Preferences or clicking the Close (red) button in the upper-left corner.
7. Save your setting by choosing System Preferences
To wake a sleeping desktop or all-in-one Mac or a MacBook with the lid open, click the mouse button or tap any key. To keep from accidentally typing any characters into a currently running application, press a noncharacter key, such as Shift or an arrow key. To wake your closed and sleeping MacBook, just open its lid. Depending on which Mac model you own, you may notice a built-in combi- nation power/sleep indicator light that softly pulses like a firefly when your Mac is in Sleep mode. On the MacBook Pro, the power/sleep indicator light is on the front edge below the right wrist rest. On the Mac mini, the indica- tor light is in the lower-right corner. No such light is anywhere on the iMac or the latest MacBook Air, which appear to be totally in the dark when they’re asleep.
Shutting down your Mac
When you shut down your Mac, open applications are automatically closed, Internet and network connections are disconnected, and logged-in users are logged out. It may take a few minutes for your Mac to shut down. You know your Mac is shut down completely when the screen is black, the hard drive and fan are silent, and there are no blinking lights anywhere. Here are a few circumstances when you’d want to shut down your Mac:
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Taking an extended break: When you won’t be using it for an extended