Project Management for Start Up Workshop UNEJ (PMU Jakarta)

Ministry of Research, Technology and Higher Educatio

PROJECT MANAGEMENT
Executive Director of
Project Management Unit

Universitas Jember Universitas Negeri MalangUniversitas Mulawarman
Universitas Sultan Ageng Tirtayasa

Project Framework
Campus
Infrastructure

Teaching&
Learning
Food
Security

Biotechnology

CoE

Tropical
Studies

CoE and Resources
Sharing:

Educational
Innovation

Staff
Development
Academic Reputation

Research&
Innovation

Integration & Collaboration

Excellent Services & Management

CompetentGraduates

• Biotechnology in Agriculture and
Health in Universitas Jember,
• Learning Innovation in
Universitas Negeri Malang,
• Tropical Studies in Universitas
Mulawarman
• Food Security in Universitas
Sultan Ageng Tirtayasa

Ministry of Research, Technology and Higher Educatio
Uniqueness of 4in1 project becomes challenges:
- Two-step financing
- Special account
- Allowance of PMU and PIU from IDB loan
- Involvement of university financing for DEDC
- Less packaging of consultants
- E-procurement implementation

Universitas Jember Universitas Negeri MalangUniversitas Mulawarman
Universitas Sultan Ageng Tirtayasa

Project Management
Stering Committee
General Secretary,
Inspectorate General,
DG SDID, DG
Belmawa, DG Risbang,
DG Lemkerma

IDB Headquarter
CGO IDB

PMU
PIU UM

PIU Unej

PIU

Unmul

PIU
Untirta

TRT:
Sesditjen SDID,
Karoren, Dirsarpras,
Dir Kualifikasi SDM,
Dir Pembelajaran, Dir
Riset, Dir
Kelembagaan

Ministry of Research, Technology and Higher Educatio

PROJECT MILESTONE

Universitas Jember Universitas Negeri MalangUniversitas Mulawarman
Universitas Sultan Ageng Tirtayasa

Signing of Loan Agreement: May 19,
2016

Loan Effectiveness: November 6,

MoU Signing for Research Consortia: May
19, 2016

Ministry of Research, Technology and Higher Educatio

PROJECT IMPLEMENTATION
SCHEDULE
Mission vs Current
Universitas Jember Universitas Negeri MalangUniversitas Mulawarman
Universitas Sultan Ageng Tirtayasa

Activity

Preparation Phase
Establishment of PMU and PIUs

Loan Effectiveness
0DEDC Assignment
0.1Selection
0.2Implementation

Current (deviation)

Implementation Phase
1Startup Workshop/Familiarization
1.1Administration Process
Current (deviation)
1.2Implementation
Current (deviation)
2PMEQC Assignment
2.1Selection
Current (deviation)
2.2Implementation
Current (deviation)
3PSC Assignment
3.1Selection

Current (deviation)
3.2Implementation
Current (deviation)

2016
Q1

Q2

Q3

2017
Q4

Q1

Q2

2018
Q3

Q4

Q1

Q2

Q3

2019
Q4

Q1

Q2

Q3

2020
Q4

Q1

Q2

Q3

Q4

2016

2017

2018

2019

2020

Activity

Q1

Q2

Q3

Q4

Q1

Q2

Q3

4Contractor Assigment
4.1Selection
Current (deviation)
4.2Implementation
Current (deviation)
5Financial Auditor Assignment

5.1Implementation
Current (deviation)
6Procurement of Equipment
6.1Selection
6.2Implementation
7Procurement of Furniture and Fixture
7.1Selection
7.2Implementation
8Procurement of Book and Journal
8.1Selection
8.2Implementation

 

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

2016

Activity

Q1

Q2

2017

Q3

Q4

Q1

Q2

Q3

2018
Q4

Q1

Q2

Q3

2019
Q4

Q1

Q2

2020

Q3

Q4

Q1

Q2

Q3

Q4

9Curriculum Development

 
 
 

9.1Development Process
Current (deviation)
9.2Implementation

 
 
 

 
 
 

 
 
 

10Degree training
10.1Selection and Administration
Current (Deviation)
10.2Implementation

 
 
 

 
 
 

 
 
 

 
 
 

 
 
 

11Non-Degree training
11.1Selection and Administration
Current (deviation)
11.2Implementation
12Research and Teaching Grant
12.1Selection

 

Current (deviation)
12.2Implementation
Current (deviation)
13Reseach Consortia
13.1Development Process

 

Current (deviation)

 

13.2Implementation

 

Current (deviation)

 

 

 

 

 

 

 

 

 

 

PIP of UNEJ
No

Cost Component

2016

2017

2018

1

DEDC

80%

5%

15%

2

Contractor

3

Equipment

4

Staff
Development:
ODT

5

40%

2019

2020

Total
100%

60%

100%

100%

100%

20
Departure

20
On-going

20
On going

20
Graduates

20

Staff Development
ONDT

27

36

29

92

6

Staff Development
DNDT

3

4

3

10

7

Research and
Teaching Grant

10+9

12+9

10+12

32+30

8

Research
Consortia

1 in-bound

1 in-bound

1 in-bound

3

9

Curriculum
Development

SEP
SEP, New
SEP,
3 Teaching Curriculum
Review
book Grant 9 teaching
New
book grant Curriculum

15
Teaching
book Grant

Cummulative Disbursement
200,000,000
180,000,000
160,000,000

Dollars

140,000,000
120,000,000
100,000,000
80,000,000
60,000,000
40,000,000
20,000,000
2017

2018

2019

2020

STAFF DEVELOPMENT
Targeted Output Progress Achievement

 Degree Program:  Degree program
Sending Ph.D
candidates: 82 staffs
 

 Non DegreeProgram:

 Implemented Domestic
Non Degree
Training/DNDT:
o 3 Unej
o 20 UM
o 15 Unmul
o 50 Untirta
 
 Implemented Overseas
Non Degree
Training/ONDT:
o 27 Unej

 7 PhD students are already taking the
program in overseas:
1 Unej, 6 Untirta
 
 On going Process for obtaining NOLIDB:
43 PhD candidates:
8 Unej, 14 UM, 12 Unmul, 9
Untirta
 

 Non-degree Training

 On going Process for obtaining NOLIDB:
125 selected candidates
63 DNDT: 3 Unej, 60
Untirta
  
62 ONDT: 27 Unej, 35

RESEARCH & TEACHING GRANT
Targeted
Output
Selected for
Research &
Teaching
development

Research
Grant:

 

10
20
21
15

Unej,
UM,
Unmul,
Untirta

Progress Achievement
Research/teaching grant are
being
implemented, focussing on
University Research Priority.
Research Grant:
10 Unej,
26 UM,
23 Unmul,
20 Untirta
 

Teaching Grant:
being processed

RESEARCH CONSORTIA
Targeted Output

 Proposal
development for
joint research

Progress Achievement

 Road map of the Research
Consortia has been formulated
 Joint Research Activity is being
implemented according to ‘road
 Implementation of
map’
 International Seminars focussing
joint research
on each of their Center of Excellent,
 Inbound mobility:
will be held in October-November
1 for each
2017
 Inbound mobility:
research
consortia
Unej & Untirta are ready to share
experties
of the overseas invited scientists

INTERNATIONAL SYMPOSIUM-UNEJ

INTERNATIONAL CONFERENCE-UM

INTERNATIONAL CONFERENCE-UNMUL

INTERNATIONAL CONFERENCE-UNTIRTA

CURRICULUM DEVELOPMENT
Targeted Output

Progress
Achievement

 Guidelines for
 Guidelines for Curicullum
Curriculum
Development have been
Development
formulated
 TOR for Curriculum
 Academic Paper (TOR) has
Development
 TOR dissemination
been formulated involving
 Inbound mobility for
LP3/LP2M
curriculum
 The new design curriculum is
development in
Unmul
expected to integrate
 Curriculum reform at
priorities of each university,
university and faculty
e.g. biotechnology, learning
level
innovation, tropical studies,

ACCREDITATION
Targeted
Output
 Selected
Taskforce for
Accreditation
Procedure
 ISO Team
 Institution
Accreditation
Team
 AUN-QA Team

Progress Achievement
 University facilitate potential
program studies to improve
acreditation.
 The 4 Universities are
preparing to formulate
‘Credite Transfer’.
 Institutionally, Unmul has
succesfully acrredited A by
Board of National
Accreditation (BAN-PT).

WEBSITE PIUs-UNEJ

WEBSITE PIUs-UM

WEBSITE PIUs-UNMUL

WEBSITE PIUs-UNTIRTA

Quarterly monitoring and
evaluation






Bureau of Planning, MORTHE
Bappenas
SC and TRT meeting
Semester/Annual monitoring by IDB:
PIASR

Project Completion Report






Project Details
Project Implementation
Contributor Evaluation
Economic and Financial Consideration
Conclusion and Recommendation



Post-Project Review/Report: 3-5 years
after accomplishment

Terima
kasih!
Syukron!