To Install the payroll software, follow the steps below:-
District Treasury, Vellore.
Instruction Manual for preparing Salary Bill and ECS for Salary & Non- Salary Bill using Payroll 8.1 Version
To Install the payroll software, follow the steps below:-
Step 1: Open the CD Step 2: Open the Folder “Payroll 8.1” Step 3: Double click “setup.exe”
Step 4: Click “Continue” button. Step 5: Enter the DDO (eg. Headmaster, BDO, CEO, DEO), Office and press “OK” Step 6: Press
“OK” Step 7:
The Payroll 8.1 software will be installed in C:\PAY8.1 If you want to change the path, press the Change folder button (i.e. as shown in the above picture.) Step 8: Press “Continue” and wait until it will show the message “State Govt. Payroll software setup was completed successf ully”, and press “OK”
Step 9: Open the “Update” folder in the CD.(see Step 2 picture) Step 10: Select all file and copy it. Goto the location as you installed the payroll software (i.e. See Step 7 Picture, in this example “C:\PAY8.1” ) and paste the files Now the Software is ready to USE.
Step 1 : Double click the tnspay81.exe
Step 2 : Enter the password “nic”
Step 3 : To update the System settings -> 1) Goto -> System -> Settings -> Salary Settings
1) Enter the paymonth & Year 2) Treasury Name 3) HRA City - >Enter
„C‟ 4) CCA city -> Blank 5) HRA-CCA Same->S 6) Bill Order -
> „D‟ 7) Ministerial-
>‟M‟ 8) Head -
> „S‟(for single Major Head) „M‟ -> more than one Major Head 9) optional 10) Outside dedn -
> „Y‟ 11) IDA -> 0 12) Tan No -> Enter the TAN NO & Office Code 13) Dept Code 14) Dept Name 15) Head of Office Code 16) Head of Office Name 17) DTA/PAO Code -> 23A 17)DTO/PAO -> District Treasury, Vellore 18) ECS -> NSD & Salary
2) Non-Salary settings ->
1. D.O.Code -> Drawing Officer Code
2. D.O. -> Designation of Drawing Officer Step 4 : To update Master Entries -> Goto Master ->
1) Designation -> Code -> Enter the Serial No.; Designation -> Enter the Design ation name from Head of office to „D‟ grade employees; Click Save & Revert and after enter all the designation click Close.
2) Seal -> Scode -> 001 Details-> Designation with address DOCode -> Drawing Officer Code; Click Save & Close. 3) Bill Code -> Serial No.; Description -> Permanent or Temporary; Seal : Select the Seal for the Bill; Bill Type -> as the case may be; ECS Bill - > select „YES‟; Click Save & Close.
4) Government Order -> G.O.No.Code -> Serial No.; Govt.Order No.-> Enter the G.O.No. Click Save & Close. 5) Enfacement -> D.P.Code -> Enter D.P.Code and Major Head for the Bill Save and
Close.; Dues D.P.Code -> Enter Dues code for the Bill as per the Enfacement Slip. Click Save and Close.
(If the head differs for the each and every bill Select the bill and do the above process for all the Bills.) 6) NSD Details -> Non-Statutory Deducation Name shall be changed as per our requirements. Click Save & Close. 7) NSD Code -> NSD Code -> Sl.No.; Name, Bankcode & Account No. -> Name of the Account to which the NSD Amount should be credited; Credit Type -> Group. Click save and close. (If NSD
Amount credit to more than one account we can add more NSD Code in this option by the same process.) 8) D.P.Code -> Select the Bill Type -> enter the corresponding D.P.Code. Click Save & Close. 9) Section, Post in the Master Menu need not be updated. For , Bank & Branch Copy
Bank.dbf & Branch.dbf from SALNSAL->Master folder and paste it in Payroll8.0->Data folder. Step 5 : Go to Entry Screen -> 1) Detailed -> 1) Emp.Code (Enter S.No. for employee) 2) Designation ->select the related desig 3)Bill -> select the related bill of employee 4) Order -> enter the no for printing purpsose designation wise (Eg. 001,002) 5) Select New or Old pay 6) Name 7) Scale 8) Enter the increment month (Eg. 01,04,07,10) 9) Sex 10) P.tax ->No 11) G.O.-> select the related G.O 12) Quarters -> select the Quarters Type (or) not in quarters if not available 13) Tick the rent % if quarters selected 14) PF type -> GPF or CPF or TPF 15) PF no of the employee 16) Suffix 17) Basic Pay (if Newpay selected enter the Pay after deducting the Grade Pay) 18) Enter P.P. and S.P. if any 19) DOB,DOJ,DoJ in Pre.Post 20) Enter HBA,MCA,PAN,HDFC no if any 21) Bank Code ,Account Number (if bank code and Account Number not entered while adding use Entry->ECS entry option) Click Save & Revert. // Page :: 2 // 2) Dues, Deduction and Remarks Entry -> Enter the employee code -> Press TAB till the Name column -
> and then Click the „DUES‟ -> Enter the MA and Spl.Pay and Other Allowances,FTA if any and then click „Close‟ -> and then click Deductions -> Enter the relevant deductions and in the Long Term advances column - > enter the recovery amount and enter the Instalment number in the next box . For HBA,MCA,MA ( the first column should be entered as „P‟ for Principal and „I‟ for Interest) for MCA „Vehicle Type‟ should be selected -> Click Close and then click the Remarks -> Enter the remarks if any which will be printed in the Pay statement -> for PLI Entry separate entry should be made in Entry -> PLI Entry -> Employee Code -> PLI no and Amount -> Save and Close. 3) Entry -> NSD Entry -> Enter the Emp.Code -> Enter the NSD amount to be recovered from the employee in the relevent recovery column; Inst. & Number -> enter instalment & Number for the recovery if any; L.Code -> NSD Code No. (entered in the Master -> NSD Code Option) to Account in which the NSD Amount should be credited. (when the L.Code
Entered the NSD Details, Account No. will be displayed in the Column mentioned below.) click Save & Revert. After entering for all the employee click „Close‟
The details of the all the staff may be entry by the same process. After completion of all the staff details do the following process for reporting & printing. Step 6 : Go to Administration -> 1) Indexing, 2) Calculation -> Pay. Step 7 : Report -> 1) Pay Statement -> Select the Bill and Click View to View Pay Statement; Print-> Print the Pay Statement. 2) Schedule -> Pay Bill -> Select the Bill and Click View -> View Pay Bill Schedule; Print - > Print the Pay Bill Schedules. 3) Pay Bill Outer -> Select the Bill and Click View -> View Pay Bill Outer; Print -> Print the Pay Bill Outer. (In same occation the amount may not display or the amount will be doubled on that occation exit the program and re-enter the program go to Administration -> just click reset outer and than run the Pay Statement and Pay Bill Outer in the Report Menu.) 4) ECS Report -> Pay Bills -> Select the Bill and Click View -> View ECS Report for Pay Bill; Print -> Print the ECS Report for Pay Bill. 5) Pay Slip -> Four Type Option have been given click the Option -> View -> View Pay Slip; Print -> Pay Slip. (Before reporting the Pay Slip Enter the Token No. & Date of Encashment in the Entry Screen -> Token Number option.) Step 8 : Go to System -> 1) Copy ECS Data -> Copy Salary -> Select the Bill and Click Copy after inserting the Floppy into the Drive. The Above Entries should be made only first time for the Institutions. For updating to the subsequent month the following steps should be followed:
Step 1 : Administration -> Indexing Step 2 : Administration -> Edit Instalments (Year and Month should be entered in format. Eg : 200908 uptating for August-2009 Month) Step 3 : Modification of Pay & recoveries of the employees should be made using
Entry -> Detailed option. (Follow the steps: 5 -> 1, 2 & 3) After Modification the Step 6, Step 7 & Step 8 should be followed for generate the report & print pay statement, pay bill schedules, pay bill outer, ECS Report & Copy ECS Data.
=$=$=$=$=$= Note: In Addition to the Pay Bill, we can also prepare the Surrender Leave Salary Bill including ECS Report for SLS in this program.
ECS for Non-Salary included in this Program, this can be done by regular process in the Entry -> Non-Salary Bill Option. Important Note :- If you have any doubt when using this software please clarify with your Sub-Treasury.