Slide MGT310 Slide11

Completing
Reports and Proposals

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Business Communicat

Chapter 15 -

Three-Step Writing
Process
• Planning
• Writing
• Completing

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Business Communicat

Chapter 15 -

Finalizing Formal
Reports and Proposals
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•
•
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Revising
Producing
Proofreading
Distributing

Business Communicat

Chapter 15 -

Revising Reports
and Proposals

• Style and tone
• Organization
• Readability
• Content

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Business Communicat

Chapter 15 -

Producing
Reports and Proposals
• Design elements
• Report-writing teams
• Computer resources
• Audience expectations

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Business Communicat

Chapter 15 -

Components
of Formal Reports
• Prefatory parts
• Text of the report
• Supplementary parts

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Business Communicat

Chapter 15 -

Prefatory Parts
• Report cover

• Letter of transmittal

• Title fly and title

• Table of contents

page

• List of illustrations

• Authorization letter
• Acceptance letter

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• Synopsis/executive
summary

Business Communicat

Chapter 15 -

Text of the Report
• Introduction
• Body
• Closing

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Business Communicat

Chapter 15 -

Supplementary Parts
• Appendixes
• Bibliography
• Index

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Business Communicat

Chapter 15 -

Components of
Formal Proposals
• Cover

• List of illustrations

• Title fly

• Copy of RFP

• Title page

• Synopsis/executive

• Table of contents

summary

• Letter of transmittal

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Business Communicat

Chapter 15 -

Text of the Proposal
• Introduction
• Body
• Closing

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Business Communicat

Chapter 15 -

Proofreading

Reports and Proposals
• Inconsistencies
• Errors
• Missing components
– Spelling
– Text placement
– Punctuation
– Visual aids
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Business Communicat

Chapter 15 -

Distributing Reports and
Proposals
• Physical
• Electronic
• Web-based

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Business Communicat

Chapter 15 -

Writing
Requests for Proposals
• Company background
• Project description
• Overall requirements
• Decision-making criteria
• Proposal requirements
• Submission/contact information
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Business Communicat

Chapter 15 -