Information System Project Management Stream Sarjana Komputer Thesis Semester [Even] year 20032007 ANALYSIS AND DESIGN OF INFORMATION SYSTEM OF PD SUBUR JAYA Faustina Kusnadi 0700676245
BINUS INTERNATIONAL
BINA NUSANTARA UNIVERSITY
Information System
Project Management Stream
Sarjana Komputer Thesis
Semester [Even] year 2003/2007
ANALYSIS AND DESIGN OF INFORMATION SYSTEM
OF
PD SUBUR JAYA
Faustina Kusnadi 0700676245
Abstract
IT support for small medium business is not commonly used in Indonesia yet. The
furthest IT support that most business has is a computer that can help in making letters
and saving those letter files. Some businesses even never use computer at all. They do
things manually. As a matter of fact, computer can greatly help their business in terms of
time and effort efficiency. It would also help in integrating their data and thus get more
information out of those data.
This thesis would discuss the analysis and design of integrated information system to
improve business performance of PD Subur Jaya, an all- manual-system regional
beverage distributor. The company is having problem in understanding its current
company condition as data are not integrated and hard to be compiled to result accurate
financial report.The thesis would cover the analysis of current state and the design for the proposed
system. The analysis use Object Oriented Analysis and Design approach and System
Development Life Cycle. The design of the interface is also included in the thesis.Keywords Information System, MIS, OOAD, SDLC, Manual to computerized system.
Preface
This paper serves as an academic finale for undergraduate students of Bina Nusantara
International University for obtaining Sarjana Degree at Information Systems program,
Education Level Strata-1.Acknowledgements Highest gratitude to God that He gave me the life I live and every single thing in it
Very special thanks to my beloved parents for their unconditional love and support and
for giving me my education. Thank you to my beloved brother who has always cheers
me up and supports me in the unusual way.
Thank you to Bina Nusantara International for the education, facilities, support and
scholarships while I was taking my undergraduate education. Thank you to Mr.
Abubakar Siddiq, MIT who has been my thesis supervisor and becoming a friend. Thank
you to all lecturers who have shared their valuable knowledge and experience.
Thank you to my Binusian friends for a great 4 years and all experiences during the
time. Thank you for the friendship, life lessons, fun and companionship. Last but not
least, special thanks to Winson Louise for his continuous tired less support and patience.
Table of Content
ABSTRACT.................................................................................................................................................................IV
PREFACE ..................................................................................................................................................................... V
ACKNOWLEDGEMENTS ...................................................................................................................................... V
TABLE OF CONTENT............................................................................................................................................VI
LIST OF TABLES ................................................................................................................................................. VIII
LIST OF FIGURES ...................................................................................................................................................IX
CHAPTER 1 ..................................................................................................................................................................1
ACKGROUND1.1. B ............................................................................................................................................ 1
COPE
1.2. S .......................................................................................................................................................... 2
IMS AND ENEFITS
1.3. A B ................................................................................................................................. 3
TRUCTURE
1.4. S ................................................................................................................................................ 3
CHAPTER 2 ..................................................................................................................................................................6
HEORETICAL OUNDATION2.1. T F ‘ .................................................................................................................. 6
HEORETICAL RAMEWORK
2.2 T F ............................................................................................................................ 21
CHAPTER 3 ................................................................................................................................................................25
OMPANY URRENT TATE3.1 C C S ................................................................................................................... 25
OMPANY RGANIZATIONAL TRUCTURE
3.2 C O S .......................................................................................... 26
XISTING YSTEM
3.3 E S ................................................................................................................................... 27
3.3.1 Functions inside company................................................................................................................27
3.3.2 Business process ................................................................................................................................28
3.3.2.1 Activity diagram ........................................................................................................................ 28
3.3.2.2 Context diagram ......................................................................................................................... 38
3.3.2.3 Relation with customers............................................................................................................. 39
3.3.2.3.1 Sales order ............................................................................................................................ 39 Promo program execution.......................................................................................................................... 46
3.3.2.4 Relation with suppliers............................................................................................................... 47
3.3.2.4.1 Purchase order to supplier .................................................................................................... 47
3.3.2.4.2 Incoming order delivery ....................................................................................................... 48
3.3.2.4.3 Account payable ................................................................................................................... 48
3.3.2.4.4 Bottles and crates return to supplier ..................................................................................... 49
3.3.2.4.5 Programs and promotion....................................................................................................... 50
3.3.2.4.6 Rebate ................................................................................................................................... 50
3.3.2.4.7 Target .................................................................................................................................... 50
3.3.2.4.9 Sales and other reports.......................................................................................................... 52
3.3.2.4.10 Product return....................................................................................................................... 53
3.3.2.5 Relation with employees............................................................................................................ 54
3.3.2.5.1 Salary .................................................................................................................................... 54
3.3.2.5.2 Incentive ............................................................................................................................... 54
3.3.2.5.3 Cash advance ........................................................................................................................ 55
3.3.3 Entity Relationship Diagram...........................................................................................................57
XISTING PROBLEM
3.4 E ................................................................................................................................. 58
CHAPTER 4 ................................................................................................................................................................59
ROPOSED YSTEM VERVIEW4.1 P S O ............................................................................................................. 59
CTIVITY DIAGRAM
4.2 A ................................................................................................................................ 60
ONTEXT
IAGRAM
4.3 C D ................................................................................................................................ 64
ATA LOW
IAGRAM
4.4 D F D ........................................................................................................................... 65
4.4.1 Relation with customer .....................................................................................................................65
4.4.2 Relation with supplier.......................................................................................................................66
4.4.3 Relation with employee.....................................................................................................................68 EQUIREMENT
IST
4.5 R L ................................................................................................................................. 69
CTORS
4.6 A ..................................................................................................................................................... 70
4.7 U C , C , S ................................................................................... 71
NTITY ELATIONSHIP
IAGRAM
4.8 E R D .......................................................................................................104
LASS
IAGRAM
4.9 C D ...................................................................................................................................105
CHAPTER 5 ............................................................................................................................................................. 106
NTERFACE5.1 I ..............................................................................................................................................106
MPLEMENTATION LAN
5.2 I P .......................................................................................................................129
5.2.1 Description of implementation..................................................................................................... 129
5.2.2 Implementation Schedule .............................................................................................................. 129
5.2.3 Implementation supp ort................................................................................................................. 130
5.2.3.1 Hardware, software.................................................................................................................. 130
5.2.3.2 Personnel.................................................................................................................................. 131
5.2.3.2.1 Personnel requirements and staffing................................................................................... 131
5.2.3.2.2 User training ....................................................................................................................... 131
5.2.4 Success Criteria.............................................................................................................................. 132
CHAPTER 6 ............................................................................................................................................................. 133
REFERENCE........................................................................................................................................................... 137CURRICULUM VITAE ....................................................................................................................................... 138
List of Tables
ECORD TARGET USE CASE DESCRIPTION
.................................................................................... 90 T
ENERAL FUNCTION USE CASE DESCRIPTION
11 G
4 -
ABLE
.......................................................................................... 89 T
10 R
4 -
4 -
ABLE
........................................................................................ 87 T
ECORD MONTHLY REBATE AND PROGRAM
9 R
4 -
ABLE
ABLE
12 AR
ECORD MONTHLY REBATE AND PROGRAM USE CASE DESCRIPTION
14 R
..............................................................................101
S ACCOUNT USE CASE DESCRIPTION
15 EMPLOYEE '
4 -
ABLE
....................................................................................................... 98 T
EPORTS USE CASE DESCRIPTION
4 -
MONITORING USE CASE DESCRIPTION
ABLE
......................................................................... 94 T
AILY FINANCIAL REPORT USE CASE DESCRIPTION
13 D
4 -
ABLE
.......................................................................................... 92 T
.............................................. 87 T
ABLE AMPLE OF USE CASE DESCRIPTION
T
CTORS LIST
ABLE
............................................................................................... 72 T
ALES RECORD USE CASE DESCRIPTION
3 S
4 -
ABLE
............................................................................................................................................ 70 T
2 A
4 C
4 -
ABLE
..................................................................................................................... 70 T
EQUIREMENT LIST TABL E
1 R
4 -
ABLE
4 -
LAIM USE CASE DESCRIPTION
4 -
NCOMING INVOICE USE CASE DESCRIPTION
ABLE
............................................................................................. 84 T
OTTLE RETURN USE CASE DESCRIPTION
7 B
4 -
ABLE
........................................................................................ 81 T
6 I
.............................................................................................................. 76 T
4 -
ABLE
.......................................................................................... 79 T
URCHASE ORDER USE CASE DESCRIPTION
5 P
4 -
ABLE
8 R
List of Figures
IGURE
SE CASE DIAGRAM SHOWING
<<
INCLUDE
>>.................................................................................... 13 F
IGURE
2-
7 S
AMPLE NOTATION FOR CLASS DIAGRAM
............................................................................................ 14 F
IGURE
2-
8 S
AMPLE OF SEQUENCE DIAGRAM
.......................................................................................................... 16 F
2-
2-
O
2 A
ANVASS
........................................................................... 26 F
TRUCTURE
S
RGANIZATIONAL
AYA
9 S
J
UBUR
1 PD. S
IGURE 3.
................ 18 F
EQUENCE DIAGRAM SHOWING DIFFERENT MESSAGE TYPES AND TIME CONSTRAINTS
6 U
IGURE
AILY
2-
IGURE AMPLE OF ACTIVITY DIAGRAM NOTATION
F
IGURE
2-
2 N
OTATION USED IN
D
ATA
F
LOW
D
IAGRAM
.......................................................................................... 8 F
IGURE
3 S
>>..................................................................................... 13 F
........................................................................................ 10 F
EXTEND
<<
SE CASE DIAGRAM SHOWING
5 U
2-
IGURE
HE NOTATION OF THE USE CASE DIAGRAM
AMPLE OF
4 T
2-
IGURE
.................................................................................................................... 9 F
NOTATION
ERD
CTIVITY DIAGRAM
- D
- O
- P
- R
- I
- C
- S
- S
- C
- D
- S
- C
- P
C
- P
- R
- P
- R
- T
- C
- S
- R
- S
- S
- C
- L
- TARGET TO PURCHASE ORDER ACTIVITY DIAGRAM
- PROGRAM CLAIM
IGURE 3.
S
EPORT TO
R
ALES
LEVEL
28 DFD
LAIM
..................................................................................................................... 51 F
............................................................................... 52 F
LEVEL
27 DFD
IGURE 3.
................................................................................................................... 50 F
ARGET
LEVEL
UPPLIER
IGURE 3.
IGURE 3.
G
LEVEL
31 DFD
IGURE 3.
................................................................................................ 54 F
UT
O
IVE
ALARY
29 DFD
LEVEL
30 DFD
IGURE 3.
F
I TEM ......................................................................................................... 53
ETURN
LEVEL
26 DFD
UT
................................................................................................ 50 F
I NCOMING
B
ETURNING
LEVEL
23 DFD
IGURE 3.
F
I TEM .................................................................................... 48
ROCESS
S
1 - P
LEVEL
22 DFD
IGURE 3.
............................................................................................................................................................. 47 F
UPPLIER
S
OTTLES TO
UPPLIER
I NCENTIVE P
............................................................................................ 50 F
O
IVE
G
EBATE
LEVEL
25 DFD
IGURE 3.
UT
.................................................................... 49 F
O
IVE
G
ROGRAM
LEVEL
24 DFD
IGURE 3.
ALESMAN
ROCESS
P
................................................................................................................. 63 F
4 -
IGURE
.............................................................................................................................. 64 F
ONTEXT DIAGRAM
5 C
4 -
IGURE
ELATION WITH EMPLOYEE
ELATION WITH CUSTOMER
4 R
4 -
IGURE
.................................................................................. 62 F
ELATION WITH SUPPLIER
3 R
4 -
6 R
DFD....................................................................................................... 65 F
......................... 61 F
8 S
DFD ....................................................................................................... 68
ELATION WITH EMPLOYEE
9 R
4 -
IGURE
DFD ....................................................................................... 67 F
UPPLIER PROGRAM CLAIM PROCESS
4 -
IGURE
IGURE
DFD ........................................................................................... 66 F
PROCESS
PO
UPPLIER TARGET TO
7 S
4 -
IGURE
ELATION WITH SUPPLIER
......................................................................... 54 F
P
P
OAN
LEVEL
33 DFD
IGURE 3.
............................................................................. 55 F
ROCESS
OAN
.................................................................................................... 55 F
L
EW
N
REATE
LEVEL
32 DFD
IGURE 3.
AYMENT
IGURE 3.
2 R
............................................................... 57 F
4 -
IGURE
............................................................................................. 60 F
ALES RECORDING ACTIVITY DIAGRAM
1 S
4 -
IGURE
AYA
35 E
J
UBUR
PD. S
IAGRAM OF
D
ELATIONSHIP
R
NTITY
AYMENT TO
I NVOICE FROM S
UPPLIER AD
ROGRAM
F
I NCENTIVE ................................................................................. 35
ALESMAN
CTIVITY DIAGRAM
8 A
IGURE 3.
................................................................................. 34 F
P
9 A
OR
F
LAIM
CTIVITY DIAGRAM
7 A
IGURE 3.
........................................................... 33 F
IGURE 3.
CTIVITY DIAGRAM
I NVOICE AND P
IGURE 3.
J
UBUR
PD. S
IAGRAM OF
D
ONTEXT
12 C
.......................................................................................... 37 F
ALARY
DVANCE
A
ASH
CTIVITY DIAGRAM
10 A
IGURE 3.
.......................................................................................................... 36 F
AYMENT
NCOMING
....................................................................................... 38 F
RDER
RDER
O
URCHASE
CTIVITY DIAGRAM
4 A
IGURE 3.
................................................................................. 30 F
O
ELIVERY AND
HONE
P
FFICE
CTIVITY DIAGRAM
3 A
IGURE 3.
........................................................................................... 29 F
, D
R
CTIVITY DIAGRAM
ETURN
6 A
IGURE 3.
........................................................................... 32 F
OTTLES
B
MPTY
E
CTIVITY DIAGRAM
ETURN
5 A
IGURE 3.
............ 31 F
OTTLES
B
MPTY
E
AYA
IGURE 3.
IGURE 3.
IGURE 3.
P
ECEIVABLE
R
CCOUNT
2 - A
LEVEL
19 DFD
............................................................. 43 F
..................................................................... 44 F
REDIT
/C
ALES
S
ECEIVABLE
CCOUNT
1 - A
AYMENT
IGURE 3.
18 DFD
21 DFD
,
UPPLIER
S
RDER TO
O
URCHASE
LEVEL
IGURE 3.
20 DFD
....................................................................... 46 F
USTOMER
C
ROGRAM TO
P
ROMO
LEVEL
LEVEL
IGURE 3.
13 DFD
ALES
1 - C
LEVEL
15 DFD
IGURE 3.
........................................................................................................ 40 F
RDER
O
LEVEL
O
14 DFD
IGURE 3.
........................................................................................................ 39 F
ALES
S
IRECT
LEVEL
USTOMER
RDER
.................................................................... 43 F
LEVEL
ROCESS
P
AYMENT
P
HEQUE
/C
ASH
17 DFD
................................................................................................ 41 F
IGURE 3.
................................................................................................... 42 F
ELIVERY
I TEMS D
1 -
LEVEL
16 DFD
IGURE 3.
R
F
5 -
4 S
5 -
IGURE
...............................................................................108 F
NPUT DAILY SALES AND CUSTOMER PAYMENT
3 I
IGURE
..................................................................................................................................109 F
............................................................................................................................................107 F
AIN PAGE
2 M
5 -
IGURE
FIGURE 5 - 1 Login page………………………………………………………………………………... 106 F
ALES SUMMARY
IGURE
4 -
.............................................................................................................................111 F
IGURE
.............................................................................................................112 F
IEW ACCOUNT RECEIVABLE
7 V
5 -
IGURE
XPENSE SUMMARY
5 -
6 E
5 -
IGURE
................................................................................................................................................110 F
XPENSE
5 E
46 CLASS DIAGRAM ................................................................................................................................105
IGURE
8 D
IGURE
42 E
4 -
IGURE
F
41 REPORTS SEQUENCE DIAGRAM ........................................................................................................100
4 -
.............................................................................................. 99 F
'
EPORTS COLLABORATION DIAGRAM
40 R
4 -
IGURE
............................................................................................................................. 97 F
EPORTS USE CASE
MPLOYEE
S ACCOUNT USE CASE DIAGRAM
...................................................................................................104 F
44 EMPLOYEE '
NTITY RELATIONSHIP DIAGRAM
45 E
4 -
IGURE
................................................................................103 F
S ACCOUNT SEQUENCE DIAGRAM
4 -
.................................................................................101 F
IGURE
....................................................................102 F
S ACCOUNT COLLABORATION DIAGRAM
43 EMPLOYEE '
4 -
IGURE
5 -
UE ACCOUNT RECEIVABLES
4 -
IGURE
CN (
AND
)
ABOVE
17 DN (
5 -
F
)
16 INCOMING INVOICE RECORDING .......................................................................................................121
5 -
IGURE
F
15 DELIVERY DOCUMENTS RECORDING ................................................................................................120
5 -
BELOW
RECORDING
F
IEW EMPLOYEE DATA
BELOW
(
AND CREATE NEW EMPLOYEE ACCOUNT
)
ABOVE
(
19 V
..................................................................................122 F
5 -
IGURE
F
18 PAYMENT TO SUPPLIER RECORDING ................................................................................................122
5 -
IGURE
IGURE
14 CLAIM DATA DETAIL RECORDING ....................................................................................................119
.............................................................................................................113 F
FOR HEAD OF WAREHOUSE
IGURE
F
11 RECORD BOTTLE RETURN ..................................................................................................................116
5 -
IGURE
).............................................................115 F
10 RECORD OUTGOING STOCK (
12 SUPPLIER '
5 -
IGURE
F
9 CUSTOMER PAYMENT FOR ACCOUNT RECEIVABLE ..........................................................................114
5 -
IGURE
5 -
S TARGET AND PROGRAM RECORDING
5 -
AND
IGURE
) ........................118 F
BELOW
(
RECORDING
PCA
)
...........................................................................117 F
ABOVE
(
S CLAIM DATA CREATION
13 SUPPLIER '
5 -
IGURE
39 R
IGURE
IGURE
NCOMING INVOICE USE CASE
............................................................................ 82 F
NCOMING INVOICE COLLABORATION DIAGRAM
20 I
4 -
IGURE
........................................................................................................... 81 F
19 I
4 -
4 -
IGURE
................................ 80 F
URCHASE ORDER COLLABORATION DIAGRAM AND SEQUENCE DIAGRAM
18 P
4 -
IGURE
21 I
............................................................................................................. 79 F
4 -
24 B
4 -
IGURE
................................................................................. 85 F
OTTLE RETURN COLLABORATION DIAGRAM
23 B
IGURE
NCOMING INVOICE SEQUENCE DIAGRAM
................................................................................................................ 84 F
OTTLE RETURN USE CASE
22 B
4 -
IGURE
........................................................................................ 83 F
IGURE
URCHASE ORDER USE CASE
............................................................................................ 86 F
ALES RECORD COLLABORATION DIAGRAM
1.................................................................................. 74 F
ALES RECORD SEQUENCE DIAGRAM PART
12 S
4 -
IGURE
................................................................................... 73 F
11 S
4 -
4 -
IGURE
................................................................................................................... 71 F
ALES RECORD USE CASE
10 S
4 -
IGURE
13 S
17 P
IGURE
4 -
IGURE
.............................................................................................................. 78 F
LAIM SEQUENCE DIAGRAM
16 C
4 -
.................................................................................................. 77 F
ALES RECORD SEQUENCE DIAGRAM PART
LAIM COLLABORATION DIAGRAM
15 C
4 -
IGURE
14 C ................................................................................................................................. 76 F
2.................................................................................. 75 F 4 -
OTTLE RETURN SEQUENCE DIAGRAM
IGURE
.......................................................................... 96 F
............................................................................................................... 92 F
IGURE
................................................................................ 92 F
MONITORING COLLABORATION DIAGRAM
34 AR
4 -
IGURE
MONITORING USE CASE
35 AR
33 AR
4 -
IGURE
........................................................................ 91 F
IEW CUSTOMER PURCHASE SEQUENCE DIAGRAM
32 V
4 -
MONITORING SEQUENCE DIAGRAM
IGURE
37 D
AILY OPERATION REPORT SEQUENCE DIAGRAM
38 D
4 -
IGURE
.......................................................... 95 F
AILY OPERATIONAL REPORT COLLABORATION DIAGRAM
4 -
............................................................................................ 93 F
IGURE
............................................................................................... 94 F
AILY FINANCIAL REPORT USE CASE
36 D
4 -
IGURE
4 -
............................................................ 91 F
4 -
.............................................. 88 F
IGURE
................................................................................................................ 89 F
ECORD TARGET USE CASE
27 R
4 -
IGURE
ECORD MONTHLY REBATE AND P ROGRAM SEQUENCE DIAGRAM
28 R
26 R
4 -
IGURE
.................................................................. 87 F
ECORD MONTHLY REBATE AND PROGRAM USE CASE
25 R
4 -
ECORD TARGET COLLABORATION DIAGRAM
IEW CUSTOMER PURCHASE COLLABORATION DIAGRAM
4 -
31 V
4 -
IGURE
......................................................................................................... 90 F
ENERAL FUNCTION USE CASE
30 G
IGURE
................................................................................ 89 F
........................................................................................... 89 F
ARGET SEQUENCE DIAGRAM
T
ECORD
29 R
4 -
IGURE
)...............123
....................................................................................................128
,
IEW REPORTS
(
EXPENSE GRAPH
,
STOCK ON HAND
,
BOTTLES ON HAND
,
STOCK MOVEMENT
, , , ,
REPORT
INCOME REPORT
5 -
)...............................................................................................................................126 F
IGURE
5 -
23 GENERAL FUNCTION
...................................................................127 F
IGURE
5 -
24 C
USTOMER
'
S PURCHASE RECORD
22 V
IGURE
F
BELOW
IGURE
5 -
20 V
IEW EMPLOYEE
'
S CASH ADVANCE
(
ABOVE
),
NEW CASH ADVANCE
(
,
F
UPPER BUTTON
)
AND CASH ADVANCE PAYMENT
(
BELOW
,
BELOW BUTTON
) .......................................................................124 F
IGURE
5 -
21 SALESMAN INCENTIVE .......................................................................................................................125
- PROFIT VS COST OF DELIVERY