InDesign CS3 For Dummies Ebook free dowwnload

  

  

by Galen Gruman

InDesign

  ® CS3

FOR

  

DUMmIES

  

by Galen Gruman

InDesign

  ® CS3

FOR

  

DUMmIES

  ® ® InDesign CS3 For Dummies Published by Wiley Publishing, Inc.

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  ISBN: 978-0-470-11865-8 Manufactured in the United States of America 10 9 8 7 6 5 4 3 2 1

  About the Author Galen Gruman is the principal at The Zango Group, an editorial and

  marketing consulting firm. Currently a regular contributor to Macworld,

  Layers Magazine, CIO, and InfoWorld, he has also been editor of Macworld

  and M-Business, executive editor of Upside, West Coast bureau chief of

  Computerworld, and vice president of content for ThirdAge.com. He is co-

  author of 20 other books on desktop publishing. Gruman led one of the first successful conversions of a national magazine to desktop publishing in 1986 and has covered publishing technology since then for several publications, including the trade weekly InfoWorld, for which he began writing in 1986,

  

Macworld, whose staff he joined in 1991, and, most recently, Layers Magazine.

  Dedication

  To Rick, Karen, and Kyle Bull, for many years of wonderful holidays and cordial visits.

  Publisher’s Acknowledgments We’re proud of this book; please send us your comments through our online registration form .

  Some of the people who helped bring this book to market include the following: Acquisitions, Editorial, and Media Development

  Project Editor: Linda Morris Acquisitions Editor: Bob Woerner Copy Editor: Linda Morris Technical Editor: Jonathan Woolson Editorial Manager: Jodi Jensen Media Development Manager:

  Laura VanWinkle Editorial Assistant: Amanda Foxworth Sr. Editorial Assistant: Cherie Case Cartoons: Rich Tennant

  (www.the5thwave.com) Composition Services

  Project Coordinator: Jennifer Theriot Layout and Graphics: Joyce Haughey, Stephanie D. Jumper, Barbara Moore, Alicia B. South, Ronald Terry

  Proofreaders: Debbye Butler, Susan Moritz Indexer: Aptara Anniversary Logo Design: Richard J. Pacifico Publishing and Editorial for Technology Dummies

  Richard Swadley, Vice President and Executive Group Publisher Andy Cummings, Vice President and Publisher Mary Bednarek, Executive Acquisitions Director Mary C. Corder, Editorial Director

  Publishing for Consumer Dummies Diane Graves Steele, Vice President and Publisher Joyce Pepple, Acquisitions Director

  Composition Services Gerry Fahey, Vice President of Production Services Debbie Stailey, Director of Composition Services

  Contents at a Glance

Introduction .................................................................1

  

Part I: Before You Begin ...............................................7

Chapter 1: Understanding InDesign Ingredients ............................................................9 Chapter 2: Making It Work Your Way .............................................................................35 Part II: Document Essentials........................................49 Chapter 3: Opening and Saving Your Work ...................................................................51 Chapter 4: Discovering How Pages Work ......................................................................65 Chapter 5: Layers and Layers .........................................................................................79 Chapter 6: The Joys of Reuse..........................................................................................89 Chapter 7: Working with Color .....................................................................................103 Part III: Object Essentials .........................................119 Chapter 8: Creating Essential Elements.......................................................................121 Chapter 9: Manipulating Objects..................................................................................137 Chapter 10: Organizing Objects....................................................................................155 Chapter 11: Aligning and Arranging Objects...............................................................167 Part IV: Text Essentials .............................................187 Chapter 12: Putting Words on the Page.......................................................................189 Chapter 13: The Ins and Outs of Text Editing .............................................................211 Chapter 14: The Styles of Text ......................................................................................225 Chapter 15: Fine-Tuning Paragraph Details ................................................................235 Chapter 16: Finessing Character Details .....................................................................249 Chapter 17: Tricks with Text.........................................................................................263 Part V: Graphics Essentials........................................277 Chapter 18: Importing Graphics ...................................................................................279 Chapter 19: Fitting Graphics and Setting Paths..........................................................291

  

Part VI: Getting Down to Business .............................301

Chapter 20: Working with Tabs and Tables.................................................................303 Chapter 21: Working with Footnotes, Indexes, and TOCs.........................................315 Chapter 22: Working with Automated Text .................................................................327 Chapter 23: Publishing Books.......................................................................................339 Part VII: Printing and Output Essentials.....................347 Chapter 24: Setting Up for Output................................................................................349 Chapter 25: Printing and Other Output Techniques..................................................357 Part VIII: The Part of Tens.........................................379 Chapter 26: Top Ten New Features in InDesign CS3 ..................................................381 Chapter 27: Top Ten (Or So) Resources for InDesign Users .....................................387 Chapter 28: Top Ten Must-Knows for QuarkXPress Refugees ..................................393 Chapter 29: Top Ten Must-Knows for PageMaker Orphans ......................................397 Index .......................................................................401

  Table of Contents

Introduction..................................................................1

  How to Use This Book .....................................................................................2 How This Book Is Organized...........................................................................3

  Part I: Before You Begin .........................................................................3 Part II: Document Essentials .................................................................3 Part III: Object Essentials ......................................................................3 Part IV: Text Essentials ..........................................................................4 Part V: Graphics Essentials ...................................................................4 Part VI: Getting Down to Business .......................................................4 Part VII: Printing and Output Essentials..............................................4 Part VIII: The Part of Tens .....................................................................4 Icons Used in This Book..................................................................................5

Part I: Before You Begin ................................................7

Chapter 1: Understanding InDesign Ingredients . . . . . . . . . . . . . . . . . . .9 The InDesign Approach...................................................................................9 The frame-based metaphor.................................................................10 The free-form metaphor ......................................................................11 Understanding Global and Local Control....................................................11 Choosing the right tools for the job...................................................13 Specifying measurement values .........................................................14 Basic InDesign Vocabulary............................................................................14 Discovering the Document Window ............................................................16 Rulers .....................................................................................................18 Zero point ..............................................................................................18 Pasteboard ............................................................................................19 Pages and guides ..................................................................................19 Zoom field and pop-up menu..............................................................19 Page controls ........................................................................................20 Opening Multiple Document Windows........................................................20 Tooling around the Tools Panel ...................................................................21 Using the Selection tools .....................................................................22 Using the Type tool ..............................................................................24 Using the object-creation tools ..........................................................25 Using the navigation tools...................................................................26 Working with Panels, Docks, and Workspaces ...........................................28 Working with panels.............................................................................28 Working with docks..............................................................................31 Working with workspaces ...................................................................31 Surveying the Menus .....................................................................................32

  InDesign CS3 For Dummies

  Chapter 2: Making It Work Your Way . . . . . . . . . . . . . . . . . . . . . . . . . . . .35 Setting Document Preferences .....................................................................36 Type preferences..................................................................................36 Composition preferences ....................................................................40 Measurement preferences...................................................................41 Document defaults ...............................................................................44 Modifying Defaults for Text and Objects.....................................................45 Text defaults..........................................................................................46 Object defaults......................................................................................46 Modifying Defaults for Views........................................................................47 Adding Default Colors and Styles.................................................................48 Part II: Document Essentials ........................................49 Chapter 3: Opening and Saving Your Work . . . . . . . . . . . . . . . . . . . . . . .51 Setting Up a New Publication .......................................................................51 Opening documents .............................................................................54 Saving documents ................................................................................59 Exporting document content..............................................................60 Recovering from Disaster..............................................................................63 Chapter 4: Discovering How Pages Work . . . . . . . . . . . . . . . . . . . . . . . .65 Understanding the Pages Panel....................................................................65 Adding pages.........................................................................................66 Selecting pages .....................................................................................68 Copying pages.......................................................................................68 Deleting pages.......................................................................................69 Moving pages within documents........................................................69 Moving pages among documents.......................................................70 Starting documents on a left page .....................................................70 Working with Page Numbers.........................................................................71 Dividing a document into sections ....................................................72 Removing a section start.....................................................................74 Navigating Documents and Pages................................................................74 Navigating with the Pages panel ........................................................75 Navigating with the menus and shortcuts ........................................75 Using the Navigator panel ...................................................................76 Adjusting Page Layouts and Objects ...........................................................76 Chapter 5: Layers and Layers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79 What Layers Can Do for You.........................................................................79 Layer Basics....................................................................................................80 Working with Layers ......................................................................................82 Creating a layer.....................................................................................82 Customizing layers...............................................................................82

  Table of Contents

  Working with Objects on Layers ..................................................................84 The active layer ....................................................................................84 Selecting objects on layers .................................................................85 Placing objects on layers.....................................................................85 Moving objects to different layers .....................................................86

  Manipulating Entire Layers...........................................................................86 Selecting layers.....................................................................................86 Rearranging layers ...............................................................................87 Combining layers..................................................................................87 Deleting layers ......................................................................................88

  Chapter 6: The Joys of Reuse . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89 Building and Using Templates ......................................................................89 Creating templates ...............................................................................90 Modifying templates ............................................................................90 Creating documents from templates .................................................91 Building and Using Master Pages.................................................................91 Creating a new master page................................................................92 Importing a master page .....................................................................94 Deleting a master page ........................................................................95 Applying a master page to document pages.....................................95 Changing master items on document pages.....................................96 Building and Using Libraries ........................................................................97 Creating a library..................................................................................97 Putting items into a library .................................................................99 Copying library items onto document pages .................................101 Managing library panels ....................................................................102 Chapter 7: Working with Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103 Working with Colors ....................................................................................103 Creating color swatches ....................................................................103 Creating mixed colors........................................................................107 Defining Tints................................................................................................109 Working with Gradients...............................................................................110 Creating gradient swatches...............................................................110 Understanding the Gradient panel...................................................112 Managing Swatches......................................................................................113 Editing swatches.................................................................................113 Copying swatches ..............................................................................114 Deleting swatches ..............................................................................114 Importing swatches............................................................................116 Exporting swatches............................................................................116 Applying Swatches.......................................................................................116

  Part III: Object Essentials ..........................................119 Chapter 8: Creating Essential Elements . . . . . . . . . . . . . . . . . . . . . . . .121 Creating Frames and Shapes ......................................................................121 Reshaping Frames and Shapes...................................................................123 Creating Lines and Paths.............................................................................124 Drawing a straight line.......................................................................124 Understanding paths .........................................................................126 Drawing your own paths ...................................................................127 Applying Strokes ..........................................................................................131 Setting stroke appearance.................................................................132 Creating stroke styles ........................................................................134 Chapter 9: Manipulating Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .137 Selecting Objects..........................................................................................137 Resizing and Scaling Objects ......................................................................140 Resizing objects..................................................................................141 Scaling objects ....................................................................................141 Moving Objects.............................................................................................142 Deleting Objects ...........................................................................................142 Preventing Objects from Printing ..............................................................143 Transforming Objects..................................................................................143 Rotating objects..................................................................................144 Shearing objects .................................................................................145 Flipping objects ..................................................................................146 Repeating transformations................................................................146 Replacing Object Attributes .......................................................................147 Making Fancy Corners .................................................................................149 Using Transparency and Lighting Effects .................................................150 Basic transparency.............................................................................150 Using drop shadows and inner shadows ........................................152 Using feathering and other lighting effects.....................................153 Chapter 10: Organizing Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .155 Combining Objects into a Group................................................................155 Locking Objects............................................................................................156 Working with Object Styles.........................................................................157 Creating object styles ........................................................................157 Managing object styles ......................................................................160 Applying object styles .......................................................................161 Managing object styles ......................................................................162 Managing Links.............................................................................................163 InDesign CS3 For Dummies

  Table of Contents

  Chapter 11: Aligning and Arranging Objects . . . . . . . . . . . . . . . . . . . .167 Precise Positioning with Coordinates .......................................................167 Lining Up Objects with Guidelines and Grids...........................................168 Using ruler guides ..............................................................................169 Working with column guides.............................................................172 Using document grids........................................................................172 Using baseline grids ...........................................................................174 Aligning Objects to Each Other..................................................................175 Stacking Objects...........................................................................................177 Creating Inline and Anchored Frames .......................................................178 Working with inline frames ...............................................................179 Working with anchored frames.........................................................181 Part IV: Text Essentials ..............................................187 Chapter 12: Putting Words on the Page . . . . . . . . . . . . . . . . . . . . . . . . .189 Working with Text Frames ..........................................................................189 Creating master text frames..............................................................190 Creating individual text frames ........................................................191 Making changes to text frames.........................................................192 Importing Text ..............................................................................................193 Import options for Microsoft Word and RTF files ..........................194 Import options for Microsoft Excel files..........................................197 Pasting text into an InDesign document..........................................198 Dragging and dropping text ..............................................................199 Threading Text Frames................................................................................200 Threading frames manually ..............................................................201 Threading frames with the semi-autoflow method ........................202 Threading frames and automatically adding pages.......................203 Breaking and rerouting threads........................................................203 Working with Columns ................................................................................204 Specifying columns in master frames ..............................................204 Changing columns in text frames .....................................................205 Wrapping Text around Objects ..................................................................205 The Text Wrap panel ..........................................................................206 Setting text-wrap preferences...........................................................209 Chapter 13: The Ins and Outs of Text Editing . . . . . . . . . . . . . . . . . . . .211 Editing Text ...................................................................................................211 Controlling text view..........................................................................212 Navigating through text.....................................................................212 Highlighting text .................................................................................212 Undoing text edits ..............................................................................213 Using the Story Editor .......................................................................213

  InDesign CS3 For Dummies

  Searching and Replacing Text ....................................................................214 Replacing text .....................................................................................215 Replacing formatting..........................................................................217 Changing special characters.............................................................218 Working with saved queries..............................................................218

  Checking Spelling .........................................................................................219 Checking spelling as you type ..........................................................219 Correcting mistakes on the fly..........................................................219 Using the Check Spelling dialog box ................................................220 Changing the spelling and hyphenation dictionaries ....................221

  Chapter 14: The Styles of Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .225 Creating Styles..............................................................................................226 Managing Styles............................................................................................230 Updating styles ...................................................................................230 Sharing styles with others.................................................................231 Using style groups..............................................................................232 Other management options ..............................................................232 Applying Styles.............................................................................................233 Paragraph particulars........................................................................233 Character characteristics..................................................................234 Chapter 15: Fine-Tuning Paragraph Details . . . . . . . . . . . . . . . . . . . . .235 Applying Paragraph Formats......................................................................235 Specifying Alignment and Indents..............................................................237 Controlling alignment ........................................................................237 Adjusting indent controls..................................................................238 Inserting space between paragraphs...............................................239 Controlling space between lines ......................................................239 Controlling where paragraphs break ...............................................240 Adding Drop Caps ........................................................................................241 Controlling Hyphenation and Justification ...............................................242 Manual hyphenation ..........................................................................243 Automatic hyphenation.....................................................................243 Controlling justification.....................................................................245 Composing text...................................................................................246 Ruling Your Paragraphs...............................................................................247 Chapter 16: Finessing Character Details . . . . . . . . . . . . . . . . . . . . . . . .249 Specifying Character Formats ....................................................................249 Modifying Font, Type Style, and Size.........................................................251 Changing font family and font style .................................................252 Changing type size .............................................................................253 Using Other Character Formats .................................................................253 Horizontal and Vertical Scale options .............................................255 Baseline shift.......................................................................................255

  Table of Contents

  Skew (false italic) ...............................................................................256 Capitalization Options .......................................................................257 Superscript and Subscript ................................................................257 Underline and Strikethrough ............................................................258 Ligatures ..............................................................................................258 Turning off hyphenation and other breaks .....................................259

  Controlling Space between Characters and Lines ...................................260 Kerning.................................................................................................260 Tracking...............................................................................................261 Leading ................................................................................................261

  Chapter 17: Tricks with Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .263 Using Bulleted and Numbered Lists ..........................................................263 Labeling Paragraphs ....................................................................................266 Adding Special Type Treatments ...............................................................267 Reversing type out of its background..............................................267 Creating sidebars and pull-quotes ...................................................269 Formatting fractions ..........................................................................269 Optical margin alignment ..................................................................272 Custom underline and strikethrough options ................................273 Converting Text into Shapes.......................................................................274 Making Text Follow a Path ..........................................................................275 Part V: Graphics Essentials ........................................277 Chapter 18: Importing Graphics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .279 Preparing Graphics Files .............................................................................279 Importing and Placing Graphics.................................................................281 Specifying Import Options ..........................................................................284 Import options for bitmap graphics ................................................284 Import options for vector file formats.............................................286 Import options for placed InDesign files .........................................288 Working with image layers ................................................................288 Using Other Ways to Import Graphics ......................................................289 Chapter 19: Fitting Graphics and Setting Paths . . . . . . . . . . . . . . . . . .291 Cropping and Repositioning .......................................................................291 Figuring out the Fitting Commands ...........................................................292 Working with Graphics in Irregular Shapes ..............................................294 Using a graphic’s own clipping path ................................................295 Creating a clipping path in InDesign ................................................296

  InDesign CS3 For Dummies

  Part VI: Getting Down to Business ..............................301 Chapter 20: Working with Tabs and Tables . . . . . . . . . . . . . . . . . . . . .303 Setting Tabs...................................................................................................303 Setting Up Tables..........................................................................................305 Adjusting tables..................................................................................307 Formatting tables ...............................................................................308 Using table and cell styles.................................................................311 Modifying and managing table and cell styles................................312 Converting Tabs to Tables (and Back) ......................................................313 Chapter 21: Working with Footnotes, Indexes, and TOCs . . . . . . . . .315 Adding Footnotes.........................................................................................315 Creating Indexes...........................................................................................318 Choosing an indexing style ...............................................................318 Inside the Index panel........................................................................319 Adding index items via the Index panel ..........................................320 Polishing and generating the index..................................................321 Creating Tables of Contents........................................................................323 Chapter 22: Working with Automated Text . . . . . . . . . . . . . . . . . . . . . .327 Automatic Page Numbers ...........................................................................327 Using Section Markers.................................................................................328 Using Text Variables ....................................................................................329 Creating text variables.......................................................................329 Editing and managing text variables................................................331 Inserting text variables......................................................................332 Using Hyperlinks ..........................................................................................332 Creating hyperlinks ............................................................................332 Modifying and deleting hyperlinks...................................................336 Chapter 23: Publishing Books . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .339 Book Basics...................................................................................................339 Creating a new book...........................................................................340 Opening and closing a book..............................................................340 Adding chapters to books .................................................................340 Working on Chapters ...................................................................................341 Finding out about chapter status .....................................................342 Taking advantage of style sources ...................................................342 Synchronizing formatting ..................................................................342 Printing Chapters and Books......................................................................344 Working with Sections in Chapters............................................................344 Numbering pages consecutively ......................................................345 Numbering pages with sections .......................................................345 Setting chapter numbers ...................................................................345

  Table of Contents

  Part VII: Printing and Output Essentials .....................347 Chapter 24: Setting Up for Output . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .349 Checking Your Document before Printing ................................................349 Setting Up Booklets......................................................................................353 Chapter 25: Printing and Other Output Techniques . . . . . . . . . . . . . . .357 Calibrating Color ..........................................................................................357 Ensuring consistent color .................................................................358 Saving color management preferences............................................359 Changing document color settings ..................................................360 Calibrating output ..............................................................................360 Choosing Print Options ...............................................................................360 Common options ................................................................................361 The General pane ...............................................................................362 The Setup pane ...................................................................................363 The Marks and Bleed pane................................................................364 The Output pane ................................................................................365 The Graphics pane .............................................................................366 The Color Management pane............................................................367 The Advanced pane ...........................................................................367 The Summary pane ............................................................................367 Creating a Document Package....................................................................367 Exporting PDF Files......................................................................................369 Common options ................................................................................370 The General pane ...............................................................................371 The Compression pane......................................................................373 Marks and Bleed pane .......................................................................373 The Output pane ................................................................................374 The Advanced pane ...........................................................................374 Security pane ......................................................................................374 The Summary pane ............................................................................376 Exporting to the Web...................................................................................376 Part VIII: The Part of Tens .........................................379 Chapter 26: Top Ten New Features in InDesign CS3 . . . . . . . . . . . . . .381 Interface Changes.........................................................................................381 Collapsing panels ...............................................................................381 Page previews .....................................................................................382 Faster tool switching..........................................................................382 Working with Layout Elements...................................................................383 Master-page import............................................................................383 Object-level search.............................................................................383

  InDesign CS3 For Dummies

  Reusable saved search queries ........................................................384 Lighting effects ...................................................................................384 Multiple file placement ......................................................................384

  Text Controls ................................................................................................385 Text variables......................................................................................385 Style groups.........................................................................................386