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Academic Handbook – Biology Study Program – Biology Deartment - 2013 The study plan card can be taken in Faculty academic administrator by showing valid student card of
that semester permanent or temporary with rector approval a.
To Decide Semester Study Plan The decision is arranged by advisor that has been chosen. New students have to take study load
that has been arranged in the study plan at odd semester. In this process, the advisor role is minimal. The next study decision is based on the achievement reached by students in the
previous semester. The number of study load that can be taken in the next semester is determined by GPA with approval from advisor. Next, students complete the study plan card
that has been programmed on the computer in every department according to the schedule. The print-out of the form will be distributed based on the used rule.
b. Study Plan Revision
The revision is to change a course that has been taken in the same semester. The revision is completed at least in the second week of learning process and must be approved by advisor.
c. Course Cancellation
The course cancellation means that the students cancel to take the course, so it is not taken as exam subject in that semester. Students are supposed to cancel the course at least in the
second week of learning process. This cancellation must be approved by advisor and reported to faculty academic administrator.
d. Study Achievement
It is a score that is achieved by student for all courses that have been programmed on the study plan form and written on the study achievement form.
3.3.3 Lecture, Laboratory Work and Examination
Students are supposed to attend the lecture regularly, laboratory work and other academic activities according to their study plan and applied rules. Schedule of lecture and laboratory work is arranged by
themselves.
a. Evaluation for Student Attendance
The number of student attendance in lecture and laboratory work becomes part of consideration in deciding whether the students are allowed to take middle or final semester
exam. A student is allowed to take the exam if the number of attendance is about 80. If the lecture attendance in the class does not reach 6 times or more before the middle semester
exam, so the evaluation for student attendance is not processed and they are allowed to take the exam. It is also applied for final exam, the attendance evaluation is processed if the number
of lecture reaches 12 times or more. If it is less than 12 times, so they are allowed to take the exam.
The result of attendance evaluation is announced before the exam. They have to submit doctorpermission letter for their absence permission to the course lecturer or academic staff at
least in the next lecture. If it is late, they are considered as leaving the class.
b. To Plan Course Examination
1. Finalmiddle semester Examination
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Academic Handbook – Biology Study Program – Biology Deartment - 2013 Middle semester exam is a factor to evaluate the course score. It is conducted after the
learning process runs 7 times it depends on the university academic calendar and the time is scheduled in the 8
th
and 9
th
week and arranged by faculty. If the questions of exam need to be copied, they can be sent to the departmentfaculty to be copied. For final exam, it is
collectively conducted for all departments and scheduled by faculty. Because its score is high, the arrangement must be done very well.
2. To Plan exam schedule
Based on the academic calendar, the schedule of middle and final exam must be planned well and announced to student and lecturer.
c. Examination Process
1. Principally, exam schedule is made according to learning schedule so there is no clash with
student schedule. 2.
Exam question preparation The examination is conducted in forms of written, oral or presentation. Lecturers need to
prepare the questions and submit to final exam committee. Those questions are two copies, the authentic one is submitted to the committee and the copy is saved by the lecturer. After
submitting, the secret is kept by the committee.
3. Exam question copy
All questions accepted by the committee need to be copied for students. This copy process must be done at least 3 years before the exam. The committees copy those questions and
save them inside a big envelope. Then, they prepare the attendance list, exam sheets, and official report sheet. If those questions will be given in exam, the committees give them to
coordinator exam controller.
4. Exam process
If the student attendance in the learning process is not enough, their name must be scratched by the committee. Students who cannot attend the exam because of sick or other
important reasons must submit the doctor permission letter or explanation letter to the faculty academic administrator. If it is submitted late, it means the students do not take the
exam. Coordinator and exam controllers watch over the exam. After the exam is done, coordinator submits the answer sheets, official report sheet, attendance list to department.
The attendance list is copied four pieces, one piece and answer sheets are submitted to the lecturer and others are saved by committee. The students getting sick can take the exam in
another schedule as long as they have doctor permission letter. The exam is processed after all of the final exams and arranged by the course lecturer after getting approval from the
Dean-1.
5. Submitting answer sheets
The answer sheets must be submitted to the course lecturer as soon as possible, due to one day after the exam. The official report sheet, attendance list, score sheet and one question
sheet are also submitted by the committee.
6. Evaluating answer sheets
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Academic Handbook – Biology Study Program – Biology Deartment - 2013 The answer sheets must be evaluated due to one week after the exam. The exam score
which is added by other assignment scores are used to determine the GPAfinal score and submitted to Vice Dean I. it must be copied 2 pieces.
3.3.4 GPA Announcement
