Library Management System.
TESIS" APPROVAL STATUS FORM
JUDUL: LIBRARY MANAGEMENT SYSTEM
SESI PENGAJIAN: 2004/2005
Saya
MOHD F AIRUZ ANWAR BIN MAHADI
mengaku membenarkan tesis (PSM/Saijana/Doktor Falsafah) ini disimpan di
Perpustakaan Fakulti Teknologi Maklumat dan Komunikasi dengan syarat-syarat
kegunaan seperti berikut:
1. Tesis adalah hakmilik Kolej Universiti Teknikal Kebangsaan Malaysia.
2. Perpustakaan Fakulti Teknologi Maklumat dan Komunikasi dibenarkan
membuat salinan untuk tujuan pengajian sahaja.
3. Perpustakaan Fakulti Teknologi Maklumat dan Komunikasi dibenarkan
membuat salinan tesis ini sebagai bahan pertukaran antara institusi pengajian
tinggi.
4. ** Sila tandakan (/)
SULIT
(Mengandungi maklumat yang berdaijah
keselamatan atau kepentingan Malaysia seperti
yang termaktub di dalam AKTA RAHSIA
RASMI 1972)
TERHAD
(Mengandungi maklumat TERHAD yang telah
ditentukan oleh organisasilbadan di mana
penyelidikan dijalankan)
TIDAK TERHAD
(TANDAT
GAN PENULIS)
Mohd Fairuz Anwar Bin Mahadi
Alamat: L-1-8, Blok K
Taman Setapak Indah,
53300 Setapak, Kuala Lumpur.
Tarikh :
CATATAN:
2
'f-1 3/2 Oo f
. . . . . _/, ,__3-+-(_..?-tJO
_ 'f_,______
Tarikh : _ 0#
** Jika tesis ini SULIT atau TERHAD, sila lampirkan surat daripada
pihak berkuasa.
" Tesis dimaksudkan sebagai Laporan Projek Saijana Muda (PSM)
LffiRARY MANAGEMENT SYSTEM
MOHD FAIRUZ ANWAR BIN MAHADI
This report is submitted in partial fulfillment ofthe requirements for the
Bachelor oflnformation and Communication Technology (Software
Development).
FACULTY OF INFORMATION AND COMMUNICATION TECHNOLOGY
KOLEJ UNIVERSITI TEKNIKAL KEBANGSAAN MALAYSIA
2005
11
ADMISSION
I admitted that this project title name of
LffiRARY MANAGEMENT SYSTEM
is written by me and is my own effort and that no part has been plagiarized without
citations.
STUDENT
: (MOHD
SUPERVISOR
ｆａｾ＠
Date : 2
AR BIN MAHADI)
4ID/0 !;"
I
111
DEDICATION
Specially dedicated to
My beloved one and family members who have
encouraged, guided and inspired me during the long hours ofwriting.
lV
ACKNOWLEDGEMENTS
The main objective of this Project Sarjana Muda 2 is to gain first-hand experience of
project working as an engineering professional, including the technical application
of engineering methods. This is for students to provide themselves to faces these new
challenges and to ensure that they abide by the rules and regulation ofKUTKM and
the project criteria. This is KUTKM students will undergo the Project Sarjana Muda
2 successfully, effectively and to the best oftheir ability while maintaining the good
name and reputation ofKUTKM.
I'm would like to express my appreciation to the many people who have contributed
to the successful completion ofthis Project Sarjana Muda 2. Most especially, I would
like to thank my faculty supervisor Puan Wahidah Binti Md. Syah for supervise me
during my Project Sarjana Muda 2 and En Mohd Faizal as my panel.
Special thank you goes to Hajah Norasiken Bte Bakar the supervisor before I'm
switch to Puan Wahidah Binti Md. Syah who was trained me to do a proposal and a
lot ofvaluable experience work and give me some experience to handling some
business work project.
v
ABSTRACT
The title of this thesis is "Library Management System". The main purpose of
LMS to manage library daily operation efficiently. This system basically has four
type of module that handles daily activity for the library. The four modules is User
Manage Account module, Search record module, Book borrowing system module
and Report Generator module. The library system is focusing to solve two major
problem in case of the number of hours the library can get from the librarian and the
average time in order to process a case of the new books. By using this system, the
operation of borrowing and managing inventories is paperless. The processes of
searching for books become much easier with just a help of mouse click. This library
system provides a user-friendly data entry with dropdown button menu, list box and
checkbox in purpose to make the input entry easier to understand and use. This
library system also created to ensure that the library items store properly in order to
maintain their security. Library Management System version 1.0 will be fully
operated into Sekolah Menengah Kebangsaan Ayer Keroh's library once completely
constructed.
Vl
ABSTRAK
Tesis yang bertajuk "Library Management System" ini dibangunkan untuk
menguruskan operasi harian perpustakaan dengan lebih efisien dan teratur. Sistem ini
secara asasnya mengandungi empat modul yang merangkumi operasi pengurusan
perpustakaan. Empat modul yang digambarkan ialah Pengurusan Akaun Pengguna,
Carian rekod, Sistem Pinjaman buku dan Penghasilan laporan. Pembangunan sistem
ini bertujuan untuk menyelesaikan dua permasalahan yang dihadapi oleh sistem
secara manual iaitu jangkamasa yang mampu diperuntuk oleh pustakawan dan masa
yang mencukupi untuk memproses kemasukan buku-buku baru. Dengan sistem ini,
proses pinjaman buku dan pegurusan perkakasan perpustakaan tidak bergantung
kepada kertas lagi. Sistem ini berciri mesra pengguna di mana proses memasukkan
data adalah ringkas dan mudah difahami. Sistem ini juga dibangunkan bagi tujuan
penyimpanan data yang tersusun dan terlindung. Apabila telah siap dibangunkan
sepenuhnya, sistem ini akan mula beroperasi di perpustakaan Sekolah Menengah
AyerKeroh.
Vll
TABLE OF CONTENT
TITLE
PAGE
PROJECT TITLE
ADMISSION
11
DEDICATION
111
ACKNOWLEDGEMENT
lV
ABSTRACT
v
ABSTRAK
Vl
TABLE OF CONTENT
Vll
LIST OF TABLES
X1
LIST OF FIGURES
Xlll
LIST OF ABBREVIATION
XV
CHAPTER I- INTRODUCTION
1.1
Preamble/Overview
1
1.2
Problem Statements
3
1.2.1 Problem Analysis
3
1.2.2
Methods of Solution
3
1.3
Objectives
4
1.4
Scopes
5
1.5
Contributions
5
1.6
Expected Output
6
1.7
Conclusion
7
Vlll
CHAPTER II - LITERATURE REVIEW
2.1
Introduction
8
2.2
Fact and Finding
9
2.2.1
Project Theory
10
2.2.2
Previous System Study
12
2.3
Conclusion
15
CHAPTER ill- PROJECT PLANNING AND METHODOLOGY
3.1
Introduction
16
3.2
High-Level Project Requirement
17
3.2.1
Project Facilities Requirement
17
3.2.2
Software Requirement
18
3.2.3
Hardware Requirement
19
System Development Approach
20
3.3.1 Waterfall Model
22
3.3.2
25
3.3
3.4
Justification of Methodology Selection
26
Conclusion
CHAPTER IV - ANALYSIS
4.1
Introduction
27
4.2
Analysis of Current System
28
4.2.1
Business Process
28
4.2.2
Problem Analysis
29
4.2.3
Problem Statements
29
4.3
Analysis ofTo Be System
30
4. 3.1
Functional Requirement
31
4.3.1.1
System Requirement Specification
31
4.3.1.1.1
User Interface
32
4.3.1.1.2
Data Entry
33
4.3.1.1.3
Report Generator
34
4.3.1.1.4
Performance Requirements
35
4.3.1.1.5
Security Requirements
35
lX
4.3.1.1.6
4.3.1 .2
4.3.2
4.4
Reliability
Data Flow Diagram Analysis (Level 0)
35
36
Technical Requirement
42
4.3.2.1
Software Requirements
42
4.3.2.2
Hardware Requirements
44
4.3 .2.3
Implementation Requirements
46
Conclusion
47
CHAPTER V- DESIGN
5. 1
Introduction
48
5.2
Preliminary/High-Level Design
49
5.2.1 Raw Input/Data
50
5.2.2
System Architecture
53
5.2.3
User Interface Design
56
5.2.4
Database Design
58
5.3
5.4
Detailed Design
60
5.3.1
Software Specification
61
5.3.2
Physical Database Design
78
Conclusion
79
CHAPTER VI- IMPLEMENTATION
6. 1
Introduction
80
6.2
Software Development Environment Setup
81
6.3
Software And Hardware Configuration Management
87
6.4
Implementation Status
88
6.5
Conclusion
90
CHAPTER VII - TESTING
7.1
Introduction
91
7.2
Test Plan
92
7.2.1
Test Organization
92
7.2.2
Test Environment
93
X
7.2.3 Test Schedule
93
Test Strategy
94
7.3. 1 Tests Cases
95
Test Design
96
7.4.1 Test Description
96
7.4.2 Test Data
101
7.5
Test Case Results
103
7.6
Conclusion
104
7.3
7.4
CHAPTER VIII- PROJECT CONCLUSION
8.1
Observation on Weaknesses and Strengths
105
8.1.1
105
Strengths
8.1.2 Weaknesses
106
8.2
Propositions for Improvement
106
8.3
Conclusion
107
BffiLIOGRAPHY
108
ATIACHMENTS
109
APPENDIX A- FIGURES
110
APPENDIX B - TABLES
115
APPENDIX C- LMS USER GUIDE
120
APPENDIX D- GANTT CHART
128
Xl
LIST OF TABLES
NO.
DESCRIPTION
PAGE
Table 3-1
Project Facility Specifications
17
Table 3-2
Software Requirement and Function
18
Table 3-3
Language Used and Function
18
Table 3-4
Complete of Personal Computer
19
Table 3-5
Other Computer Accessories and Functions
19
Table 4-1
Description of Data Flow Diagram Level 0
37
Table 4-2
Library User Account Manage System Diagram
38
Analysis
Table 4-3
Search book record Diagram Analysis
39
Table 4-4
Book borrowing system Diagram Analysis
40
Table 4-5
Report Generator
41
Table 4-6
Software Requirement and Description
42
Table 4-7
Language Requirement and Description
43
Table 4-8
Requirement for Personal Computer
44
Table 4-9
Other Accessories
45
Table 4-10
Implementation Requirement Specification
46
Table 5-l
Observation Specification
50
Table 5-2
Research Specification
50
Table 5-3
Login System Specification
51
Table 5-4
Search record system Specification
51
Table 5-5
Book Borrowing System Specifications
52
Table 5-6
Report Generator Specification
52
Table B-1
Data input design
116
Table B-2
Output design
117
Table B-3
Description of Relationship 1
118
Table B-4
Description of Relationship 2
118
Table B-5
Description of Relationship 3
118
Xll
Table B-6
Description of Relationship 4
119
Table B-7
Description of Relationship 5
119
Table B-8
Description of Relationship 6
119
Table 5-7
Description of Data Flow Diagram Level 0
68
Table 6-1
Activity Status
88
Table 6-2
Module Implementation Status
89
Table 7-1
Test Organization
92
Table 7-2
Test Schedule Specification
94
Table 7-3
Units Testing
96
Table 7-4
Integration Testing
97
Table 7-5
System Testing - Linkage Between Forms
98
Table 7-6
System Testing- Linkage Between Forms
99
Table 7-7
System performance testing
100
Table 7-8
Login Test Data
101
Table 7-9
Change Password
101
Table 7-10
Input Members Record
102
Table 7-11
Input Book Record
102
Table 7-12
Test Summary Report
103
Xlll
LIST OF FIGURES
NO.
DESCRIPTION
PAGE
Figure 3-1
Waterfall Model
22
Figure 3-2
Requirement Engineering Process
23
Figure 3-3
Typical Phase Design
24
Figure 4-1
Data Flow Diagram Level 0
36
Figure 5-l
Package Diagram for Architecture
54
Figure 5-2
System navigation
57
Figure A-1
ERD for Library Management System
111
Figure A-2
Relationship 1 Diagram
112
Figure A-3
Relationship 2 Diagram
112
Figure A-4
Relationship 3 Diagram
113
Figure A-5
Relationship 4 Diagram
113
Figure A-6
Relationship 5 Diagram
114
Figure A-7
Relationship 6 Diagram
114
Figure 5-3
Flowchart Diagram for Login Function
62
Figure 5-4
Flowchart Diagram for Search Book Record System
63
Figure 5-5
Flowchart Diagram for Book Borrowing System
64
Figure 5-6
Flowchart Diagram for Report Generator
65
Figure 5-7
Context Diagram for Library Management System
66
Figure 5-8
DFD Level 0 for Library Management System
67
Figure 5-9
DFD Level 1.0 -Login Process for Library User
69
Account Manage System
Figure 5-10
DFD Level 2.0 - Login Process for Library User
70
Account Manage System
Figure 5-11
DFD Level 2.0 - Add new user
71
Figure 5-12
DFD Level 2.0 - Edit user profile
72
Figure 5-13
DFD Level 1.0 - Search record module
73
Figure 5-14
DFD Level2.0 - Search record module
74
XIV
Figure 5-15
DFD Level 2.0 - Search Borrowed record
75
Figure 5-16
DFD Level 1.0 - Book borrowing module
75
Figure 5-17
DFD Level 2.0 - Book borrowing module
76
Figure 5-18
DFD Level 1.0 - Report generator module
77
Figure 5-19
DFD Level 2.0 - Report generator module
78
Figure 6-1
Software Development Environment Setup
81
Architecture
Figure 6-2
Select SETUP.exe from the installation folder
84
Figure 6-3
Click OK to proceed
85
Figure 6-4
Begin Installation
85
Figure 6-5
Defme System Name
86
Figure 6-6
Installation in Progress
86
Figure 6-7
Architecture layout of LMS
87
XV
LIST OF ABBREVIATIONS
KUTKM
Kolej Universiti Teknikal Kebangsaan Malaysia
FTMK
Faculty of Information Communication Technology
PSM
Projek Srujana Muda
CD-ROM
Compact Disk-Read Only Memory
DFD
Data Flow Diagram
ERD
Entity Relationship Diagram
ICT
Information Communication Technology
AUT
Application Under Test
GUI
Graphic User Interface
JAD
Joint Application Development
RAD
Rapid Application Development
LMS
Library Management System
SDLC
System Development Life Cycle
CPU
Centre Processor Unit
DBMS
Database Management System
ODBMS
Object Database Management System
SQL
Structured Query Language
CHAPTER I
INTRODUCTION
1.1
Preamble/Overview
The Library management system version 1.0 (LMS) is design to provide one
systematic system for librarians to manage booklist, inventory and borrowing process.
Basically the system will be created using the Visual Basic and the system database
will be build by Microsoft Access. The system is build for Sekolah Menengah
Kebangsaan Ayer Keroh's library.
The Library management system version 1.0 provides two types of application
method for different user, regular user and administrator user. For regular user, they
only can access the booklist function and book searching function. Only administrator
is allowed to access to the restricted function such as create new user account.
The Library management system will store all the books and members
information that consist book number, book title, author name and racks to the system
database. The system also provides search function to help students fmd the book by
number of book. Search function will search through the books database to look for
the book and view where the book is situated. For the administrator user, only
librarians have access to view or edit data from the system databases. Administrator
user will handle administrative functions such create new LMS user account and
decide the number of days allowed for the borrowed books. User needs to enter
correct password and user id before user can access this function. From here, user can
add, delete or update the book and borrower database.
2
Since the amount of students/borrowers and books is increasing, it is necessary
to prepare a space to store them. After a long time, the record book will be stockpiled.
It needs well organized and it is hard to find the record in short time because they
need to find it one by one. This will cost extra time and is not efficient at all.
Based on present method, librarian needs to record the entire booklist and
borrower list manually using a logbook. This manual system is currently misspend
time and might cause mistakes while recording process. The library's inventory such
as books is always changes within certain time because of additional or lost of those
inventories. With the present manually system, the monitoring process for this
inventory become complicated. For example, if one over hundreds of books is lost,
they need to check one by one of novel name through list of hundreds from logbook
to search for the lost book data.
With the Library Management System Version 1.0, librarians are able to
monitor and manage library's inventory much easier and more efficient. There is large
amount of database to support the future needs and will give added advantages to the
all library operations.
3
1.2
Problem Statement
Basically, problem statement often have two elements which is the problem
itself, stated clearly and with enough contextual detail to establish why it is important
and the method of solving the problem, often stated as a claim or a working thesis.
1.2.1
Problem Analysis
There are some problems in previous system operation, which can be state in
the documentation. There are: i)
The number of hours the library can get from the librarian:
The librarian have a limited hours to complete manage all the library
jobs such as take care of the arrangement and maintenance oflibrary items.
ii)
The average time in order to process a case of the new books:
The librarian need to misspend time in proper to manage of the book
items along with the details like the title of the book, the publisher's and
author's name, edition and whether that book is available for issue purpose.
1.2.2
Methods of Solutions
There are several types of solution for the problem statement above after the
problems have been analysed in previous phase of development. All the
specifications have referred to the problem statement below: i)
The number of hours the library can get from the volunteers/librarian
Major categories are created to define specified task is conducted by
chosen volunteers and the related items are kept into them so that the required
item can be made available any time with ease. Plus quick processing of
library monitoring status such as producing report for each activities and task.
4
ii)
The average time in order to process a case of the new books
With the help of reports like the stock-in-hand of the items existing in
the library and subscription details report, the operation of process a case of
new books become faster and easier.
1.3
Objectives
The main objectives of Library Management System are:
i)
To build a system that can receive input and generate automatically output in
easy way and short time.
ii)
To build a monitoring system that be able to monitor and manage all library
operations efficiently.
iii)
Give an opportunity to librarians to reduce the time spends and mistake that
always happens during manual method.
iv)
To store properly the library items in order to maintain their security.
v)
To enter and preserve details of the various issues and keep a track on their
returns.
vi)
To maintain the suppliers and publishers details so that the order can be placed
on time.
vii)
To maintain the record of the subscribed items.
5
1.4
Project Scopes
It is necessary to defme a scope when built up a project and following is the
scope of Library Management System version 1.0.
This system is build for Sekolah Menengah Kebangsaan Ayer Keroh's library,
so the system will store information of all books and records of borrower. However
only the librarians who have specified access such administrator can handle
administrative functions of this library system. This can avoid unauthorized user to
enter the restricted area of this system especially system databases.
Basically this system got four major functions; there is Library User Account
Manage System, Search Record, Book Borrowing System and Report Generator.
From all of four functions mentioned, The Library User Account Manage System can
only be access by LMS administrator.
Library Management System version 1.0 will be fully operated into Sekolah
Menengah Kebangsaan Ayer Keroh's library once completely constructed. The
interface and database will only design in single language, which is English.
1.5
Contributions
Using this system, the operation of borrowing and managing inventories is
paperless. It means we do not need to use any paper for the system and logbook is no
longer will be library database. It will reduce the usage of papers.
It is more efficient and makes the process of searching for books become
easier. These because what they need to do is just insert information of book such
book' s id and system will find and views the book item such author, category and
publisher. The system will also view rack that the book are situated.
The process of keeping borrower information and books inventory become
more sophisticated. Each operation for both functions is handle by the system to
6
define the period of time for borrowing, penalty calculation for late return book and
total of books that still remain every week for inventory check.
The system is easy to use. User just need to insert input and click some button
to get output for all functions provided by Library Management System Version 1.0.
The interface design of the system is attractive. This system provides a user-friendly
data entry with dropdown button menu, list box, and checkbox in purpose to make the
input entry easier to understand and use. The time of loading is fast. So, the users do
not need waiting for a long time to get result from the system.
1.6
Expected Output
Based on the expected end-result for the Library Management System, below
is the summary of expected output for the module exist in Library Management
System:i)
Library User Account Manage System
a) The user with valid user name and password can access the Library
Management System.
b) The system displays the user account information including user id and
password.
c) The system shall give the response for invalid usemame and password.
d) The system allows only administrator to choice actions including removing,
changing and adding user account and account information.
ii)
Search Record
a) The system allows the user typing in search criteria including book id as a key
word for the search criteria.
b) The system display books item such title; author and publisher that are match
the search criteria.
c) The system shall give the response for invalid search criteria.
7
iii)
Book Borrowing System
a) When check out the books, when required by librarians, the system show the
information about books which is borrowed before and not returned yet
including book id and member id.
b) The system allows the user to specify a checking out book using its Id.
c) The system allows the user to specify a checking in book using its Id.
d) The system allows the user to specify that a penalty is paid after book is
consider check out (return).
e) The system commits the check in and check out data to the database as soon as
the data is entered.
iv)
Report Generator
a) The system have a report feature that will allow the user to generate a report
showing the information of all the sign out book in a time period which is the
search criteria input by user. The information includes the number of books,
the time period and the information is grouped by book categories.
b) The system has a report feature that will allow the user to generate a report
showing the information about all the users who have overdue books and
penalty.
c) The system shall generate those reports to the display, a file or a printer that is
linked to the system.
1. 7
Conclusion
As a conclusion, this chapter describes the feasibility study and summary of
analysis about Library Management System. It is including the objectives of project
implementation, scopes of project, the aspect of research, the project contributions
and the expected output. The methodologies of Library Management System to
gathering the collection are from a series of observation and researching. The
observation process enables the identification of safety issues and systemic
deficiencies outside of the formal audit process. The research method can be analysed
from journals, books, experts and Internet resources.
CHAPTER II
LITERATURE REVIEW
2.1
Introduction
The literature study in previous system could give more references in system
development process. All the advantages in the previous system can be implement
during the system development. The characteristic of the previous system such as
interface, module flow, process and security level should be improve and enhance
from the previous system.
The library management feasibility study encompasses all of the research
activities that will discuss in this chapter. In this chapter, there are discussions about
the information that related from library management concepts includes fact-finding,
project theory, previous system study and result from literature study.
Library Management System Version 1.0 is the system that been created and
modified from the problem that occur on current/manual system. Specific researches
need to be form to expel all the weaknesses and strengths of current library systems.
There are four types of source on how to get the evidence for the research pwpose: Systems are created to solve problems. The former case study can think of the
systems approach way of dealing with a problem. The purpose of former case study
implementation is: i)
To understand and defme the different phases of system developments life
cycle
ii)
iii)
To know and studied the components of system analysis
To know the components of system designing
JUDUL: LIBRARY MANAGEMENT SYSTEM
SESI PENGAJIAN: 2004/2005
Saya
MOHD F AIRUZ ANWAR BIN MAHADI
mengaku membenarkan tesis (PSM/Saijana/Doktor Falsafah) ini disimpan di
Perpustakaan Fakulti Teknologi Maklumat dan Komunikasi dengan syarat-syarat
kegunaan seperti berikut:
1. Tesis adalah hakmilik Kolej Universiti Teknikal Kebangsaan Malaysia.
2. Perpustakaan Fakulti Teknologi Maklumat dan Komunikasi dibenarkan
membuat salinan untuk tujuan pengajian sahaja.
3. Perpustakaan Fakulti Teknologi Maklumat dan Komunikasi dibenarkan
membuat salinan tesis ini sebagai bahan pertukaran antara institusi pengajian
tinggi.
4. ** Sila tandakan (/)
SULIT
(Mengandungi maklumat yang berdaijah
keselamatan atau kepentingan Malaysia seperti
yang termaktub di dalam AKTA RAHSIA
RASMI 1972)
TERHAD
(Mengandungi maklumat TERHAD yang telah
ditentukan oleh organisasilbadan di mana
penyelidikan dijalankan)
TIDAK TERHAD
(TANDAT
GAN PENULIS)
Mohd Fairuz Anwar Bin Mahadi
Alamat: L-1-8, Blok K
Taman Setapak Indah,
53300 Setapak, Kuala Lumpur.
Tarikh :
CATATAN:
2
'f-1 3/2 Oo f
. . . . . _/, ,__3-+-(_..?-tJO
_ 'f_,______
Tarikh : _ 0#
** Jika tesis ini SULIT atau TERHAD, sila lampirkan surat daripada
pihak berkuasa.
" Tesis dimaksudkan sebagai Laporan Projek Saijana Muda (PSM)
LffiRARY MANAGEMENT SYSTEM
MOHD FAIRUZ ANWAR BIN MAHADI
This report is submitted in partial fulfillment ofthe requirements for the
Bachelor oflnformation and Communication Technology (Software
Development).
FACULTY OF INFORMATION AND COMMUNICATION TECHNOLOGY
KOLEJ UNIVERSITI TEKNIKAL KEBANGSAAN MALAYSIA
2005
11
ADMISSION
I admitted that this project title name of
LffiRARY MANAGEMENT SYSTEM
is written by me and is my own effort and that no part has been plagiarized without
citations.
STUDENT
: (MOHD
SUPERVISOR
ｆａｾ＠
Date : 2
AR BIN MAHADI)
4ID/0 !;"
I
111
DEDICATION
Specially dedicated to
My beloved one and family members who have
encouraged, guided and inspired me during the long hours ofwriting.
lV
ACKNOWLEDGEMENTS
The main objective of this Project Sarjana Muda 2 is to gain first-hand experience of
project working as an engineering professional, including the technical application
of engineering methods. This is for students to provide themselves to faces these new
challenges and to ensure that they abide by the rules and regulation ofKUTKM and
the project criteria. This is KUTKM students will undergo the Project Sarjana Muda
2 successfully, effectively and to the best oftheir ability while maintaining the good
name and reputation ofKUTKM.
I'm would like to express my appreciation to the many people who have contributed
to the successful completion ofthis Project Sarjana Muda 2. Most especially, I would
like to thank my faculty supervisor Puan Wahidah Binti Md. Syah for supervise me
during my Project Sarjana Muda 2 and En Mohd Faizal as my panel.
Special thank you goes to Hajah Norasiken Bte Bakar the supervisor before I'm
switch to Puan Wahidah Binti Md. Syah who was trained me to do a proposal and a
lot ofvaluable experience work and give me some experience to handling some
business work project.
v
ABSTRACT
The title of this thesis is "Library Management System". The main purpose of
LMS to manage library daily operation efficiently. This system basically has four
type of module that handles daily activity for the library. The four modules is User
Manage Account module, Search record module, Book borrowing system module
and Report Generator module. The library system is focusing to solve two major
problem in case of the number of hours the library can get from the librarian and the
average time in order to process a case of the new books. By using this system, the
operation of borrowing and managing inventories is paperless. The processes of
searching for books become much easier with just a help of mouse click. This library
system provides a user-friendly data entry with dropdown button menu, list box and
checkbox in purpose to make the input entry easier to understand and use. This
library system also created to ensure that the library items store properly in order to
maintain their security. Library Management System version 1.0 will be fully
operated into Sekolah Menengah Kebangsaan Ayer Keroh's library once completely
constructed.
Vl
ABSTRAK
Tesis yang bertajuk "Library Management System" ini dibangunkan untuk
menguruskan operasi harian perpustakaan dengan lebih efisien dan teratur. Sistem ini
secara asasnya mengandungi empat modul yang merangkumi operasi pengurusan
perpustakaan. Empat modul yang digambarkan ialah Pengurusan Akaun Pengguna,
Carian rekod, Sistem Pinjaman buku dan Penghasilan laporan. Pembangunan sistem
ini bertujuan untuk menyelesaikan dua permasalahan yang dihadapi oleh sistem
secara manual iaitu jangkamasa yang mampu diperuntuk oleh pustakawan dan masa
yang mencukupi untuk memproses kemasukan buku-buku baru. Dengan sistem ini,
proses pinjaman buku dan pegurusan perkakasan perpustakaan tidak bergantung
kepada kertas lagi. Sistem ini berciri mesra pengguna di mana proses memasukkan
data adalah ringkas dan mudah difahami. Sistem ini juga dibangunkan bagi tujuan
penyimpanan data yang tersusun dan terlindung. Apabila telah siap dibangunkan
sepenuhnya, sistem ini akan mula beroperasi di perpustakaan Sekolah Menengah
AyerKeroh.
Vll
TABLE OF CONTENT
TITLE
PAGE
PROJECT TITLE
ADMISSION
11
DEDICATION
111
ACKNOWLEDGEMENT
lV
ABSTRACT
v
ABSTRAK
Vl
TABLE OF CONTENT
Vll
LIST OF TABLES
X1
LIST OF FIGURES
Xlll
LIST OF ABBREVIATION
XV
CHAPTER I- INTRODUCTION
1.1
Preamble/Overview
1
1.2
Problem Statements
3
1.2.1 Problem Analysis
3
1.2.2
Methods of Solution
3
1.3
Objectives
4
1.4
Scopes
5
1.5
Contributions
5
1.6
Expected Output
6
1.7
Conclusion
7
Vlll
CHAPTER II - LITERATURE REVIEW
2.1
Introduction
8
2.2
Fact and Finding
9
2.2.1
Project Theory
10
2.2.2
Previous System Study
12
2.3
Conclusion
15
CHAPTER ill- PROJECT PLANNING AND METHODOLOGY
3.1
Introduction
16
3.2
High-Level Project Requirement
17
3.2.1
Project Facilities Requirement
17
3.2.2
Software Requirement
18
3.2.3
Hardware Requirement
19
System Development Approach
20
3.3.1 Waterfall Model
22
3.3.2
25
3.3
3.4
Justification of Methodology Selection
26
Conclusion
CHAPTER IV - ANALYSIS
4.1
Introduction
27
4.2
Analysis of Current System
28
4.2.1
Business Process
28
4.2.2
Problem Analysis
29
4.2.3
Problem Statements
29
4.3
Analysis ofTo Be System
30
4. 3.1
Functional Requirement
31
4.3.1.1
System Requirement Specification
31
4.3.1.1.1
User Interface
32
4.3.1.1.2
Data Entry
33
4.3.1.1.3
Report Generator
34
4.3.1.1.4
Performance Requirements
35
4.3.1.1.5
Security Requirements
35
lX
4.3.1.1.6
4.3.1 .2
4.3.2
4.4
Reliability
Data Flow Diagram Analysis (Level 0)
35
36
Technical Requirement
42
4.3.2.1
Software Requirements
42
4.3.2.2
Hardware Requirements
44
4.3 .2.3
Implementation Requirements
46
Conclusion
47
CHAPTER V- DESIGN
5. 1
Introduction
48
5.2
Preliminary/High-Level Design
49
5.2.1 Raw Input/Data
50
5.2.2
System Architecture
53
5.2.3
User Interface Design
56
5.2.4
Database Design
58
5.3
5.4
Detailed Design
60
5.3.1
Software Specification
61
5.3.2
Physical Database Design
78
Conclusion
79
CHAPTER VI- IMPLEMENTATION
6. 1
Introduction
80
6.2
Software Development Environment Setup
81
6.3
Software And Hardware Configuration Management
87
6.4
Implementation Status
88
6.5
Conclusion
90
CHAPTER VII - TESTING
7.1
Introduction
91
7.2
Test Plan
92
7.2.1
Test Organization
92
7.2.2
Test Environment
93
X
7.2.3 Test Schedule
93
Test Strategy
94
7.3. 1 Tests Cases
95
Test Design
96
7.4.1 Test Description
96
7.4.2 Test Data
101
7.5
Test Case Results
103
7.6
Conclusion
104
7.3
7.4
CHAPTER VIII- PROJECT CONCLUSION
8.1
Observation on Weaknesses and Strengths
105
8.1.1
105
Strengths
8.1.2 Weaknesses
106
8.2
Propositions for Improvement
106
8.3
Conclusion
107
BffiLIOGRAPHY
108
ATIACHMENTS
109
APPENDIX A- FIGURES
110
APPENDIX B - TABLES
115
APPENDIX C- LMS USER GUIDE
120
APPENDIX D- GANTT CHART
128
Xl
LIST OF TABLES
NO.
DESCRIPTION
PAGE
Table 3-1
Project Facility Specifications
17
Table 3-2
Software Requirement and Function
18
Table 3-3
Language Used and Function
18
Table 3-4
Complete of Personal Computer
19
Table 3-5
Other Computer Accessories and Functions
19
Table 4-1
Description of Data Flow Diagram Level 0
37
Table 4-2
Library User Account Manage System Diagram
38
Analysis
Table 4-3
Search book record Diagram Analysis
39
Table 4-4
Book borrowing system Diagram Analysis
40
Table 4-5
Report Generator
41
Table 4-6
Software Requirement and Description
42
Table 4-7
Language Requirement and Description
43
Table 4-8
Requirement for Personal Computer
44
Table 4-9
Other Accessories
45
Table 4-10
Implementation Requirement Specification
46
Table 5-l
Observation Specification
50
Table 5-2
Research Specification
50
Table 5-3
Login System Specification
51
Table 5-4
Search record system Specification
51
Table 5-5
Book Borrowing System Specifications
52
Table 5-6
Report Generator Specification
52
Table B-1
Data input design
116
Table B-2
Output design
117
Table B-3
Description of Relationship 1
118
Table B-4
Description of Relationship 2
118
Table B-5
Description of Relationship 3
118
Xll
Table B-6
Description of Relationship 4
119
Table B-7
Description of Relationship 5
119
Table B-8
Description of Relationship 6
119
Table 5-7
Description of Data Flow Diagram Level 0
68
Table 6-1
Activity Status
88
Table 6-2
Module Implementation Status
89
Table 7-1
Test Organization
92
Table 7-2
Test Schedule Specification
94
Table 7-3
Units Testing
96
Table 7-4
Integration Testing
97
Table 7-5
System Testing - Linkage Between Forms
98
Table 7-6
System Testing- Linkage Between Forms
99
Table 7-7
System performance testing
100
Table 7-8
Login Test Data
101
Table 7-9
Change Password
101
Table 7-10
Input Members Record
102
Table 7-11
Input Book Record
102
Table 7-12
Test Summary Report
103
Xlll
LIST OF FIGURES
NO.
DESCRIPTION
PAGE
Figure 3-1
Waterfall Model
22
Figure 3-2
Requirement Engineering Process
23
Figure 3-3
Typical Phase Design
24
Figure 4-1
Data Flow Diagram Level 0
36
Figure 5-l
Package Diagram for Architecture
54
Figure 5-2
System navigation
57
Figure A-1
ERD for Library Management System
111
Figure A-2
Relationship 1 Diagram
112
Figure A-3
Relationship 2 Diagram
112
Figure A-4
Relationship 3 Diagram
113
Figure A-5
Relationship 4 Diagram
113
Figure A-6
Relationship 5 Diagram
114
Figure A-7
Relationship 6 Diagram
114
Figure 5-3
Flowchart Diagram for Login Function
62
Figure 5-4
Flowchart Diagram for Search Book Record System
63
Figure 5-5
Flowchart Diagram for Book Borrowing System
64
Figure 5-6
Flowchart Diagram for Report Generator
65
Figure 5-7
Context Diagram for Library Management System
66
Figure 5-8
DFD Level 0 for Library Management System
67
Figure 5-9
DFD Level 1.0 -Login Process for Library User
69
Account Manage System
Figure 5-10
DFD Level 2.0 - Login Process for Library User
70
Account Manage System
Figure 5-11
DFD Level 2.0 - Add new user
71
Figure 5-12
DFD Level 2.0 - Edit user profile
72
Figure 5-13
DFD Level 1.0 - Search record module
73
Figure 5-14
DFD Level2.0 - Search record module
74
XIV
Figure 5-15
DFD Level 2.0 - Search Borrowed record
75
Figure 5-16
DFD Level 1.0 - Book borrowing module
75
Figure 5-17
DFD Level 2.0 - Book borrowing module
76
Figure 5-18
DFD Level 1.0 - Report generator module
77
Figure 5-19
DFD Level 2.0 - Report generator module
78
Figure 6-1
Software Development Environment Setup
81
Architecture
Figure 6-2
Select SETUP.exe from the installation folder
84
Figure 6-3
Click OK to proceed
85
Figure 6-4
Begin Installation
85
Figure 6-5
Defme System Name
86
Figure 6-6
Installation in Progress
86
Figure 6-7
Architecture layout of LMS
87
XV
LIST OF ABBREVIATIONS
KUTKM
Kolej Universiti Teknikal Kebangsaan Malaysia
FTMK
Faculty of Information Communication Technology
PSM
Projek Srujana Muda
CD-ROM
Compact Disk-Read Only Memory
DFD
Data Flow Diagram
ERD
Entity Relationship Diagram
ICT
Information Communication Technology
AUT
Application Under Test
GUI
Graphic User Interface
JAD
Joint Application Development
RAD
Rapid Application Development
LMS
Library Management System
SDLC
System Development Life Cycle
CPU
Centre Processor Unit
DBMS
Database Management System
ODBMS
Object Database Management System
SQL
Structured Query Language
CHAPTER I
INTRODUCTION
1.1
Preamble/Overview
The Library management system version 1.0 (LMS) is design to provide one
systematic system for librarians to manage booklist, inventory and borrowing process.
Basically the system will be created using the Visual Basic and the system database
will be build by Microsoft Access. The system is build for Sekolah Menengah
Kebangsaan Ayer Keroh's library.
The Library management system version 1.0 provides two types of application
method for different user, regular user and administrator user. For regular user, they
only can access the booklist function and book searching function. Only administrator
is allowed to access to the restricted function such as create new user account.
The Library management system will store all the books and members
information that consist book number, book title, author name and racks to the system
database. The system also provides search function to help students fmd the book by
number of book. Search function will search through the books database to look for
the book and view where the book is situated. For the administrator user, only
librarians have access to view or edit data from the system databases. Administrator
user will handle administrative functions such create new LMS user account and
decide the number of days allowed for the borrowed books. User needs to enter
correct password and user id before user can access this function. From here, user can
add, delete or update the book and borrower database.
2
Since the amount of students/borrowers and books is increasing, it is necessary
to prepare a space to store them. After a long time, the record book will be stockpiled.
It needs well organized and it is hard to find the record in short time because they
need to find it one by one. This will cost extra time and is not efficient at all.
Based on present method, librarian needs to record the entire booklist and
borrower list manually using a logbook. This manual system is currently misspend
time and might cause mistakes while recording process. The library's inventory such
as books is always changes within certain time because of additional or lost of those
inventories. With the present manually system, the monitoring process for this
inventory become complicated. For example, if one over hundreds of books is lost,
they need to check one by one of novel name through list of hundreds from logbook
to search for the lost book data.
With the Library Management System Version 1.0, librarians are able to
monitor and manage library's inventory much easier and more efficient. There is large
amount of database to support the future needs and will give added advantages to the
all library operations.
3
1.2
Problem Statement
Basically, problem statement often have two elements which is the problem
itself, stated clearly and with enough contextual detail to establish why it is important
and the method of solving the problem, often stated as a claim or a working thesis.
1.2.1
Problem Analysis
There are some problems in previous system operation, which can be state in
the documentation. There are: i)
The number of hours the library can get from the librarian:
The librarian have a limited hours to complete manage all the library
jobs such as take care of the arrangement and maintenance oflibrary items.
ii)
The average time in order to process a case of the new books:
The librarian need to misspend time in proper to manage of the book
items along with the details like the title of the book, the publisher's and
author's name, edition and whether that book is available for issue purpose.
1.2.2
Methods of Solutions
There are several types of solution for the problem statement above after the
problems have been analysed in previous phase of development. All the
specifications have referred to the problem statement below: i)
The number of hours the library can get from the volunteers/librarian
Major categories are created to define specified task is conducted by
chosen volunteers and the related items are kept into them so that the required
item can be made available any time with ease. Plus quick processing of
library monitoring status such as producing report for each activities and task.
4
ii)
The average time in order to process a case of the new books
With the help of reports like the stock-in-hand of the items existing in
the library and subscription details report, the operation of process a case of
new books become faster and easier.
1.3
Objectives
The main objectives of Library Management System are:
i)
To build a system that can receive input and generate automatically output in
easy way and short time.
ii)
To build a monitoring system that be able to monitor and manage all library
operations efficiently.
iii)
Give an opportunity to librarians to reduce the time spends and mistake that
always happens during manual method.
iv)
To store properly the library items in order to maintain their security.
v)
To enter and preserve details of the various issues and keep a track on their
returns.
vi)
To maintain the suppliers and publishers details so that the order can be placed
on time.
vii)
To maintain the record of the subscribed items.
5
1.4
Project Scopes
It is necessary to defme a scope when built up a project and following is the
scope of Library Management System version 1.0.
This system is build for Sekolah Menengah Kebangsaan Ayer Keroh's library,
so the system will store information of all books and records of borrower. However
only the librarians who have specified access such administrator can handle
administrative functions of this library system. This can avoid unauthorized user to
enter the restricted area of this system especially system databases.
Basically this system got four major functions; there is Library User Account
Manage System, Search Record, Book Borrowing System and Report Generator.
From all of four functions mentioned, The Library User Account Manage System can
only be access by LMS administrator.
Library Management System version 1.0 will be fully operated into Sekolah
Menengah Kebangsaan Ayer Keroh's library once completely constructed. The
interface and database will only design in single language, which is English.
1.5
Contributions
Using this system, the operation of borrowing and managing inventories is
paperless. It means we do not need to use any paper for the system and logbook is no
longer will be library database. It will reduce the usage of papers.
It is more efficient and makes the process of searching for books become
easier. These because what they need to do is just insert information of book such
book' s id and system will find and views the book item such author, category and
publisher. The system will also view rack that the book are situated.
The process of keeping borrower information and books inventory become
more sophisticated. Each operation for both functions is handle by the system to
6
define the period of time for borrowing, penalty calculation for late return book and
total of books that still remain every week for inventory check.
The system is easy to use. User just need to insert input and click some button
to get output for all functions provided by Library Management System Version 1.0.
The interface design of the system is attractive. This system provides a user-friendly
data entry with dropdown button menu, list box, and checkbox in purpose to make the
input entry easier to understand and use. The time of loading is fast. So, the users do
not need waiting for a long time to get result from the system.
1.6
Expected Output
Based on the expected end-result for the Library Management System, below
is the summary of expected output for the module exist in Library Management
System:i)
Library User Account Manage System
a) The user with valid user name and password can access the Library
Management System.
b) The system displays the user account information including user id and
password.
c) The system shall give the response for invalid usemame and password.
d) The system allows only administrator to choice actions including removing,
changing and adding user account and account information.
ii)
Search Record
a) The system allows the user typing in search criteria including book id as a key
word for the search criteria.
b) The system display books item such title; author and publisher that are match
the search criteria.
c) The system shall give the response for invalid search criteria.
7
iii)
Book Borrowing System
a) When check out the books, when required by librarians, the system show the
information about books which is borrowed before and not returned yet
including book id and member id.
b) The system allows the user to specify a checking out book using its Id.
c) The system allows the user to specify a checking in book using its Id.
d) The system allows the user to specify that a penalty is paid after book is
consider check out (return).
e) The system commits the check in and check out data to the database as soon as
the data is entered.
iv)
Report Generator
a) The system have a report feature that will allow the user to generate a report
showing the information of all the sign out book in a time period which is the
search criteria input by user. The information includes the number of books,
the time period and the information is grouped by book categories.
b) The system has a report feature that will allow the user to generate a report
showing the information about all the users who have overdue books and
penalty.
c) The system shall generate those reports to the display, a file or a printer that is
linked to the system.
1. 7
Conclusion
As a conclusion, this chapter describes the feasibility study and summary of
analysis about Library Management System. It is including the objectives of project
implementation, scopes of project, the aspect of research, the project contributions
and the expected output. The methodologies of Library Management System to
gathering the collection are from a series of observation and researching. The
observation process enables the identification of safety issues and systemic
deficiencies outside of the formal audit process. The research method can be analysed
from journals, books, experts and Internet resources.
CHAPTER II
LITERATURE REVIEW
2.1
Introduction
The literature study in previous system could give more references in system
development process. All the advantages in the previous system can be implement
during the system development. The characteristic of the previous system such as
interface, module flow, process and security level should be improve and enhance
from the previous system.
The library management feasibility study encompasses all of the research
activities that will discuss in this chapter. In this chapter, there are discussions about
the information that related from library management concepts includes fact-finding,
project theory, previous system study and result from literature study.
Library Management System Version 1.0 is the system that been created and
modified from the problem that occur on current/manual system. Specific researches
need to be form to expel all the weaknesses and strengths of current library systems.
There are four types of source on how to get the evidence for the research pwpose: Systems are created to solve problems. The former case study can think of the
systems approach way of dealing with a problem. The purpose of former case study
implementation is: i)
To understand and defme the different phases of system developments life
cycle
ii)
iii)
To know and studied the components of system analysis
To know the components of system designing