337785 cambridge primary checkpoint and cambridge secondary 1 checkpoint administrative guide 2017
Cambridge for
exams oficers
Cambridge Primary Checkpoint
and
Cambridge Secondary 1
Checkpoint
Administrative Guide 2017
Guidance and entry information for
exams oficers administering the tests
Valid for tests in 2017
Contents
Introduction
Key to icons
1
Preparation
Key dates and activities overview
Key dates and activities: Monthly calendars
Support from Cambridge
Test dates
Access arrangements
2
27
Test day
Running the tests
Packing and despatching scripts
Malpractice and maladministration
5
21
22
Before the tests
Pre-exam and question paper despatches
4
5
6
14
17
18
Entries
Estimated entries
Making inal entries
3
3
4
29
30
34
Diagnostic feedback
Diagnostic feedback and statements of achievement
35
A–Z of terms
37
This guide is for exams oficers who are responsible for
administering Cambridge Primary Checkpoint and/or
Cambridge Secondary 1 Checkpoint tests. It provides
detailed information and guidance on all the administrative
tasks and activities exams oficers need to carry out during
a Cambridge Primary Checkpoint or Cambridge Secondary 1
Checkpoint test series.
This guide covers the following tests:
• Cambridge Primary Checkpoint
• Cambridge Secondary 1 Checkpoint.
The guide is designed to support both new and
experienced exams oficers.
Cambridge Primary Checkpoint tests are
designed for use in the inal year of primary
education. The diagnostic feedback gives schools
an international benchmark of learner performance
to identify and address learning needs in English,
English as a Second Language, Mathematics and
Science. The tests are marked by Cambridge.
Cambridge Secondary 1 Checkpoint tests are
designed for learners who are beginning courses
leading to Cambridge IGCSE® or Cambridge
O Level exams in English, English as a Second
Language, Mathematics and Science. They are also
marked by Cambridge.
Important information
You must follow the deadlines and processes
in this guide but you also need to read and
understand the >Cambridge Handbook. It sets
out the regulations for all Cambridge tests,
exams and assessments. These regulations
are highlighted in the >Cambridge Handbook
by the following icon:
Please use the
>Cambridge Handbook in partnership with this
guide.
• an A–Z of terms to clearly explain the meaning
of the key words and phrases we use
throughout the guide.
If you work in an Associate Centre you will
need to comply with any extra local arrangements
required by your Cambridge Associate.
We reserve the right to amend or vary the
arrangements detailed in this guide at any time.
We will notify you of any changes. The changes will
have immediate effect unless otherwise stated.
Important information
From the May 2017 test series
onwards, you can enter candidates for our
new Cambridge Primary Checkpoint test:
English as a Second Language (0837). This
test has been developed in collaboration with
our sister organisation Cambridge English
Language Assessment. You cannot enter the
same candidates for both Cambridge Primary
Checkpoint English and Cambridge Primary
Checkpoint English as a Second Language.
We are planning to make some tests
available on screen for Cambridge Secondary
1 Checkpoint in 2017. When conirmed,
detailed instructions and regulations will be
communicated through the Cambridge Exams
Oficer eNewsletter.
Extra guidance
This guide is divided into the following sections:
• an overview timeline of the major activities
for each Cambridge Primary Checkpoint and
Cambridge Secondary 1 Checkpoint series,
followed by details of the key dates and
activities for each month
• guidance on each of the tasks and activities you
have to complete to successfully administer the
tests
Look out for the ‘Extra guidance’ icon
highlighting the extra support we provide for
each phase of the exams cycle, for example,
online tutorials or ‘how to’ guides.
Also look out for the
icon that highlights our
processes for Cambridge Associates and their
Centres.
Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017 Introduction 3
Key to icons
To make it easier for you to ind the information you need quickly we have developed a set of icons
especially for exams oficers.
New or updated information
Important dates
Highlights new or updated
information so you know what
has changed from last year.
Highlights the key dates on
each page.
CIE Direct
Cambridge Handbook
You will see this icon whenever
there is a reference in the text
to CIE Direct.
You will see this icon whenever
there is a reference in the text
to the Cambridge Handbook.
Administrative forms
Important information
Appears next to the
administrative forms
referenced on the page. You
can access these forms at
www.cie.org.uk/forms
Highlights the key pieces of
information on each page.
Extra guidance
Highlights extra support
available, for example, online
tutorials or ‘how to’ guides.
Processes for Cambridge
Associates and their
Associate Centres
Highlights differences to
processes for Cambridge
Associates and their Associate
Centres.
4 Key to icons Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov–Dec
May 2017 test series
Applications
and inal entries
for candidates
requiring
modiied papers
By 21 Jan 2017
Test period
10 to 28
April
YOU SEND
Final entries
By 21 Feb
2017
WE SEND
Diagnostic
feedback
available online
22 Jun 2017
WE SEND
WE SEND
Diagnostic
feedback
despatch
Late Jun 2017
Statements of
entry
Mar 2017
YOU SEND
Applications
for access
arrangements
By 21 Jan
2017
WE SEND
End of series
report
Early Jul 2017
YOU SEND
YOU SEND
WE SEND
Question
papers and
administrative
materials
Mid Mar 2017
Estimated
entries for May
2018 series
By 10 Oct 2017
Deadline for
receipt of
scripts
5 May 2017
October 2017 test series
YOU SEND
YOU SEND
YOU SEND
Applications
and inal entries
for candidates
requiring
modiied
papers
By 1 Jul 2017
Cambridge sends materials to Cambridge
Associates who then send them on to their Associate
Centres according to local arrangements.
WE SEND
YOU SEND
WE SEND
Statements of
entry
Sep 2017
Cambridge Associates need to give their
Associate Centres earlier deadlines so they have enough
time to process their data before submitting it to us.
YOU SEND
WE SEND
Deadline for
receipt of
scripts
28 Oct 2017
Entries
End of series
report
Late Dec 2017
1
Before the tests
Diagnostic
feedback
despatch
Late Dec 2017
WE SEND
Question papers
and administrative
materials
Early Sep 2017
2
3
4
Test day
WE SEND
Diagnostic
feedback
available online
16 Dec 2017
WE SEND
Applications
for access
arrangements
By 1 Jul 2017
YOU SEND
Diagnostic feedback
Test period
9 to 20
October
Final entries
By 16 Aug 2017
Estimated
entries
By 10 May
2017
5
Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017 Preparation 5
YOU SEND
Preparation
Key dates and activities overview
2017
Key dates and activities: Monthly calendars
The monthly calendars show the dates we send you information and the dates we need to receive
information from you.
Cambridge sends materials to Cambridge Associates who then send them on to their Associate Centres
according to local arrangements. Cambridge Associates need to agree dates for when they will send
information to, and receive information from their Associate Centres.
We send (the date we despatch materials or information to you)
You send (the date information or materials you send must reach Cambridge)
Information (other dates, for example late entry fee start dates)
January 2017
Date
May series
October series
We send
Start
of the
month
Cambridge Exams Oficer eNewsletter explaining all the tasks you need to complete this
month.
You send
21
Final entries deadline for candidates
requiring modiied question papers.
You cannot make late entries for these
candidates.
Application deadline for modiied question
papers (Preparation – Form 3). Make
sure you have made inal entries for
these candidates before you submit your
applications.
Application deadline for non-delegated
access arrangements (Preparation –
Form 1).
6 Preparation Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017
Preparation
February 2017
1
Date
May series
October series
We send
Entries
Cambridge Exams Oficer eNewsletter explaining all the tasks you need to complete this
month.
You send
2
21
Final entries deadline. We will charge late
entry fees for entries and amendments
received after this date.
22
Start of late entry fees
(22 February–11 March).
Before the tests
Deadline for letting us know if any details
are incorrect on October 2016 diagnostic
feedback documentation without charge.
14
3
March 2017
Date
May series
October series
Test day
Start
of the
month
4
Start
of the
month
Cambridge Exams Oficer eNewsletter explaining all the tasks you need to complete this
month.
7
Statements of entry and candidate entry
lists.
Diagnostic feedback
We send
5
You send
11
Late entries deadline. See sections 2.3
and 2.4 of the >Cambridge Handbook for
more information.
Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017 Preparation 7
March 2017 (continued)
Date
May series
October series
We send
From
mid
March
Materials for May series:
• question papers
• attendance registers
• bar-coded labels.
You send
31
Notiication of any delegated access
arrangements you plan to use
(Preparation – Form 4).
April 2017
Date
May series
October series
We send
Start
of the
month
Cambridge Exams Oficer eNewsletter explaining all the tasks you need to complete this
month.
Early
April
Estimated Entry Form available from CIE
Direct. To be returned by 10 May 2017.
10
Start of test period.
28
End of test period.
8 Preparation Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017
Preparation
May 2017
1
Date
May series
October series
We send
Entries
Cambridge Exams Oficer eNewsletter explaining all the tasks you need to complete this
month.
You send
5
2
Deadline for us to receive your Cambridge
Primary Checkpoint and Cambridge
Secondary 1 Checkpoint test scripts.
10
Deadline for completed Estimated Entry
Forms.
Before the tests
Start
of the
month
3
June 2017
October series
We send
Start
of the
month
Cambridge Exams Oficer eNewsletter explaining all the tasks you need to complete this
month.
22
Cambridge Primary Checkpoint and
Cambridge Secondary 1 Checkpoint
diagnostic feedback available to download
from CIE Direct.
Late
June
Cambridge Primary Checkpoint and
Cambridge Secondary 1 Checkpoint
diagnostic feedback despatch.
Test day
May series
4
Diagnostic feedback
Date
5
May 2017 question papers and mark
schemes published on the Cambridge
Primary and Cambridge Secondary 1
support sites.
Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017 Preparation 9
July 2017
Date
May series
October series
We send
Start
of the
month
Cambridge Exams Oficer eNewsletter explaining all the tasks you need to complete this
month.
You send
1
Final entries deadline for candidates
requiring modiied question papers.
You cannot make late entries for these
candidates.
Application deadline for modiied question
papers (Preparation – Form 3). Make
sure you have made inal entries for
these candidates before you submit your
applications.
Application deadline for non-delegated
access arrangements (Preparation –
Form 1).
We send
Early
July
End of series reports available to
download from the Cambridge Primary
and Cambridge Secondary 1 support sites.
10 Preparation Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017
Preparation
August 2017
1
Date
May series
October series
We send
Entries
Cambridge Exams Oficer eNewsletter explaining all the tasks you need to complete this
month.
You send
2
16
Final entries deadline. We will charge late
entry fees for entries and amendments
received after this date.
17
Start of late entry fees
(17 August–16 September).
You send
Before the tests
Start
of the
month
3
Notiication of any delegated access
arrangements you plan to use
(Preparation – Form 4).
Test day
31
September 2017
4
May series
October series
We send
Start
of the
month
Cambridge Exams Oficer eNewsletter explaining all the tasks you need to complete this
month.
Early
Sept
Statements of entry and candidate entry
lists.
From
early
Sept
Materials for October series:
Diagnostic feedback
Date
5
• question papers
• attendance registers
• bar-coded labels.
Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017 Preparation 11
September 2017 (continued)
Date
May series
October series
You send
15
Deadline for letting us know if any details
are incorrect on May 2017 diagnostic
feedback documentation without charge.
16
Late entries deadline. See sections 2.3
and 2.4 of the >Cambridge Handbook for
more information.
We send
Estimated Entry Forms for May 2018 test
series available from CIE Direct. To be
returned by 10 October 2017.
Mid
Sept
October 2017
Date
May series
October series
We send
Start
of the
month
Cambridge Exams Oficer eNewsletter explaining all the tasks you need to complete this
month.
Start of test period.
9
You send
10
Deadline for completed Estimated Entry
Forms for May 2018 test series.
20
End of test period.
You send
28
Deadline for us to receive Cambridge
Primary Checkpoint and Cambridge
Secondary 1 Checkpoint test scripts.
12 Preparation Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017
Preparation
November 2017
1
Date
May series
October series
We send
Cambridge Exams Oficer eNewsletter explaining all the tasks you need to complete this
month.
Entries
Start
of the
month
2
October series
We send
Start
of the
month
Cambridge Exams Oficer eNewsletter explaining all the tasks you need to complete this
month.
16
Cambridge Primary Checkpoint and
Cambridge Secondary 1 Checkpoint
diagnostic feedback available to download
from CIE Direct.
Late
Dec
Cambridge Primary Checkpoint and
Cambridge Secondary 1 Checkpoint
diagnostic feedback despatch.
End of series reports available to
download from the Cambridge Primary
and Cambridge Secondary 1 support sites.
October 2017 question papers
and mark schemes published on the
Cambridge Primary and Cambridge
Secondary 1 support sites.
3
Test day
May series
4
Diagnostic feedback
Date
Before the tests
December 2017
5
Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017 Preparation 13
Support from Cambridge
Overview
We provide a wide range of support for exams oficers. This section takes you through the support we
offer and tells you how to access it.
Our website:
Email:
Telephone:
Fax:
www.cie.org.uk
info@cie.org.uk
+44 1223 553554
+44 1223 553558
Customer Services address:
Customer Services
Cambridge International Examinations
1 Hills Road, Cambridge, CB1 2EU
United Kingdom
Please tell us your Centre name and number when you contact us.
their Cambridge Associate with any queries.
1.1
Associate Centres should contact
Cambridge website
Visit our website for information about:
• administering our exams
• our programmes and qualiications
• syllabuses and specimen papers
• online versions of this guide, the >Cambridge
Handbook and our administrative forms
• latest news and events
• professional development
• our blog.
Go to www.cie.org.uk
1.2
Cambridge Exams Oficer
eNewsletter
The newsletter delivers updates straight to your
inbox at the beginning of every month. It includes:
• a section dedicated to Cambridge Primary
Checkpoint and Cambridge Secondary 1
Checkpoint
• reminders about key dates and activities for that
month
• guidance on key processes
• updates on new services
We send the newsletter to all Cambridge schools
and Cambridge Associates (excluding ministries). If
you work in a Cambridge school or for a Cambridge
Associate and you do not receive it please contact
Customer Services (info@cie.org.uk).
Read the latest newsletter at
www.cie.org.uk/examsofficersguide
Cambridge Associates should send relevant
information from the newsletter to their Associate
Centres.
Important information
If you do not read the eNewsletter or if you
unsubscribe from receiving it you will miss out
on important information about administering
our exams.
• a look ahead to the next month.
14 Preparation Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017
The ‘Help’ section of our website contains an
online bank of answers to frequently asked
questions about Cambridge exams and services.
Simply type your question into the search box
or use the menu to guide you. The ‘FAQs and
Important Announcements’ section alerts you to
key information.
Our ‘Help’ section:
• saves you time
• contains more than 1200 answers
• is reviewed and updated daily
• is available 24 hours a day.
Visit www.cie.org.uk/help
(info@cie.org.uk). If the exams oficer changes
at your Centre send us your new exams oficer’s
contact details as soon as possible by completing
Preparation – Form 6. This form is available from
CIE Direct.
1
Access CIE Direct at https://direct.cie.org.uk
Cambridge Associates/
Associate Centres
Cambridge Associates can contact Customer
Services to request access to CIE Direct for
their Associate Centres. Once the account
has been set up, we will upload login
details to the ‘My Messages’ section of the
Cambridge Associate’s CIE Direct account.
The Cambridge Associate must pass the
relevant login details securely to their Associate
Centre(s).
Important information
Entries
The ‘Help’ section of our website
2
Before the tests
1.3
Preparation
Support from Cambridge (continued)
3
1.4
CIE Direct
Cambridge Primary and Cambridge
Secondary 1 support sites
We will give you access to the relevant secure
websites depending on whether you offer
Cambridge Primary Checkpoint, Cambridge
Secondary 1 Checkpoint or both.
These websites contain a range of materials to
help teachers plan and deliver the programmes,
including:
• curriculum frameworks
• teacher guides
CIE Direct is a secure online tool for Cambridge
exams oficers. It allows you to:
• make and submit inal entries
• access diagnostic feedback
• view our fees list in the ‘My Messages’ section.
The site is password protected. After we have
registered your Centre we send you login details
by email. Keep these details secure. If you forget
your password contact Customer Services
4
Diagnostic feedback
1.5
Test day
You will automatically be logged out of CIE
Direct after 20 minutes of inactivity.
5
• schemes of work
• planning templates
• past question papers and mark schemes
• recommended published resources.
For more information visit:
• https://cambridgeprimary.cie.org.uk
• https://cambridgesecondary1.cie.org.uk
Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017 Preparation 15
Support from Cambridge (continued)
Contact Customer Services if you do not have login
details for these sites.
1.7
Syllabus updates
Keep up to date with changes to the syllabuses
taught at your Centre by signing up for syllabus
updates at www.cie.org.uk/syllabusupdates.
We will then email you details of any changes to
syllabuses in your subject area including:
• new syllabuses
• revisions to content and assessment of existing
syllabuses
• syllabuses we are withdrawing.
1.6
Communications toolkit
To make it easier for schools to access our
marketing support resources, the Communications
toolkit has replaced the Marketing Resources
area of our website. It is the place to go if you are
planning an open day or parents’ evening, or if
you want to announce your status as a Cambridge
school. You will ind presentations, videos, posters,
event banners, press releases and more.
Everything is free to access. If you want to
download your customer logo you will be asked to
log in using your Centre number.
Access the Communications toolkit at
www.cie.org.uk/toolkit
16 Preparation Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017
Preparation
Test dates
Overview
Candidates must take Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint tests
between the dates shown below.
1
Entries
Now you know the test date windows, work out when your candidates are going to sit the tests and
how many test rooms you need. Decide how you are going to make sure your candidates know where
and when their tests will take place. You should also create a timetable speciic to your Centre that you
can display somewhere for all your candidates to see.
Timetabling tests
For Cambridge Primary Checkpoint and Cambridge
Secondary 1 Checkpoint there is one deadline for
you to return your scripts, and one date for you to
receive diagnostic feedback. Please see Parts 4
and 5 of this guide for more information.
Important dates
Test dates
2
Before the tests
1.8
3
• May series: 10–28 April
Test day
• October series: 9–20 October
Diagnostic feedback
4
5
Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017 Preparation 17
Access arrangements
Overview
Access arrangements are pre-exam arrangements made on behalf of a candidate with particular needs,
for example, the use of a scribe, modiied papers or extra time. There are three different groups of
access arrangements, each with their own application form and set of deadlines.
• Group 1: Non-delegated access arrangements. You must apply for our permission to use these.
• Group 2: Centre-delegated access arrangements. You need to notify us if you use these.
• Group 3: Modiied papers. Before you apply, you must have submitted a inal entry for the relevant
candidate, syllabus and component.
It is important that you read section 1.3 of the >Cambridge Handbook so you understand each type of
access arrangement and the regulations you must follow when using access arrangements.
1.9
The principles we apply when
approving access arrangements
We apply the following principles when approving
access arrangements:
• We assess all candidates according to the same
marking criteria, so that scores have the same
validity as any other candidates’.
• Access arrangements must not give the
candidate an advantage over other candidates.
• Access arrangements must not compromise
what is being assessed, so they are restricted
in certain syllabuses (for example, a reader is
not allowed for an assessment where reading is
the focus).
Administrative forms
Forms available at www.cie.org.uk/forms
• Access Arrangements: Preparation – Form 1
• Modiied Papers: Preparation – Form 3
• Centre-Delegated Access Arrangements:
Preparation – Form 4
1.10 How to apply for access
arrangements
Use the relevant forms listed above and follow
the guidance notes on the forms.
Associate
Centres should submit their completed forms to
their Cambridge Associate. Remember, the Head
of Centre, exams oficer or Cambridge Associate,
in the case of Associate Centres, needs to sign the
form before it is submitted.
Modiied papers
We only accept applications for modiied question
papers if a inal entry has been made for the
candidate involved. You must submit inal entries
and applications for candidates requiring modiied
question papers by the dates listed in the
‘Important dates’ box on page 20.
It is important that you make your requests on time
so as not to disadvantage your candidates. We
cannot guarantee that we will be able to provide
modiied papers if you send your applications and
entries after the deadlines.
Non-delegated access arrangements
You must send copies of supporting medical or
psychological evidence with your application. The
application and supporting evidence must be in
English. You can provide a translation if necessary,
along with the original document. Friends and
relatives of the candidate should not supply any of
the supporting evidence. Where this is unavoidable
a senior member of Centre staff must countersign
and authorise the evidence.
The application must come from the Centre
making the entry. We cannot accept applications
from the candidate.
When your application arrives, a member of
the Compliance team reviews it, if necessary in
consultation with subject experts, according to the
criteria set out in section 1.3.3 of the >Cambridge
Handbook. We review all applications on an
individual basis. We will reply in writing to let you
know whether your application has been approved.
If we approve the application it is up to the Head
of Centre to decide whether the candidate needs
to use the approved arrangements in all the
18 Preparation Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017
• any previous dificulties the candidate has
experienced in relation to taking assessments
and any lasting effects from those dificulties.
If you use any of our delegated access
arrangements you must follow the regulations
in section 1.3.6 of the >Cambridge Handbook,
and notify us using Preparation – Form 4 by the
published deadlines.
We keep all notiication forms for delegated access
arrangements on ile in case we need to refer to
them as a result of an inspection or malpractice
case.
You must keep on ile all evidence relating to
the candidate’s needs so you can justify using
any Centre-delegated access arrangements. We
consider it malpractice if you do not keep this
evidence on ile or if you do not provide it when
we ask. You need one of the following types
of evidence on ile for candidates with learning
dificulties who use delegated arrangements:
• a psychological assessment carried out by a
qualiied psychologist conirming a learning
disability
• an assessment conirming a learning disability
carried out by a specialist teacher who holds a
relevant qualiication.
If it is not possible to contact us before the exam
takes place, the Head of Centre should decide
on the day whether to use access arrangements
for the temporary disability. Complete and send
the relevant form with the candidate’s medical
certiicate as soon as possible.
If we give permission for a candidate to use a
scribe/writer, or if you provide a transcript, please
attach a completed copy of the relevant cover
sheet to the candidate’s script/transcript. Cover
sheets are available at www.cie.org.uk/forms
under ‘Exam day’.
Entries
• the candidate’s performance in internal
assessments, such as mock exams
2
Before the tests
• the candidate’s normal ways of working and any
arrangements they use in the classroom
1
3
Extra guidance
Download our How to Apply for
Access Arrangements guide at
www.cie.org.uk/preparation
Test day
Centre-delegated access arrangements
It is up to you to decide whether or not to give
your candidate(s) any of the delegated access
arrangements listed in section 1.3.2 of the
>Cambridge Handbook. You should consider:
Emergency access arrangements
For temporary disabilities, for example, one of your
candidates breaks their arm before the exam, you
must get our approval before you use any access
arrangements. You can do this by emailing or
telephoning us straight away. We will discuss the
most appropriate access arrangements, give you
verbal approval and ask you to submit the relevant
form. State the arrangements that were agreed
on the form and send it to us with the candidate’s
medical certiicate as soon as possible.
4
Diagnostic feedback
requested assessments as they may not require
the same degree of assistance in every subject.
Preparation
Access arrangements (continued)
5
We will also accept a report written by a teacher
who has no formal special needs qualiication, but
has had at least ive years’ working experience in
the area of special educational needs, as long as
the report is authenticated by the Head of Centre.
Candidates with medical, physical, mental or other
ill health must have medical evidence in the form
of a report, letter or sick note. The evidence should
cover the relevant period of education.
Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017 Preparation 19
Access arrangements (continued)
Important dates
Apply to use access arrangements by:
• May series: 21 January 2017
• October series: 1 July 2017
Order modiied papers and submit entries for
these candidates by:
• May series: 21 January 2017
• October series: 1 July 2017
Notify us if you plan to use Centre-delegated
access arrangements by:
• May series: 31 March 2017
• October series: 31 August 2017
Cambridge Associates should agree earlier
deadlines with their Associate Centres. This will
give them time to process their applications
and send them to us before our deadlines.
Important information
Special consideration
You cannot apply for special consideration for
Cambridge Primary Checkpoint and Cambridge
Secondary 1 Checkpoint candidates. Because
the whole marking process is linked to the
curriculum framework, it is not possible to
make meaningful allowances for candidates
who are absent or have taken the wrong test.
If a candidate does not sit a paper, the
diagnostic feedback we send you will not
include this candidate. The candidate’s
statement of achievement and report to
student will not be issued for this syllabus.
It may be possible for a candidate who has not
sat a paper or who has sat the wrong paper to
take the test again as long as it is in the test
window. You must notify Cambridge if you do
this.
20 Preparation Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017
Preparation
Estimated entries
Overview
Estimated entries are your best calculation of the number of candidates you will enter for each
Cambridge Primary Checkpoint or Cambridge Secondary 1 Checkpoint series.
1
Work out your estimated entries based on the
number of candidates studying the subject or the
number of candidates you are expecting to recruit.
If you are unsure whether you are going to enter
any candidates for a particular exam, submit at
least one candidate.
2.2 Completing the Estimated Entry
Form
Cambridge Associates/
Associate Centres
We will upload the Estimated Entry Form to the
‘Support Materials’ section of the Cambridge
Associate’s CIE Direct account. They should
email a copy of the form to each of their
Associate Centres and ask them to complete
and return the form to them by a speciied
date. Once the Cambridge Associate has
received their Associate Centres’ forms they
should check them and submit them to us by
the published deadlines.
2
Before the tests
2.1 Working out your estimated
entries
Entries
You do not submit any candidate details with your estimated entries, so you still need to submit inal
entries. Submitting estimated entries does not commit you to paying any entry fees, as the fees we
charge are based on your inal entries.
3
Your Estimated Entry Form will be available from
the ‘Support Materials’ section of CIE Direct:
• in September 2016 for the May 2017 test series
We will let you know when the forms are available
through the Cambridge Exams Oficer eNewsletter.
4
Complete the Estimated Entry Form and send it to
info@cie.org.uk by the deadlines.
If you make major changes to the number of
candidates you are entering for a particular syllabus
after submitting your form, please email us to let
us know.
Diagnostic feedback
• in September 2017 for the May 2018 test series.
Test day
• in April 2017 for the October 2017 test series
5
Important dates
Deadlines for estimated entries:
• May 2017 series: 10 October 2016
• October 2017 series: 10 May 2017
• May 2018 series: 10 October 2017
Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017 Entries 21
Making inal entries
Overview
• You need to submit a syllabus entry for every candidate who is planning to take a test in the relevant
series.
• We use your entries to work out the number of question papers and other exam materials, such as
attendance registers and bar-coded labels, we need to send you.
• Check your entries carefully before you submit them.
• Section 2.5 of this guide contains instructions for submitting entries including syllabus codes. This
information is no longer in the Cambridge Guide to Making Entries.
• Remember, do not send entry iles by email.
• We charge late entry fees for any entries or amendments you submit after the inal entries deadline.
See section 2.8 of this guide for more details.
• See sections 2.3 and 2.4 of the >Cambridge Handbook for our entry regulations.
2.3 Preparing your entries
2.4 Adding your candidate details
You can make your inal entries online through the
‘Administer Exams’ section of CIE Direct.
When you irst log in to the ‘Administer Exams’
section of CIE Direct, you need to load your
candidate information to one of the available test
series. The ‘May 2017’ and ‘October 2017’ series
are used for all Cambridge Primary Checkpoint
and Cambridge Secondary 1 Checkpoint exams.
The ‘June’ and ‘November’ series are used for all
Cambridge IGCSE, Cambridge O Level, Cambridge
International AS & A Level and Cambridge Pre-U
exams.
If you are an Associate Centre you can also use
CIE Direct, unless your Cambridge Associate has
asked you to use a different system.
Video tutorials about making entries through
CIE Direct are available in the ‘Help’ section
of our website. Free online training about the
entries process is also available as part of the
‘Getting to know the Cambridge Exams Cycle’
course. Find out how you can sign up for the
course in the ‘Help’ section of the website. Go
to www.cie.org.uk/help and type ‘exams oficer
training’ in the search bar.
Cambridge Associates/
Associate Centres
It is good practice for Cambridge Associates
to submit the entries for all their Associate
Centres at least two weeks before the closing
date. This allows them time to check the
entries and resolve any issues with Associate
Centres before our deadline, avoiding any late
entry fees. Remember, Cambridge Associates
should set earlier deadlines for their Associate
Centres to submit inal entries.
You will be able to enter your candidate data one
candidate at a time or by importing a .csv ile
containing your candidate details. A template .csv
ile for uploading candidate details is available from
CIE Direct.
If you are entering your candidate details one
candidate at a time you will need the following
information:
• Candidate number
Centres must allocate a unique number to each
candidate, in the range 0001 to 9999. Candidates
should not be entered under more than one
number. Do not assign the same candidate number
to more than one candidate in the same series.
The candidate number cannot be changed after the
entry has been submitted.
• Name
The name of the candidate, in the format you
would like it to appear on your statements of entry
22 Entries Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017
and results documentation. The maximum number
of characters for a candidate name is 60, including
any spaces. Please abbreviate any names longer
than this.
Preparation
Making inal entries (continued)
Extra guidance
View our online tutorials on making entries
using CIE Direct at www.cie.org.uk/entries
1
Candidates’ dates of birth should be entered in the
standard UK date format which is dd/mm/yyyy.
Important dates
• Gender
Final entries deadlines for candidates requiring
modiied papers:
Select the gender of the candidate.
• May series: 21 January 2017
• Candidate language
2
• October series: 1 July 2017
For all tests, you must select whether English is
the candidate’s irst language.
Entries
• Date of birth
Final entries deadlines for other candidates:
• October series: 16 August 2017
• Submit your entries once you have checked
all your entry information. Log in to CIE
Direct, go to the ‘Submit Entries’ section
and click ‘Submit Entries to CIE’. If you do
not submit your entries, we will not be able
to process them and you will not receive
the necessary materials and question
papers to conduct the exams.
Late entries deadlines:
• May series: 11 March 2017
• October series: 16 September 2017
3
You cannot make late entries for candidates
requiring modiied papers.
2.5 Syllabus and option entry codes
• An option code: this indicates which
combination of exam components the
candidate will be sitting. Option codes for
Cambridge Primary Checkpoint and Cambridge
Secondary 1 Checkpoint are not used and this
ield should be left blank.
Each syllabus entry is made up of two pieces of
information:
• A syllabus code: this four-digit numeric code
indicates which subject the candidate is taking.
The syllabus information for Cambridge Primary
Checkpoint and Cambridge Secondary 1
Checkpoint is listed below and on the next page:
Cambridge Primary Checkpoint
Test day
You will automatically be logged out of
CIE Direct after 20 minutes of inactivity.
4
Diagnostic feedback
•
Before the tests
• May series: 21 February 2017
Important information
5
Syllabus name
Syllabus code
Option code
Components
Component information
Duration
English as a
Second Language
(Primary)
0837
Leave blank
1, 2, 3
1: Reading and Usage
2: Writing
3: Listening
40m
40m
25m
English (Primary)
0844
Leave blank
1, 2
1: Paper 1
2: Paper 2
1h
1h
Mathematics
(Primary)
0845
Leave blank
1, 2
1: Paper 1
2: Paper 2
45m
45m
Science (Primary)
0846
Leave blank
1, 2
1: Paper 1
2: Paper 2
45m
45m
Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017 Entries 23
Making inal entries (continued)
Cambridge Secondary 1 Checkpoint
Syllabus name
Syllabus code
Option code
Components
Component information
Duration
English as a
Second Language
(Secondary 1)
1110
Leave blank
1, 2, 3
1: Reading and Usage
2: Writing
3: Listening
50m
50m
45m
English
(Secondary 1)
1111
Leave blank
1, 2
1: Paper 1
2: Paper 2
1h 10m
1h 10m
Mathematics
(Secondary 1)
1112
Leave blank
1, 2
1: Paper 1 (Non-calculator)
2: Paper 2 (Calculator)
1h
1h
Science
(Secondary 1)
1113
Leave blank
1, 2
1: Paper 1
2: Paper 2
45m
45m
Important information
• All components for Cambridge Primary
Checkpoint and Cambridge Secondary 1
Checkpoint are compulsory.
• The syllabuses are not available to private
candidates.
• The same candidate cannot be entered for
both Cambridge Secondary 1 Checkpoint
English and Cambridge Secondary 1
Checkpoint English as a Second Language.
•
The same candidate cannot be entered
for both Cambridge Primary Checkpoint
English and Cambridge Primary Checkpoint
English as a Second Language.
2.6 Conirming entries
CIE Direct allows you to generate statements
of entry, candidate entry lists and reports at any
point, to conirm the entry status for each of your
candidates and to check your entry information is
correct. Click the ‘Check Entries’ tab to access the
reports.
Within two weeks of receiving your inal entries
we will send your entries conirmation despatch.
This includes:
• statements of entry for each candidate
• a candidate entry list showing all your entries by
candidate
• a Centre summary of entries showing the total
number of entries you made for each syllabus.
If you do not receive your entries conirmation
despatch within two weeks of submitting your inal
entries, email info@cie.org.uk. If you ind errors in
your entries documents or on CIE Direct, follow
the instructions in section 2.8 of this guide.
2.6.1
Statements of entry
Statements of entry conirm the entry status for
each of your candidates and form your record of
entries, both before and during the assessment.
They show the candidate’s details and their
syllabuses.
Give statements of entry to your candidates, so
they can check their entry details. The candidate
name shown on the statement of entry is the name
that will be printed on statements of achievement
and Centre diagnostic feedback documentation, so
it is important to let us know if there are any errors
by following the instructions in section 2.8 of this
guide. The candidate should write their name on
scripts as it appears on the statement of entry.
2.7 How to submit teaching group
information
You need to enter a teaching group code for
each syllabus entry when asked to on CIE Direct.
We use this information in the diagnostic feedback
we provide at the end of the series. Assign the
same teaching group code to all candidates
who are in the same class (teaching group). For
example, if your candidates for English are taught
in two separate classes, you should enter ‘E1’ as
the teaching group code for all candidates in the
irst class and ‘E2’ for all candidates in the second
class. The teaching group codes available in each
subject are listed in the table on the next page.
24 Entries Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017
English as
a Second
Language
E1
English
E1
E2
E3
E4
E5
E6
E7
E8
E9
Mathematics
M1
M2
M3
M4
M5
M6
M7
M8
M9
Science
S1
S2
S3
S4
S5
S6
S7
S8
S9
E2
E3
E4
E5
E6
E7
E8
E9
Preparation
Making inal entries (continued)
In exceptional circumstances, you can
request to make further entries or entry
amendments after the late entries deadline by
allowing unauthorised entries or by asking us to
send you additional question papers. Each request
will be considered on a case-by-case basis, and we
reserve the right to decline any request received
after the late entries deadline. You will be charged
a very late entry fee for any unauthorised entries
or for any additional question papers we send you
after the late entries deadline.
Administrative forms
Form available at www.cie.org.uk/forms
• Cambridge Primary Checkpoint and
Cambridge Secondary 1 Checkpoint
Teaching Groups Information: Entries –
Form 2
See section 2.4 of the >Cambridge Handbook
for regulations relating to late entries and entry
amendments.
2.9 Private candidates
Important dates
Deadlines for submitting Entries – Form 2:
• May series: 11 March 2017
Private candidates cannot be entered for
Cambridge Primary Checkpoint and Cambridge
Secondary 1 Checkpoint, because of the diagnostic
nature of the tests. See section 2.1 of the
>Cambridge Handbook for more information.
2
Before the tests
If you want a teaching group name (class name) to
appear on your diagnostic feedback alongside the
teaching group code, you need to complete and
return Entries – Form 2. A teaching group name
can be anything which will help you to identify the
class more easily – for example, you may wish to
use the name of the teacher who takes the class,
or your own internal class name.
If you want to make any amendments to your
entries or submit extra entries, do so as quickly as
possible. You can use CIE Direct online entries to
make the necessary amendments to the candidate
details and then submit the amendments.
3
Test day
We reserve the right to make amendments to the
fees list as required. Please check you are using
the latest version.
4
Diagnostic feedback
As you can see in the table above, your teaching
group codes for both English and English as a
Second Language start with the letter E and need
to be submitted like this on CIE Direct. To avoid
confusion, the teaching group codes for English as
a Second Language will appear as L1, L2, L3 etc.
on your diagnostic feedback. The teaching group
codes for English will appear as E1, E2, E3 etc. on
your diagnostic feedback.
Entries
1
5
• October series: 16 September 2017
2.10 Transferred candidates
2.8 Entry fees, late entries and entry
amendments
Details of the fees for all our exams and methods
of payment are in our fees list. We publish the fees
list for the following year on 1 October in the ‘My
Messages’ section of CIE Direct.
We accept amendments to entries of candidates
who are moved to another of our registered
Centres after their entries have been submitted.
See section 2.1.3 of the >Cambridge Handbook
for instructions on how to transfer a candidate to
another Cambridge Centre.
Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017 Entries 25
Making inal entries (continued)
2.11 Withdrawing a candidate
To withdraw a candidate on CIE Direct ind
the candidate’s details in the ‘Administer Exams’
dashboard and click the ‘Remove Candidate’
button. Refer to section 2.4.1 of the >Cambridge
Handbook for regulations relating to candidate
withdrawals.
The ‘Administer Exams’ section of CIE Direct will
show a message asking you to submit forecast
grades. You can ignore this message or submit a
forecast grade of ‘X’ (meaning ‘no forecast grade’)
for your candidates if you prefer.
2.12 Alternative venues
When you make entries you may realise that some
or all of your candidates need to take their exams
at a venue that is not your registered Centre.
To request an alternative venue, please complete
and submit Entries – Form 5. Follow the
instructions on the form.
Associate Centres
should submit forms through their Cambridge
Associate. Please refer to section 2.6 of the
>Cambridge Handbook for our regulations
regarding alternative venues.
Administrative forms
Form available at www.cie.org.uk/forms
• Using an Alternative Venue: Entries – Form 5
Important dates
We can accept alternative venue requests
until:
• May series: 11 March 2017
• October series: 16 September 2017
2.13 Unauthorised entries
An unauthorised entry is a candidate who takes an
exam they have not been entered for. See section
5.1.5 of the >Cambridge Handbook for instructions
on how to manage unauthorised entries.
2.14 Forecast grades
You do not need to submit forecast grades for
Cambridge Primary Checkpoint and Cambridge
Secondary 1 Checkpoint.
26 Entries Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017
Preparation
Pre-exam and question paper despatches
Overview
So that you have all the materials you need to administer the tests we will send you two despatches:
1
1 Cambridge entries conirmation despatch: information conirming the details of your entries.
2 Cambridge pre-exam and question paper despatch:
• Conidential question papers and supporting materials.
We send all despatches to Cambridge Associates. The despatches are labelled for each of their
Associate Centres. Cambridge Associates should pass the despatches to their Associate Centres
according to their agreed arrangements.
3.1 Dates and contents
The tables below tell you the contents of each despatch and when you can expect to receive them.
Remember:
2
Before the tests
• Cambridge bar-coded labels which identify the contents of each script packet you send back to us.
Entries
• Exam stationery, key administrative documents, despatch labels, script packets and attendance
registers.
3
• The despatches and contents match your entries so you may not receive everything listed in the tables.
• Do not worry if you do not receive materials for any late or amended entries in main despatches. They
will arrive at a later date.
Test day
Cambridge entries conirmation despatch
• May series: March 2017
• October series: September 2017
Candidate statements of entry
One for each candidate showing their details and syllabuses. Give
the statements to the candidates and ask them to check they are
correct.
Candidate entry list
Shows all your entries by candidate.
Centre summary of entries
Shows all your entries by syllabus.
Cambridge pre-exam and question paper despatch
Diagnostic feedback
4
5
• May series: From mid March 2017
• October series: From early September 2017
Attendance registers
To record the presence of each candidate at the start of the test.
If any of your candidates are not on the attendance registers, add
them at the bottom of the register. Return the top copy with the
scripts in the script packet. Keep the bottom copy for your own
records.
Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017 Before the tests 27
Pre-exam and question paper despatches (continued)
Cambridge pre-exam and question paper despatch (continued)
Grey plastic script packets
Use these packets to return scripts after the tests.
Bar-coded labels
Bar-coded labels identify the contents of each script packet and
allow each packet to be tracked at every stage of the marking
process. Place the scripts in the grey script packets then attach the
relevant bar-coded label to the front of the packet.
Return labels
Attach these labels to the outer packaging when you return scripts
to us.
Question papers and supporting
materials
Conidential question papers and supporting materials for each test
component. Store the contents of this despatch securely and do
not open the question paper packets.
3.2 Receiving and storing question
papers
3.3 Additional exam materials
database
The security of question papers is vitally important.
You must follow the regulations in sections 4.3
and 4.4 of the >Cambridge Handbook when you
receive and store conidential materials.
For any test where candidates need additional
materials, use our additional exam materials
database (www.cie.org.uk/database) to ind out:
• which additional materia
exams oficers
Cambridge Primary Checkpoint
and
Cambridge Secondary 1
Checkpoint
Administrative Guide 2017
Guidance and entry information for
exams oficers administering the tests
Valid for tests in 2017
Contents
Introduction
Key to icons
1
Preparation
Key dates and activities overview
Key dates and activities: Monthly calendars
Support from Cambridge
Test dates
Access arrangements
2
27
Test day
Running the tests
Packing and despatching scripts
Malpractice and maladministration
5
21
22
Before the tests
Pre-exam and question paper despatches
4
5
6
14
17
18
Entries
Estimated entries
Making inal entries
3
3
4
29
30
34
Diagnostic feedback
Diagnostic feedback and statements of achievement
35
A–Z of terms
37
This guide is for exams oficers who are responsible for
administering Cambridge Primary Checkpoint and/or
Cambridge Secondary 1 Checkpoint tests. It provides
detailed information and guidance on all the administrative
tasks and activities exams oficers need to carry out during
a Cambridge Primary Checkpoint or Cambridge Secondary 1
Checkpoint test series.
This guide covers the following tests:
• Cambridge Primary Checkpoint
• Cambridge Secondary 1 Checkpoint.
The guide is designed to support both new and
experienced exams oficers.
Cambridge Primary Checkpoint tests are
designed for use in the inal year of primary
education. The diagnostic feedback gives schools
an international benchmark of learner performance
to identify and address learning needs in English,
English as a Second Language, Mathematics and
Science. The tests are marked by Cambridge.
Cambridge Secondary 1 Checkpoint tests are
designed for learners who are beginning courses
leading to Cambridge IGCSE® or Cambridge
O Level exams in English, English as a Second
Language, Mathematics and Science. They are also
marked by Cambridge.
Important information
You must follow the deadlines and processes
in this guide but you also need to read and
understand the >Cambridge Handbook. It sets
out the regulations for all Cambridge tests,
exams and assessments. These regulations
are highlighted in the >Cambridge Handbook
by the following icon:
Please use the
>Cambridge Handbook in partnership with this
guide.
• an A–Z of terms to clearly explain the meaning
of the key words and phrases we use
throughout the guide.
If you work in an Associate Centre you will
need to comply with any extra local arrangements
required by your Cambridge Associate.
We reserve the right to amend or vary the
arrangements detailed in this guide at any time.
We will notify you of any changes. The changes will
have immediate effect unless otherwise stated.
Important information
From the May 2017 test series
onwards, you can enter candidates for our
new Cambridge Primary Checkpoint test:
English as a Second Language (0837). This
test has been developed in collaboration with
our sister organisation Cambridge English
Language Assessment. You cannot enter the
same candidates for both Cambridge Primary
Checkpoint English and Cambridge Primary
Checkpoint English as a Second Language.
We are planning to make some tests
available on screen for Cambridge Secondary
1 Checkpoint in 2017. When conirmed,
detailed instructions and regulations will be
communicated through the Cambridge Exams
Oficer eNewsletter.
Extra guidance
This guide is divided into the following sections:
• an overview timeline of the major activities
for each Cambridge Primary Checkpoint and
Cambridge Secondary 1 Checkpoint series,
followed by details of the key dates and
activities for each month
• guidance on each of the tasks and activities you
have to complete to successfully administer the
tests
Look out for the ‘Extra guidance’ icon
highlighting the extra support we provide for
each phase of the exams cycle, for example,
online tutorials or ‘how to’ guides.
Also look out for the
icon that highlights our
processes for Cambridge Associates and their
Centres.
Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017 Introduction 3
Key to icons
To make it easier for you to ind the information you need quickly we have developed a set of icons
especially for exams oficers.
New or updated information
Important dates
Highlights new or updated
information so you know what
has changed from last year.
Highlights the key dates on
each page.
CIE Direct
Cambridge Handbook
You will see this icon whenever
there is a reference in the text
to CIE Direct.
You will see this icon whenever
there is a reference in the text
to the Cambridge Handbook.
Administrative forms
Important information
Appears next to the
administrative forms
referenced on the page. You
can access these forms at
www.cie.org.uk/forms
Highlights the key pieces of
information on each page.
Extra guidance
Highlights extra support
available, for example, online
tutorials or ‘how to’ guides.
Processes for Cambridge
Associates and their
Associate Centres
Highlights differences to
processes for Cambridge
Associates and their Associate
Centres.
4 Key to icons Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov–Dec
May 2017 test series
Applications
and inal entries
for candidates
requiring
modiied papers
By 21 Jan 2017
Test period
10 to 28
April
YOU SEND
Final entries
By 21 Feb
2017
WE SEND
Diagnostic
feedback
available online
22 Jun 2017
WE SEND
WE SEND
Diagnostic
feedback
despatch
Late Jun 2017
Statements of
entry
Mar 2017
YOU SEND
Applications
for access
arrangements
By 21 Jan
2017
WE SEND
End of series
report
Early Jul 2017
YOU SEND
YOU SEND
WE SEND
Question
papers and
administrative
materials
Mid Mar 2017
Estimated
entries for May
2018 series
By 10 Oct 2017
Deadline for
receipt of
scripts
5 May 2017
October 2017 test series
YOU SEND
YOU SEND
YOU SEND
Applications
and inal entries
for candidates
requiring
modiied
papers
By 1 Jul 2017
Cambridge sends materials to Cambridge
Associates who then send them on to their Associate
Centres according to local arrangements.
WE SEND
YOU SEND
WE SEND
Statements of
entry
Sep 2017
Cambridge Associates need to give their
Associate Centres earlier deadlines so they have enough
time to process their data before submitting it to us.
YOU SEND
WE SEND
Deadline for
receipt of
scripts
28 Oct 2017
Entries
End of series
report
Late Dec 2017
1
Before the tests
Diagnostic
feedback
despatch
Late Dec 2017
WE SEND
Question papers
and administrative
materials
Early Sep 2017
2
3
4
Test day
WE SEND
Diagnostic
feedback
available online
16 Dec 2017
WE SEND
Applications
for access
arrangements
By 1 Jul 2017
YOU SEND
Diagnostic feedback
Test period
9 to 20
October
Final entries
By 16 Aug 2017
Estimated
entries
By 10 May
2017
5
Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017 Preparation 5
YOU SEND
Preparation
Key dates and activities overview
2017
Key dates and activities: Monthly calendars
The monthly calendars show the dates we send you information and the dates we need to receive
information from you.
Cambridge sends materials to Cambridge Associates who then send them on to their Associate Centres
according to local arrangements. Cambridge Associates need to agree dates for when they will send
information to, and receive information from their Associate Centres.
We send (the date we despatch materials or information to you)
You send (the date information or materials you send must reach Cambridge)
Information (other dates, for example late entry fee start dates)
January 2017
Date
May series
October series
We send
Start
of the
month
Cambridge Exams Oficer eNewsletter explaining all the tasks you need to complete this
month.
You send
21
Final entries deadline for candidates
requiring modiied question papers.
You cannot make late entries for these
candidates.
Application deadline for modiied question
papers (Preparation – Form 3). Make
sure you have made inal entries for
these candidates before you submit your
applications.
Application deadline for non-delegated
access arrangements (Preparation –
Form 1).
6 Preparation Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017
Preparation
February 2017
1
Date
May series
October series
We send
Entries
Cambridge Exams Oficer eNewsletter explaining all the tasks you need to complete this
month.
You send
2
21
Final entries deadline. We will charge late
entry fees for entries and amendments
received after this date.
22
Start of late entry fees
(22 February–11 March).
Before the tests
Deadline for letting us know if any details
are incorrect on October 2016 diagnostic
feedback documentation without charge.
14
3
March 2017
Date
May series
October series
Test day
Start
of the
month
4
Start
of the
month
Cambridge Exams Oficer eNewsletter explaining all the tasks you need to complete this
month.
7
Statements of entry and candidate entry
lists.
Diagnostic feedback
We send
5
You send
11
Late entries deadline. See sections 2.3
and 2.4 of the >Cambridge Handbook for
more information.
Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017 Preparation 7
March 2017 (continued)
Date
May series
October series
We send
From
mid
March
Materials for May series:
• question papers
• attendance registers
• bar-coded labels.
You send
31
Notiication of any delegated access
arrangements you plan to use
(Preparation – Form 4).
April 2017
Date
May series
October series
We send
Start
of the
month
Cambridge Exams Oficer eNewsletter explaining all the tasks you need to complete this
month.
Early
April
Estimated Entry Form available from CIE
Direct. To be returned by 10 May 2017.
10
Start of test period.
28
End of test period.
8 Preparation Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017
Preparation
May 2017
1
Date
May series
October series
We send
Entries
Cambridge Exams Oficer eNewsletter explaining all the tasks you need to complete this
month.
You send
5
2
Deadline for us to receive your Cambridge
Primary Checkpoint and Cambridge
Secondary 1 Checkpoint test scripts.
10
Deadline for completed Estimated Entry
Forms.
Before the tests
Start
of the
month
3
June 2017
October series
We send
Start
of the
month
Cambridge Exams Oficer eNewsletter explaining all the tasks you need to complete this
month.
22
Cambridge Primary Checkpoint and
Cambridge Secondary 1 Checkpoint
diagnostic feedback available to download
from CIE Direct.
Late
June
Cambridge Primary Checkpoint and
Cambridge Secondary 1 Checkpoint
diagnostic feedback despatch.
Test day
May series
4
Diagnostic feedback
Date
5
May 2017 question papers and mark
schemes published on the Cambridge
Primary and Cambridge Secondary 1
support sites.
Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017 Preparation 9
July 2017
Date
May series
October series
We send
Start
of the
month
Cambridge Exams Oficer eNewsletter explaining all the tasks you need to complete this
month.
You send
1
Final entries deadline for candidates
requiring modiied question papers.
You cannot make late entries for these
candidates.
Application deadline for modiied question
papers (Preparation – Form 3). Make
sure you have made inal entries for
these candidates before you submit your
applications.
Application deadline for non-delegated
access arrangements (Preparation –
Form 1).
We send
Early
July
End of series reports available to
download from the Cambridge Primary
and Cambridge Secondary 1 support sites.
10 Preparation Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017
Preparation
August 2017
1
Date
May series
October series
We send
Entries
Cambridge Exams Oficer eNewsletter explaining all the tasks you need to complete this
month.
You send
2
16
Final entries deadline. We will charge late
entry fees for entries and amendments
received after this date.
17
Start of late entry fees
(17 August–16 September).
You send
Before the tests
Start
of the
month
3
Notiication of any delegated access
arrangements you plan to use
(Preparation – Form 4).
Test day
31
September 2017
4
May series
October series
We send
Start
of the
month
Cambridge Exams Oficer eNewsletter explaining all the tasks you need to complete this
month.
Early
Sept
Statements of entry and candidate entry
lists.
From
early
Sept
Materials for October series:
Diagnostic feedback
Date
5
• question papers
• attendance registers
• bar-coded labels.
Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017 Preparation 11
September 2017 (continued)
Date
May series
October series
You send
15
Deadline for letting us know if any details
are incorrect on May 2017 diagnostic
feedback documentation without charge.
16
Late entries deadline. See sections 2.3
and 2.4 of the >Cambridge Handbook for
more information.
We send
Estimated Entry Forms for May 2018 test
series available from CIE Direct. To be
returned by 10 October 2017.
Mid
Sept
October 2017
Date
May series
October series
We send
Start
of the
month
Cambridge Exams Oficer eNewsletter explaining all the tasks you need to complete this
month.
Start of test period.
9
You send
10
Deadline for completed Estimated Entry
Forms for May 2018 test series.
20
End of test period.
You send
28
Deadline for us to receive Cambridge
Primary Checkpoint and Cambridge
Secondary 1 Checkpoint test scripts.
12 Preparation Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017
Preparation
November 2017
1
Date
May series
October series
We send
Cambridge Exams Oficer eNewsletter explaining all the tasks you need to complete this
month.
Entries
Start
of the
month
2
October series
We send
Start
of the
month
Cambridge Exams Oficer eNewsletter explaining all the tasks you need to complete this
month.
16
Cambridge Primary Checkpoint and
Cambridge Secondary 1 Checkpoint
diagnostic feedback available to download
from CIE Direct.
Late
Dec
Cambridge Primary Checkpoint and
Cambridge Secondary 1 Checkpoint
diagnostic feedback despatch.
End of series reports available to
download from the Cambridge Primary
and Cambridge Secondary 1 support sites.
October 2017 question papers
and mark schemes published on the
Cambridge Primary and Cambridge
Secondary 1 support sites.
3
Test day
May series
4
Diagnostic feedback
Date
Before the tests
December 2017
5
Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017 Preparation 13
Support from Cambridge
Overview
We provide a wide range of support for exams oficers. This section takes you through the support we
offer and tells you how to access it.
Our website:
Email:
Telephone:
Fax:
www.cie.org.uk
info@cie.org.uk
+44 1223 553554
+44 1223 553558
Customer Services address:
Customer Services
Cambridge International Examinations
1 Hills Road, Cambridge, CB1 2EU
United Kingdom
Please tell us your Centre name and number when you contact us.
their Cambridge Associate with any queries.
1.1
Associate Centres should contact
Cambridge website
Visit our website for information about:
• administering our exams
• our programmes and qualiications
• syllabuses and specimen papers
• online versions of this guide, the >Cambridge
Handbook and our administrative forms
• latest news and events
• professional development
• our blog.
Go to www.cie.org.uk
1.2
Cambridge Exams Oficer
eNewsletter
The newsletter delivers updates straight to your
inbox at the beginning of every month. It includes:
• a section dedicated to Cambridge Primary
Checkpoint and Cambridge Secondary 1
Checkpoint
• reminders about key dates and activities for that
month
• guidance on key processes
• updates on new services
We send the newsletter to all Cambridge schools
and Cambridge Associates (excluding ministries). If
you work in a Cambridge school or for a Cambridge
Associate and you do not receive it please contact
Customer Services (info@cie.org.uk).
Read the latest newsletter at
www.cie.org.uk/examsofficersguide
Cambridge Associates should send relevant
information from the newsletter to their Associate
Centres.
Important information
If you do not read the eNewsletter or if you
unsubscribe from receiving it you will miss out
on important information about administering
our exams.
• a look ahead to the next month.
14 Preparation Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017
The ‘Help’ section of our website contains an
online bank of answers to frequently asked
questions about Cambridge exams and services.
Simply type your question into the search box
or use the menu to guide you. The ‘FAQs and
Important Announcements’ section alerts you to
key information.
Our ‘Help’ section:
• saves you time
• contains more than 1200 answers
• is reviewed and updated daily
• is available 24 hours a day.
Visit www.cie.org.uk/help
(info@cie.org.uk). If the exams oficer changes
at your Centre send us your new exams oficer’s
contact details as soon as possible by completing
Preparation – Form 6. This form is available from
CIE Direct.
1
Access CIE Direct at https://direct.cie.org.uk
Cambridge Associates/
Associate Centres
Cambridge Associates can contact Customer
Services to request access to CIE Direct for
their Associate Centres. Once the account
has been set up, we will upload login
details to the ‘My Messages’ section of the
Cambridge Associate’s CIE Direct account.
The Cambridge Associate must pass the
relevant login details securely to their Associate
Centre(s).
Important information
Entries
The ‘Help’ section of our website
2
Before the tests
1.3
Preparation
Support from Cambridge (continued)
3
1.4
CIE Direct
Cambridge Primary and Cambridge
Secondary 1 support sites
We will give you access to the relevant secure
websites depending on whether you offer
Cambridge Primary Checkpoint, Cambridge
Secondary 1 Checkpoint or both.
These websites contain a range of materials to
help teachers plan and deliver the programmes,
including:
• curriculum frameworks
• teacher guides
CIE Direct is a secure online tool for Cambridge
exams oficers. It allows you to:
• make and submit inal entries
• access diagnostic feedback
• view our fees list in the ‘My Messages’ section.
The site is password protected. After we have
registered your Centre we send you login details
by email. Keep these details secure. If you forget
your password contact Customer Services
4
Diagnostic feedback
1.5
Test day
You will automatically be logged out of CIE
Direct after 20 minutes of inactivity.
5
• schemes of work
• planning templates
• past question papers and mark schemes
• recommended published resources.
For more information visit:
• https://cambridgeprimary.cie.org.uk
• https://cambridgesecondary1.cie.org.uk
Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017 Preparation 15
Support from Cambridge (continued)
Contact Customer Services if you do not have login
details for these sites.
1.7
Syllabus updates
Keep up to date with changes to the syllabuses
taught at your Centre by signing up for syllabus
updates at www.cie.org.uk/syllabusupdates.
We will then email you details of any changes to
syllabuses in your subject area including:
• new syllabuses
• revisions to content and assessment of existing
syllabuses
• syllabuses we are withdrawing.
1.6
Communications toolkit
To make it easier for schools to access our
marketing support resources, the Communications
toolkit has replaced the Marketing Resources
area of our website. It is the place to go if you are
planning an open day or parents’ evening, or if
you want to announce your status as a Cambridge
school. You will ind presentations, videos, posters,
event banners, press releases and more.
Everything is free to access. If you want to
download your customer logo you will be asked to
log in using your Centre number.
Access the Communications toolkit at
www.cie.org.uk/toolkit
16 Preparation Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017
Preparation
Test dates
Overview
Candidates must take Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint tests
between the dates shown below.
1
Entries
Now you know the test date windows, work out when your candidates are going to sit the tests and
how many test rooms you need. Decide how you are going to make sure your candidates know where
and when their tests will take place. You should also create a timetable speciic to your Centre that you
can display somewhere for all your candidates to see.
Timetabling tests
For Cambridge Primary Checkpoint and Cambridge
Secondary 1 Checkpoint there is one deadline for
you to return your scripts, and one date for you to
receive diagnostic feedback. Please see Parts 4
and 5 of this guide for more information.
Important dates
Test dates
2
Before the tests
1.8
3
• May series: 10–28 April
Test day
• October series: 9–20 October
Diagnostic feedback
4
5
Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017 Preparation 17
Access arrangements
Overview
Access arrangements are pre-exam arrangements made on behalf of a candidate with particular needs,
for example, the use of a scribe, modiied papers or extra time. There are three different groups of
access arrangements, each with their own application form and set of deadlines.
• Group 1: Non-delegated access arrangements. You must apply for our permission to use these.
• Group 2: Centre-delegated access arrangements. You need to notify us if you use these.
• Group 3: Modiied papers. Before you apply, you must have submitted a inal entry for the relevant
candidate, syllabus and component.
It is important that you read section 1.3 of the >Cambridge Handbook so you understand each type of
access arrangement and the regulations you must follow when using access arrangements.
1.9
The principles we apply when
approving access arrangements
We apply the following principles when approving
access arrangements:
• We assess all candidates according to the same
marking criteria, so that scores have the same
validity as any other candidates’.
• Access arrangements must not give the
candidate an advantage over other candidates.
• Access arrangements must not compromise
what is being assessed, so they are restricted
in certain syllabuses (for example, a reader is
not allowed for an assessment where reading is
the focus).
Administrative forms
Forms available at www.cie.org.uk/forms
• Access Arrangements: Preparation – Form 1
• Modiied Papers: Preparation – Form 3
• Centre-Delegated Access Arrangements:
Preparation – Form 4
1.10 How to apply for access
arrangements
Use the relevant forms listed above and follow
the guidance notes on the forms.
Associate
Centres should submit their completed forms to
their Cambridge Associate. Remember, the Head
of Centre, exams oficer or Cambridge Associate,
in the case of Associate Centres, needs to sign the
form before it is submitted.
Modiied papers
We only accept applications for modiied question
papers if a inal entry has been made for the
candidate involved. You must submit inal entries
and applications for candidates requiring modiied
question papers by the dates listed in the
‘Important dates’ box on page 20.
It is important that you make your requests on time
so as not to disadvantage your candidates. We
cannot guarantee that we will be able to provide
modiied papers if you send your applications and
entries after the deadlines.
Non-delegated access arrangements
You must send copies of supporting medical or
psychological evidence with your application. The
application and supporting evidence must be in
English. You can provide a translation if necessary,
along with the original document. Friends and
relatives of the candidate should not supply any of
the supporting evidence. Where this is unavoidable
a senior member of Centre staff must countersign
and authorise the evidence.
The application must come from the Centre
making the entry. We cannot accept applications
from the candidate.
When your application arrives, a member of
the Compliance team reviews it, if necessary in
consultation with subject experts, according to the
criteria set out in section 1.3.3 of the >Cambridge
Handbook. We review all applications on an
individual basis. We will reply in writing to let you
know whether your application has been approved.
If we approve the application it is up to the Head
of Centre to decide whether the candidate needs
to use the approved arrangements in all the
18 Preparation Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017
• any previous dificulties the candidate has
experienced in relation to taking assessments
and any lasting effects from those dificulties.
If you use any of our delegated access
arrangements you must follow the regulations
in section 1.3.6 of the >Cambridge Handbook,
and notify us using Preparation – Form 4 by the
published deadlines.
We keep all notiication forms for delegated access
arrangements on ile in case we need to refer to
them as a result of an inspection or malpractice
case.
You must keep on ile all evidence relating to
the candidate’s needs so you can justify using
any Centre-delegated access arrangements. We
consider it malpractice if you do not keep this
evidence on ile or if you do not provide it when
we ask. You need one of the following types
of evidence on ile for candidates with learning
dificulties who use delegated arrangements:
• a psychological assessment carried out by a
qualiied psychologist conirming a learning
disability
• an assessment conirming a learning disability
carried out by a specialist teacher who holds a
relevant qualiication.
If it is not possible to contact us before the exam
takes place, the Head of Centre should decide
on the day whether to use access arrangements
for the temporary disability. Complete and send
the relevant form with the candidate’s medical
certiicate as soon as possible.
If we give permission for a candidate to use a
scribe/writer, or if you provide a transcript, please
attach a completed copy of the relevant cover
sheet to the candidate’s script/transcript. Cover
sheets are available at www.cie.org.uk/forms
under ‘Exam day’.
Entries
• the candidate’s performance in internal
assessments, such as mock exams
2
Before the tests
• the candidate’s normal ways of working and any
arrangements they use in the classroom
1
3
Extra guidance
Download our How to Apply for
Access Arrangements guide at
www.cie.org.uk/preparation
Test day
Centre-delegated access arrangements
It is up to you to decide whether or not to give
your candidate(s) any of the delegated access
arrangements listed in section 1.3.2 of the
>Cambridge Handbook. You should consider:
Emergency access arrangements
For temporary disabilities, for example, one of your
candidates breaks their arm before the exam, you
must get our approval before you use any access
arrangements. You can do this by emailing or
telephoning us straight away. We will discuss the
most appropriate access arrangements, give you
verbal approval and ask you to submit the relevant
form. State the arrangements that were agreed
on the form and send it to us with the candidate’s
medical certiicate as soon as possible.
4
Diagnostic feedback
requested assessments as they may not require
the same degree of assistance in every subject.
Preparation
Access arrangements (continued)
5
We will also accept a report written by a teacher
who has no formal special needs qualiication, but
has had at least ive years’ working experience in
the area of special educational needs, as long as
the report is authenticated by the Head of Centre.
Candidates with medical, physical, mental or other
ill health must have medical evidence in the form
of a report, letter or sick note. The evidence should
cover the relevant period of education.
Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017 Preparation 19
Access arrangements (continued)
Important dates
Apply to use access arrangements by:
• May series: 21 January 2017
• October series: 1 July 2017
Order modiied papers and submit entries for
these candidates by:
• May series: 21 January 2017
• October series: 1 July 2017
Notify us if you plan to use Centre-delegated
access arrangements by:
• May series: 31 March 2017
• October series: 31 August 2017
Cambridge Associates should agree earlier
deadlines with their Associate Centres. This will
give them time to process their applications
and send them to us before our deadlines.
Important information
Special consideration
You cannot apply for special consideration for
Cambridge Primary Checkpoint and Cambridge
Secondary 1 Checkpoint candidates. Because
the whole marking process is linked to the
curriculum framework, it is not possible to
make meaningful allowances for candidates
who are absent or have taken the wrong test.
If a candidate does not sit a paper, the
diagnostic feedback we send you will not
include this candidate. The candidate’s
statement of achievement and report to
student will not be issued for this syllabus.
It may be possible for a candidate who has not
sat a paper or who has sat the wrong paper to
take the test again as long as it is in the test
window. You must notify Cambridge if you do
this.
20 Preparation Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017
Preparation
Estimated entries
Overview
Estimated entries are your best calculation of the number of candidates you will enter for each
Cambridge Primary Checkpoint or Cambridge Secondary 1 Checkpoint series.
1
Work out your estimated entries based on the
number of candidates studying the subject or the
number of candidates you are expecting to recruit.
If you are unsure whether you are going to enter
any candidates for a particular exam, submit at
least one candidate.
2.2 Completing the Estimated Entry
Form
Cambridge Associates/
Associate Centres
We will upload the Estimated Entry Form to the
‘Support Materials’ section of the Cambridge
Associate’s CIE Direct account. They should
email a copy of the form to each of their
Associate Centres and ask them to complete
and return the form to them by a speciied
date. Once the Cambridge Associate has
received their Associate Centres’ forms they
should check them and submit them to us by
the published deadlines.
2
Before the tests
2.1 Working out your estimated
entries
Entries
You do not submit any candidate details with your estimated entries, so you still need to submit inal
entries. Submitting estimated entries does not commit you to paying any entry fees, as the fees we
charge are based on your inal entries.
3
Your Estimated Entry Form will be available from
the ‘Support Materials’ section of CIE Direct:
• in September 2016 for the May 2017 test series
We will let you know when the forms are available
through the Cambridge Exams Oficer eNewsletter.
4
Complete the Estimated Entry Form and send it to
info@cie.org.uk by the deadlines.
If you make major changes to the number of
candidates you are entering for a particular syllabus
after submitting your form, please email us to let
us know.
Diagnostic feedback
• in September 2017 for the May 2018 test series.
Test day
• in April 2017 for the October 2017 test series
5
Important dates
Deadlines for estimated entries:
• May 2017 series: 10 October 2016
• October 2017 series: 10 May 2017
• May 2018 series: 10 October 2017
Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017 Entries 21
Making inal entries
Overview
• You need to submit a syllabus entry for every candidate who is planning to take a test in the relevant
series.
• We use your entries to work out the number of question papers and other exam materials, such as
attendance registers and bar-coded labels, we need to send you.
• Check your entries carefully before you submit them.
• Section 2.5 of this guide contains instructions for submitting entries including syllabus codes. This
information is no longer in the Cambridge Guide to Making Entries.
• Remember, do not send entry iles by email.
• We charge late entry fees for any entries or amendments you submit after the inal entries deadline.
See section 2.8 of this guide for more details.
• See sections 2.3 and 2.4 of the >Cambridge Handbook for our entry regulations.
2.3 Preparing your entries
2.4 Adding your candidate details
You can make your inal entries online through the
‘Administer Exams’ section of CIE Direct.
When you irst log in to the ‘Administer Exams’
section of CIE Direct, you need to load your
candidate information to one of the available test
series. The ‘May 2017’ and ‘October 2017’ series
are used for all Cambridge Primary Checkpoint
and Cambridge Secondary 1 Checkpoint exams.
The ‘June’ and ‘November’ series are used for all
Cambridge IGCSE, Cambridge O Level, Cambridge
International AS & A Level and Cambridge Pre-U
exams.
If you are an Associate Centre you can also use
CIE Direct, unless your Cambridge Associate has
asked you to use a different system.
Video tutorials about making entries through
CIE Direct are available in the ‘Help’ section
of our website. Free online training about the
entries process is also available as part of the
‘Getting to know the Cambridge Exams Cycle’
course. Find out how you can sign up for the
course in the ‘Help’ section of the website. Go
to www.cie.org.uk/help and type ‘exams oficer
training’ in the search bar.
Cambridge Associates/
Associate Centres
It is good practice for Cambridge Associates
to submit the entries for all their Associate
Centres at least two weeks before the closing
date. This allows them time to check the
entries and resolve any issues with Associate
Centres before our deadline, avoiding any late
entry fees. Remember, Cambridge Associates
should set earlier deadlines for their Associate
Centres to submit inal entries.
You will be able to enter your candidate data one
candidate at a time or by importing a .csv ile
containing your candidate details. A template .csv
ile for uploading candidate details is available from
CIE Direct.
If you are entering your candidate details one
candidate at a time you will need the following
information:
• Candidate number
Centres must allocate a unique number to each
candidate, in the range 0001 to 9999. Candidates
should not be entered under more than one
number. Do not assign the same candidate number
to more than one candidate in the same series.
The candidate number cannot be changed after the
entry has been submitted.
• Name
The name of the candidate, in the format you
would like it to appear on your statements of entry
22 Entries Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017
and results documentation. The maximum number
of characters for a candidate name is 60, including
any spaces. Please abbreviate any names longer
than this.
Preparation
Making inal entries (continued)
Extra guidance
View our online tutorials on making entries
using CIE Direct at www.cie.org.uk/entries
1
Candidates’ dates of birth should be entered in the
standard UK date format which is dd/mm/yyyy.
Important dates
• Gender
Final entries deadlines for candidates requiring
modiied papers:
Select the gender of the candidate.
• May series: 21 January 2017
• Candidate language
2
• October series: 1 July 2017
For all tests, you must select whether English is
the candidate’s irst language.
Entries
• Date of birth
Final entries deadlines for other candidates:
• October series: 16 August 2017
• Submit your entries once you have checked
all your entry information. Log in to CIE
Direct, go to the ‘Submit Entries’ section
and click ‘Submit Entries to CIE’. If you do
not submit your entries, we will not be able
to process them and you will not receive
the necessary materials and question
papers to conduct the exams.
Late entries deadlines:
• May series: 11 March 2017
• October series: 16 September 2017
3
You cannot make late entries for candidates
requiring modiied papers.
2.5 Syllabus and option entry codes
• An option code: this indicates which
combination of exam components the
candidate will be sitting. Option codes for
Cambridge Primary Checkpoint and Cambridge
Secondary 1 Checkpoint are not used and this
ield should be left blank.
Each syllabus entry is made up of two pieces of
information:
• A syllabus code: this four-digit numeric code
indicates which subject the candidate is taking.
The syllabus information for Cambridge Primary
Checkpoint and Cambridge Secondary 1
Checkpoint is listed below and on the next page:
Cambridge Primary Checkpoint
Test day
You will automatically be logged out of
CIE Direct after 20 minutes of inactivity.
4
Diagnostic feedback
•
Before the tests
• May series: 21 February 2017
Important information
5
Syllabus name
Syllabus code
Option code
Components
Component information
Duration
English as a
Second Language
(Primary)
0837
Leave blank
1, 2, 3
1: Reading and Usage
2: Writing
3: Listening
40m
40m
25m
English (Primary)
0844
Leave blank
1, 2
1: Paper 1
2: Paper 2
1h
1h
Mathematics
(Primary)
0845
Leave blank
1, 2
1: Paper 1
2: Paper 2
45m
45m
Science (Primary)
0846
Leave blank
1, 2
1: Paper 1
2: Paper 2
45m
45m
Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017 Entries 23
Making inal entries (continued)
Cambridge Secondary 1 Checkpoint
Syllabus name
Syllabus code
Option code
Components
Component information
Duration
English as a
Second Language
(Secondary 1)
1110
Leave blank
1, 2, 3
1: Reading and Usage
2: Writing
3: Listening
50m
50m
45m
English
(Secondary 1)
1111
Leave blank
1, 2
1: Paper 1
2: Paper 2
1h 10m
1h 10m
Mathematics
(Secondary 1)
1112
Leave blank
1, 2
1: Paper 1 (Non-calculator)
2: Paper 2 (Calculator)
1h
1h
Science
(Secondary 1)
1113
Leave blank
1, 2
1: Paper 1
2: Paper 2
45m
45m
Important information
• All components for Cambridge Primary
Checkpoint and Cambridge Secondary 1
Checkpoint are compulsory.
• The syllabuses are not available to private
candidates.
• The same candidate cannot be entered for
both Cambridge Secondary 1 Checkpoint
English and Cambridge Secondary 1
Checkpoint English as a Second Language.
•
The same candidate cannot be entered
for both Cambridge Primary Checkpoint
English and Cambridge Primary Checkpoint
English as a Second Language.
2.6 Conirming entries
CIE Direct allows you to generate statements
of entry, candidate entry lists and reports at any
point, to conirm the entry status for each of your
candidates and to check your entry information is
correct. Click the ‘Check Entries’ tab to access the
reports.
Within two weeks of receiving your inal entries
we will send your entries conirmation despatch.
This includes:
• statements of entry for each candidate
• a candidate entry list showing all your entries by
candidate
• a Centre summary of entries showing the total
number of entries you made for each syllabus.
If you do not receive your entries conirmation
despatch within two weeks of submitting your inal
entries, email info@cie.org.uk. If you ind errors in
your entries documents or on CIE Direct, follow
the instructions in section 2.8 of this guide.
2.6.1
Statements of entry
Statements of entry conirm the entry status for
each of your candidates and form your record of
entries, both before and during the assessment.
They show the candidate’s details and their
syllabuses.
Give statements of entry to your candidates, so
they can check their entry details. The candidate
name shown on the statement of entry is the name
that will be printed on statements of achievement
and Centre diagnostic feedback documentation, so
it is important to let us know if there are any errors
by following the instructions in section 2.8 of this
guide. The candidate should write their name on
scripts as it appears on the statement of entry.
2.7 How to submit teaching group
information
You need to enter a teaching group code for
each syllabus entry when asked to on CIE Direct.
We use this information in the diagnostic feedback
we provide at the end of the series. Assign the
same teaching group code to all candidates
who are in the same class (teaching group). For
example, if your candidates for English are taught
in two separate classes, you should enter ‘E1’ as
the teaching group code for all candidates in the
irst class and ‘E2’ for all candidates in the second
class. The teaching group codes available in each
subject are listed in the table on the next page.
24 Entries Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017
English as
a Second
Language
E1
English
E1
E2
E3
E4
E5
E6
E7
E8
E9
Mathematics
M1
M2
M3
M4
M5
M6
M7
M8
M9
Science
S1
S2
S3
S4
S5
S6
S7
S8
S9
E2
E3
E4
E5
E6
E7
E8
E9
Preparation
Making inal entries (continued)
In exceptional circumstances, you can
request to make further entries or entry
amendments after the late entries deadline by
allowing unauthorised entries or by asking us to
send you additional question papers. Each request
will be considered on a case-by-case basis, and we
reserve the right to decline any request received
after the late entries deadline. You will be charged
a very late entry fee for any unauthorised entries
or for any additional question papers we send you
after the late entries deadline.
Administrative forms
Form available at www.cie.org.uk/forms
• Cambridge Primary Checkpoint and
Cambridge Secondary 1 Checkpoint
Teaching Groups Information: Entries –
Form 2
See section 2.4 of the >Cambridge Handbook
for regulations relating to late entries and entry
amendments.
2.9 Private candidates
Important dates
Deadlines for submitting Entries – Form 2:
• May series: 11 March 2017
Private candidates cannot be entered for
Cambridge Primary Checkpoint and Cambridge
Secondary 1 Checkpoint, because of the diagnostic
nature of the tests. See section 2.1 of the
>Cambridge Handbook for more information.
2
Before the tests
If you want a teaching group name (class name) to
appear on your diagnostic feedback alongside the
teaching group code, you need to complete and
return Entries – Form 2. A teaching group name
can be anything which will help you to identify the
class more easily – for example, you may wish to
use the name of the teacher who takes the class,
or your own internal class name.
If you want to make any amendments to your
entries or submit extra entries, do so as quickly as
possible. You can use CIE Direct online entries to
make the necessary amendments to the candidate
details and then submit the amendments.
3
Test day
We reserve the right to make amendments to the
fees list as required. Please check you are using
the latest version.
4
Diagnostic feedback
As you can see in the table above, your teaching
group codes for both English and English as a
Second Language start with the letter E and need
to be submitted like this on CIE Direct. To avoid
confusion, the teaching group codes for English as
a Second Language will appear as L1, L2, L3 etc.
on your diagnostic feedback. The teaching group
codes for English will appear as E1, E2, E3 etc. on
your diagnostic feedback.
Entries
1
5
• October series: 16 September 2017
2.10 Transferred candidates
2.8 Entry fees, late entries and entry
amendments
Details of the fees for all our exams and methods
of payment are in our fees list. We publish the fees
list for the following year on 1 October in the ‘My
Messages’ section of CIE Direct.
We accept amendments to entries of candidates
who are moved to another of our registered
Centres after their entries have been submitted.
See section 2.1.3 of the >Cambridge Handbook
for instructions on how to transfer a candidate to
another Cambridge Centre.
Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017 Entries 25
Making inal entries (continued)
2.11 Withdrawing a candidate
To withdraw a candidate on CIE Direct ind
the candidate’s details in the ‘Administer Exams’
dashboard and click the ‘Remove Candidate’
button. Refer to section 2.4.1 of the >Cambridge
Handbook for regulations relating to candidate
withdrawals.
The ‘Administer Exams’ section of CIE Direct will
show a message asking you to submit forecast
grades. You can ignore this message or submit a
forecast grade of ‘X’ (meaning ‘no forecast grade’)
for your candidates if you prefer.
2.12 Alternative venues
When you make entries you may realise that some
or all of your candidates need to take their exams
at a venue that is not your registered Centre.
To request an alternative venue, please complete
and submit Entries – Form 5. Follow the
instructions on the form.
Associate Centres
should submit forms through their Cambridge
Associate. Please refer to section 2.6 of the
>Cambridge Handbook for our regulations
regarding alternative venues.
Administrative forms
Form available at www.cie.org.uk/forms
• Using an Alternative Venue: Entries – Form 5
Important dates
We can accept alternative venue requests
until:
• May series: 11 March 2017
• October series: 16 September 2017
2.13 Unauthorised entries
An unauthorised entry is a candidate who takes an
exam they have not been entered for. See section
5.1.5 of the >Cambridge Handbook for instructions
on how to manage unauthorised entries.
2.14 Forecast grades
You do not need to submit forecast grades for
Cambridge Primary Checkpoint and Cambridge
Secondary 1 Checkpoint.
26 Entries Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017
Preparation
Pre-exam and question paper despatches
Overview
So that you have all the materials you need to administer the tests we will send you two despatches:
1
1 Cambridge entries conirmation despatch: information conirming the details of your entries.
2 Cambridge pre-exam and question paper despatch:
• Conidential question papers and supporting materials.
We send all despatches to Cambridge Associates. The despatches are labelled for each of their
Associate Centres. Cambridge Associates should pass the despatches to their Associate Centres
according to their agreed arrangements.
3.1 Dates and contents
The tables below tell you the contents of each despatch and when you can expect to receive them.
Remember:
2
Before the tests
• Cambridge bar-coded labels which identify the contents of each script packet you send back to us.
Entries
• Exam stationery, key administrative documents, despatch labels, script packets and attendance
registers.
3
• The despatches and contents match your entries so you may not receive everything listed in the tables.
• Do not worry if you do not receive materials for any late or amended entries in main despatches. They
will arrive at a later date.
Test day
Cambridge entries conirmation despatch
• May series: March 2017
• October series: September 2017
Candidate statements of entry
One for each candidate showing their details and syllabuses. Give
the statements to the candidates and ask them to check they are
correct.
Candidate entry list
Shows all your entries by candidate.
Centre summary of entries
Shows all your entries by syllabus.
Cambridge pre-exam and question paper despatch
Diagnostic feedback
4
5
• May series: From mid March 2017
• October series: From early September 2017
Attendance registers
To record the presence of each candidate at the start of the test.
If any of your candidates are not on the attendance registers, add
them at the bottom of the register. Return the top copy with the
scripts in the script packet. Keep the bottom copy for your own
records.
Cambridge Primary Checkpoint and Cambridge Secondary 1 Checkpoint Administrative Guide 2017 Before the tests 27
Pre-exam and question paper despatches (continued)
Cambridge pre-exam and question paper despatch (continued)
Grey plastic script packets
Use these packets to return scripts after the tests.
Bar-coded labels
Bar-coded labels identify the contents of each script packet and
allow each packet to be tracked at every stage of the marking
process. Place the scripts in the grey script packets then attach the
relevant bar-coded label to the front of the packet.
Return labels
Attach these labels to the outer packaging when you return scripts
to us.
Question papers and supporting
materials
Conidential question papers and supporting materials for each test
component. Store the contents of this despatch securely and do
not open the question paper packets.
3.2 Receiving and storing question
papers
3.3 Additional exam materials
database
The security of question papers is vitally important.
You must follow the regulations in sections 4.3
and 4.4 of the >Cambridge Handbook when you
receive and store conidential materials.
For any test where candidates need additional
materials, use our additional exam materials
database (www.cie.org.uk/database) to ind out:
• which additional materia