2.02 Project Kick Off Meeting
Project Kick Off Briefing
Cost Data Integrity Project
August 30, 2007
1
Agenda
•
•
•
•
•
•
•
Project Purpose & Scope
Project Team & Timeline
Project Organization
Project Approach
Project Deliverables
Project Status
Next Steps
2
Project Purpose and Scope
• Address broken process with Project
Management System – Capturing Actual Costs
• Critical Project per CIO
• Data Capturing and Reporting Issues
• Different Data Streams:
– Timesheets
– Vendor Invoices
– Employee Expenses
• Scope of Project = IT Developmental Projects
3
Project Team and Timeline
• Four full time SME – Subject Matter Experts
– Project Management System
– Process Improvement / Six Sigma
– System Administrative Support = 1 Person
Budgeted
• Four Month Duration
• Three Important Sponsors:
– Chief Information Officer (CIO)
– Project Management Office
– CIO Governance Council
4
Project Organization
Secretary of Agency
Chief Information
Officer
Director, Project
Management Office
Process
Improvement Team
• Final authority
• Sets overall agency policy
• Champion the project results
• Critical to getting solutions
implemented
• Main project sponsor
• Directly supports the project
• Works directly with other Project
Managers
• Meets weekly with PMO Staff
5
Project Approach
• Six Sigma DMAIC Approach
–
–
–
–
–
Design: Identify key inputs critical to the process
Measure: Collect data and measure defects
Analyze: Root causes of the problem
Improve: Solutions to solve the problem
Control: Reach higher sigma levels
• Include Milestone Reviews for Quality Control
• Training and SOP Documents probably will be
required
6
Project Deliverables
•
•
•
•
SIPOC Diagram = Map the Process
Gantt Chart = Main Impacts on Costs
Critical to Quality = Key Process Inputs
Performance Standards = What to
measure performance against
• Attribute MSA = Reliability of Data
• Hypothesis Testing = What will work
• Control Charts = Visually monitor progress
7
Project Status
• Team in place
• Preliminary Work
–
–
–
–
–
Interviewing Targeted Projects
Collecting and Reviewing System Data
High Level Process Mapping (SIPOC)
Project Selection Analysis
Thought Process Map
8
Next Steps
•
•
•
•
Approval of Project Charter
Finalize Project Plan and Schedule
Initial Data Capture and Analysis
Identification of Critical to Quality and
Operating Definitions
• Establish Baseline Performance Levels
• Solutions > Improve > Control
9
Questions and Comments
10
Cost Data Integrity Project
August 30, 2007
1
Agenda
•
•
•
•
•
•
•
Project Purpose & Scope
Project Team & Timeline
Project Organization
Project Approach
Project Deliverables
Project Status
Next Steps
2
Project Purpose and Scope
• Address broken process with Project
Management System – Capturing Actual Costs
• Critical Project per CIO
• Data Capturing and Reporting Issues
• Different Data Streams:
– Timesheets
– Vendor Invoices
– Employee Expenses
• Scope of Project = IT Developmental Projects
3
Project Team and Timeline
• Four full time SME – Subject Matter Experts
– Project Management System
– Process Improvement / Six Sigma
– System Administrative Support = 1 Person
Budgeted
• Four Month Duration
• Three Important Sponsors:
– Chief Information Officer (CIO)
– Project Management Office
– CIO Governance Council
4
Project Organization
Secretary of Agency
Chief Information
Officer
Director, Project
Management Office
Process
Improvement Team
• Final authority
• Sets overall agency policy
• Champion the project results
• Critical to getting solutions
implemented
• Main project sponsor
• Directly supports the project
• Works directly with other Project
Managers
• Meets weekly with PMO Staff
5
Project Approach
• Six Sigma DMAIC Approach
–
–
–
–
–
Design: Identify key inputs critical to the process
Measure: Collect data and measure defects
Analyze: Root causes of the problem
Improve: Solutions to solve the problem
Control: Reach higher sigma levels
• Include Milestone Reviews for Quality Control
• Training and SOP Documents probably will be
required
6
Project Deliverables
•
•
•
•
SIPOC Diagram = Map the Process
Gantt Chart = Main Impacts on Costs
Critical to Quality = Key Process Inputs
Performance Standards = What to
measure performance against
• Attribute MSA = Reliability of Data
• Hypothesis Testing = What will work
• Control Charts = Visually monitor progress
7
Project Status
• Team in place
• Preliminary Work
–
–
–
–
–
Interviewing Targeted Projects
Collecting and Reviewing System Data
High Level Process Mapping (SIPOC)
Project Selection Analysis
Thought Process Map
8
Next Steps
•
•
•
•
Approval of Project Charter
Finalize Project Plan and Schedule
Initial Data Capture and Analysis
Identification of Critical to Quality and
Operating Definitions
• Establish Baseline Performance Levels
• Solutions > Improve > Control
9
Questions and Comments
10