6.06 Milestone Review Phase 5
Milestone 5 Review
Control Phase Complete
Cost Data Integrity Project
February 28, 2008
Introduction
• Control Phase is fairly straight forward:
1. Monitor progress on Trend Charts – Four
Initial Projects Only (QC02, LB02, VM01 &
GS02)
2. Implement Improvements on all remaining
projects (over 12 projects subject to control)
3. Start Trending remaining projects for FY2008
4. Long Term Goal: 80% of all monthly project
costs are at Sigma Level 5 by end of FY2008.
Matt Evans | www.exinfm.
com
2
Good Progress
Timesheets Not Submitted
Invoices Not Posted
Project
Before
After
Before
After
QC02
10
2
3
1
LB02
12
5
1
0
VM01
8
2
1
1
GS02
3
0
0
0
NOTE: This progress took place over a three month time frame
during the course of this project! Very good progress with
timesheets; invoice processing requires a new control procedure.
Matt Evans | www.exinfm.
com
3
Continuous Improvement Practices
• Desk Side Mentoring and Assistance to fully
institutionalize the changes
• PMO will continue to track defects within PMS
through the end of FY2008 (9/30/08)
• PMO will evaluate how to automate control
procedures:
– Comparison of Invoices by Invoice Number between
PMS and FMS
– Email notification and kick-out reports when
timesheets are not submitted
PMO: Project Management Office
PMS: Project Management System
Matt Evans | www.exinfm.
com
4
Project Close Out
What was this project’s overall cost performance?
The project came in under budget since fewer resources were required to complete the
project. Also, the solutions to improve the processes were fairly easy to develop and
implement. So this was a good “quick win” type project.
Final Project Costs . . . . . . . . . . . . $ 364,000
Project Budget . . . . . . . . . . . . . . . .$ 522,000
Under Budget . . . . . . . . . . . . . . . . $ 158,000
Is this project now complete?
Yes, this project is now complete. Any remaining work has been turned over to the Project
Management Office (PMO).
Matt Evans | www.exinfm.
com
5
Questions and Comments
Matt Evans | www.exinfm.
com
6
Control Phase Complete
Cost Data Integrity Project
February 28, 2008
Introduction
• Control Phase is fairly straight forward:
1. Monitor progress on Trend Charts – Four
Initial Projects Only (QC02, LB02, VM01 &
GS02)
2. Implement Improvements on all remaining
projects (over 12 projects subject to control)
3. Start Trending remaining projects for FY2008
4. Long Term Goal: 80% of all monthly project
costs are at Sigma Level 5 by end of FY2008.
Matt Evans | www.exinfm.
com
2
Good Progress
Timesheets Not Submitted
Invoices Not Posted
Project
Before
After
Before
After
QC02
10
2
3
1
LB02
12
5
1
0
VM01
8
2
1
1
GS02
3
0
0
0
NOTE: This progress took place over a three month time frame
during the course of this project! Very good progress with
timesheets; invoice processing requires a new control procedure.
Matt Evans | www.exinfm.
com
3
Continuous Improvement Practices
• Desk Side Mentoring and Assistance to fully
institutionalize the changes
• PMO will continue to track defects within PMS
through the end of FY2008 (9/30/08)
• PMO will evaluate how to automate control
procedures:
– Comparison of Invoices by Invoice Number between
PMS and FMS
– Email notification and kick-out reports when
timesheets are not submitted
PMO: Project Management Office
PMS: Project Management System
Matt Evans | www.exinfm.
com
4
Project Close Out
What was this project’s overall cost performance?
The project came in under budget since fewer resources were required to complete the
project. Also, the solutions to improve the processes were fairly easy to develop and
implement. So this was a good “quick win” type project.
Final Project Costs . . . . . . . . . . . . $ 364,000
Project Budget . . . . . . . . . . . . . . . .$ 522,000
Under Budget . . . . . . . . . . . . . . . . $ 158,000
Is this project now complete?
Yes, this project is now complete. Any remaining work has been turned over to the Project
Management Office (PMO).
Matt Evans | www.exinfm.
com
5
Questions and Comments
Matt Evans | www.exinfm.
com
6