WINRIP DOC MPR CTC MPR No.7 2013 07 2013 07 12 00225.
Monthly Progress Report No. 7
Covering Project Activities During
July 2013
MINISTRY
OF
PUBLIC
WORKS
DIRECTORATE
GENERAL OF HIGHWAYS
DIRECTORATE OF PLANNING
Core Team Consultant for
Western Indonesia National Roads Improvement Project (WIN RIP)
IBRD Loan No. 8043-10
--Our-Ref.No.
Enclosure
: 03_02/PWP/O/M-7.2013
: 20 (twenty) sets
Jakarta, August 6, 2013
Directorate General of Highways
Department of Public Works
JI. Patimura 20 Kebayoran Baru
Jakarta Selatan
Indonesia
Attention:
Ir. Agusta Ersada Sinulingga I MT
Officer In Charge PMU WIN RIP
Subject
Submission
of July Monthly Progress Report; WIN RIP Loan IBRD No. 8043-10
Dear Sir,
Hereby we submit July Monthly Progress Report WIN RIP Loan IBRD No 8043-10 (document
attached).
s:
Cc:
1. Acting Director of Planning, DGH
2. Head of Sub Directorate of Financing and Foreign Cooperation
3. Kasatker Pembinaan Administrasidan Pelaksanaan Pengendalian PHLN
4. Head of Section for Foreign Cooperation, Sub Directorate Financing and Foreign Cooperation
Directorate of Planning, Directorate General of Highways (Bina Marga), Ministry of Public Works
5. File
PT. PERENTJANADJAJAin.subconsultancywith
~ Yongma Engineering Co. Ltd and $IPT. Epadascon Pennata Engineering Consultant
CTCOffice:zyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA
JI. CiniruzyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA
VII No. 25, Kebayoran Baru, Jakarta Selatan, 12180
Phone /Fax: (021) 7229823
Monthly Progress Report
July 2013
Table of Contents
1
EXECUTIVE SUMMARY................................................................................................... 1
2
PROJECT DESCRIPTION ................................................................................................. 4
2.1 Background...................................................................................................................... 4
2.2 Project Development........................................................................................................... 4
Project Component 3 : Road Sector Institutional Development........................................... 8
2.3 Project Objective .............................................................................................................. 8
3
CONSULTANCY SERVICES .............................................................................................. 9
3.1 CTC Consultants................................................................................................................. 9
3.1.1 Scope of Services...................................................................................................... 9
3.1.2 CTC Manning .........................................................................................................10
3.1.3 CTC Contract..........................................................................................................11
3.2 DSC Consultants.............................................................................................................11
4
CIVIL WORKS...................................................................................................................13
4.2 Procurements ....................................................................................................................14
4.3 Civil Works Implementation .............................................................................................15
4.4 Civil Works Progress ..........................................................................................................15
4.5 Quality Assurance ...........................................................................................................15
4.6 Environmental and Social Considerations .......................................................................16
4.6.1 Current Overall Situation ............................................................................................16
4.6.2 Monitoring of Environmental Aspects during Construction .......................................17
4.6.3
Design Integration, Road Safety aspects and Monitoring of Environmental Studies
17
4.6.4.CTC Site Visit : Technical Assistance for LARAP Preparation.............................18
4.7 Anti-Corruption Issues.....................................................................................................18
4.7.1 Anti‐Corruption Action Plan (ACAP) .......................................................................18
4.7.2 Community Representative Observers (CRO) .........................................................18
4.7.3 Publication / Disclosure ..........................................................................................19
4.7.4 Complaints Handling Mechanism (CHS) ...............................................................23
4.7.5 Third Party Monitoring (TPM) .................................................................................24
4.8 Road Safety Audit ...........................................................................................................24
5
FINANCIAL & MANAGEMENT INFORMATION SYSTEMS ..............................................26
5.1 Draw‐Downs and Future Costs........................................................................................26
5.2 Disbursement ..................................................................................................................26
5.3 Management Information System....................................................................................26
5.3.1General Overview .....................................................................................................26
5.3.2 WINRIP Database......................................................................................................27
Western I ndonesia National Roads I mprovement Project
Monthly Progress Report
July 2013
5.3.3 Project Progress Monitoring System.......................................................................32
5.3.4 Website ...................................................................................................................32
6
PROJECT PERFORMANCE .............................................................................................33
6.1 World Bank and GOI Compliance....................................................................................33
6.1.1 World Bank Missions..............................................................................................33
6.1.2 Performance Indicators ..........................................................................................33
6.2 Implementation Support Components .............................................................................33
6.2.1 Core Team Consultant (CTC)................................................................................33
6.2.2 Design and Supervision Consultant (DSC) ...........................................................34
6.2.3 Road Sector Institutional Development .................................................................34
6.3 Training ...........................................................................................................................35
6.4 Anti‐Corruption Issues .....................................................................................................36
6.4.1 Anti Corruption Action Plan (ACAP) ......................................................................36
6.4.2 Community Representative Observers (CRO)......................................................37
6.4.3 Third Party Monitoring (TPM) ................................................................................40
6.4.4 Complaint Handling System (CHS) .......................................................................41
6.4.5. Publication / Disclosure ........................................................................................42
6.5 Road Safety Audit ..........................................................................................................42
6.6 Environmental and Social Impact Issues ........................................................................44
6.6.1. LARAP Study Report for Package No. 02 : Padang Sawah – Simpang Empat ..44
6.7 Management Information Systems ..................................................................................45
6.8 Quality Assurance ...........................................................................................................45
Quality Assurance Engineer has been mobilized now. But the quality assurance activities for
the project can’t be reported due to the end of July 2013, there has been no work activity at
the beginning. .......................................................................................................................45
6.9 Project Risks and Mitigation Measures............................................................................45
6.9.1 Risks Related to Delays.........................................................................................45
6.9.2 Financial Risks .......................................................................................................45
6.9.3 Risks Related to Quality.........................................................................................45
7
ISSUES and RECOMMENDATIONS ................................................................................46
7.1 Current Situation .............................................................................................................46
7.2 Action Required...............................................................................................................46
Western I ndonesia National Roads I mprovement Project
Monthly Progress Report
July 2013
ABBREVIATIONS AND ACRONYMS
ACAP
:
Anti-Corruption Action Plan
AER
:
Application Evaluation Report
AIP
:
Australian Indonesia Partnership
AMDAL
:
Environmental Management (Analisis Mengenai Dampak
Lingkungan)
ANDAS
:
AnalisisDampakSosial
AWPs
:
Annual Work Programs
Balai
:
Regional Office for National Roads Implementation
BAPPENAS
:
Badan Perencanaan Pembangunan Nasional (National
Development Planning Agency of GOI)
Bappedalda
:
Regional Environmental Impact Agencies
BBPJN
:
Balai Besar PelaksanaanJalanN asional (Regional Office for
National Roads Implementation)
BER
:
Bid Evaluation Report
BLH
:
Badan Lingkungan Hidup
BPK
:
Badan Pemeriksaan Keuangan (Audit Board of the
Government of Indonesia)
CAD
:
Computer Aided Design
CHS
:
Complaint Handling System
CTC
:
Core Team Consultant
CHU
:
Complaint Handling Unit
CRO
:
Community Representative Observer ( = WPM)
DIA
:
Directorate of Implementing Affairs
DOP
:
Directorate of Planning
DGH
:
Directorate General of Highways
DMS
:
Document Management System
DTA
:
Directorate of Technical Affairs
DGH
:
Directorate General of Highway
DMS
:
Document Management System
DSC
:
Design and Supervision Consultants
EA
:
Executing Agency
EINRIP
:
Eastern Indonesian National Roads Improvement Project
EIRTP-1
:
Eastern Indonesia Regional Transport Project First Project)
Western I ndonesia National Roads I mprovement Project
Monthly Progress Report
July 2013
ESAMP
:
Environmental and Social Assessment Plan
ESS
:
Environmental and Social Safeguards
FMIS
:
Financial Management Information System
FIDIC
:
Federation Internationale des Ingenieur Conseils
FMIS
:
Financial Management Information System
GIS
:
Geographic Information System
GOI
:
Government of Indonesia
IA
:
Implementation Agency
IBRD
:
International Bank for Reconstruction and Development
IFR
:
Internal Financial Report
IRMS
:
Integrated Road Management System
Kabupaten
:
Regency
KPIs
:
Key Performance Indicators
LAN
:
Local Area Network
LARAP
:
Land Acquisition and Resettlement (Rencana Tindak
Pengadaan Tanah dan Pemukiman Kembali)
MIS
:
Management Information System
MOF
:
Ministry of Finance
MPW
:
Ministry of Public Work
MPRs
:
Monthly Progress Reports
P2JN
:
Perencanaan Pengawasan Jalan dan Jembatan Nasional
PDF
:
Portable Document Format
PMU
:
Project Management Unit
PAPs
:
Project Affected Peoples
PMM
:
Project Management Manual
PMU
:
Project Management Unit (WINRIP)
POKJA
:
Bina Marga Project Managers and Procurement Committes
PPC
:
Project Preparation Consultants
PP3
:
Pemantau Pihak ke 3
PPK
:
Sub Project Manager
PPR
:
Project Progress Report
QPRs
:
Quarterly Progress Reports
RKL/RPL
:
Rencana Pengelolaan/Pemantauan Lingkungan
RS
:
Road Safety
Satker
:
Satuan Kerja (Work Unit for Road Project Implementation)
SPPL
:
Surat Pernyataan Pengelolaan Lingkungan
Western I ndonesia National Roads I mprovement Project
Monthly Progress Report
July 2013
SRIP
:
Strategic Road Infrastructure Project
TA
:
Technical Assistance
TOR
:
Terms of Reference
UKL/UPL
:
Upaya Pengelolaan Lingkungan dan Upaya Pemantauan
Lingkungan (Site Specific Environmental and Monitoring Plan)
WINRIP
:
Western Indonesia Roads Improvement Project
WB
:
World Bank
WP
:
Work Program
WPs
:
Works Programs
WPM
:
Wakil Pengamat dari Masyarakat (or Community
Representative Observer / CRO )
Western I ndonesia National Roads I mprovement Project
Monthly Progress Report
APPENDICES
Appendix A
:
Overall Loan Progress
Appendix B
:
Highway Design Progress
Appendix C
:
Financial Progress
Appendix D
:
Quality Assurance Progress
Appendix E
:
Environmental and Social Progress
Appendix F
:
Procurement Plan and Progress
Appendix G
:
WINRIP Website Progress
Appendix H
:
ACAP Training/Dissemination Progress
Appendix I
:
Performance Indicator
Appendix J
:
Correspondences
Western I ndonesia National Roads I mprovement Project
July 2013
Monthly Progress Report
July 2013
1 EXECUTIVE SUMMARY
Loan 8043-ID Progress
WINRIP ACTUAL PROGRESS UP TO JULY 2013 AND FORECAST UP TO DECEMBER 2017
1.45
100.00
4.35
4.35
90.00
80.00
% Complete
70.00
60.00
50.00
40.00
Forecast July 2013
Forecast Expenditure USD
61.63 mil (24.65%)
30.00
20.00
Deviation = 23.77%
ACTUAL July 2013
Actual Expenditure USD
2.20 mil (0.88 %)
10.00
0.00
Month
Loan Allocation and Disbursement % to Date
The total disbursement from the loan to the end of July 2013 was USD 2,207,915.00
equivalent to approximately 0.88% of the loan funds. The following table summarizes the
individual disbursements as calculated by CTC but retaining the total disbursement from
Client Connection at the end of July 2013.
Category
Description
Loan Restructuring
Amount US$
Totals Disbursed to
End July in US$
%
Disbursed
1
Part 1 Betterment and
Capacity Expansion of
National Roads.
220,400,000.00
0
0
16,000,000.00
713,876.84
4.46
1,000,000.00
0
0
0
0
0
12,600,000.00
0
0
1,494,038.16
0
2,207,915.00
0.88
Part 2
2
Implementation
Support
Part 3
3
Road Sector
Institutional
Development
Part 4
4
Contingency for
Disaster Risk
Response
Unallocated
LN 8043 DA-A
Original Loan Amount
Western Indonesia National Roads Improvement Project
250,000,000.00
1
Monthly Progress Report
July 2013
Project Status to End July 2013
Pack.
No.
Loan Package Name
Estimated Cost
Length Width (PIP Mar 2012)
(excl. VAT)
(Km)
(m)
(IDR Million)
DED
Environment
Status
Doc
Requirem
ent
Social
Land Acquisition
Procuremen
t Status
Status
Doc
Requirem
ent
Status
Budget
Allocation
Status
100%
Contract
Implementation
Plan
Est'd.
Start
Duration
(months)
SUMATERA UTARA
5
Sp. Rampa - Poriaha
11.1
6
55,126.60
Review by
CTC
UKL/UPL
OK
Balai I
2011
SLARAP
Consultant
recruitment
(Balai 1)
Balai 1
15
Sibolga - Bts Tap Sel
36
7
129,228.00
Review by
CTC
UKL/UPL
OK
Balai I
2011
LARAP
Consultant
recruitment
(Balai 1)
Balai 1
40.9
7
207,390.20 Completed
SPPL&UKL/
UPL Bridge
OK
P2JN
2010
1. LARAP
2. Monit.
LARAP
Report
1. NOL WB
13 Dec 12
2. Process
Dinas PU
Prop
80%
152,434.90 Completed
SPPL
OK
P2JN
2010
1. LARAP
2. Monit.
LARAP
Report
1. NOL WB
13 Dec 12
2. Process
Dinas PU
Prop
100%
Not yet started
Dec-13
18.00
Inventory Not yet started
Apr-14
21.00
NOL for AERs
issued on 22
April 2013
Oct-13
24.00
NOL for AERs
issued on 22
April 2013
Oct-13
24.00
SUMATERA BARAT
Padang Sawah - Sp Empat
2
Including Air Gadang Bridge
100 m
7
3
Manggopoh - Padang Sawah
32
7
7
Indrapura - Tapan
19.5
7
96,921.00
Awaiting
DSC
AMDAL
Baru
ANDAL
SLARAP
Consultant
recruitment
(Balai 2)
Balai 2
Staking Out Not yet started
Feb-15
21.00
8
Bts. Kota Pariaman - Manggopoh
46.8
7
183,268.80
Awaiting
DSC
AMDAL
Approval
Process
LARAP
Completed
P2JN
2011
Balai 2
Inventory Not yet started
Dec-14
24.00
10
Sp Empat - Sp Air Balam
61.7
7
241,617.20
Awaiting
DSC
AMDAL
Approval
Process
LARAP
Completed
P2JN
2011
Balai 2
Inventory Not yet started
Dec-14
24.00
12
Kambang - Indrapura
55.2
6
171,948.00
Awaiting
DSC
AMDAL
In
convene
SLARAP
Consultant
recruitment
(Balai 2)
Balai 2
Staking Out Not yet started
Feb-15
24.00
14
Painan -Kambang
31.5
7
118,993.00
Awaiting
DSC
AMDAL
In
convene
SLARAP
Consultant
recruitment
(Balai 2)
Balai 2
Staking Out Not yet started
Jul-15
21.00
20
Lubuk Alung - Sicincin
14.6
7
54,557.00
Awaiting
DSC
UKL/UPL
OK
TLKJ
2011
SLARAP
Consultant
recruitment
(Balai 2)
Balai 2
Inventory Not yet started
Oct-15
18.00
21
Lubuk Alung -Kurataji
16.8
7
65,788.00
Awaiting
DSC
UKL/UPL
OK
TLKJ
2011
SLARAP
Consultant
recruitment
(Balai 2)
Balai 2
Inventory Not yet started
Oct-15
18.00
42.4
7
SPPL
OK
P2JN
2010
1. LARAP
2. Monit.
LARAP
Report
Oct-13
24.00
25
7
72,018.80
Review by
CTC
UKL/UPL
OK
TLKJ
2011
LARAP
Under
preparation
Balai 3
Inventory Not yet started
Apr-14
18.00
BENGKULU
1. NOL WB
10 Dec 12
2. Not yet
prepared
Administr NOL for AERs
SAL 2013 Process for issued on 22
Lamd Acq.
April 2013
4
Ipuh- Bantal
6
Ps Pedati - Kerkap
11
Bantal - Mukomuko
50.1
6
157,820.00
Review by
CTC
AMDAL
Preparatio
n
LARAP
Under
preparation
Balai 3
Inventory Not yet started
Apr-14
24.00
13
Sp Rukis - Tj Kemuning
56.3
7
225,481.50
Review by
CTC
UKL/UPL
OK
P2JN
2011
LARAP
Under
preparation
Balai 3
Inventory Not yet started
Apr-14
21.00
Seblat - Ipuh including
34.5
6
110,237.00
Prepared by
P2JN
Consultants
since March
2013
AMDAL
In
convene
SLARAP
Consultant
recruitment
(Balai 3)
Balai 3
Inventory Not yet started
Jul-15
21.00
16
226,275.10 Completed
Air Lalang & Air Guntung Bridge
64 m
6
18
Mukomuko - Bts. Sumbar
25.8
6
69,233.00
Awaiting
DSC
UKL/UPL
OK
TLKJ
2011
SLARAP
Consultant
recruitment
(Balai 3)
Balai 3
Inventory Not yet started
Oct-15
18.00
19
Lais- Bintunan
11.6
7
37,558.00
Awaiting
DSC
UKL/UPL
OK
TLKJ
2011
LARAP
Consultant
recruitment
(Balai 3)
Balai 3
Inventory Not yet started
Oct-15
18.00
25
7
SPPL
OK
P2JN
2010
Oct-13
24.00
36.8
6
LAMPUNG
1
Krui - Bha
17
Sp.Gunung Kemala - Pg. Tampak
9
Rantau Tijang - Kota Agung
30 m
6
42
7
146,668.00 Completed
1. LARAP
1. NOL WB
2. Lap Mon 4 Jan 13
LARAP
2. NOL WB
Satker PJN
Prop
100%
NOL for AERs
issued on 22
April 2013
104,238.00
Review by
CTC
AMDAL
OK
TLKJ
2011
LARAP
Under
APBN/SAL Measurem
Not yet started
preparation
2013
ent by BPN
Apr-14
21.00
149,831.50
Awaiting
DSC
UKL/UPL
OK
TLKJ
2011
LARAP
Consultant
recruitment
(Balai 3)
Jul-15
21.00
APBN
2014
Not yet started
2,776,633.60
Western Indonesia National Roads Improvement Project
2
Monthly Progress Report
July 2013
World Bank Missions
No World Bank missions visited Indonesia during July 2013.
Procurement
The Bid Opening for AWP-1 took place on 18 July 2013.
The following bids were received with the following bid prices as read out during the opening:
Contractor
1 PT. Adhi Karya (Persero), TBK
2 PT. Adhi Karya (Persero), TBK - PT. Angkasa Puri Konsursindo, JO
3 PT. Bangun Cipta Konstruksi - PT. Amarta Karya (Persero), JO
4 PT. Brantas Abipraya (Persero)
5 PT. Conbloc Infratecno
6 PT. Nusa Konstruksi Enjiniring, Tbk.140
7 PT. Hutama Karya (Persero)
8 PT. Hutama Karya (Persero) - PT. Suci Karya Badinusa, JO
9 PT. Jaya Konstruksi MP, Tbk.
10 Kuk Dong Eng. Corp - PT. Nusa Konstruksi Enjiniring, Tbk., JO
11 PT. Multi Structure
12 Pan Asia Corp. - PT. Anugerah Karya Agra Sentosa, JO
13 PT. Pembangunan Perumahan (Persero) Tbk.
14 PT. Pembangunan Perumahan (Persero) Tbk. - PT. Tri Citra Perdana, JO
15 PT. Nindya Karya (Persero)
16 PT. Nindya Karya (Persero) - PT. Rindang Tigasatu Pratama, JO
17 PT. Waskita Karya (Persero) - PT. Angkasa Puri Konsursindo, JO
18 PT. Waskita Karya (Persero) - PT. Daya Mulia Turangga
19 PT. Waskita Karya (Persero)
20 PT. Wijaya Karya (Persero), Tbk. - PT. Lubuk Minturun KP, JO
Package 1
147,854,200,000
Package 2
222,615,300,000
135,455,989,000
160,649,000,000
171,755,755,000
150,662,993,000 206,500,604,000
232,932,432,000
159,724,999,000
134,909,211,000 197,936,780,000
178,226,212,000
Package 3
Package 4
199,234,300,000
160,400,000,000
176,330,000,000
167,335,335,000
147,008,075,000
143,805,065,000
229,716,476,000 148,530,902,000 207,348,947,700
167,504,304,000
209,000,000,000 156,000,000,000
136,828,000,000
164,880,000,000
140,421,321,000
163,168,170,800
186,936,750,000
211,010,511,000 165,288,881,000
219,421,813,764 158,463,173,786 200,121,861,000
Potential Problems
The existing road conditions of the four packages under AWP-1, which are predicted being
deteriorated rapidly by the traffic during almost a year, shall be anticipated.
Action Required
Based on the past experience when the Pokja need long time to prepared the AER, for this
bidding stage hopefully the POKJA could be finalized the Bidding Evaluation Report (BER) in
sufficient time as scheduled with full support from CTC WINRIP.
It is required to immediately mobilize the Design Team of the DSC consultants following the
contract signing on 11June 2013.
Western Indonesia National Roads Improvement Project
3
Monthly Progress Report
July 2013
2 PROJECT DESCRIPTION
2.1 Background
The Government of Indonesia wishes to continue the strengthening of the National
Road system in Indonesia while the Eastern Indonesia National Roads Improvement
Project (EINRIP which is assisted by AusAID through the Australian Indonesia
Partnership or AIP), is providing support program of National road and bridge
improvement works in Eastern Indonesia. The Western Indonesia National Road
Improvement Project (WINRIP) will provide similar support for National road and bridge
in the Sumatra region of Indonesia. The focus of WINRIP will be roads administered
directly by the National Government, including those currently classified as Provincial,
Kabupaten (District) or non-status roads which are in process of being reclassified as
National roads. In addition, provision will be made for major bridge repair works,
rehabilitation, duplication and replacement as necessary to complement the road
betterment works.
2.2 Project Development
The Loan Effectiveness Date for the WINRIP is 12 March 2012 and the key project data
is shown in the following detail.
Key Project Data
WINRIP Loan No. 8043-ID
Project Cost
US$350 million
Original Loan Amount
US$250 million
Revised Loan Amount
N/A
Board Approval Date
26 May 2011
Loan Signing Date
14 December 2011
Effectiveness Date
12 March 2012
Disbursement (as of 30 April 2013)
US$ 0.69 million (0.28%)
Original Closing Date
31 December 2017
Environmental Category
B-Partial Assessment
The IBRD Loan amount is US$250 million. The Project is intended to finance a part of
the DGH investment program for national roads with a particular focus on the Western
corridor of Sumatra. The corridor is one of the three main corridors in Sumatra and
connects the city of Padang (with a population of around one million) to major towns
along the west coast (Bukittinggi, Sibolga and Bengkulu). It also connects through
connector roads on the West coast to Medan in the northeast and to Pekanbaru in the
centre of the island. The project has four components:
Project Component 1 : Betterment and Capacity Expansion of National Roads
According to the Loan Agreement, this component will cover three work programs of
betterment and capacity expansion of approximately 715.6 km including replacement of
194 meters of bridges. This civil works program will be executed in three Annual Work
Programs (AWP), as summarized in Table 2.1. The table shows the IBRD assisted
scope and costs of civil works at estimated current (year of implementation) prices,
excluding taxes.
Western Indonesia National Roads Improvement Project
4
Monthly Progress Report
July 2013
Table 2.1 Proposed Physical Works by DGH Program
AWP-1
US$
Km
mill
-
Type of Works
Road Betterment
Capacity Expansion
Bridge works
TOTAL
(excluding tax @ current prices)
AWP-2
US$
Km
mill
53.10
22.77
AWP-3
US$
Km
mill
-
137.10
79.70
314.60
127.67
207.60
74.58
0.100
1.94
-
-
0.08
2.06
137.20
81.64
367.70
150.45
207.68
76.65
* Contingency costs not included - ** including 194 meters of bridges
The batches of projects are termed Annual Work Programs (AWPs) in line with
terminology used in other Bina Marga projects. They are not in fact “annual” programs
as such but rather a series of multi-year programs, each commencing in consecutive
years. Hence, hereinafter it will call as just Work Programs (WPs). It is expected that
implementation of the first Works Program (WP-1) will commence in the third quarter of
2013 and be completed by third quarter or late 2015. The second Work Program (WP-2)
is expected to commence in early 2014 and be completed by late 2015 or middle 2016.
The third Work Program (WP-3) is expected to commence in early 2015 and be
completed by mid 2017. The loan will be closed on December 2017.
Table 2.2 presents details of the First Works Program (WP-1). The four packages in this
group should have been free from any land acquisition issues, but in fact two packages
(Krui – Biha and Manggopoh – Padang Sawah) had land issues which were solved by
the DGH properly. Thus, there are no foreseeable impediments to implementation.
Table2.2 IBRD Assisted WINRIP Civil Work WP-1
Equivalent
Length
2010 Prices
To
Km
Km
1
Lampung
053.0
Krui –
Biha
K1
IU
221.5
246.5 25.0
Bett’nt
148,668
to 7 m.
148,668
16.52
2
West
Sumatra
047.2
Padang
Sawa –
Simpang
Empat
K1
IU
0.0
40.9 40.9
Bett’nt
189,810
to 7 m.
189,810
21.09
2a
West
Sumatra
34.1
AirGadan
K1
gBridge
IU
17,580
1.95
3
West
Sumatra
047.1
Manggop
oh –
K1
Padang
Sawah
IU
102.2
134.2 32.0
Bett’nt
152,435
to 7 m.
152,435
16.94
4
Bengkulu
015.3
Ipuh Bantal
IU
0.0
49.7 49.7
Bett’nt
226,275
to 7 m.
226,275
25.14
Link Link
No. Name
K1
Treatment
Road Type
From
Class
Cost (2010)
Total Cost
Km
No Province
Rp mill
New
Bridge
Western Indonesia National Roads Improvement Project
No
Length
Bridge Works
Cost (2010)
Road Works
m
Rp
mill
1 100 17.580
Rp mill US$ mill
5
Monthly Progress Report
July 2013
It should be noted that all road sub-projects have been subject to economic appraisal
and have estimated Economic Internal Rates of Return (EIRR) in excess of 15%. These
were selected for inclusion and are subject to completion of environmental and social
screening, to confirm that there is no land acquisition or resettlement requirements
remain outstanding.
Final Engineering Designs, Engineer’s Estimates and bidding documents have been
completed for all projects proposed for WP-1.
Sub-projects to be included in WP-2 and WP-3 have also been determined as listed in
Table 2.3. Final Engineering Designs and Engineer’s Estimates for all WP-2 and WP-3
proposed works require preparation or finalization. In the cases of some projects,
preliminary Engineering Designs were prepared during Project preparation which will
require review and possible amendment by the Design and Supervision Consultant prior
to procurement.
The costs presented in Table 2.1 are planning estimates only, and the overall scope
and contents of WP-2 and WP-3 may need to be revised as when revised costs and
budgets are determined.
Table2.3 : IBRD Loan WINRIP Civil Work WP-2 and WP-3
IMPLEMENTATION PLAN
NO.
SUBPROJECT LINK NO. AND NAME
LENGTH
COST
WIDTH
(KM)
(RP. MILL)
(M)
START
DURATION
(MONTHS)
WP-2
5.
Sumut : Link No. 015.xx,
Sp. Rampa – Poriaha
11.1
55,126.6
6.0
May 2013
18
6.
Bengkulu : Link No. 010.0,
Ps. Pedati – Kerkap
25.0
72,018.8
7.0
May 2013
18
7.
Sumbar : Link No. 019.0,
Indrapura – Tapan
19.5
96,921.0
7.0
Oct.2013
21
8.
Sumbar : Link No. 024.0,
Bts. Pariaman – Manggopoh
46.8
183,286.8
7.0
Oct. 2013
24
9.
Lampung : Link No. 026.1,
Rantau Tijing - Kota Agung
42.0
149,831.5
7.0
Oct. 2013
21
10.
Sumbar : Link No. 034.1,
Sp. Empat - Sp. Air Balam
61.7
241,617.2
7.0
Oct.2013
24
11.
Bengkulu : Link No. 015.2,
Bantal – Mukomuko
50.1
157,820.0
6.0
Dec. 2013
24
12.
Sumbar : Link No. 017.2,
Kambang – Indrapura
55.2
171,948.0
6.0
Dec. 2013
24
13.
Bengkulu : Link No. 006.1,
Simpang Rukis - Tanjung Kemuning
56.3
225,481.5
7.0
Dec. 2013
21
WP-3
14.
Sumbar : Link No. 017.1,
Painan – Kambang
31.5
118,993.0
7.0
March. 2014
21
15.
Sumut : Link No. 016.0,
Sibolga - Bts. TapSel
36.0
129,228.0
7.0
March 2014
21
Western Indonesia National Roads Improvement Project
6
Monthly Progress Report
July 2013
IMPLEMENTATION PLAN
LENGTH
COST
WIDTH
(KM)
(RP. MILL)
(M)
NO.
SUBPROJECT LINK NO. AND NAME
16.
Bengkulu : Link No. 009.4,
Seblat – Ipuh, including Air Galang and Air
Guntung Bridges
34.5
0.052
110,237.0
17.
Lampung : Link No. 061.1,
Sp. Gunung Kemala - Pugung Tampak
36.8
0.03
18.
Bengkulu : Link No. 015.3,
Mukomuko - Bts. Sumbar
19.
20.
21.
START
DURATION
(MONTHS)
6.0
March 2014
21
104,238.0
6.0
March 2014
21
25.8
69,233.0
6.0
May 2014
18
Bengkulu : Link No. 009.1,
Lais – Bintuan
11.6
37,558.0
7.0
May 2014
18
Sumbar : Link No. 002.0,
Lubuk Alung – Sicincin
14.6
54,557.0
7.0
May 2014
18
Sumbar : Link No. 027.0
Lubuk Alung – Kuraitaji
16.8
65,788.0
7.0
May 2014
18
Project Component 2 : Implementation Support
This component provides consulting services to support project management and
implementation so as to ensure implementation efficiency and overall quality of the
works. It also includes funds for a small amount of training of DGH staff and for
incremental operating costs for the project. This will provide support to the MPW for the
implementation of the civil works, including: (a) provision of Core Team Consultants
(CTC), Design and Supervision Consultants (DSC) and road safety audits; (b) Project
management support and technical audits. This is directly related to the implementation
of the civil works and covers consulting services for design and supervision of the civil
works in Component 1; management support and technical audits to help improve the
quality of construction and support to governance improvements during procurement
and implementation; and a series of systematic road safety audits of road designs for all
project roads in Component 1. This is to ensure compliance with road safety standards
and regulations, identify road hazards and undertake remedial treatments for safety
improvements.
Project Management Core Team Consultants (CTC). The CTC will provide support to
the PMU and DGH in the management of the Project, based in Jakarta. Their tasks
include financial and progress monitoring and reporting, information management and
dissemination, quality assurance and performance review for the Design and
Supervision Consultants, implementation and monitoring of the anti-corruption action
plan, support for project monitoring and evaluation, and support for implementation of a
training program to support project management and implementation. The CTC contract
No. 06-20/CTC/TA/LN/8043/1112 was signed on 5 November 2012 by both DGH and a
Joint Venture of PT. PerentjanaDjaja, Yongma Engineering Co,Ltd, and PT.
Epadascon Permata Engineering Consultant.
Design and Supervision Consultants (DSC). A Design and Supervision Consultant
(DSC) will be responsible for design of WP-2 and WP-3 civil works and supervision of all
civil works. They will have the role of ‘Engineer’ under a FIDIC-type contract. The tasks
Western Indonesia National Roads Improvement Project
7
Monthly Progress Report
July 2013
include the preparation and maintenance of a quality assurance plan, validation and
updating of designs, supervision of all civil works, environmental and social monitoring
and management, and support for financial and progress monitoring and reporting. The
DSC will also be responsible for quality assurance of materials and workmanship,
certifying whether or not contractors have achieved the required results, as well as
documentation and reporting based on the financial management plan. They will prepare
a Quality Assurance system covering all subprojects, and continuously monitor the
effectiveness of their supervision procedures. The team will be contracted and managed
by DGH through the Bina Marga Regional Office (Balai II), and will be based in Padang,
West Sumatra.
Project Component 3 : Road Sector Institutional Development
This component will provide technical assistance and support to strengthen disaster risk
mitigation in the road sector, including capacity building support for the new
environment/risk mitigation and road safety unit of DGH to conduct disaster risk
assessments and planning, risk mapping of land-slides, coastal erosion, earthquake and
floods, and analysis of alternative designs for road segments that pass through critical
environmental assets and vulnerable areas. The procurement for consultants under this
component has not yet been started. Preparation for the procurement would be
coordinated soon by the PMU WINRIP, the CTC and the DGH.
Project Component 4 : Contingency for Disaster Risk Response
This special component will provide preparedness and rapid response to disaster,
emergency and/or catastrophic events as needed. This provisional zero dollar
component will be added under this project to allow for rapid reallocation of loan
proceeds from other components under streamlined procurement and disbursement
procedures.
2.3 Project Objective
The main objective of the program will be to increase the effective use of selected
sections of National roads along the Western Sumatra Corridor by reducing road
user costs, through improving the National road network especially in 4 (four)
Provinces of Sumatra (North Sumatra, West Sumatra, Bengkulu and Lampung) and,
where desirable, raise the road standard to that set by the Directorate General of
Highways. This will contribute significantly to ensuring that the National road network in
the region provides acceptable standards of service and accessibility, and is capable of
supporting local and regional economic development.
Western Indonesia National Roads Improvement Project
8
Monthly Progress Report
July 2013
3 CONSULTANCY SERVICES
3.1 CTC Consultants
3.1.1
Scope of Services
The CTC contract services originally were structured in its different project management
elements.
Inception Phase
A key activity during the inception phase will be to establish lines of communication
with PMU-WINRIP and DSC’s Team Leader as well as with all Provincial Project
Managers (Satkers) where the first works are to be constructed under WP-1.
Project Management and Support to PMU, including acting DSC until the DSC is
established
The Terms of reference identify a number of sub-items to be performed by CTC. The
key factor that will ensure success is that the CTC must work pro-actively and
alongside PMU counterparts and with DSC team in a professional manner based on
mutual respect and trust.
Preparation of Work Programs
The tendering process for WP 1 sub-projects began as soon as procurement
committees have been formed and received appropriate training in the procurement
procedures required. The indicative work programs and cost estimates identified for
WP-2 and WP-3 are subject to verification, and are likely to change following more
detailed investigations. Further preparation for WP-2 and WP-3 will be managed by
the PMU supported by the CTC.
Financial Monitoring
It will be the role of the CTC to first assess the level of understanding of the financial
management, monitoring and reporting procedures by the finance staff at the
provincial and central level and subsequently devise an appropriate training program
and assist the PMU in training delivery.
Project Progress and Performance Monitoring
CTC will monitor the loan project progress and prepare the report in monthly basis. In
the meantime, GOI and the World Bank have agreed on a set of Key Performance
Indicators (KPIs) to measure the project’s performance in achieving its stated
development objectives. CTC will therefore first concentrate on the establishment of
precise definitions, calculation methods and data collection procedures to monitor the
KPIs.
Support for the Implementation of the ACAP
The CTC will assist PMU be responsible for ensuring the ACAP is properly
implemented and for revising the Project Management Manual on an annual basis to
incorporate necessary improvements to processes and procedure.
ESAMP and LARAP Implementation Monitoring
CTC will closely work with BLH and DSC and will monitor and report the action of the
Environmental Management Plan on a periodical basis and/or as required.
Western Indonesia National Roads Improvement Project
9
Monthly Progress Report
•
July 2013
Training to Support Project Implementation
CTC is responsible for preparation and management of all training program required
under WINRIP.
•
Reporting
CTC is responsible for all reports required under the contract agreement with
standardize forms, charts and tables.
3.1.2
CTC Manning
CTC professional staffs involved in the project as at the end of July 2013 are listed
in the following table:
Assignment
Position
Team Leader
Start
End
Time Used
to End of
July 2013
Mahbub ur Rahman
-
-
-*
-
Per Weiss Pedersen
Apr-2013
Mar-2016
3.90
31.35
MM
Name
40
35.25
Contract
Time
Remaining
Senior Highway Eng.
8
Moon, Sung Hyun
Mar-2013
Oct-2013
4.33
3.67
Senior Road Safety
Audit Engineer
6
Cho, Woo Sung
Jun-2013
Nov-2013
1.67
4.33
Senior Procurement
Specialist
18
Wasim ur Rahman
-
-
- **
18.00
Assistant Team Leader
40
Besar Afiat Bowo
Nov-2012
Feb-2016
8.37
31.63
36
Whiliyanto
Nov-2012
Jun-2013
7.37
28.63
36
Lebiyartono
Jul-2013
Nov-2015
0.97
35.03
Quality Assurance
Engineer
36
Uray Abdul Manaf
Jul-2013
Jun-2016
0.97
35.03
Financial Management
Specialist
36
Uus Martawijaya
Nov-2012
Oct-2015
8.37
27.63
Environmental
Specialist
30
Leti Hermawati
Dec-2012
Jun-2015
7.43
22.57
Social Impact
Specialist
36
M. Sutopo
Nov-2012
Oct-2015
8.37
27.63
Procurement
Specialist-1
12
Darmansiri
-
-
-*
12.00
12
Muhdi
-
-
- ***
-
Procurement
Specialist-2
12
Rudi Rungkat
Nov-2012
Mar-2013
4.10 *
-
17
M. Edi Fachri
Mar-2013
Aug-2014
4.17
12.83
Management
Information Specialist
30
Agung Lukito
-
-
-*
30.00
25
Sony Thamrin
May-2013
Apr-2015
2.97
22.03
36
Yakobus
Jan-2013
Dec-2015
6.90
29.10
Highway Engineer
Community
Development Officer
Notes: * : Resigned
** : Not yet mobilized
*** : Proposed replacement
From this table it can be seen that a number of key personnel have not yet been
mobilized even though the project has already been running for almost five months.
A number of the originally proposed names are no longer available due to a late start
Western I ndonesia National Roads I mprovement Project
10
Monthly Progress Report
July 2013
for the project and substitutes have been proposed but the project is still awaiting
approval for these proposed replacement key personnel. These personnel are
critically required for the production of reports in a timely fashion.
In parallel with the instruction to speed up the process, detailed engineering design
(DED) of some subprojects of WP-2 and WP-3 were prepared and completed by
respective P2JN. The CTC has been instructed by DGH to review the DED of seven
packages completed by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19). These
conditions imply to the need of changing the CTC scope of works which will be
included in CTC contract amendment and the need to extend the Senior Highway
Engineer assignment.
3.1.3
CTC Contract
The CTC contract for “Western Indonesia National Roads Improvement Project”
(Contract No. 06-20/CTC/TA/LN/8043/1112) was signed on 05 November 2012. The
contract is between the Government of Indonesia represented by Directorate General
of Highways in the Ministry of Public Works and PT. Perentjana Djaya in joint venture
with Yongma Engineering Co.Ltd. and PT. Epadascon Permata Engineering
Consultant.
The notice to proceed was issued by letter dated 6 November 2012 from the PPK,
and the official starting date of the contract was set at 6 November 2012.
The following table shows a list of contract amendment for the CTC contract with
DGH.
Contract
Original Contract
Draft Amendment No.1
Date
5-Nov-2012
-
USD (Excl. VAT)
1,276,700
1,324,725
IDR (Excl. VAT)
21,415,400,000
23,885,900,000
The draft Amendment No.1 is still under preparation by CTC and reflects current
requirement of the CTC services as summarized below.
•
Replacement of the Team Leader.
•
•
•
Extending the assignment of the Senior Highway Engineer.
Extending the assignment of the Senior Road Safety Audit Engineer.
Extending the assignment of the Procurement Specialist.
•
•
•
Adding the new position of Bridge Engineer.
Adding the new position of Training Specialist, and
Adding the new position of Road Safety Engineer (local staff).
3.2 DSC Consultants
A Design and Supervision Consultant (DSC) will be responsible for design of WP-2 and
WP-3 civil works and supervision of all civil works. They will have the role of ‘Engineer’
under a FIDIC-type contract. The tasks include the preparation and maintenance of a
quality assurance plan, validation and updating of designs, supervision of all civil works,
environmental and social monitoring and management, and support for financial and
Western I ndonesia National Roads I mprovement Project
11
Monthly Progress Report
July 2013
progress monitoring and reporting. The DSC will also be responsible for quality
assurance of materials and workmanship, certifying whether or not contractors have
achieved the required results, as well as documentation and reporting based on the
financial management plan. They will prepare a Quality Assurance system covering all
subprojects, and continuously monitor the effectiveness of their supervision procedures.
The team will be contracted and managed by DGH through the Bina Marga Regional
Office (Balai II), and will be based in Padang, West Sumatra.
DSC has been established in Balai II Padang following the contract signing on 11 June
2013 between Balai II and Renardet SA in joint venture with PT. Cipta Strada, PT. Daya
Creasi Mitrayasa, PT. Seecons and PT. Yodya Karya. The Notice To Proceed was
issued by the Balai II on 19 June 2013.
On 3 July 2013, a coordination meeting between DSC, CTC and PMU was held in Bina
Marga Office Jakarta. The meeting concluded that the DSC would carry out 10 packages
out of 17 packages under AWP-2 and AWP-3.
On 15 July 2013, a coordination meeting between DSC, CTC and PMU was held in Bina
Marga Office Jakarta. The meeting concluded that the DSC would carry out 10 packages
out of 17 packages under AWP-2 and AWP-3.
During the month of July 2013, the DSC activity was design preparation for 2 packages
under AWP-2 and send draft report of package No. 8 : Bts Kota Pariaman – Manggopoh
and Package No. 10 : Sp. Empat – Air Balam.
Western Indonesia National Roads Improvement Project
12
Monthly Progress Report
July 2013
4 CIVIL WORKS
4.1 Detailed Design Preparation
Final Engineering Designs, Engineer’s Estimates and bidding documents have been
completed for all projects proposed for WP-1.
WP-2 (nine subprojects) and WP-3 (eight subprojects) will be designed by DSC and the
construction supervision of all the works programs will be performed by the DSC. In
parallel with the instruction to speed up the process, detailed engineering design (DED)
of some subprojects of WP-2 and WP-3 were prepared and completed by respective
P2JN. The CTC has been instructed by DGH to review the DED of seven packages
completed by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19). These conditions imply to
the need of changing the CTC scope of works which will be included in CTC contract
amendment.
The Technical Design and Road Safety Review report For Package No.11 BantalMukomuko and Package No.13 Sp.Rukis-Tj.Kemuning is submitted on 18 July after post
reviewing Drawings and Engineer’s Estimation.
The Technical Design Review for Package No.17 Sp.Gunung Kemala-Pugung Tampak
was completed by WINRIP Project Preparation Consultant therefore, PMU has been
instructed that It is unnecessary to review design for Package No. 17 again.
In order to identify the recommendation and comments of the technical and road saftety
review for Drawings and Cost Estimation for Re-design, There is held 3rd presentation for
the Technical review Package No.5 Sp.Rampa-Poriaha on 15 July in BINA MARGA. It
concludes that Re-design of Package No.5 would revise the cross section plan again.
In order to identify the issues of technical and road saftety review for DED considering
existing site conditions for Package No.6 Ps.Pedati-Kerkap, Package No.11 BantalMukomuko, Package No.13 Sp.Rukis-Tj.Kemuning, No.19 Lais-Bintuan, The Design
Review Team (Senior Highway Engineer, Senior Road Safety Auditor and Highway
Engineer), the P2JN and BINTEK officials total 8 Staff have implemented Joint Survey
the site from 18 July to 21 July. Meetings is also held in P2JN office during the site visits
frequently.
Package No.5 Sp.Rampa-Poriaha, Package No.15 Sibolga-BTS.Tapsel, Package No.6
Ps.Pedati-Kerkap, No.17 Sp.Gunung Kemala-Pugung Tampak, Package No.19 LaisBintuan have been reviewed in the aspect of technical quality assurance and road safety
review by Senior Highway Engineer and Senior Road Safety.
The Design Review Reports by DSC team for Package No.8 Bts. Kota PariamanManggopoh and No.10 Sp.Empat-Sp. Air Balam are received on July and It has been
implemented to review them by the CTC Design Review Team.
Senior Highway Engineer and Senior Road Safety Auditor will have been continuing to
review the guidelines and design manuals in Indonesia to identify the improvements of
engineering judgement.
Progress of Technical Design Reviewing up to the end of July 2013 is included as
Appendix B.
Western Indonesia National Roads Improvement Project
13
Monthly Progress Report
July 2013
4.2 Procurements
Procurement shall be conducted under the Bank’s Procurement Procedures as
mentioned in the Loan Agreement. The International Competitive Bidding (ICB) will apply
to the packages with the construction estimated cost more than US$ 10 Million to comply
with the Bank’s threshold for ICB. According to the GOI regulation, a prequalification shall
be applied for the packages with the construction estimated cost more than IDR 10 Billion.
All subprojects for WP-1 have been started with prequalification since 30 December 2011
for ICB multiple contract. This was an advanced procurement action agreed by both DGH
and the World Bank prior to the CTC establishment. The deadline of Qualification
Document submission by the Applicants was on 28 February 2012. All three (3)
Procurement Teams or Pokja evaluated all qualification documents submitted by those
Applicants. Submission of the Application Evaluation Report (AER) to the Bank was on 9
May 2012 for two packages (Package No.1 and No.4) and on 20 June 2012 for other two
packages (Package No.2 and No.3). The last Revised Application Evaluation Report
(AER) had been sent to the World Bank on January 15, 2013. The Bank still reviews the
AERs and requested the Pokja to submit supporting documents. The latest request from
the Bank was sent to DGH on 15 March 2013 for board of director and board of
commissioner information of the Government’s Entity participated in the prequalification.
Finally, the Bank approved the AERs with issuance letter Ref. No. WINRIP/122 dated
May 1st, 2013.
Notification of Pre-Qualification Results had been announced to all PQ participants on Mei
17, 2013 and then invitation to bid was sent to to pre-qualified Bidder and issued of the
bidding document on May 27, 2013. Pokja had conducted the Pre-Bid Meeting and Site
Visit on June 2013. The last date for submission the bids and the bids opening was on
July 18, 2013.
DGH has also completed the draft of consolidated multiple contract ICB Standard Bidding
Document for four (4) packages under AWP-1. The draft had been submitted to the Bank
on 8 March 2012. The Bank’s comments had been issued on 12 March 2012. The draft of
consolidated SBD was revised by DGH accommodating the Bank’s comments and
submitted to the Banks on 27 June 2012. Second revision of the draft consolidated SBD,
as requested by the Bank regarding synchronization between drawings and Bill of
Quantities by letter dated 1 August 2012, was then concurred by the Bank on 31 October
2012.
CTC had also involved in Selection of DSC WINRIP since March 2013, started by attend
the opening of Financial Proposal on March 5, 2013. Procurement committee for
Selection of DSC had sent Technical Evaluation Report (TER) to the Bank on December
20, 2013 and had received the appro
Covering Project Activities During
July 2013
MINISTRY
OF
PUBLIC
WORKS
DIRECTORATE
GENERAL OF HIGHWAYS
DIRECTORATE OF PLANNING
Core Team Consultant for
Western Indonesia National Roads Improvement Project (WIN RIP)
IBRD Loan No. 8043-10
--Our-Ref.No.
Enclosure
: 03_02/PWP/O/M-7.2013
: 20 (twenty) sets
Jakarta, August 6, 2013
Directorate General of Highways
Department of Public Works
JI. Patimura 20 Kebayoran Baru
Jakarta Selatan
Indonesia
Attention:
Ir. Agusta Ersada Sinulingga I MT
Officer In Charge PMU WIN RIP
Subject
Submission
of July Monthly Progress Report; WIN RIP Loan IBRD No. 8043-10
Dear Sir,
Hereby we submit July Monthly Progress Report WIN RIP Loan IBRD No 8043-10 (document
attached).
s:
Cc:
1. Acting Director of Planning, DGH
2. Head of Sub Directorate of Financing and Foreign Cooperation
3. Kasatker Pembinaan Administrasidan Pelaksanaan Pengendalian PHLN
4. Head of Section for Foreign Cooperation, Sub Directorate Financing and Foreign Cooperation
Directorate of Planning, Directorate General of Highways (Bina Marga), Ministry of Public Works
5. File
PT. PERENTJANADJAJAin.subconsultancywith
~ Yongma Engineering Co. Ltd and $IPT. Epadascon Pennata Engineering Consultant
CTCOffice:zyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA
JI. CiniruzyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA
VII No. 25, Kebayoran Baru, Jakarta Selatan, 12180
Phone /Fax: (021) 7229823
Monthly Progress Report
July 2013
Table of Contents
1
EXECUTIVE SUMMARY................................................................................................... 1
2
PROJECT DESCRIPTION ................................................................................................. 4
2.1 Background...................................................................................................................... 4
2.2 Project Development........................................................................................................... 4
Project Component 3 : Road Sector Institutional Development........................................... 8
2.3 Project Objective .............................................................................................................. 8
3
CONSULTANCY SERVICES .............................................................................................. 9
3.1 CTC Consultants................................................................................................................. 9
3.1.1 Scope of Services...................................................................................................... 9
3.1.2 CTC Manning .........................................................................................................10
3.1.3 CTC Contract..........................................................................................................11
3.2 DSC Consultants.............................................................................................................11
4
CIVIL WORKS...................................................................................................................13
4.2 Procurements ....................................................................................................................14
4.3 Civil Works Implementation .............................................................................................15
4.4 Civil Works Progress ..........................................................................................................15
4.5 Quality Assurance ...........................................................................................................15
4.6 Environmental and Social Considerations .......................................................................16
4.6.1 Current Overall Situation ............................................................................................16
4.6.2 Monitoring of Environmental Aspects during Construction .......................................17
4.6.3
Design Integration, Road Safety aspects and Monitoring of Environmental Studies
17
4.6.4.CTC Site Visit : Technical Assistance for LARAP Preparation.............................18
4.7 Anti-Corruption Issues.....................................................................................................18
4.7.1 Anti‐Corruption Action Plan (ACAP) .......................................................................18
4.7.2 Community Representative Observers (CRO) .........................................................18
4.7.3 Publication / Disclosure ..........................................................................................19
4.7.4 Complaints Handling Mechanism (CHS) ...............................................................23
4.7.5 Third Party Monitoring (TPM) .................................................................................24
4.8 Road Safety Audit ...........................................................................................................24
5
FINANCIAL & MANAGEMENT INFORMATION SYSTEMS ..............................................26
5.1 Draw‐Downs and Future Costs........................................................................................26
5.2 Disbursement ..................................................................................................................26
5.3 Management Information System....................................................................................26
5.3.1General Overview .....................................................................................................26
5.3.2 WINRIP Database......................................................................................................27
Western I ndonesia National Roads I mprovement Project
Monthly Progress Report
July 2013
5.3.3 Project Progress Monitoring System.......................................................................32
5.3.4 Website ...................................................................................................................32
6
PROJECT PERFORMANCE .............................................................................................33
6.1 World Bank and GOI Compliance....................................................................................33
6.1.1 World Bank Missions..............................................................................................33
6.1.2 Performance Indicators ..........................................................................................33
6.2 Implementation Support Components .............................................................................33
6.2.1 Core Team Consultant (CTC)................................................................................33
6.2.2 Design and Supervision Consultant (DSC) ...........................................................34
6.2.3 Road Sector Institutional Development .................................................................34
6.3 Training ...........................................................................................................................35
6.4 Anti‐Corruption Issues .....................................................................................................36
6.4.1 Anti Corruption Action Plan (ACAP) ......................................................................36
6.4.2 Community Representative Observers (CRO)......................................................37
6.4.3 Third Party Monitoring (TPM) ................................................................................40
6.4.4 Complaint Handling System (CHS) .......................................................................41
6.4.5. Publication / Disclosure ........................................................................................42
6.5 Road Safety Audit ..........................................................................................................42
6.6 Environmental and Social Impact Issues ........................................................................44
6.6.1. LARAP Study Report for Package No. 02 : Padang Sawah – Simpang Empat ..44
6.7 Management Information Systems ..................................................................................45
6.8 Quality Assurance ...........................................................................................................45
Quality Assurance Engineer has been mobilized now. But the quality assurance activities for
the project can’t be reported due to the end of July 2013, there has been no work activity at
the beginning. .......................................................................................................................45
6.9 Project Risks and Mitigation Measures............................................................................45
6.9.1 Risks Related to Delays.........................................................................................45
6.9.2 Financial Risks .......................................................................................................45
6.9.3 Risks Related to Quality.........................................................................................45
7
ISSUES and RECOMMENDATIONS ................................................................................46
7.1 Current Situation .............................................................................................................46
7.2 Action Required...............................................................................................................46
Western I ndonesia National Roads I mprovement Project
Monthly Progress Report
July 2013
ABBREVIATIONS AND ACRONYMS
ACAP
:
Anti-Corruption Action Plan
AER
:
Application Evaluation Report
AIP
:
Australian Indonesia Partnership
AMDAL
:
Environmental Management (Analisis Mengenai Dampak
Lingkungan)
ANDAS
:
AnalisisDampakSosial
AWPs
:
Annual Work Programs
Balai
:
Regional Office for National Roads Implementation
BAPPENAS
:
Badan Perencanaan Pembangunan Nasional (National
Development Planning Agency of GOI)
Bappedalda
:
Regional Environmental Impact Agencies
BBPJN
:
Balai Besar PelaksanaanJalanN asional (Regional Office for
National Roads Implementation)
BER
:
Bid Evaluation Report
BLH
:
Badan Lingkungan Hidup
BPK
:
Badan Pemeriksaan Keuangan (Audit Board of the
Government of Indonesia)
CAD
:
Computer Aided Design
CHS
:
Complaint Handling System
CTC
:
Core Team Consultant
CHU
:
Complaint Handling Unit
CRO
:
Community Representative Observer ( = WPM)
DIA
:
Directorate of Implementing Affairs
DOP
:
Directorate of Planning
DGH
:
Directorate General of Highways
DMS
:
Document Management System
DTA
:
Directorate of Technical Affairs
DGH
:
Directorate General of Highway
DMS
:
Document Management System
DSC
:
Design and Supervision Consultants
EA
:
Executing Agency
EINRIP
:
Eastern Indonesian National Roads Improvement Project
EIRTP-1
:
Eastern Indonesia Regional Transport Project First Project)
Western I ndonesia National Roads I mprovement Project
Monthly Progress Report
July 2013
ESAMP
:
Environmental and Social Assessment Plan
ESS
:
Environmental and Social Safeguards
FMIS
:
Financial Management Information System
FIDIC
:
Federation Internationale des Ingenieur Conseils
FMIS
:
Financial Management Information System
GIS
:
Geographic Information System
GOI
:
Government of Indonesia
IA
:
Implementation Agency
IBRD
:
International Bank for Reconstruction and Development
IFR
:
Internal Financial Report
IRMS
:
Integrated Road Management System
Kabupaten
:
Regency
KPIs
:
Key Performance Indicators
LAN
:
Local Area Network
LARAP
:
Land Acquisition and Resettlement (Rencana Tindak
Pengadaan Tanah dan Pemukiman Kembali)
MIS
:
Management Information System
MOF
:
Ministry of Finance
MPW
:
Ministry of Public Work
MPRs
:
Monthly Progress Reports
P2JN
:
Perencanaan Pengawasan Jalan dan Jembatan Nasional
:
Portable Document Format
PMU
:
Project Management Unit
PAPs
:
Project Affected Peoples
PMM
:
Project Management Manual
PMU
:
Project Management Unit (WINRIP)
POKJA
:
Bina Marga Project Managers and Procurement Committes
PPC
:
Project Preparation Consultants
PP3
:
Pemantau Pihak ke 3
PPK
:
Sub Project Manager
PPR
:
Project Progress Report
QPRs
:
Quarterly Progress Reports
RKL/RPL
:
Rencana Pengelolaan/Pemantauan Lingkungan
RS
:
Road Safety
Satker
:
Satuan Kerja (Work Unit for Road Project Implementation)
SPPL
:
Surat Pernyataan Pengelolaan Lingkungan
Western I ndonesia National Roads I mprovement Project
Monthly Progress Report
July 2013
SRIP
:
Strategic Road Infrastructure Project
TA
:
Technical Assistance
TOR
:
Terms of Reference
UKL/UPL
:
Upaya Pengelolaan Lingkungan dan Upaya Pemantauan
Lingkungan (Site Specific Environmental and Monitoring Plan)
WINRIP
:
Western Indonesia Roads Improvement Project
WB
:
World Bank
WP
:
Work Program
WPs
:
Works Programs
WPM
:
Wakil Pengamat dari Masyarakat (or Community
Representative Observer / CRO )
Western I ndonesia National Roads I mprovement Project
Monthly Progress Report
APPENDICES
Appendix A
:
Overall Loan Progress
Appendix B
:
Highway Design Progress
Appendix C
:
Financial Progress
Appendix D
:
Quality Assurance Progress
Appendix E
:
Environmental and Social Progress
Appendix F
:
Procurement Plan and Progress
Appendix G
:
WINRIP Website Progress
Appendix H
:
ACAP Training/Dissemination Progress
Appendix I
:
Performance Indicator
Appendix J
:
Correspondences
Western I ndonesia National Roads I mprovement Project
July 2013
Monthly Progress Report
July 2013
1 EXECUTIVE SUMMARY
Loan 8043-ID Progress
WINRIP ACTUAL PROGRESS UP TO JULY 2013 AND FORECAST UP TO DECEMBER 2017
1.45
100.00
4.35
4.35
90.00
80.00
% Complete
70.00
60.00
50.00
40.00
Forecast July 2013
Forecast Expenditure USD
61.63 mil (24.65%)
30.00
20.00
Deviation = 23.77%
ACTUAL July 2013
Actual Expenditure USD
2.20 mil (0.88 %)
10.00
0.00
Month
Loan Allocation and Disbursement % to Date
The total disbursement from the loan to the end of July 2013 was USD 2,207,915.00
equivalent to approximately 0.88% of the loan funds. The following table summarizes the
individual disbursements as calculated by CTC but retaining the total disbursement from
Client Connection at the end of July 2013.
Category
Description
Loan Restructuring
Amount US$
Totals Disbursed to
End July in US$
%
Disbursed
1
Part 1 Betterment and
Capacity Expansion of
National Roads.
220,400,000.00
0
0
16,000,000.00
713,876.84
4.46
1,000,000.00
0
0
0
0
0
12,600,000.00
0
0
1,494,038.16
0
2,207,915.00
0.88
Part 2
2
Implementation
Support
Part 3
3
Road Sector
Institutional
Development
Part 4
4
Contingency for
Disaster Risk
Response
Unallocated
LN 8043 DA-A
Original Loan Amount
Western Indonesia National Roads Improvement Project
250,000,000.00
1
Monthly Progress Report
July 2013
Project Status to End July 2013
Pack.
No.
Loan Package Name
Estimated Cost
Length Width (PIP Mar 2012)
(excl. VAT)
(Km)
(m)
(IDR Million)
DED
Environment
Status
Doc
Requirem
ent
Social
Land Acquisition
Procuremen
t Status
Status
Doc
Requirem
ent
Status
Budget
Allocation
Status
100%
Contract
Implementation
Plan
Est'd.
Start
Duration
(months)
SUMATERA UTARA
5
Sp. Rampa - Poriaha
11.1
6
55,126.60
Review by
CTC
UKL/UPL
OK
Balai I
2011
SLARAP
Consultant
recruitment
(Balai 1)
Balai 1
15
Sibolga - Bts Tap Sel
36
7
129,228.00
Review by
CTC
UKL/UPL
OK
Balai I
2011
LARAP
Consultant
recruitment
(Balai 1)
Balai 1
40.9
7
207,390.20 Completed
SPPL&UKL/
UPL Bridge
OK
P2JN
2010
1. LARAP
2. Monit.
LARAP
Report
1. NOL WB
13 Dec 12
2. Process
Dinas PU
Prop
80%
152,434.90 Completed
SPPL
OK
P2JN
2010
1. LARAP
2. Monit.
LARAP
Report
1. NOL WB
13 Dec 12
2. Process
Dinas PU
Prop
100%
Not yet started
Dec-13
18.00
Inventory Not yet started
Apr-14
21.00
NOL for AERs
issued on 22
April 2013
Oct-13
24.00
NOL for AERs
issued on 22
April 2013
Oct-13
24.00
SUMATERA BARAT
Padang Sawah - Sp Empat
2
Including Air Gadang Bridge
100 m
7
3
Manggopoh - Padang Sawah
32
7
7
Indrapura - Tapan
19.5
7
96,921.00
Awaiting
DSC
AMDAL
Baru
ANDAL
SLARAP
Consultant
recruitment
(Balai 2)
Balai 2
Staking Out Not yet started
Feb-15
21.00
8
Bts. Kota Pariaman - Manggopoh
46.8
7
183,268.80
Awaiting
DSC
AMDAL
Approval
Process
LARAP
Completed
P2JN
2011
Balai 2
Inventory Not yet started
Dec-14
24.00
10
Sp Empat - Sp Air Balam
61.7
7
241,617.20
Awaiting
DSC
AMDAL
Approval
Process
LARAP
Completed
P2JN
2011
Balai 2
Inventory Not yet started
Dec-14
24.00
12
Kambang - Indrapura
55.2
6
171,948.00
Awaiting
DSC
AMDAL
In
convene
SLARAP
Consultant
recruitment
(Balai 2)
Balai 2
Staking Out Not yet started
Feb-15
24.00
14
Painan -Kambang
31.5
7
118,993.00
Awaiting
DSC
AMDAL
In
convene
SLARAP
Consultant
recruitment
(Balai 2)
Balai 2
Staking Out Not yet started
Jul-15
21.00
20
Lubuk Alung - Sicincin
14.6
7
54,557.00
Awaiting
DSC
UKL/UPL
OK
TLKJ
2011
SLARAP
Consultant
recruitment
(Balai 2)
Balai 2
Inventory Not yet started
Oct-15
18.00
21
Lubuk Alung -Kurataji
16.8
7
65,788.00
Awaiting
DSC
UKL/UPL
OK
TLKJ
2011
SLARAP
Consultant
recruitment
(Balai 2)
Balai 2
Inventory Not yet started
Oct-15
18.00
42.4
7
SPPL
OK
P2JN
2010
1. LARAP
2. Monit.
LARAP
Report
Oct-13
24.00
25
7
72,018.80
Review by
CTC
UKL/UPL
OK
TLKJ
2011
LARAP
Under
preparation
Balai 3
Inventory Not yet started
Apr-14
18.00
BENGKULU
1. NOL WB
10 Dec 12
2. Not yet
prepared
Administr NOL for AERs
SAL 2013 Process for issued on 22
Lamd Acq.
April 2013
4
Ipuh- Bantal
6
Ps Pedati - Kerkap
11
Bantal - Mukomuko
50.1
6
157,820.00
Review by
CTC
AMDAL
Preparatio
n
LARAP
Under
preparation
Balai 3
Inventory Not yet started
Apr-14
24.00
13
Sp Rukis - Tj Kemuning
56.3
7
225,481.50
Review by
CTC
UKL/UPL
OK
P2JN
2011
LARAP
Under
preparation
Balai 3
Inventory Not yet started
Apr-14
21.00
Seblat - Ipuh including
34.5
6
110,237.00
Prepared by
P2JN
Consultants
since March
2013
AMDAL
In
convene
SLARAP
Consultant
recruitment
(Balai 3)
Balai 3
Inventory Not yet started
Jul-15
21.00
16
226,275.10 Completed
Air Lalang & Air Guntung Bridge
64 m
6
18
Mukomuko - Bts. Sumbar
25.8
6
69,233.00
Awaiting
DSC
UKL/UPL
OK
TLKJ
2011
SLARAP
Consultant
recruitment
(Balai 3)
Balai 3
Inventory Not yet started
Oct-15
18.00
19
Lais- Bintunan
11.6
7
37,558.00
Awaiting
DSC
UKL/UPL
OK
TLKJ
2011
LARAP
Consultant
recruitment
(Balai 3)
Balai 3
Inventory Not yet started
Oct-15
18.00
25
7
SPPL
OK
P2JN
2010
Oct-13
24.00
36.8
6
LAMPUNG
1
Krui - Bha
17
Sp.Gunung Kemala - Pg. Tampak
9
Rantau Tijang - Kota Agung
30 m
6
42
7
146,668.00 Completed
1. LARAP
1. NOL WB
2. Lap Mon 4 Jan 13
LARAP
2. NOL WB
Satker PJN
Prop
100%
NOL for AERs
issued on 22
April 2013
104,238.00
Review by
CTC
AMDAL
OK
TLKJ
2011
LARAP
Under
APBN/SAL Measurem
Not yet started
preparation
2013
ent by BPN
Apr-14
21.00
149,831.50
Awaiting
DSC
UKL/UPL
OK
TLKJ
2011
LARAP
Consultant
recruitment
(Balai 3)
Jul-15
21.00
APBN
2014
Not yet started
2,776,633.60
Western Indonesia National Roads Improvement Project
2
Monthly Progress Report
July 2013
World Bank Missions
No World Bank missions visited Indonesia during July 2013.
Procurement
The Bid Opening for AWP-1 took place on 18 July 2013.
The following bids were received with the following bid prices as read out during the opening:
Contractor
1 PT. Adhi Karya (Persero), TBK
2 PT. Adhi Karya (Persero), TBK - PT. Angkasa Puri Konsursindo, JO
3 PT. Bangun Cipta Konstruksi - PT. Amarta Karya (Persero), JO
4 PT. Brantas Abipraya (Persero)
5 PT. Conbloc Infratecno
6 PT. Nusa Konstruksi Enjiniring, Tbk.140
7 PT. Hutama Karya (Persero)
8 PT. Hutama Karya (Persero) - PT. Suci Karya Badinusa, JO
9 PT. Jaya Konstruksi MP, Tbk.
10 Kuk Dong Eng. Corp - PT. Nusa Konstruksi Enjiniring, Tbk., JO
11 PT. Multi Structure
12 Pan Asia Corp. - PT. Anugerah Karya Agra Sentosa, JO
13 PT. Pembangunan Perumahan (Persero) Tbk.
14 PT. Pembangunan Perumahan (Persero) Tbk. - PT. Tri Citra Perdana, JO
15 PT. Nindya Karya (Persero)
16 PT. Nindya Karya (Persero) - PT. Rindang Tigasatu Pratama, JO
17 PT. Waskita Karya (Persero) - PT. Angkasa Puri Konsursindo, JO
18 PT. Waskita Karya (Persero) - PT. Daya Mulia Turangga
19 PT. Waskita Karya (Persero)
20 PT. Wijaya Karya (Persero), Tbk. - PT. Lubuk Minturun KP, JO
Package 1
147,854,200,000
Package 2
222,615,300,000
135,455,989,000
160,649,000,000
171,755,755,000
150,662,993,000 206,500,604,000
232,932,432,000
159,724,999,000
134,909,211,000 197,936,780,000
178,226,212,000
Package 3
Package 4
199,234,300,000
160,400,000,000
176,330,000,000
167,335,335,000
147,008,075,000
143,805,065,000
229,716,476,000 148,530,902,000 207,348,947,700
167,504,304,000
209,000,000,000 156,000,000,000
136,828,000,000
164,880,000,000
140,421,321,000
163,168,170,800
186,936,750,000
211,010,511,000 165,288,881,000
219,421,813,764 158,463,173,786 200,121,861,000
Potential Problems
The existing road conditions of the four packages under AWP-1, which are predicted being
deteriorated rapidly by the traffic during almost a year, shall be anticipated.
Action Required
Based on the past experience when the Pokja need long time to prepared the AER, for this
bidding stage hopefully the POKJA could be finalized the Bidding Evaluation Report (BER) in
sufficient time as scheduled with full support from CTC WINRIP.
It is required to immediately mobilize the Design Team of the DSC consultants following the
contract signing on 11June 2013.
Western Indonesia National Roads Improvement Project
3
Monthly Progress Report
July 2013
2 PROJECT DESCRIPTION
2.1 Background
The Government of Indonesia wishes to continue the strengthening of the National
Road system in Indonesia while the Eastern Indonesia National Roads Improvement
Project (EINRIP which is assisted by AusAID through the Australian Indonesia
Partnership or AIP), is providing support program of National road and bridge
improvement works in Eastern Indonesia. The Western Indonesia National Road
Improvement Project (WINRIP) will provide similar support for National road and bridge
in the Sumatra region of Indonesia. The focus of WINRIP will be roads administered
directly by the National Government, including those currently classified as Provincial,
Kabupaten (District) or non-status roads which are in process of being reclassified as
National roads. In addition, provision will be made for major bridge repair works,
rehabilitation, duplication and replacement as necessary to complement the road
betterment works.
2.2 Project Development
The Loan Effectiveness Date for the WINRIP is 12 March 2012 and the key project data
is shown in the following detail.
Key Project Data
WINRIP Loan No. 8043-ID
Project Cost
US$350 million
Original Loan Amount
US$250 million
Revised Loan Amount
N/A
Board Approval Date
26 May 2011
Loan Signing Date
14 December 2011
Effectiveness Date
12 March 2012
Disbursement (as of 30 April 2013)
US$ 0.69 million (0.28%)
Original Closing Date
31 December 2017
Environmental Category
B-Partial Assessment
The IBRD Loan amount is US$250 million. The Project is intended to finance a part of
the DGH investment program for national roads with a particular focus on the Western
corridor of Sumatra. The corridor is one of the three main corridors in Sumatra and
connects the city of Padang (with a population of around one million) to major towns
along the west coast (Bukittinggi, Sibolga and Bengkulu). It also connects through
connector roads on the West coast to Medan in the northeast and to Pekanbaru in the
centre of the island. The project has four components:
Project Component 1 : Betterment and Capacity Expansion of National Roads
According to the Loan Agreement, this component will cover three work programs of
betterment and capacity expansion of approximately 715.6 km including replacement of
194 meters of bridges. This civil works program will be executed in three Annual Work
Programs (AWP), as summarized in Table 2.1. The table shows the IBRD assisted
scope and costs of civil works at estimated current (year of implementation) prices,
excluding taxes.
Western Indonesia National Roads Improvement Project
4
Monthly Progress Report
July 2013
Table 2.1 Proposed Physical Works by DGH Program
AWP-1
US$
Km
mill
-
Type of Works
Road Betterment
Capacity Expansion
Bridge works
TOTAL
(excluding tax @ current prices)
AWP-2
US$
Km
mill
53.10
22.77
AWP-3
US$
Km
mill
-
137.10
79.70
314.60
127.67
207.60
74.58
0.100
1.94
-
-
0.08
2.06
137.20
81.64
367.70
150.45
207.68
76.65
* Contingency costs not included - ** including 194 meters of bridges
The batches of projects are termed Annual Work Programs (AWPs) in line with
terminology used in other Bina Marga projects. They are not in fact “annual” programs
as such but rather a series of multi-year programs, each commencing in consecutive
years. Hence, hereinafter it will call as just Work Programs (WPs). It is expected that
implementation of the first Works Program (WP-1) will commence in the third quarter of
2013 and be completed by third quarter or late 2015. The second Work Program (WP-2)
is expected to commence in early 2014 and be completed by late 2015 or middle 2016.
The third Work Program (WP-3) is expected to commence in early 2015 and be
completed by mid 2017. The loan will be closed on December 2017.
Table 2.2 presents details of the First Works Program (WP-1). The four packages in this
group should have been free from any land acquisition issues, but in fact two packages
(Krui – Biha and Manggopoh – Padang Sawah) had land issues which were solved by
the DGH properly. Thus, there are no foreseeable impediments to implementation.
Table2.2 IBRD Assisted WINRIP Civil Work WP-1
Equivalent
Length
2010 Prices
To
Km
Km
1
Lampung
053.0
Krui –
Biha
K1
IU
221.5
246.5 25.0
Bett’nt
148,668
to 7 m.
148,668
16.52
2
West
Sumatra
047.2
Padang
Sawa –
Simpang
Empat
K1
IU
0.0
40.9 40.9
Bett’nt
189,810
to 7 m.
189,810
21.09
2a
West
Sumatra
34.1
AirGadan
K1
gBridge
IU
17,580
1.95
3
West
Sumatra
047.1
Manggop
oh –
K1
Padang
Sawah
IU
102.2
134.2 32.0
Bett’nt
152,435
to 7 m.
152,435
16.94
4
Bengkulu
015.3
Ipuh Bantal
IU
0.0
49.7 49.7
Bett’nt
226,275
to 7 m.
226,275
25.14
Link Link
No. Name
K1
Treatment
Road Type
From
Class
Cost (2010)
Total Cost
Km
No Province
Rp mill
New
Bridge
Western Indonesia National Roads Improvement Project
No
Length
Bridge Works
Cost (2010)
Road Works
m
Rp
mill
1 100 17.580
Rp mill US$ mill
5
Monthly Progress Report
July 2013
It should be noted that all road sub-projects have been subject to economic appraisal
and have estimated Economic Internal Rates of Return (EIRR) in excess of 15%. These
were selected for inclusion and are subject to completion of environmental and social
screening, to confirm that there is no land acquisition or resettlement requirements
remain outstanding.
Final Engineering Designs, Engineer’s Estimates and bidding documents have been
completed for all projects proposed for WP-1.
Sub-projects to be included in WP-2 and WP-3 have also been determined as listed in
Table 2.3. Final Engineering Designs and Engineer’s Estimates for all WP-2 and WP-3
proposed works require preparation or finalization. In the cases of some projects,
preliminary Engineering Designs were prepared during Project preparation which will
require review and possible amendment by the Design and Supervision Consultant prior
to procurement.
The costs presented in Table 2.1 are planning estimates only, and the overall scope
and contents of WP-2 and WP-3 may need to be revised as when revised costs and
budgets are determined.
Table2.3 : IBRD Loan WINRIP Civil Work WP-2 and WP-3
IMPLEMENTATION PLAN
NO.
SUBPROJECT LINK NO. AND NAME
LENGTH
COST
WIDTH
(KM)
(RP. MILL)
(M)
START
DURATION
(MONTHS)
WP-2
5.
Sumut : Link No. 015.xx,
Sp. Rampa – Poriaha
11.1
55,126.6
6.0
May 2013
18
6.
Bengkulu : Link No. 010.0,
Ps. Pedati – Kerkap
25.0
72,018.8
7.0
May 2013
18
7.
Sumbar : Link No. 019.0,
Indrapura – Tapan
19.5
96,921.0
7.0
Oct.2013
21
8.
Sumbar : Link No. 024.0,
Bts. Pariaman – Manggopoh
46.8
183,286.8
7.0
Oct. 2013
24
9.
Lampung : Link No. 026.1,
Rantau Tijing - Kota Agung
42.0
149,831.5
7.0
Oct. 2013
21
10.
Sumbar : Link No. 034.1,
Sp. Empat - Sp. Air Balam
61.7
241,617.2
7.0
Oct.2013
24
11.
Bengkulu : Link No. 015.2,
Bantal – Mukomuko
50.1
157,820.0
6.0
Dec. 2013
24
12.
Sumbar : Link No. 017.2,
Kambang – Indrapura
55.2
171,948.0
6.0
Dec. 2013
24
13.
Bengkulu : Link No. 006.1,
Simpang Rukis - Tanjung Kemuning
56.3
225,481.5
7.0
Dec. 2013
21
WP-3
14.
Sumbar : Link No. 017.1,
Painan – Kambang
31.5
118,993.0
7.0
March. 2014
21
15.
Sumut : Link No. 016.0,
Sibolga - Bts. TapSel
36.0
129,228.0
7.0
March 2014
21
Western Indonesia National Roads Improvement Project
6
Monthly Progress Report
July 2013
IMPLEMENTATION PLAN
LENGTH
COST
WIDTH
(KM)
(RP. MILL)
(M)
NO.
SUBPROJECT LINK NO. AND NAME
16.
Bengkulu : Link No. 009.4,
Seblat – Ipuh, including Air Galang and Air
Guntung Bridges
34.5
0.052
110,237.0
17.
Lampung : Link No. 061.1,
Sp. Gunung Kemala - Pugung Tampak
36.8
0.03
18.
Bengkulu : Link No. 015.3,
Mukomuko - Bts. Sumbar
19.
20.
21.
START
DURATION
(MONTHS)
6.0
March 2014
21
104,238.0
6.0
March 2014
21
25.8
69,233.0
6.0
May 2014
18
Bengkulu : Link No. 009.1,
Lais – Bintuan
11.6
37,558.0
7.0
May 2014
18
Sumbar : Link No. 002.0,
Lubuk Alung – Sicincin
14.6
54,557.0
7.0
May 2014
18
Sumbar : Link No. 027.0
Lubuk Alung – Kuraitaji
16.8
65,788.0
7.0
May 2014
18
Project Component 2 : Implementation Support
This component provides consulting services to support project management and
implementation so as to ensure implementation efficiency and overall quality of the
works. It also includes funds for a small amount of training of DGH staff and for
incremental operating costs for the project. This will provide support to the MPW for the
implementation of the civil works, including: (a) provision of Core Team Consultants
(CTC), Design and Supervision Consultants (DSC) and road safety audits; (b) Project
management support and technical audits. This is directly related to the implementation
of the civil works and covers consulting services for design and supervision of the civil
works in Component 1; management support and technical audits to help improve the
quality of construction and support to governance improvements during procurement
and implementation; and a series of systematic road safety audits of road designs for all
project roads in Component 1. This is to ensure compliance with road safety standards
and regulations, identify road hazards and undertake remedial treatments for safety
improvements.
Project Management Core Team Consultants (CTC). The CTC will provide support to
the PMU and DGH in the management of the Project, based in Jakarta. Their tasks
include financial and progress monitoring and reporting, information management and
dissemination, quality assurance and performance review for the Design and
Supervision Consultants, implementation and monitoring of the anti-corruption action
plan, support for project monitoring and evaluation, and support for implementation of a
training program to support project management and implementation. The CTC contract
No. 06-20/CTC/TA/LN/8043/1112 was signed on 5 November 2012 by both DGH and a
Joint Venture of PT. PerentjanaDjaja, Yongma Engineering Co,Ltd, and PT.
Epadascon Permata Engineering Consultant.
Design and Supervision Consultants (DSC). A Design and Supervision Consultant
(DSC) will be responsible for design of WP-2 and WP-3 civil works and supervision of all
civil works. They will have the role of ‘Engineer’ under a FIDIC-type contract. The tasks
Western Indonesia National Roads Improvement Project
7
Monthly Progress Report
July 2013
include the preparation and maintenance of a quality assurance plan, validation and
updating of designs, supervision of all civil works, environmental and social monitoring
and management, and support for financial and progress monitoring and reporting. The
DSC will also be responsible for quality assurance of materials and workmanship,
certifying whether or not contractors have achieved the required results, as well as
documentation and reporting based on the financial management plan. They will prepare
a Quality Assurance system covering all subprojects, and continuously monitor the
effectiveness of their supervision procedures. The team will be contracted and managed
by DGH through the Bina Marga Regional Office (Balai II), and will be based in Padang,
West Sumatra.
Project Component 3 : Road Sector Institutional Development
This component will provide technical assistance and support to strengthen disaster risk
mitigation in the road sector, including capacity building support for the new
environment/risk mitigation and road safety unit of DGH to conduct disaster risk
assessments and planning, risk mapping of land-slides, coastal erosion, earthquake and
floods, and analysis of alternative designs for road segments that pass through critical
environmental assets and vulnerable areas. The procurement for consultants under this
component has not yet been started. Preparation for the procurement would be
coordinated soon by the PMU WINRIP, the CTC and the DGH.
Project Component 4 : Contingency for Disaster Risk Response
This special component will provide preparedness and rapid response to disaster,
emergency and/or catastrophic events as needed. This provisional zero dollar
component will be added under this project to allow for rapid reallocation of loan
proceeds from other components under streamlined procurement and disbursement
procedures.
2.3 Project Objective
The main objective of the program will be to increase the effective use of selected
sections of National roads along the Western Sumatra Corridor by reducing road
user costs, through improving the National road network especially in 4 (four)
Provinces of Sumatra (North Sumatra, West Sumatra, Bengkulu and Lampung) and,
where desirable, raise the road standard to that set by the Directorate General of
Highways. This will contribute significantly to ensuring that the National road network in
the region provides acceptable standards of service and accessibility, and is capable of
supporting local and regional economic development.
Western Indonesia National Roads Improvement Project
8
Monthly Progress Report
July 2013
3 CONSULTANCY SERVICES
3.1 CTC Consultants
3.1.1
Scope of Services
The CTC contract services originally were structured in its different project management
elements.
Inception Phase
A key activity during the inception phase will be to establish lines of communication
with PMU-WINRIP and DSC’s Team Leader as well as with all Provincial Project
Managers (Satkers) where the first works are to be constructed under WP-1.
Project Management and Support to PMU, including acting DSC until the DSC is
established
The Terms of reference identify a number of sub-items to be performed by CTC. The
key factor that will ensure success is that the CTC must work pro-actively and
alongside PMU counterparts and with DSC team in a professional manner based on
mutual respect and trust.
Preparation of Work Programs
The tendering process for WP 1 sub-projects began as soon as procurement
committees have been formed and received appropriate training in the procurement
procedures required. The indicative work programs and cost estimates identified for
WP-2 and WP-3 are subject to verification, and are likely to change following more
detailed investigations. Further preparation for WP-2 and WP-3 will be managed by
the PMU supported by the CTC.
Financial Monitoring
It will be the role of the CTC to first assess the level of understanding of the financial
management, monitoring and reporting procedures by the finance staff at the
provincial and central level and subsequently devise an appropriate training program
and assist the PMU in training delivery.
Project Progress and Performance Monitoring
CTC will monitor the loan project progress and prepare the report in monthly basis. In
the meantime, GOI and the World Bank have agreed on a set of Key Performance
Indicators (KPIs) to measure the project’s performance in achieving its stated
development objectives. CTC will therefore first concentrate on the establishment of
precise definitions, calculation methods and data collection procedures to monitor the
KPIs.
Support for the Implementation of the ACAP
The CTC will assist PMU be responsible for ensuring the ACAP is properly
implemented and for revising the Project Management Manual on an annual basis to
incorporate necessary improvements to processes and procedure.
ESAMP and LARAP Implementation Monitoring
CTC will closely work with BLH and DSC and will monitor and report the action of the
Environmental Management Plan on a periodical basis and/or as required.
Western Indonesia National Roads Improvement Project
9
Monthly Progress Report
•
July 2013
Training to Support Project Implementation
CTC is responsible for preparation and management of all training program required
under WINRIP.
•
Reporting
CTC is responsible for all reports required under the contract agreement with
standardize forms, charts and tables.
3.1.2
CTC Manning
CTC professional staffs involved in the project as at the end of July 2013 are listed
in the following table:
Assignment
Position
Team Leader
Start
End
Time Used
to End of
July 2013
Mahbub ur Rahman
-
-
-*
-
Per Weiss Pedersen
Apr-2013
Mar-2016
3.90
31.35
MM
Name
40
35.25
Contract
Time
Remaining
Senior Highway Eng.
8
Moon, Sung Hyun
Mar-2013
Oct-2013
4.33
3.67
Senior Road Safety
Audit Engineer
6
Cho, Woo Sung
Jun-2013
Nov-2013
1.67
4.33
Senior Procurement
Specialist
18
Wasim ur Rahman
-
-
- **
18.00
Assistant Team Leader
40
Besar Afiat Bowo
Nov-2012
Feb-2016
8.37
31.63
36
Whiliyanto
Nov-2012
Jun-2013
7.37
28.63
36
Lebiyartono
Jul-2013
Nov-2015
0.97
35.03
Quality Assurance
Engineer
36
Uray Abdul Manaf
Jul-2013
Jun-2016
0.97
35.03
Financial Management
Specialist
36
Uus Martawijaya
Nov-2012
Oct-2015
8.37
27.63
Environmental
Specialist
30
Leti Hermawati
Dec-2012
Jun-2015
7.43
22.57
Social Impact
Specialist
36
M. Sutopo
Nov-2012
Oct-2015
8.37
27.63
Procurement
Specialist-1
12
Darmansiri
-
-
-*
12.00
12
Muhdi
-
-
- ***
-
Procurement
Specialist-2
12
Rudi Rungkat
Nov-2012
Mar-2013
4.10 *
-
17
M. Edi Fachri
Mar-2013
Aug-2014
4.17
12.83
Management
Information Specialist
30
Agung Lukito
-
-
-*
30.00
25
Sony Thamrin
May-2013
Apr-2015
2.97
22.03
36
Yakobus
Jan-2013
Dec-2015
6.90
29.10
Highway Engineer
Community
Development Officer
Notes: * : Resigned
** : Not yet mobilized
*** : Proposed replacement
From this table it can be seen that a number of key personnel have not yet been
mobilized even though the project has already been running for almost five months.
A number of the originally proposed names are no longer available due to a late start
Western I ndonesia National Roads I mprovement Project
10
Monthly Progress Report
July 2013
for the project and substitutes have been proposed but the project is still awaiting
approval for these proposed replacement key personnel. These personnel are
critically required for the production of reports in a timely fashion.
In parallel with the instruction to speed up the process, detailed engineering design
(DED) of some subprojects of WP-2 and WP-3 were prepared and completed by
respective P2JN. The CTC has been instructed by DGH to review the DED of seven
packages completed by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19). These
conditions imply to the need of changing the CTC scope of works which will be
included in CTC contract amendment and the need to extend the Senior Highway
Engineer assignment.
3.1.3
CTC Contract
The CTC contract for “Western Indonesia National Roads Improvement Project”
(Contract No. 06-20/CTC/TA/LN/8043/1112) was signed on 05 November 2012. The
contract is between the Government of Indonesia represented by Directorate General
of Highways in the Ministry of Public Works and PT. Perentjana Djaya in joint venture
with Yongma Engineering Co.Ltd. and PT. Epadascon Permata Engineering
Consultant.
The notice to proceed was issued by letter dated 6 November 2012 from the PPK,
and the official starting date of the contract was set at 6 November 2012.
The following table shows a list of contract amendment for the CTC contract with
DGH.
Contract
Original Contract
Draft Amendment No.1
Date
5-Nov-2012
-
USD (Excl. VAT)
1,276,700
1,324,725
IDR (Excl. VAT)
21,415,400,000
23,885,900,000
The draft Amendment No.1 is still under preparation by CTC and reflects current
requirement of the CTC services as summarized below.
•
Replacement of the Team Leader.
•
•
•
Extending the assignment of the Senior Highway Engineer.
Extending the assignment of the Senior Road Safety Audit Engineer.
Extending the assignment of the Procurement Specialist.
•
•
•
Adding the new position of Bridge Engineer.
Adding the new position of Training Specialist, and
Adding the new position of Road Safety Engineer (local staff).
3.2 DSC Consultants
A Design and Supervision Consultant (DSC) will be responsible for design of WP-2 and
WP-3 civil works and supervision of all civil works. They will have the role of ‘Engineer’
under a FIDIC-type contract. The tasks include the preparation and maintenance of a
quality assurance plan, validation and updating of designs, supervision of all civil works,
environmental and social monitoring and management, and support for financial and
Western I ndonesia National Roads I mprovement Project
11
Monthly Progress Report
July 2013
progress monitoring and reporting. The DSC will also be responsible for quality
assurance of materials and workmanship, certifying whether or not contractors have
achieved the required results, as well as documentation and reporting based on the
financial management plan. They will prepare a Quality Assurance system covering all
subprojects, and continuously monitor the effectiveness of their supervision procedures.
The team will be contracted and managed by DGH through the Bina Marga Regional
Office (Balai II), and will be based in Padang, West Sumatra.
DSC has been established in Balai II Padang following the contract signing on 11 June
2013 between Balai II and Renardet SA in joint venture with PT. Cipta Strada, PT. Daya
Creasi Mitrayasa, PT. Seecons and PT. Yodya Karya. The Notice To Proceed was
issued by the Balai II on 19 June 2013.
On 3 July 2013, a coordination meeting between DSC, CTC and PMU was held in Bina
Marga Office Jakarta. The meeting concluded that the DSC would carry out 10 packages
out of 17 packages under AWP-2 and AWP-3.
On 15 July 2013, a coordination meeting between DSC, CTC and PMU was held in Bina
Marga Office Jakarta. The meeting concluded that the DSC would carry out 10 packages
out of 17 packages under AWP-2 and AWP-3.
During the month of July 2013, the DSC activity was design preparation for 2 packages
under AWP-2 and send draft report of package No. 8 : Bts Kota Pariaman – Manggopoh
and Package No. 10 : Sp. Empat – Air Balam.
Western Indonesia National Roads Improvement Project
12
Monthly Progress Report
July 2013
4 CIVIL WORKS
4.1 Detailed Design Preparation
Final Engineering Designs, Engineer’s Estimates and bidding documents have been
completed for all projects proposed for WP-1.
WP-2 (nine subprojects) and WP-3 (eight subprojects) will be designed by DSC and the
construction supervision of all the works programs will be performed by the DSC. In
parallel with the instruction to speed up the process, detailed engineering design (DED)
of some subprojects of WP-2 and WP-3 were prepared and completed by respective
P2JN. The CTC has been instructed by DGH to review the DED of seven packages
completed by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19). These conditions imply to
the need of changing the CTC scope of works which will be included in CTC contract
amendment.
The Technical Design and Road Safety Review report For Package No.11 BantalMukomuko and Package No.13 Sp.Rukis-Tj.Kemuning is submitted on 18 July after post
reviewing Drawings and Engineer’s Estimation.
The Technical Design Review for Package No.17 Sp.Gunung Kemala-Pugung Tampak
was completed by WINRIP Project Preparation Consultant therefore, PMU has been
instructed that It is unnecessary to review design for Package No. 17 again.
In order to identify the recommendation and comments of the technical and road saftety
review for Drawings and Cost Estimation for Re-design, There is held 3rd presentation for
the Technical review Package No.5 Sp.Rampa-Poriaha on 15 July in BINA MARGA. It
concludes that Re-design of Package No.5 would revise the cross section plan again.
In order to identify the issues of technical and road saftety review for DED considering
existing site conditions for Package No.6 Ps.Pedati-Kerkap, Package No.11 BantalMukomuko, Package No.13 Sp.Rukis-Tj.Kemuning, No.19 Lais-Bintuan, The Design
Review Team (Senior Highway Engineer, Senior Road Safety Auditor and Highway
Engineer), the P2JN and BINTEK officials total 8 Staff have implemented Joint Survey
the site from 18 July to 21 July. Meetings is also held in P2JN office during the site visits
frequently.
Package No.5 Sp.Rampa-Poriaha, Package No.15 Sibolga-BTS.Tapsel, Package No.6
Ps.Pedati-Kerkap, No.17 Sp.Gunung Kemala-Pugung Tampak, Package No.19 LaisBintuan have been reviewed in the aspect of technical quality assurance and road safety
review by Senior Highway Engineer and Senior Road Safety.
The Design Review Reports by DSC team for Package No.8 Bts. Kota PariamanManggopoh and No.10 Sp.Empat-Sp. Air Balam are received on July and It has been
implemented to review them by the CTC Design Review Team.
Senior Highway Engineer and Senior Road Safety Auditor will have been continuing to
review the guidelines and design manuals in Indonesia to identify the improvements of
engineering judgement.
Progress of Technical Design Reviewing up to the end of July 2013 is included as
Appendix B.
Western Indonesia National Roads Improvement Project
13
Monthly Progress Report
July 2013
4.2 Procurements
Procurement shall be conducted under the Bank’s Procurement Procedures as
mentioned in the Loan Agreement. The International Competitive Bidding (ICB) will apply
to the packages with the construction estimated cost more than US$ 10 Million to comply
with the Bank’s threshold for ICB. According to the GOI regulation, a prequalification shall
be applied for the packages with the construction estimated cost more than IDR 10 Billion.
All subprojects for WP-1 have been started with prequalification since 30 December 2011
for ICB multiple contract. This was an advanced procurement action agreed by both DGH
and the World Bank prior to the CTC establishment. The deadline of Qualification
Document submission by the Applicants was on 28 February 2012. All three (3)
Procurement Teams or Pokja evaluated all qualification documents submitted by those
Applicants. Submission of the Application Evaluation Report (AER) to the Bank was on 9
May 2012 for two packages (Package No.1 and No.4) and on 20 June 2012 for other two
packages (Package No.2 and No.3). The last Revised Application Evaluation Report
(AER) had been sent to the World Bank on January 15, 2013. The Bank still reviews the
AERs and requested the Pokja to submit supporting documents. The latest request from
the Bank was sent to DGH on 15 March 2013 for board of director and board of
commissioner information of the Government’s Entity participated in the prequalification.
Finally, the Bank approved the AERs with issuance letter Ref. No. WINRIP/122 dated
May 1st, 2013.
Notification of Pre-Qualification Results had been announced to all PQ participants on Mei
17, 2013 and then invitation to bid was sent to to pre-qualified Bidder and issued of the
bidding document on May 27, 2013. Pokja had conducted the Pre-Bid Meeting and Site
Visit on June 2013. The last date for submission the bids and the bids opening was on
July 18, 2013.
DGH has also completed the draft of consolidated multiple contract ICB Standard Bidding
Document for four (4) packages under AWP-1. The draft had been submitted to the Bank
on 8 March 2012. The Bank’s comments had been issued on 12 March 2012. The draft of
consolidated SBD was revised by DGH accommodating the Bank’s comments and
submitted to the Banks on 27 June 2012. Second revision of the draft consolidated SBD,
as requested by the Bank regarding synchronization between drawings and Bill of
Quantities by letter dated 1 August 2012, was then concurred by the Bank on 31 October
2012.
CTC had also involved in Selection of DSC WINRIP since March 2013, started by attend
the opening of Financial Proposal on March 5, 2013. Procurement committee for
Selection of DSC had sent Technical Evaluation Report (TER) to the Bank on December
20, 2013 and had received the appro