WINRIP DOC MPR CTC MPR No.5 2013 05 2013 05 10 00225.

Monthly Progress Report No. 5

Covering Project Activities During

PT. PERENTJANADJAJAtnsubconsultancvwlth ~ Yongma Engineering Co. Ltd and 5'PT. Epadascon Permata Engineering Consultant CTCOffice: JI. Ciniru VII No. 25, Kebayoran saru, Jakarta Selatan, 12180

Phone /Fax: (021) 7229823"

Cc:zyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA

1. Acting Director of Planning, DGH

2. Head of Sub Directorate of Financing and Foreign Cooperation

3. Kasajker Pembinaan Administrasi dan Pelaksanaan Pengendalian PHLN

4. Head of Section for Foreign Cooperation, Sub Directorate Financing and Foreign Cooperation

Directorate of Planning, Directorate General of Highways (Bina Marga), Ministry of Public Works

5. File

Thank you for your kind attention.

Hereby we submit May Monthly Progress Report WIN RIP Loan IBRO No 8043-10 (document /1,.:

attached). Dear Sir,

Submission of May Monthly Progress Report; WIN RIP Loan IBRO No. 8043-10

Subject

Attention : Ir. Agusta Ersada Sinulingga , MT

Officer In Charge PMU WINRIP Directorate General of Highways

Department of Public Works JI. Patimura 20 Kebayoran Baru Jakarta Selatan

Indonesia

Jakarta, June 6, 2013 Our Ref.No. :zyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA03_02/PW P/O/M-5.2013

Enclosure : 20 (twenty) sets

DIRECTORATE GENERAL OF HIGHWAYS

DIRECTORATE OF PLANNING

Core Team Consultant for

Western Indonesia National Roads Improvement Project (WINRIP) IBRD Loan No. 8043-IO

Table of Contents

1 EXECUTIVE SUMMARY... 1

2 PROJECT DESCRIPTION ... 5

2.1 Background... 5

2.2 Project Development... 5

Project Component 3 : Road Sector Institutional Development... 9

2.3 Project Objective ... 9

3 CONSULTANCY SERVICES ...10

3.1 CTC Consultants...10

3.1.1 Scope of Services...10

3.1.2 CTC Manning ...11

3.1.3 CTC Contract...12

3.2 DSC Consultants...12

4 CIVIL WORKS...14

4.1 Detailed Design Preparation...14

4.2 Procurements ...15

4.3 Civil Works Implementation ...16

4.4 Civil Works Progress ...16

4.5 Quality Assurance ...16

4.6 Environmental and Social Considerations ...17

4.6.1 Current Overall Situation ...17

4.6.2 Monitoring of Environmental Aspects During Construction...17

4.6.3 Design Integration, Road Safety aspects and Monitoring of Environmental Studies.18 4.7 Anti Corruption Issues ...18

4.7.1 Anti_‐Corruption Action Plan (ACAP) ...18

4.7.2 Community Representative Observers (CRO) ...18

4.7.3 Publication/Disclosure ...19

4.7.4 Complaints Handling Mechanism (CHS) ...23

4.7.5 Third Party Monitoring (TPM) ...24

4.8 Road Safety Audit ...24

5 FINANCIAL & MANAGEMENT INFORMATION SYSTEMS ...25

5.1 Draw_‐Downs and Future Costs...25

5.2 Disbursement ...25

5.3 Management Information System...25

5.3.1 General Overview ...25

5.3.3 Project Progress Monitoring System...27

5.3.4 Website ...27

6 PROJECT PERFORMANCE ...28

6.1 World Bank and GOI Compliance...28

6.1.1 World Bank Missions...28

6.1.2 Performance Indicators ...28

6.2 Implementation Support Components ...28

6.2.1 Core Team Consultant (CTC)...28

6.2.2 Design and Supervision Consultant (DSC) ...29

6.2.3 Road Sector Institutional Development ...30

6.3 Training ...30

6.4 Anti_‐Corruption Issues ...31

6.4.1 Anti Corruption Action Plan (ACAP) ...31

6.4.2 Community Representative Observers (CRO)...32

6.4.3 Third Party Monitoring (TPM) ...36

6.4.4 Complaint Handling System (CHS) ...37

6.5 Road Safety Audit ...38

6.6 Environmental and Social Impact Issues ...40

6.6.1. LARAP for Package No. 01 : Krui – Biha ...40

6.6.2. LARAP for Package No. 02 : Padang Sawah – Simpang Empat...40

6.6.3. LARAP for Package No. 03 : Manggopoh – Padang Sawah ...40

6.6.4. LARAP for Package No. 04 : Ipuh – Bantal ...41

6.6.5. CTC Site Visit Related to the Land Acquisition...41

6.7 Management Information Systems ...41

6.8 Quality Assurance ...45

6.9 Project Risks and Mitigation Measures...45

6.9.1 Risks Related to Delays...45

6.9.2 Financial Risks ...45

6.9.3 Risks Related to Quality...45

7 ISSUES and RECOMMENDATIONS ...47

7.1 Current Situation ...47

ABBREVIATIONS AND ACRONYMS

ACAP : Anti-Corruption Action Plan

AER : Application Evaluation Report

AIP : Australian Indonesia Partnership

AMDAL : Environmental Management (Analisis Mengenai Dampak

Lingkungan)

ANDAS : AnalisisDampakSosial

AWPs : Annual Work Programs

Balai : Regional Office for National Roads Implementation

BAPPENAS : Badan Perencanaan Pembangunan Nasional (National

Development Planning Agency of GOI)

Bappedalda : Regional Environmental Impact Agencies

BBPJN : Balai Besar PelaksanaanJalanN asional (Regional Office for

National Roads Implementation)

BER : Bid Evaluation Report

BLH : Badan Lingkungan Hidup

BPK : Badan Pemeriksaan Keuangan (Audit Board of the

Government of Indonesia)

CAD : Computer Aided Design

CHS : Complaint Handling System

CTC : Core Team Consultant

CHU : Complaint Handling Unit

CRO : Community Representative Observer ( = WPM)

DIA : Directorate of Implementing Affairs

DOP : Directorate of Planning

DGH : Directorate General of Highways

DMS : Document Management System

DTA : Directorate of Technical Affairs

DGH : Directorate General of Highway

DMS : Document Management System

DSC : Design and Supervision Consultants

EA : Executing Agency

EINRIP : Eastern Indonesian National Roads Improvement Project

ESAMP : Environmental and Social Assessment Plan

ESS : Environmental and Social Safeguards

FMIS : Financial Management Information System

FIDIC : Federation Internationale des Ingenieur Conseils

FMIS : Financial Management Information System

GIS : Geographic Information System

GOI : Government of Indonesia

IA : Implementation Agency

IBRD : International Bank for Reconstruction and Development

IFR : Internal Financial Report

IRMS : Integrated Road Management System

Kabupaten : Regency

KPIs : Key Performance Indicators

LAN : Local Area Network

LARAP : Land Acquisition and Resettlement (Rencana Tindak

Pengadaan Tanah dan Pemukiman Kembali)

MIS : Management Information System

MOF : Ministry of Finance

MPW : Ministry of Public Work

MPRs : Monthly Progress Reports

P2JN : Perencanaan Pengawasan Jalan dan Jembatan Nasional

PDF : Portable Document Format

PMU : Project Management Unit

PAPs : Project Affected Peoples

PMM : Project Management Manual

PMU : Project Management Unit (WINRIP)

POKJA : Bina Marga Project Managers and Procurement Committes

PPC : Project Preparation Consultants

PP3 : Pemantau Pihak ke 3

PPK : Sub Project Manager

PPR : Project Progress Report

QPRs : Quarterly Progress Reports

RKL/RPL : Rencana Pengelolaan/Pemantauan Lingkungan

RS : Road Safety

Satker : Satuan Kerja (Work Unit for Road Project Implementation)

SRIP : Strategic Road Infrastructure Project

TA : Technical Assistance

TOR : Terms of Reference

UKL/UPL : Upaya Pengelolaan Lingkungan dan Upaya Pemantauan

Lingkungan (Site Specific Environmental and Monitoring Plan)

WINRIP : Western Indonesia Roads Improvement Project

WB : World Bank

WP : Work Program

WPs : Works Programs

WPM : Wakil Pengamat dari Masyarakat (or Community

APPENDICES

Appendix A

:

Overall Loan Progress

Appendix B

:

Highway Design Progress

Appendix C

:

Financial Progress

Appendix D

:

Environmental and Social Progress

Appendix E

:

Procurement Plan and Progress

Appendix F

:

ACAP Training/Dissemination Progress

Appendix G

:

Performance Indicator

1 EXECUTIVE SUMMARY

Loan 8043-ID Progress

Loan Allocation and Disbursement % to Date

The total disbursement from the loan to the end of May 2013 was USD 2,207,915.00 equivalent to approximately 0.88% of the loan funds. The following table summarizes the individual disbursementsas calculated by CTCbut retaining the total disbursement from

Client Connectionat the end of May2013.

Category Description Loan Amount US$ Totals Disbursed to

End March in US$

% Disbursed

1

Part 1Betterment and Capacity Expansion of

National Roads.

220,400,000.00 0 0

2

Part 2

Implementation Support

16,000,000.00 695,009.43 4.34

3

Part 3

Road Sector Institutional Development

1,000,000.00 0 0

4

Part 4

Contingency for Disaster Risk

Response

0 0 0

Unallocated 12,600,000.00 0 0

LN 8043 DA-A 1,512,905.57 0

Original Loan Amount 250,000,000.00 2,207,915.00 0.88

1.45

4.35 4.35

0.00 10.00 20.00 30.00 40.00 50.00 60.00 70.00 80.00 90.00 100.00

Month

%

C

o

m

pl

e

te

Actual Expenditure USD 2.20 mil (0.88 %)

WINRIP ACTUAL PROGRESS UP TO MAY 2013 AND FORECAST UP TO DECEMBER 2017

ACTUAL May 2013 Forecast May 2013

Forecast Expenditure USD 54.37 mil (21.75%)

Project Status to End May 2013 Length Width

Estimated Cost (PIP Mar 2012) (excl. VAT)

DED

(Km) (m) (IDR Million) Status Doc Requirem ent Status Doc Requirem ent Status Budget Allocation Status Est'd. Start Duration (months) SUMATERA UTARA

5 Sp. Rampa - Poriaha 11.1 6 55,126.60 Review by_CTC UKL/UPL OK Balai I 2011 SLARAP Consultant recruitment (Balai 1)

Balai 1 100% Not yet started Dec-13 18.00 15 Sibolga - Bts Tap Sel 36 7 129,228.00 Review by_CTC UKL/UPL

OK Balai I 2011 LARAP Consultant recruitment (Balai 1)

Balai 1 Inventory Not yet started Apr-14 21.00

SUMATERA BARAT

Padang Sawah - Sp Empat 40.9 7

Including Air Gadang Bridge 100 m 7

3 Manggopoh - Padang Sawah 32 7 152,434.90 Completed SPPL OK P2JN 2010 1. LARAP 2. Monit. LARAP Report

1. NOL WB 13 Dec 12 2. Process

Dinas PU Prop 100%

NOL for AERs issued on 22 April 2013

Oct-13 24.00

7 Indrapura - Tapan 19.5 7 96,921.00 Awaiting

DSC AMDAL Baru ANDAL SLARAP Consultant recruitment (Balai 2)

Balai 2 Staking Out Not yet started Feb-15 21.00 8 Bts. Kota Pariaman - Manggopoh 46.8 7 183,268.80 Awaiting

DSC AMDAL Approval Process LARAP Completed P2JN 2011

Balai 2 Inventory Not yet started Dec-14 24.00 10 Sp Empat - Sp Air Balam 61.7 7 241,617.20 Awaiting

DSC AMDAL Approval Process LARAP Completed P2JN 2011

Balai 2 Inventory Not yet started Dec-14 24.00 12 Kambang - Indrapura 55.2 6 171,948.00 Awaiting

DSC AMDAL In convene SLARAP Consultant recruitment (Balai 2)

Balai 2 Staking Out Not yet started Feb-15 24.00

14 Painan -Kambang 31.5 7 118,993.00 Awaiting

DSC AMDAL In convene SLARAP Consultant recruitment (Balai 2)

Balai 2 Staking Out Not yet started Jul-15 21.00 20 Lubuk Alung - Sicincin 14.6 7 54,557.00 Awaiting

DSC UKL/UPL OK TLKJ 2011 SLARAP Consultant recruitment (Balai 2)

Balai 2 Inventory Not yet started Oct-15 18.00

21 Lubuk Alung -Kurataji 16.8 7 65,788.00 Awaiting

DSC UKL/UPL OK TLKJ 2011 SLARAP Consultant recruitment (Balai 2)

Balai 2 Inventory Not yet started Oct-15 18.00

BENGKULU

4 Ipuh- Bantal 42.4 7 226,275.10 Completed SPPL

OK P2JN 2010 1. LARAP 2. Monit. LARAP Report

1. NOL WB 10 Dec 12 2. Not yet prepared

SAL 2013 Administr Process for Lamd Acq.

NOL for AERs issued on 22 April 2013

Oct-13 24.00

6 Ps Pedati - Kerkap 25 7 72,018.80 Review by

CTC UKL/UPL OK TLKJ 2011

LARAP Under

preparation Balai 3 Inventory Not yet started Apr-14 18.00

11 Bantal - Mukomuko 50.1 6 157,820.00 Review by

CTC AMDAL Preparatio

n LARAP Under

preparation Balai 3 Inventory Not yet started Apr-14 24.00

13 Sp Rukis - Tj Kemuning 56.3 7 225,481.50 Review by

CTC UKL/UPL OK P2JN 2011

LARAP Under

preparation Balai 3 Inventory Not yet started Apr-14 21.00

Seblat - Ipuh including 34.5 6 Air Lalang & Air Guntung Bridge 64 m 6

18 Mukomuko - Bts. Sumbar 25.8 6 69,233.00 Awaiting_DSC UKL/UPL OK TLKJ 2011 SLARAP Consultant recruitment (Balai 3)

Balai 3 Inventory Not yet started Oct-15 18.00

19 Lais- Bintunan 11.6 7 37,558.00 Awaiting_DSC UKL/UPL OK TLKJ 2011 LARAP Consultant recruitment (Balai 3)

Balai 3 Inventory Not yet started Oct-15 18.00

LAMPUNG

1 Krui - Bha 25 7 146,668.00 Completed SPPL

OK P2JN 2010

1. LARAP 2. Lap Mon LARAP

1. NOL WB 4 Jan 13

2. NOL WB Satker PJN_Prop 100%

NOL for AERs issued on 22 April 2013

Oct-13 24.00

36.8 6 30 m 6

9 Rantau Tijang - Kota Agung 42 7 149,831.50 Awaiting

DSC UKL/UPL OK TLKJ 2011 LARAP Consultant recruitment (Balai 3)

APBN 2014 Not yet started Jul-15 21.00

2,776,633.60 LARAP Under preparation APBN/SAL 2013 Measurem

ent by BPNNot yet started Apr-14 21.00

17 104,238.00 Review by

CTC AMDAL OK TLKJ 2011 16 110,237.00 Prepared by P2JN Consultants since March 2013 AMDAL In convene SLARAP Consultant recruitment (Balai 3) Balai 3 Oct-13

Inventory Not yet started Jul-15 21.00

2 207,390.20 Completed SPPL&UKL/

UPL Bridge

1. LARAP 2. Monit. LARAP Report

1. NOL WB 13 Dec 12 2. Process

Dinas PU Prop 90%

NOL for AERs issued on 22 April 2013

Contract Implementation

Plan

24.00

Sp.Gunung Kemala - Pg. Tampak

Pack.

No. Loan Package Name

Environment Social Land Acquisition

Procuremen t Status

OK P2JN 2010

World Bank Missions

A World Bank missions visited Indonesia formally started from 30 May 2013 to review the implementation status of the Western Indonesia National Roads Improvement Project (WINRIP) and the Strategic Roads Infrastructure Project (SRIP). The mission will complete the project implementation review mission at the first week of June 2013.

Procurement

All subprojects for WP-1 have been started with prequalification since 30 December 2011 for ICB multiple contract. This was an advanced procurement action agreed by both DGH and the World Bank prior to the CTC establishment. The deadline of Qualification Document submission by the Applicants was on 28 February 2012. There are twenty nine (29) Applicants who submitted and applied their qualification documents for various packages which are summarized as follow.

• Package No. 1 (Krui – Biha) : 13 Applicants applied.

• Package No. 2 (Pd. Sawah – Sp. Empat) : 13 Applicants applied. • Package No. 3 (Manggopoh – Pd. Sawah) : 18 Applicants applied. • Package No. 4 (Ipuh – Bantal) : 12 Applicants applied.

All three (3) Procurement Teams or Pokjas evaluated all qualification documents submitted by those Applicants. Submission of the Application Evaluation Report (AER) to the Bank was on 9 May 2012 for two packages (Package No.1 and No.4) and on 20 June 2012 for other two packages (Package No.2 and No.3). The Bank still reviews the AERs and requested the Pokja to submit supporting documents. The latest request from the Bank was sent to DGH on 15 March 2013 for board of director and board of commissioner information of the Government’s Entity participated in the prequalification. Finally, the Bank approved the AERs with issuance letter Ref. No. WINRIP/120 dated 22 April 2013.

The consolidated multiple contracts ICB Bidding Documents for four (4) packages under AWP-1 had been concurred by Bank on 31 October 2012. Following the Bank’s approval for prequalified Bidders, the Invitation for Bid was sent to all prequalified Bidders on27 May 2013 and the Bidding Document approved by the Bank was issued. Pre Bid Meeting is planned to be held in early June 2013.

Potential Problems

The bid of four (4) packages under AWP-1 is delayed. The Application Evaluation Reports (AERs) have been discussed between the DGH and the Bank for almost a year. Finally, the AERs have been approved by the Bank on 22 April 2013. The tender will be started soon after announcement of the pre-qualification result.

The existing road conditions of the four packages under AWP-1, which are predicted being deteriorated rapidly by the traffic during almost a year, shall be anticipated.

Establishment of the Design and Supervision Consultant (DSC) is delayed. It is required to expedite the DSC recruitment process. The DEDs for AWP-2 and AWP-3 packages, including the 7 packages under CTC review at the current time, shall be completed soonest and the procurement can be started immediately.

Action Required

Since it was concluded that the delay on the procurement is caused by limited performance of the Procurement Teams (Pokja), a workshop for procurement procedures under the World Bank Procurement Guidelines was delivered on 24 – 25 April 2013 at Tanjung Pandan in Bangka Belitung Province which were attended by all Pokjas. Afterwards, the Pokjas will have more capability on tender process including preparation of the bid evaluation report and the tender process will be implemented smoothly without delays.

The project managers (PPKs) are suggested and required to update the DEDs of the AWP-1 packages following actual condition of the existing roads. The estimated construction cost should be considered to not significantly increase. Otherwise, the prequalification shall be cancelled since the experience criteria for the Applicants were set based on previous estimated construction cost.

It is required to expedite the DSC contract signing process following up the Bank’s approval for negotiation results and draft contract on 19 April 2013.

2 PROJECT DESCRIPTION

2.1 Background

The Government of Indonesia wishes to continue the strengthening of the National Road system in Indonesia while the Eastern Indonesia National Roads Improvement Project (EINRIP which is assisted by AusAID through the Australian Indonesia Partnership or AIP), is providing support program of National road and bridge improvement works in Eastern Indonesia. The Western Indonesia National Road Improvement Project (WINRIP) will provide similar support for National road and bridge in the Sumatra region of Indonesia. The focus of WINRIP will be roads administered directly by the National Government, including those currently classified as Provincial, Kabupaten (District) or non-status roads which are in process of being reclassified as National roads. In addition, provision will be made for major bridge repair works, rehabilitation, duplication and replacement as necessary to complement the road betterment works.

2.2 Project Development

The Loan Effectiveness Date for the WINRIP is 12 March 2012 and the key project data is shown in the following detail.

Key Project Data WINRIP Loan No. 8043-ID

Project Cost US$350 million

Original Loan Amount US$250 million

Revised Loan Amount N/A

Board Approval Date 26 May 2011

Loan Signing Date 14 December 2011

Effectiveness Date 12 March 2012

Disbursement (as of 31 May 2013)

US$ 0.70 million (0.28%)

Original Closing Date 31 December 2017

Environmental Category B-Partial Assessment

The IBRD Loan amount is US$250 million. The Project is intended to finance a part of the DGH investment program for national roads with a particular focus on the Western corridor of Sumatra. The corridor is one of the three main corridors in Sumatra and connects the city of Padang (with a population of around one million) to major towns along the west coast (Bukittinggi, Sibolga and Bengkulu). It also connects through connector roads on the West coast to Medan in the northeast and to Pekanbaru in the centre of the island. The project has four components:

Project Component 1 : Betterment and Capacity Expansion of National Roads

According to the Loan Agreement, this component will cover three work programs of betterment and capacity expansion of approximately 715.6 km including replacement of 194 meters of bridges. This civil works program will be executed in three Annual Work Programs (AWP) as summarized in Table 2.1. The table shows the IBRD assisted scope and costs of civil works at estimated current (year of implementation) prices, excluding taxes.

Table 2.1 Proposed Physical Works by DGH Program

Type of Works

AWP-1 AWP-2 AWP-3

Km US$ mill Km US$ mill Km US$ mill

Road Betterment - - 53.10 22.77 -

-Capacity Expansion 137.10 79.70 314.60 127.67 207.60 74.58

Bridge works 0.100 1.94 - - 0.08 2.06

TOTAL

(excluding tax @ current prices) 137.20 81.64 367.70 150.45 207.68 76.65 * Contingency costs not included - ** including 194 meters of bridges

The batches of projects are termed Annual Work Programs (AWPs) in line with terminology used in other Bina Marga projects. They are not in fact “annual” programs as such but rather a series of multi-year programs, each commencing in consecutive years. Hence, hereinafter it will call as just Work Programs (WPs). It is expected that implementation of the first Works Program (WP-1) will commence in the third quarter of 2013 and be completed by third quarter or late 2015. The second Work Program (WP-2) is expected to commence in early 2014 and be completed by late 2015 or middle 2016. The third Work Program (WP-3) is expected to commence in early 2015 and be completed by mid 2017. The loan will be closed onDecember 2017.

Table 2.2presents details of the First Works Program (WP-1). The four packages in this group should have been free from any land acquisition issues, but in fact two packages (Krui – Biha and Manggopoh – Padang Sawah) had land issues which were solved by the DGH properly. Thus, there are no foreseeable impediments to implementation. Table2.2 IBRD Assisted WINRIP Civil Work WP-1

No Province Link No. Link Name C la s s R o a d T y p e

Road Works Bridge Works Total Cost

F ro m T o L e n g th T re a tm e n t C o s t (2 0 1 0 ) No L e n g th C o s t (2 0 1 0 ) 2 0 1 0 P ri c e s E q u iv a le n t

Km Km Km Rp mill m Rp

mill Rp mill US$ mill

1 Lampung 053.0Krui –

Biha K1 IU 221.5 246.5 25.0 Bett’nt

to 7 m. 148,668 148,668 16.52

2 West Sumatra 047.2 Padang Sawa – Simpang Empat

K1 IU 0.0 40.9 40.9Bett’nt

to 7 m. 189,810 189,810 21.09

2a West

Sumatra 34.1

AirGadan

gBridge K1 IU

New

Bridge 1 100 17.580 17,580 1.95

3 West Sumatra 047.1 Manggop oh – Padang Sawah

K1 IU 102.2 134.2 32.0Bett’nt

to 7 m. 152,435 152,435 16.94

4 Bengkulu 015.3Ipuh

-Bantal K1 IU 0.0 49.7 49.7 Bett’nt

It should be noted that all road sub-projects have been subject to economic appraisal and have estimated Economic Internal Rates of Return (EIRR) in excess of 15%. These were selected for inclusion and are subject to completion of environmental and social screening, to confirm that there is no land acquisition or resettlement requirements remain outstanding.

Final Engineering Designs, Engineer’s Estimates and bidding documents have been completed for all projects proposed for WP-1.

Sub-projects to be included in WP-2 and WP-3 have also been determined as listed in Table 2.3. Final Engineering Designs and Engineer’s Estimates for all WP-2 and WP-3 proposed works require preparation or finalization. In the cases of some projects, preliminary Engineering Designs were prepared during Project preparation which will require review and possible amendment by the Design and Supervision Consultant prior to procurement.

The costs presented in Table 2.1 are planning estimates only, and the overall scope and contents of WP-2 and WP-3 may need to be revised as when revised costs and budgets are determined.

Table2.3 : IBRD Loan WINRIP Civil Work WP-2 and WP-3

NO. SUBPROJECT LINK NO. AND NAME LENGTH (KM)

COST (RP. MILL)

WIDTH (M)

IMPLEMENTATION PLAN

START DURATION

(MONTHS) WP-2

5. Sumut : Link No. 015.xx,

Sp. Rampa – Poriaha 11.1 55,126.6 6.0 May 2013 18

6. Bengkulu : Link No. 010.0,

Ps. Pedati – Kerkap 25.0 72,018.8 7.0 May 2013 18

7. Sumbar : Link No. 019.0,_{Indrapura – Tapan} 19.5 96,921.0 7.0 Oct.2013 21 8. Sumbar : Link No. 024.0,

Bts. Pariaman – Manggopoh 46.8 183,286.8 7.0 Oct. 2013 24

9. Lampung : Link No. 026.1,

Rantau Tijing - Kota Agung 42.0 149,831.5 7.0 Oct. 2013 21

10. Sumbar : Link No. 034.1,_{Sp. Empat - Sp. Air Balam} 61.7 241,617.2 7.0 Oct.2013 24 11. Bengkulu : Link No. 015.2,

Bantal – Mukomuko 50.1 157,820.0 6.0 Dec. 2013 24

12. Sumbar : Link No. 017.2,

Kambang – Indrapura 55.2 171,948.0 6.0 Dec. 2013 24

13. Bengkulu : Link No. 006.1,

Simpang Rukis - Tanjung Kemuning 56.3 225,481.5 7.0 Dec. 2013 21 WP-3

14. Sumbar : Link No. 017.1,

Painan – Kambang 31.5 118,993.0 7.0 March. 2014 21

NO. SUBPROJECT LINK NO. AND NAME LENGTH_{(KM) (RP. MILL)}COST WIDTH_(M)

IMPLEMENTATION PLAN

START DURATION

(MONTHS)

16.

Bengkulu : Link No. 009.4,

Seblat – Ipuh, including Air Galang and Air Guntung Bridges

34.5

0.052 110,237.0 6.0 March 2014 21

17. Lampung : Link No. 061.1,_{Sp. Gunung Kemala - Pugung Tampak 0.03}36.8 104,238.0 6.0 March 2014 21 18. Bengkulu : Link No. 015.3,

Mukomuko - Bts. Sumbar 25.8 69,233.0 6.0 May 2014 18

19. Bengkulu : Link No. 009.1,

Lais – Bintuan 11.6 37,558.0 7.0 May 2014 18

20. Sumbar : Link No. 002.0,

Lubuk Alung – Sicincin 14.6 54,557.0 7.0 May 2014 18

21. Sumbar : Link No. 027.0

Lubuk Alung – Kuraitaji 16.8 65,788.0 7.0 May 2014 18

Project Component 2 : Implementation Support

This component provides consulting services to support project management and implementation so as to ensure implementation efficiency and overall quality of the works. It also includes funds for a small amount of training of DGH staff and for incremental operating costs for the project. This will provide support to the MPW for the implementation of the civil works, including: (a) provision of Core Team Consultants (CTC), Design and Supervision Consultants (DSC) and road safety audits; (b) Project management support and technical audits. This is directly related to the implementation of the civil works and covers consulting services for design and supervision of the civil works in Component 1; management support and technical audits to help improve the quality of construction and support to governance improvements during procurement and implementation; and a series of systematic road safety audits of road designs for all project roads in Component 1. This is to ensure compliance with road safety standards and regulations, identify road hazards and undertake remedial treatments for safety improvements.

Project Management Core Team Consultants (CTC). The CTC will provide support to

the PMU and DGH in the management of the Project, based in Jakarta. Their tasks include financial and progress monitoring and reporting, information management and dissemination, quality assurance and performance review for the Design and Supervision Consultants, implementation and monitoring of the anti-corruption action plan, support for project monitoring and evaluation, and support for implementation of a training program to support project management and implementation. TheCTCcontract

No.06-20/CTC/TA/LN/8043/1112was signed on5 November 2012 by bothDGHand a

Joint Venture of PT. PerentjanaDjaja, Yongma Engineering Co,Ltd, and PT.

Epadascon Permata Engineering Consultant.

Design and Supervision Consultants (DSC). A Design and Supervision Consultant (DSC) will be responsible for design of WP-2 and WP-3 civil works and supervision of all civil works. They will have the role of ‘Engineer’ under a FIDIC-type contract. The tasks

include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and management, and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team will be contracted and managed by DGH through the Bina Marga Regional Office(Balai II),and will be based in Padang, West Sumatra.

Project Component 3 : Road Sector Institutional Development

This component will provide technical assistance and support to strengthen disaster risk mitigation in the road sector, including capacity building support for the new environment/risk mitigation and road safety unit of DGH to conduct disaster risk assessments and planning, risk mapping of land-slides, coastal erosion, earthquake and floods, and analysis of alternative designs for road segments that pass through critical environmental assets and vulnerable areas.The procurement for consultants under this component has not yet been started. Preparation for the procurement would be coordinated soon by the PMU WINRIP, the CTC and the DGH.

Project Component 4 : Contingency for Disaster Risk Response

This special component will provide preparedness and rapid response to disaster, emergency and/or catastrophic events as needed. This provisional zero dollar component will be added under this project to allow for rapid reallocation of loan proceeds from other components under streamlined procurement and disbursement procedures.

2.3 Project Objective

The main objective of the program will be to increase the effective use of selected sections of National roads along the Western Sumatra Corridor by reducing road user costs, through improving the National road network especially in 4 (four) Provinces of Sumatra (North Sumatra, West Sumatra, Bengkulu and Lampung) and, where desirable, raise the road standard to that set by the Directorate General of Highways. This will contribute significantly to ensuring that the National road network in the region provides acceptable standards of service and accessibility, and is capable of supporting local and regional economic development.

3 CONSULTANCY SERVICES

3.1 CTC Consultants

3.1.1 Scope of Services

The CTC contract services originally were structured in its different project management elements.

• Inception Phase

A key activity during the inception phase will be to establish lines of communication with PMU-WINRIP and DSC’s Team Leader as well as with all Provincial Project Managers (Satkers) where the first works are to be constructed under WP-1.

• Project Management and Support to PMU, including acting DSC until the DSC is established

The Terms of reference identify a number of sub-items to be performed by CTC. The key factor that will ensure success is that the CTC must work pro-actively and alongside PMU counterparts and with DSC team in a professional manner based on mutual respect and trust.

• Preparation of Work Programs

The tendering process for WP 1 sub-projects began as soon as procurement committees have been formed and received appropriate training in the procurement procedures required. The indicative work programs and cost estimates identified for WP-2 and WP-3 are subject to verification, and are likely to change following more detailed investigations. Further preparation for WP-2 and WP-3 will be managed by the PMU supported by the CTC.

• Financial Monitoring

It will be the role of the CTC to first assess the level of understanding of the financial management, monitoring and reporting procedures by the finance staff at the provincial and central level and subsequently devise an appropriate training program and assist the PMU in training delivery.

• Project Progress and Performance Monitoring

CTC will monitor the loan project progress and prepare the report in monthly basis. In the meantime, GOI and the World Bank have agreed on a set of Key Performance Indicators (KPIs) to measure the project’s performance in achieving its stated development objectives. CTC will therefore first concentrate on the establishment of precise definitions, calculation methods and data collection procedures to monitor the KPIs.

• Support for the Implementation of the ACAP

The CTC will assist PMU be responsible for ensuring the ACAP is properly implemented and for revising the Project Management Manual on an annual basis to incorporate necessary improvements to processes and procedure.

• ESAMP and LARAP Implementation Monitoring

CTC will closely work with BLH and DSC and will monitor and report the action of the Environmental Management Plan on a periodical basis and/or as required.

• Training to Support Project Implementation

CTC is responsible for preparation and management of all training program required under WINRIP.

• Reporting

CTC is responsible for all reports required under the contract agreement with standardize forms, charts and tables.

3.1.2 CTC Manning

CTC professional staffs involved in the project as at the end of May 2013 are listed in the following table:

Position MM Name

Assignment Time

Used to End of May 2013

Contract Time Remaining

Start End

Team Leader 40 Mahbub ur Rahman - - - *

-35.25 Per Weiss Pedersen Apr-2013 Mar-2016 1.90 33.35 Senior Highway Eng. 8 Moon, Sung Hyun Mar-2013 Oct-2013 2.33 5.67 Senior Road Safety

Audit Engineer 6 Cho, Woo Sung - - - 6.00

Senior Procurement

Specialist 18 Wasim ur Rahman - - - ** 18.00

Assistant Team Leader 40 Besar Afiat Bowo Nov-2012 Feb-2016 6.37 33.63

Highway Engineer 36 Whiliyanto Nov-2012 Oct-2015 6.37 29.63

Bridge Engineer 5 Harimurti

Suprihartono Jan-2013 May-2013 4.93 0.07

Quality Assurance

Engineer 36 Uray Abdul Manaf - - - ** 36

Financial Management

Specialist 36 Uus Martawijaya Nov-2012 Oct-2015 6.37 29.63

Environmental

Specialist 30 Leti Hermawati Dec-2012 Jun-2015 5.43 24.57

Social Impact

Specialist 36 M. Sutopo Nov-2012 Oct-2015 6.37 29.63

Procurement Specialist-1

12 Darmansiri - - - * 12.00

12 Muhdi - - - ***

-Procurement Specialist-2

12 Rudi Rungkat Nov-2012 Mar-2013 4.10 *

-17 M. Edi Fachri Mar-2013 Aug-2014 2.17 14.83

Management Information Specialist

30 Agung Lukito - - - * 30.00

25 Sony Thamrin May-2013 Apr-2015 0.97 24.03

Community

Development Officer 36 Yakobus Jan-2013 Dec-2015 4.90 31.10

Notes: * : Resigned ** : Not yet mobilized *** : Proposed replacement

From this table it can be seen that a number of key personnel have not yet been mobilized even though the project has already been running for almost five months. A number of the originally proposed names are no longer available due to a late start

for the project and substitutes have been proposed but the project is still awaiting approval for these proposed replacement key personnel. These personnel are critically required for the production of reports in a timely fashion.

During the middle part of this reporting month, the Senior Road Safety Audit Engineer has been mobilized.

During the CTC mobilization, the DSC has not been established yet. In parallel with the instruction to speed up the process, detailed engineering design (DED) of some subprojects of WP-2 and WP-3 were prepared and completed by respective P2JN. The CTC has been instructed by DGH to review the DED of seven packages completed by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19). These conditions imply to the need of changing the CTC scope of works which will be included in CTC contract amendment and the need to extend the Senior Highway Engineer assignment.

3.1.3 CTC Contract

The CTC contract for “Western Indonesia National Roads Improvement Project” (Contract No. 06-20/CTC/TA/LN/8043/1112) was signed on 05 November 2012. The contract is between the Government of Indonesia represented by Directorate General of Highways in the Ministry of Public Works and PT. Perentjana Djaya in joint venture with Yongma Engineering Co.Ltd. and PT. Epadascon Permata Engineering Consultant.

The notice to proceed was issued by letter dated 6 November 2012 from the PPK, and the official starting date of the contract was set at 6 November 2012.

The following table shows a list of contract amendment for the CTC contract with DGH.

Contract Date USD (Excl. VAT) IDR (Excl. VAT)

Original Contract 5-Nov-2012 1,276,700 21,415,400,000

DraftAmendment No.1 - 1,324,725 23,885,900,000

The draft Amendment No.1 is still under preparation by CTC and reflects current requirement of the CTC services as summarized below.

• Replacement of the Team Leader.

• Extending the assignment of the Senior Highway Engineer.

• Extending the assignment of the Senior Road Safety Audit Engineer. • Extending the assignment of the Procurement Specialist.

• Adding the new position of Bridge Engineer.

• Adding the new position of Training Specialist, and

• Adding the new position of Road Safety Engineer (local staff). 3.2 DSC Consultants

A Design and Supervision Consultant (DSC) will be responsible for design of WP-2 and WP-3 civil works and supervision of all civil works. They will have the role of ‘Engineer’

under a FIDIC-type contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and management, and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team will be contracted and managed by DGH through the Bina Marga Regional Office (Balai II), and will be based in Padang, West Sumatra.

The activities of DSC recruitment by the Procurement Committee (Pokja) in Balai Besar Pelaksanaan Jalan Nasional II (Balai-II) of DGH during April 2013 is:

• The Bank issued no objection letter on the negotiation results and draft contract with letter dated 19 April 2013.

4 CIVIL WORKS

4.1 Detailed Design Preparation

Final Engineering Designs, Engineer’s Estimates and bidding documents have been completed for all projects proposed for WP-1.

WP-2 (nine subprojects) and WP-3 (eight subprojects) will be designed by DSC and the construction supervision of all the works programs will be performed by the DSC. During the CTC mobilization, the DSC has not been established yet. In parallel with the instruction to speed up the process, detailed engineering design (DED) of some subprojects of WP-2 and WP-3 were prepared and completed by respective P2JN. The CTC has been instructed by DGH to review the DED of seven packages completed by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19). These conditions imply to the need of changing the CTC scope of works which will be included in CTC contract amendment. Senior Road Safety Auditor is mobilized on schedule on 1 May 2013.

It was held the 2ndTechnical Review Presentation in BINA MARGA for Package No.5 Sp. Rampa Poriaha and Package No.15 Sibolga - BTS. Tapsel on 1 May again.

In order to identify the issues of technical and road safety review for geometric plan and existing site conditions at 2nd presentation for the Technical review Package No.5 Sp. Rampa - Poriaha and No.15 Sibolga - BTS. Tapsel, The Design Review Team (Senior Highway Engineer, Senior Road Safety Auditor and Highway Engineer), Environmental Specialist, the P2JN and BINTEK officials, BINTEK advisor total 8 Staff have implemented Joint Survey the site from 8 May to 9 May 2013. Meeting was also held in P2JN office at the last day of the site visits.

It is found the discrepancy between drawing in DED and topography site condition for the cross section. Especially, Section from Sta.8+300 to Ending Point had a severe difference and other Sections had a little difference somewhat. Even though earth work had already been constructed, the original foundation in the cross section drawings did not reflect it.

After WINRIP CTC team had discussed about it with the related staff each institution several times, P2JN agree to implement topographical survey again and Re-design DED in order to calculate accurately the construction cost before bidding process.

The Project Management Manual of WINRIP is submitted after Senior Highway Engineer and Senior Road Safety Auditor have reviewed the Design Specification of EINRIP the previous project.

Senior Highway Engineer and Senior Road Safety Auditor will have been continuing to review the guidelines and design manuals in Indonesia to identify the improvements of engineering judgment.

Package No.5 Sp. Rampa - Poriaha, No.11 Bantal - Mukomuko, No.13 Sp. Rukis-Tj. Kemuning and Package No.15 Sibolga - BTS. Tapsel are under reviewing.

The drawings and the cost estimation for Package No.6 Ps. Pedati - Kerkap, No.17 Sp. Gunung Kemala - PugungTampak and Package No.19 Lais - Bintunan were received on two separate occasions 2 May and 26 May and it has been started to review them by the

CTC.

Progress of Technical Design Reviewing up to the end of May 2013 is included as Appendix B.

4.2 Procurements

Procurement shall be conducted under the Bank’s Procurement Procedures as mentioned in the Loan Agreement. The International Competitive Bidding (ICB) will apply to the packages with the construction estimated cost more than US$ 10 Million to comply with the Bank’s threshold for ICB. According to the GOI regulation, a prequalification shall be applied for the packages with the construction estimated cost more than IDR 10 Billion. Therefore, all subprojects for WP-1 have been started with prequalification since 30 December 2011 for ICB multiple contract. This was an advanced procurement action agreed by both DGH and the World Bank prior to the CTC establishment. The deadline of Qualification Document submission by the Applicants was on 28 February 2012. There are twenty nine (29) Applicants who submitted and applied their qualification documents for various packages which are summarized as follow.

• Package No. 1 (Krui – Biha) : 13 Applicants applied.

• Package No. 2 (Pd. Sawah – Sp. Empat) : 13 Applicants applied. • Package No. 3 (Manggopoh – Pd. Sawah) : 18 Applicants applied. • Package No. 4 (Ipuh – Bantal) : 12 Applicants applied.

All three (3) Procurement Teams or Pokja evaluated all qualification documents submitted by those Applicants. Submission of the Application Evaluation Report (AER) to the Bank was on 9 May 2012 for two packages (Package No.1 and No.4) and on 20 June 2012 for other two packages (Package No.2 and No.3). The Bank still reviews the AERs and requested the Pokja to submit supporting documents. The latest request from the Bank was sent to DGH on 15 March 2013 for board of director and board of commissioner information of the Government’s Entity participated in the prequalification. Finally, the Bank approved the AERs with issuance letter Ref. No. WINRIP/120 dated 22 April 2013. All the prequalified Bidders have been announced by DGH on 17 May 2013. The results of prequalification are summarized as the table below.

No Singles / JO Legal Name

Participate and Result of the PQ Package

No.1

Package No.2

Package No.3

Package No.4

1 PT. AdhiKarya (Persero), Tbk. Passed NA NA Passed

2 PT. AdhiKarya - PT. AngkasapuriKonsursindo, JO. NA Passed Passed NA

3 PT. BangunCiptaKonstruksi - PT. AmartaKarya (Persero), JO. Passed NA NA NA

4 PT. BrantasAbipraya (Persero) Passed NA Passed NA

5 PT. Citra GadingAsritama NA NA NA Passed

6 PT. ConblocInfratecno Passed NA Passed NA

7 PT. Duta Graha Indah, Tbk. Passed Passed Passed NA

8 PT. HutamaKarya (Persero) NA Passed Passed NA

9 PT. HutamaKarya (Persero) - PT. SuciKarya Bad inusa, JO. Passed NA NA Passed

10 PT. Jaya Konstruksi MP, Tbk. Passed Passed Passed Failed

11 Kuk Dong Eng. Corp. - PT. Duta Graha Indah, Tbk., JO. NA NA NA Passed

12 PT. Multi Structure Passed Passed Passed Passed

13 PT. NindyaKarya (Persero) NA Failed Passed Failed

14 PT. NindyaKarya (Persero) - PT. RindangTigasatuPratama, JO. Passed NA NA NA

No Singles / JO Legal Name

Participate and Result of the PQ Package

No.1

Package No.2

Package No.3

Package No.4

16 PT. PP (Persero), Tbk. NA Passed Passed NA

17 PT. PP (Persero) Tbk - PT. Tri Citra Perdana JO. Passed NA NA Passed

18 PT. WaskitaKarya (Persero) NA Passed Passed NA

19 PT. WaskitaKarya (Persero) - PT. AngkasaPuriKonsursindo, JO. Passed NA NA NA

20 PT. WaskitaKarya (Persero) - PT. DayaMuliaTurangga, JO. NA NA NA Passed

21 PT. WijayaKarya – PT. LubukMinturunKaryaPersada, JO. NA Passed Passed Passed

22 PT. Yasa Patria Perkasa NA NA Passed NA

23 PT. AngkasaTeknik Raya NA Failed Failed NA

24 PT. BangunCipta - Barettamuda KSO. NA NA Failed NA

25 PT. BumiRejo Failed NA NA Failed

26 PT. CiptaKarya Prima Mandiri NA Failed Failed NA

27 PT. SumberBatu NA Failed NA NA

28 Synohidro Co. Ltd. NA Failed Failed NA

29 PT. TelagaMegabuana - PT. Mawatindo Road Construction, JO NA NA Failed NA

Number Of Applicants submitted the document 13 13 18 12

Number Of Qualified Applicant 12 8 13 8

Number Of Applicant failed to fulfill the qualification requirement 1 5 5 4

Note : NA = Not Applied for Prequalification.

The consolidated multiple contracts ICB Bidding Documents for four (4) packages under AWP-1 had been concurred by Bank on 31 October 2012. Following the Bank’s approval for prequalified Bidders, the Invitation for Bid was sent to all prequalified Bidders on 27 May 2013 and the Bidding Document approved by the Bank was issued. Pre Bid Meeting is planned to be held in early June 2013.

The WINRIP Procurement Plan is shown inAppendix E.

4.3 Civil Works Implementation

Until the end of May 2013, there was no subproject contracted. 4.4 Civil Works Progress

No civil works progress can be reported since there was no subproject contracted until the end of May 2013.

4.5 Quality Assurance

The DSC will be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures.

The CTC will give guidance to them preparing quality assurance system including standard operation procedures for all work items under the contract based on contract specification. He is also responsible to conduct regular monitoring on the quality assurance for all civil works implementation. A Quality Assurance Engineer of the CTC will be in charged soonest.

4.6 Environmental and Social Considerations

4.6.1 Current Overall Situation

A project category is assigned to each package as either Category A, B or C depending on the likely degree of influence on environmental issues with a brief explanation as follows.

Category A project is one which will have a significant negative impact on the environment and may have an influence on areas outside the actual project area. A project classified as such requires an AMDAL (ANDAL, RKL/RPL) study.

Category B project is one which affects the people or the environment to some extent but with a smaller impact than a Category A. The required environmental analysis is a UKL/UPL study only.

Category C project has minimal effect on the people or environment and an environmental analysis is not required. Standard operational procedures (SOP) are used to handle any minor problem which may arise.

Details of packages that require environmental and social safeguards are given in Appendix D.

The following table provides a summary of the work involved are 21 packages. Works

Program

No of Packag

es

Investigations Approved by Remarks

Nos Documents BLH World Bank

AWP-1 4 8 SPPL (4)

Full LARAP (4)

4 (SPPL)

4 (Full LARAP)

NOLs have been issued by WB, except for SPPL.

AWP-2 8 17

Simple LARAP (1) Full LARAP (8) AMDAL Study (4) UKL&UPL (4)

4 (UKL&UPL)

0 (Full LARAP)

1 (one) AMDAL Study for three packages of AWP-2 and AWP-3 (Package Nos. 7, 12 and 14). 1 (one) AMDAL Study for two packages of AWP-2 and AWP-3 (Packages No.11 & 16).

AWP-3 9 14

Full LARAP (8) AMDAL Study (1) UKL/UPL (5)

5 (UKL&UPL)

0 (Full LARAP)

Total 21 39 13 4

4.6.2 Monitoring of Environmental Aspects During Construction

CTC will circulate of environmental monitoring forms to DSC. This set of forms focused on environmental and social impacts, and amounted to 7 pages. These forms were intended to be used every month by the DSC Environmental Specialist. CTC’s environmental staff will actively advise to DSC on environmental monitoring, but have not directly carried out monitoring, despite the CTC TOR requirement to “to implement the Environmental and Social Assessment and Management Plan for WINRIP”, which involves monitoring of environmental plans and studies.

After finalizing the Standard Environmental Clauses (SEC), CTC assisted Subdit Environmental Affairs to produce monitoring forms covering all aspects of the technical specifications, and introduced them to participants of environmental training including P2JN, Project Manager, DSC, Contractors, Pokja etc. There are 69 pages of forms, covering all aspects of construction.

4.6.3 Design Integration, Road Safety aspects and Monitoring of Environmental

Studies

Task 5.8.0 of CTC-2 TOR (Implement the Environmental Sosial Assessment and Management Plan/ESAMP) and Para 10.9 of the PMM requires ensuring that environmental management aspects of contracts have been implemented in accordance with AMDAL, UKL&UPL, SPPL studies and Environmental issues will integrated to design, Prepare environmental mitigation on construction stage for contractor (Contractor Program for Executing Environmental Managemen Plan CPEMP/RKPPL). Therefore CTC will propose to visit the site of projects subject to studies or issues, and ensure that the plans are being implemented. A schedule for these visits is still in process.

4.7 Anti Corruption Issues

4.7.1 Anti Corruption Action Plan (ACAP)

ACAP for WINRIP was developed from the previous SRIP experiences. Basically, it has the same main components of involving the Community Representative Observers (CRO) in the bid opening and Third Party Monitoring (TPM) during the construction supervision although modification was made on the selection process of the CROs for SRIP. Within this plan there are four main pillars as indicated separately below

a)

Community Representative Observers (CRO)

b)

Publication/ Disclosure

c)

Complaints Handling System (CHS)

d)

Third Party Monitoring (TPM)

4.7.2 Community Representative Observers (CRO)

The Community Representative Observers, required to observe the actual bid opening, were appointed for WP-1 group. All of the CROs were university staff, selected in accordance with the World Bank suggestion to request assistance from local universities.

CRO is the independent observer who is not related directly or indirectly to the Contractors, Consultants, and Suppliers or not be part of the WINRIP’s management, and not a member of any political party.

CROs selection procedures:

a. Review the criteria and qualifications of candidates for the CRO.

b. Director of Planning, DGH/ as Chairman of the Project Management Unit, delegated of the authority to the selection of the CRO to the Head of National

Roads Implementation Agency (BBPJN) / Head of Procurement Services Unit (Unit Layanan Pengadaan - ULP), hereinafter referred to as Head of Balai. c. Head of Balai invited CRO candidates from the local universities or colleges. d. Selection of CRO facilitated by Balai (BBPJN) / Procurement Services Unit (Unit

Layanan Pengadaan - ULP).

e. Elected CRO and substituted CRO must follow the one day training held by the PMU / CTC WINRIP.

f. Head of Balai reported the result of CRO selection by attaching the Minutes of Election Meeting and send an approval application letter of the CRO to Director of Planning DGH as the Chairman of PMU.

g. Based on the report and a written request from the Head of Balai above, the Director of Planning DGH as the Chairman of PMU signed a Letter of Agreement and the Decree of the Establishment of CROs.

The duties and obligations of CRO are:

a. CRO must be present in any procurement activity (Pre-Bid Meeting + Site Visit, Bids Submission and Opening of Bids, and Announcement of Bids Winner) by invitation of the Procurement Committee, and are required to sign the attendance list

b. If the elected CRO unable to attend on procurement activities, then Substituted CRO appointed have to attend these activities.

c. In discharging the Substituted CRO have the same responsibilities as elected CRO.

d. The CRO / Substituted CRO, after attending the Procurement activities, required to make a report of his/her activities and submit them to the PMU and CC to the related Head of Balai.

CRO as the representative of the community is to be independent observers and in performing their duties voluntarily and not demanding benefits of their works.

In the performance of its duties, the CROs receive transportation cost from their home / office to the location of procurement meeting, and also he / she also receives per diem or Out Station Allowance (OSA) and hotel accommodation if necessary to stay. CROs also got additional charged for their reporting costs. The financing standards adjusted to the General Cost Standard (Standar Biaya Umum) issued by the Ministry of Finance.

The CRO’s financing charged to the Contract for Consulting Services for Technical Assistance for Core Team Consultants (CTC) No: 06-20/CTC/TA/LN/8043/1112, dated 5 November 2012.

4.7.3 Publication/Disclosure

The second task under ACAP is publication of related ACAP documents for public disclosure with easy access to the general public and this is mainly manifest in the ACAP segment of the WINRIP website. This ACAP section has been being designed to attain the best possible transparency of the project.

Implementation Plan (PIP), Project Management manual (PMM) on its website, and in the bidding documents, such as contact point for complaint (mail and e-mail address, phone, fax, text message). The contact will also include the Bank’s Fraud and Corruption Hotline. MPW will hold Annual Accountability Meetings to enhance accountability and project information sharing with civil society. The PMM will provide guidelines on disclosure of information related to the project. MPW official website will display critical information on WINRIP to enhance both internal and external monitoring of the project:

• Work Plan and Procurement Plan.

• Quarterly newsletter containing information on the list of contracts, implementation progress, projects related activities, number, types and status of complaints in each location. The newsletter will also be made available to civil society in hard copy and through electronic mailing system.

• Mid-Term Review Report, promptly after completion of the mid-term review implementation support is carried out in accordance with the loan agreement;

• All final audit reports (financial or otherwise, including qualified audit reports) prepared in accordance with the loan agreement and all formal responses of the government in relation to such reports. The publication should be done within one month after the report is accepted as final.

• Contracts awarded with information on general scope of work (with location), value, and summary information of the awarded firms/ contractors. The practice in other projects demonstrates that disclosure of contracts awarded will help in reducing fraudulent practices

Ministry of Public Works (PU) maintains a website: http://www.pu.go.id/, with a link to ’eproc.pu.go.id’ for information on semi e-procurement or e-procurement. PMU WINRIP supported by CTC will develop his own website: http://www.winrip-ibrd.com, and with it all the information and data about WINRIP be inputted or uploaded on this site.

In the application of one of the components of ACAP, the public disclosure and transparency, it is necessary to spread information and increase the capacity of all stakeholders involved in the implementation of this WINRIP project, through a variety of relevant training. The trainings have been expressed in the ToR of CTC WINRIP and described in the Project Implementation Plan (PIP).

One of the major risks to effective project implementation and management derives from the likelihood that project management staff does not have adequate training in or experience of the management of large-scale projects.

Procedures to mitigate these risks include the need to conduct comprehensive training of staff in all participating entities involved with the procurement, financial management and supervision of the project.

In response to this need, an Annual Training Program has been prepared, which identifies the major training requirements to be addressed. This program builds on previous training programs prepared and implemented by DGH to strengthen management staff and support the implementation of loan programs like WINRIP.

Activity of training will be carried out and supported in CTC contract, including the budget which use provisional sum budgets

Internal training of central and regional government staff will be required to support and strengthening administration and management of the project throughout its implementation. This will help ensure that procedures for procurement, project implementation and monitoring are well understood, to explain the safeguard aspect of the project including the Anti-Corruption Action Plan (ACAP) and the Environmental and Social safeguards (ESS), and to reinforce technical guidelines as required.

Training will be provided an extension of normal DGH training program as outlined in table below:

No Training Topic Purpose Target Agencies/

Units

Estimated Trainees/

Year

1 Procurement Training (Including Provision of ACAP)

Special Training in procurement for members of Procurement Committees

Detailed provision of ACAP

Procurement Committees at Provincial Level

30

2 Training In Project Management

Required civil service training Prospective staff for

Satkrer (Work Units) 20 3 Refresher Training in Project

Management

Feedback to Project

management staff from wider experience

Satkrer (Work Units) in

Provinces 60

4 Application of PMM (including other provisions of ACAP)

Familiarization with Project Management requirements

Awareness of particular requirements of ACAP

Senior Staff of Provincial Agencies

Administrative Staff

Technical Staff

60

5 Financial Management Reporting Training (IFR) follows on from PMM Training

Procedures for monthly data collection, consolidation and reporting for procurement, Disbursment; Physical Progress

Staff of Satkers

Staff of Provincial Financial Agencies

Technical Staff

30

6 Environmental Monitoring Workshops

Review of Results of

Environmental Special Clauses (ESCs)to be provided by DSC

Provincial Works Agencies

Supervision Consultants

Contractors

30

7 Training of Treasurers (Bravate A Cource)

Basic civil service training fro financial officers

Project Units (Satker) in

Provinces 20

Total Trainees Estimated 250

The WINRIP project implementation is planned for 3 (three) years (2013 -2015), the number of trainees is 3 x 250 = 750. It is also possible on the way of time, type or duration of training may change tailored to the needs.

The Training Program summarized and described below:

1. Procurement Training: For the Procurement Working Group Committees

(POKJA Pengadaan) of each entity.

To make sure that members of Procurements Committees in each participating entity are fully familiar with requirements of Perpres 54/2010 and Perpres 70/2012 and World Bank Procurement Guidelines, plus provisions of PMM regarding procurement (including the Anti-Corruption Action Plan, ACAP).

The intention is to provide in-depth training once a year, before the main tendering activity, and timed to ensure that this is not delayed.

2. Training in Project Management: Annual course for prospective key staff. Purpose of Training is to train the candidates for future appointments as key project staff in all aspects of Project Management.

Prospective key staffs (Heads of Work Units, Commitment Officers and Treasury), who were do not yet have a certificate in project management. The candidates will be selected from officials of the public works agencies (National/Provinces) in the 3 / 4 provinces with WINRIP Subprojects

3. Refresher Training in Project Management: Annual refresher course for key staff of project units. Training purpose is to give staff currently occupying key position in Work Units a brief updating in latest developments in project management.

Training target is Key staff: Heads of Work Units, Commitment Officers and Treasurers.

4. Project Management Manual (PMM) Training: Initial training / annual refresher training in use of PMM.

To introduce provisions in the PMM to all the elements that are responsible for the implementation of WINRIP, in order to carry out their duties in accordance with the need to properly and fully observed during project implementation WINRIP.

All groups participating in project implementation should be included in the audience addressed by this component

5. Training in Reporting for FMR: Initial training / subsequent refresher training in the details of monthly financial and other reporting requirements for FMR and other financial management aspects of the project.

The purpose is to provide staff at project level with training in the preparation and submission of monthly reports on disbursements, procurement activities and project progress.

The recipients of this training will include but not limited

• Staff of the units involved in recording and reporting project performance information of each project (2 persons per project).

• The Chief Financial Officer (Kepala Bagian Keuangan) in each Province (2 per entity).

6. Environmental Workshop: Annual workshops to disseminate environmental management and monitoring procedures to contractors, consultants and key project staff.

The training is intended to provide staff and consultants with information on the Environmental Special Clauses in works contracts and to enhance their

awareness of their responsibilities both under the project and in the wider context of all works implementation.

7. Training in Treasury (Brevet A): Annual training for financial staff of project units.

To provide staff currently occupying key financial positions in Work Units with full understanding of financial record keeping and compliance with Ministry of Finance and Treasury standards and procedures.

The training target is the key financial staffs (Treasurers, SPM Issuing Officers, and Accountants).

4.7.4 Complaints Handling Mechanism (CHS)

The ACAP as adopted by the Ministry of Public Works for WINRIP states on the subject of “Complaints handling system”. The Community Development Specialist and the Management Information Specialist will play a crucial role in the set-up of the Complaints Handling System (CHS) within PMU, in cooperation with the PMU officer(s) in charge of the Complaints Handling Unit (CHU).

CHS essentially has four main components as follows:

•

Data Entry.

All complaints were expected to be submitted through the WINRIP website but in fact, to date, most complaints have been received by letter, either directly or indirectly, although a few were sent by fax or email. However, to attain the best possible transparency of the project, complaints submitted manually through letter, facsimile, telephone, e mail or visit to the Public Works regional offices will be entered in the WINRIP website by the CHS team of CTC. The possibility of using the ‘short message service’ (SMS) from a cell phone for complaints was considered and it was decided that all SMS messages, although not treated as formal complaints, will be recorded as additional information.

•

Complaint Registration.

Every submitted complaint is registered and stored into the CHS database, categorized, and sent to the correlated expert for future consultation in order to formulate a response.

•

Complaint Assessment.

The CHS Team assesses the urgency and complexity of all complaints. Simple complaints are followed by the formulation of a response for PMU’s approval before uploading the formal response into the WINRIP website. Complex complaints are followed by a thorough investigation.

•

Field Investigation and Analysis.

In the case of an investigation being required, the CHS team will make field visits and take necessary action such as discussion with related

institutions (Satker, Dinas, Supervision Consultant, etc); invite the complainer; interview the contractor; etc. Findings will be used for analysis to formulate a conclusion, solution, next action and any further decision. 4.7.5 Third Party Monitoring (TPM)

All WINRIP packages are designed to have external parties involved in conducting an independent assessment of the project throughout construction. Project information is accessible through the WINRIP website (under construction), project information booth which is normally maintained in the PPK/Satker/Dinas office or, project announcement (billboard) at each site. ACAP requires a third party, from outside the project, to independently monitor the progress of construction work of each link and these personnel are provided by universities nearby each package. It was decided that the best method of recruitment for TPM was through the universities closest to each package and PMU mailed invitations asking them to express their interest in forming independent monitoring teams of Third Party Monitors. This concept is based on the fact that Universities/Technical Faculties have the engineers available for recruitment and Universities could use this opportunity to be involved in public service. It is hoped that this concept will be more effective and more efficient in getting legitimate, competent, independent Third Party Monitoring (TPM).

The duties of a TPM included:

a)

Report to the PPK for his intended package and obtain copies of all drawings and contract documentation.

b)

Make at least three (3) separate visits to site, with each visit up to four (4) days long, and ascertain that the works are being carried out in compliance with the drawings and documentation.

c)

Prepare and submit a report for the PMU following each visit with their last report post PHO.

4.8 Road Safety Audit

Since the Senior Road Safety Audit Engineer has been mobilized on 1st May 2013, technical design review which is AWP2 and AWP-3 sub-projects in aspect of road safety has been implemented. After completing of technical design review, the report of RSA which is to identify the road safety weaknesses in design during the design and actual construction and make recommendations for realistic improvements, has been made in response to recommendation of the links for betterment and their implementation under Annual Works Programs(AWP-2,3), through site visiting, review of prepared drawing & report, had an official meeting with stakeholder which is for Full design review and technical advisory. The CTC technical design team (highway & road safety audit) shall compile all the road safety recommendations in the Road Safety Audit Reports which shall be part of the technical reports. The RSA report has to be disseminating in particular to the audited packages. The details of Civil Work in aspect of road safety audit are mentioned in “Chapter 4.1 Detailed Design Preparation” combined with highway part for the Design Stage.

5 FINANCIAL & MANAGEMENT INFORMATION SYSTEMS

5.1 Draw Downs and Future Costs

Details of the disbursements already made from the loan are listed in the following sub section.

5.2 Disbursement

The total disbursement from the loan until the end of May 2013 was USD 2,207,915.00 equivalent to approximately 0.88% of the loan funds.

The total expenditure to date measured in the term of the World Bank commitment, not including the Special Account advance, is shown in Appendix C. The following table summarizes the individual disbursements as calculated by CTC but retaining the total disbursement fromClient Connectionat the end of May 2013.

Category Description Loan

Amount US$

Totals Disbursed to End May 2013

in US$

% Disbursed

1

Part 1Betterment and Capacity Expansion of National Roads.

220,400,000.00 0 0

2

Part 2

Implementation Support

16,000,000.00 695,009.43 4.28

3

Part 3

Road Sector Institutional Development

1,000,000.00 0 0

4

Part 4

Contingency for Disaster Risk

Response

0 0 0

Unallocated 12,600,000.00 0 0

LN 8043 DA-A 1,512,905.57

Original Loan

Amount 250,000,000.00 2,207,915.00 0.88

Expenditure during the May 2013 is amounted USD 9,431.93 (Category 2 Part 2 IOC)

.

5.3 Management Information System

5.3.1 General Overview

The Management Information System tasks will include the followings: 1) Information System

a. Develop and manage a database system to store soft copy documents into a file storage server.

b. Establish a Document Management System (DMS) to provide:

•Letter Database System, used to record all information of incoming and outgoing letter.

•Document Library System, used to record all information of hard copy documents then store it into library shelves.

c. Create and maintain a WINRIP official website.

d. Develop and update a Geographic Information System (GIS) of spatial and roads information that overlay into Google Maps.

e. Develop and manage a Financial Management Information System (FMIS), the web based application to monitoring financial progress. f. Develop and manage a Progress Monitoring System (PMS), the web

based application to monitoring physical progress.

g. Provide a Complaint Handling System (CHS), used and support the ACAP activities to accommodate complaints from the public via sms gateway, email and website.

2) Data Collection and Document Upload

a. Collecting data and updating list of data catalog every month. b. Uploading documents into a file storage server.

3) Technical and Computer Troubleshooting

a. Setting up and manage cable network of local area network and internet connection.

b. Setting up and manage hardware problem of the computer, printer, copier and phone.

c. Software installation and cleaning up of computer virus. 5.3.2 Database

A typical work flow in management of incoming and outgoing data will be divided into 3 types of data handling, below:

1. Hardcopy, the document is stored in a rack. 2. Soft files, saved in the File Storage Server.

3. Data information, inputted in database applications.

For further handling that needs to be made an integrated database management system so that all data can be stored properly. The database system will be prepared to store all of WINRIP project information in a systematic, easily traceable, maintainable, and manageable format as outlined below with the following systems:

a.

File Storage Server, used to store all files of reports and other documents.

b.

Letter Database System, used to record all information of incoming and

outgoing letter.

c.

Document Library System, used to record all information of hard copy documents then store it into library shelves.

5.3.3 Project Progress Monitoring System

A Project Progress Monitoring System will be developed to record all of WINRIP package progress activities including financial and physical progress.

5.3.4 Website

The WINRIP-CTC website will contain all of the following items:

a)

General WINRIP information including copies of all reports i.e. Monthly Progress Reports, Social and Environmental Status Reports and the Road Safety Audit Reports.

b)

Project list and Project Progress Status including Procurement Plan and Bid Winners, and Copies of all Bid Documents.

c)

ACAP and Complaint Handling System including contact points, list of Community Representation Observers, and list of Third Party Monitors.

d)

Announcements (current and archived)

e)

Newsletter

f)

Documents, (including all reports and bidding documents)

g)

Gallery and other important information

h)

Package Location Map

i)

Response from the CHU will be recorded following contract signing.

Information Management Specialist was mobilized on 1 May 2013. He started to develop the WINRIP website structure concept. This concept, after completed, will be discussed with the PMU prior publishing it.

6 PROJECT PERFORMANCE

6.1 World Bank and GOI Compliance

6.1.1 World Bank Missions

A World Bank missions visited Indonesia formally started from 30 May 2013 to review the implementation status of the Western Indonesia National Roads Improvement Project (WINRIP) and the Strategic Roads Infrastructure Project (SRIP). The mission will complete the project implementation review mission at the first week of June 2013.

6.1.2 Performance Indicators

GOI and the World Bank have agreed on a set of Key Performance Indicators (KPIs) to measure the project’s performance in achieving its stated development objectives. These KPIs are provided in the World Bank’s Project Appraisal Document (PAD), together with baseline data and targets.

The annual targets for KPIs that are indicated in the Project Appraisal Document are based on the initial Project Implementation Schedule as shown inAppendix H.

The CTC is concentrating on the establishment of precise definitions, calculation methods and data collection procedures to monitor the KPIs.

6.2 Implementation Support Components

6.2.1 Core Team Consultant (CTC)

The CTC is responsible to provide support to the PMU and DGH in the management of the Project, based in Jakarta. The CTC tasks include financial and progress monitoring and reporting, information management and dissemination, quality assurance and performance review for the Design and Supervision Consultants (DSC), implementation and monitoring of the anti-corruption action plan, support for project monitoring and evaluation, and support for implementation of a training program to support project management and implementation.

The CTC contract No. 06-20/CTC/TA/LN/8043/1112 was signed on 5 November 2012 by both DGH and a Joint Venture of PT. Perentjana Djaja, Yongma

Engineering Co.Ltd., and PT. Epadascon Permata Engineering Consultant.

The main CTC activities during May 2013 included: • Continue assistance to PMU as and when required.

• Prepare and submit Monthly Progress Report for April 2013.

• Presentation by the Senior Highway Engineer and the Highway Engineer on review results of DED Package 05 (Simpang Rampa – Poriaha) and Package 15 (Sibolga – Batas Tapsel).

• Continue reviewing package No.11 Bantal – Mukomuko, and No.13 Sp. Rukis -Tj. Kemuning.

• Review the drawings and the cost estimation for Package No.6 Pasar Pedati -Kerkap, No.17 Sp. Gunung Kemala - PugungTampak and Package No.19 Lais –

Bintunan submitted by DSC during May 2013.

• Joined the Bank mission visiting the site of package No.2 and 3 Manggopoh – Padang Sawah – Sp. Empat on 21 to 22 May 2013, and package No.1 Krui – Biha on 23 to 24 May 2013.

• Monitor WINRIP Procurement Plan and Progress.

• Submit updating PMM (Project Management Manual) regarding Financial Management aspects.

• Mobilization the Senior Road Safety Audit Engineer.

The following table summarized the CTC personnel field activities during May 2013.

Date Position Destination Purpose

8 – 9 May 2013

Senior Highway Engineer, Senior Road Safety Audit Engineer, Environmental

Specialist, and Social Impact Specialist. Simpang Rampa – Poriaha, and Sibolga – Batas Tapsel

Join survey for technical review and environmental aspect.

21 – 24 May 2013

Environmental Specialist

Manggopoh – Padang Sawah – Sp. Empat in West Sumatra, and Krui – Biha in Lampung

World Bank Review Mission.

22 – 24 May 2013 Community Development Officer and Assistant Community Development Officer Palembang

Selection and training of WPM for Krui – Biha and Ipuh – Bantal.

26 – 28 May 2013 Community Development Officer and Assistant Community Development Officer Padang

Selection and training of WPM for Manggopoh – Padang Sawah.

6.2.2 Design and Supervision Consultant (DSC)

The Design and Supervision Consultant (DSC) will be responsible for design of WP 2 and WP 3 civil works and supervision of all civil works. They will have the role of ‘Engineer’ under a FIDIC-type contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and management, and support for financial and progress monitoring and reporting.

The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team will be contracted and managed by DGH through the Bina Marga Regional Office (Balai II), and will be based in Padang, West Sumatra.

Monthly Progress Report July 2013

Western Indonesia National Roads Improvement Project

Appendix I

Correspondence

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7 May 2013 Direktur Bina Pelaksanaan

Wilayah I : Ir Subagyo, CES

Kepala BBPJN II Padang, Kepala BBPJN III

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Penyampaian Persetujuan Bank Dunia terhadap Laporan Evaluasi Pra Kualifikasi Paket 01,02,03 dan 04 pada AWP-1 ; WINRIP Loan IBRD 8043-ID

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Ir. Yusid Toyib, M.Eng.Sc

Direktur Bina

Pelaksanaan Wilayah I

Penyampaian Persetujuan Bank Dunia terhadap Laporan Evaluasi Pra Kualifikasi Paket 01,02,03 dan 04 pada AWP-1 ; WINRIP Loan IBRD 8043-ID

8 May 2013 Direktur Bina Pelaksanaan

Wilayah I : Ir Subagyo, CES

Kepala BBPJN II Penyampaian Persetujuan

Bank Dunia terhadap Laporan Monitoring LARAP Paket

Padang Sawah Simp. Empat,

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10 May 2013 Kasubdit Sistem dan

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Indonesia : Strategic Roads Infrastructure Project (SRIP ; Loan.7786-ID) and Western Indonesia National Roads Improvement Project (WINRIP ; Loan.8043-ID)

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21 Mei 2013 Kasubdit Pembiayaan dan

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Loan No.8043-ID

24 Mei 2013 Budi Harimawan CTC WINRIP Propose Change Bid Document

29 May 2013 SNVT WINRIP

Mrs. Wida Nurfaida

CTC WINRIP Update Status WINRIP

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Review & Road Safety Review North Sumatera

30 May 2013 World Bank : Pak Aldian CTC WINRIP WINRIP Issues

30 May 2013 Kepala Satker Non Vertikal

Tertentu : Ir. Wida Nurfaida, MT

CTC WINRIP Minutes of Meeting May 28, 2013 WINRIP