IMHERE Batch IV.rar (2,401Kb)

Directorate General of Higher Education Ministry of National Education

  Improvement of Quality and Social Responsibility

I-

  (Sub-component B1) - Batch IV

M H E R

  Indonesia Managing Higher Education E for Relevance and Efficiency (I-MHERE)

   General Information

OBJECTIVE

  

To improve the capacity of HEI to contribute the

Nation’s Competitiveness

   To improve its quality and relevance of HEI product

   To improve HEI’s social responsibility

TARGETED PARTICIPANTS except BHMN

  ( )

• Public HEIs
• Private HEIs
• Scope:
• – Study Programs – University-wide Programs
• Creation of need-based outreach programs for underprivileged

Program Highlights

   Improved quality and relevance of academic programs to meet the national as well as local needs

Quality enhancement 1. of highly relevant

   Improved entrepreneurial spirits study program within higher education institutions

Creation of need- 2

  based outreach  Strengthened linkages between program higher education institutions and its stakeholders

   Increased participations of disadvantaged groups

   Improved the capacity of project

  management (procurement,

  Eligibility

  

Compliances to all DGHE regulations and policy

   Minimum “B” accreditation (except for Public Polytechnic and Arts Institution)

 Tuition fee of max Rp 10 million / year (for regular undergrad

programs)

  

If currently receiving other grants should clearly indicate

links and no double funding if the development objectives is the same, the contributions to the achievement should clearly be separable, measurable, and performance indicators agreed by the bank/DGHE-IU

   2 to 3 study programs per proposal (institution)

  

The proposed study programs must be ones of the priority

  WB + GOI 92% 1,600,000 EQ 92%

  IMF 8% 139,130 8/92*1.6Mill

  Total Project 1,739,130 EQ 100%

SOURCES PORTION AMOUNT (US$) FORMULA

  

WORLD BANK 75% 1,304,348 75/92*1.6Mill

GOI 17% 369,565 17/92*1.6Mil

  IMF 8% 145,558 8/92*1.6Mill

  Total Project 1,819,471 EQ 100%

Grant Implementation Grant Implementation (3 YEARS) (3 YEARS) 2009 2010 2011 Description Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Y1 Y2 Period of Contract

  Y3 35-40% 35-40% Disbursement Plan 20-30%

Funding Structure Source of Budget Proposed Budget Composition

  World Bank 75 % GOI 17 % Investment Min. 95 %

Institution (IMF) Min. 8 %

  Project Management Max. 5 % or DRK

  T o t a l T o t a l 100 %

  100 % Taxes - PPN

  10%

• PPh 22

  1.5% Total Contract

  111.5%

   The Proposal

  

The Proposal

  (max 75 pages, excluding annexes) Book-1 (improvement Plan) Chapter-1: Summary of the proposed development plan

  Summary of the proposed development plan (max 3 pages) Chapter-2: Internal arrangement for project implementation explains how the project undertaking will be managed and organized at the institution as well as at other levels. This should include organization and job description for each unit of the organization, coordination and reporting as well as the monitoring evaluation mechanism. A comprehensive framework for procurement and financial management should also be attached in the annex. (max 4 pages)

  Chapter-3: Detail plan for each proposed development program Main Content of this proposal, detailed description of the proposed program in standardized format (background, rationale … mechanism & design, sustainability…)

  Chapter-4: Proposed Budget consists of the proposed budget to be presented according to the standardized format as presented in the appendices (Appendices 4.1-4.4). In case the proposing institution is currently implementing development programs funded by the government (eg. DGHE), clear explanation should be presented on the argument that no overlapping funding will take place and the significance of the proposed funding with regard to the previously received funding supports.

  Annexes

Outreach Program

   Should be designed as an integration of activities that supported by resources ( promotion ; scholarship; student grants)

   Scholarship and promotional must be part of university program

  

Scholarship is targeted (primarily) for potential students (high

school)

  

  

Initiation of scholarship (to develop selection mechanism: special admission, SPMB, mgt. of scholarship etc.)

  

Initiation of promotional activities (to develop method, mechanism, be part of scholarship award)

   Proponent must develop a program that would assure the continuation of this undertaking, far beyond the termination of I- MHERE project (SUSTAINABILITY)

  (mandatory)

At study programs

   Average time to graduate (months after enrollment)

  

Average graduates’ waiting time for first job (months)

   Scientific publication at reputable journals

At university wide program

   Proportion of self-generated revenue outside tuition & fees

   Proportion of students in lowest quintile in terms of socio- economic background

   Proportion of students receiving financial support from HEI

   Proportion of student coming from rural area

  (mandatory) Key Performance Indicators

Mid-term Final No Main Indicators Baseline target target

  1 Average Graduates GPA

  2 Average Time to Graduate (months)

  3 Average Waiting Time for First Employment (months) Seminars/ National Scientific Publications Conference International At Reputable

  4 Seminars/Journals National Journals (titles per year) International

  5 Average Students TOEFL’s Score

  6 Number of Students Obtaining Scholarship Per Year Proportion of Students from Lowest Quintile of Socio-Economic

  7 Background

  8 Proportion of Students from Rural Areas

  9 Number of Community Service Activity

  10 Portion of Self-generated Revenue Outside Tuition and Fees

  11 Number of Collaboration

  12 Number of Patent and Intellectual Property Rights

  13 Number of National Competitive Research Grants Per Year

  (max 50 pages, excluding annexes) Book-2 (Self Evaluation) Chapter-1: Summary of the institution’s overall development plan

  Summary of the institution’s strategic plan as well its link to the proposed development plan, and any previous development program funded by DGHE or other sources (max 5 pages)

  Chapter-2: Rationale and Context Contains the rationale as to why the proposed development programs are chosen including a report on internal process and justification for selecting the proposed study programs (max 2 pages)

  Chapter-3: The Self Evaluation Report Main content of The SER, both of the proposed study programs and institutional level (max 40 pages)

  Chapter-4: Summary of Evaluation Results and Inception Plan This chapter contains a concise description of the proposed development plan for each study program and outreach program. The plan should be based on the self-evaluation results presented in Chapter 3, with explicit references to weaknesses, strengths, opportunities, or threats identified in the self-evaluation report.

  Annexes

Attributes of good SE Attributes of good SE

  

Support from top leadership

   unrestricted access to information

  

Involvement

   All relevant parties contributes to the process

  

Adequate data/information

   Any claim is supported by strong evidence

  

In-depth analysis

   Do not “jump into conclusion”

  

Coverage

   Covers all relevant elements of evaluation

  Indicators

• Baseline data set must be developed based on

  statistics for the last five years prior to the application of the grants

• • Targeted performance must be set for the mid-point

  and at the closing grant period
• Additional (auxiliary) indicators

  can be developed as necessary

  (max 20 pages, excluding annexes) Book-3 (Capacity Development Program) Letter of Statement this would be the formal reflection of institution commitment for program development and implementation

  Section-1: Introduction This section is to describe current/existing capacity of financial and procurement, and planning management system in relation to institution capacity to execute project management, as well as the need of institution implement those functions (3 pages)

  Section-2: Financial Management capacity Building and Action Plans Background, Objective, Existing Condition, Expected Condition, Detailed Action Plan, Performance Indicators (8 pages)

  Section-3: Procurement Management capacity Building and Action Plans Background, Objective, Existing Condition, Expected Condition, Detailed Action Plan, Performance Indicators (8 pages)

  Annexes This section can be used to present supplementary data and information

relevant to the discussion given in the body of the proposal.

PROJECT ORGANIZATIONAL STRUCTURE OF HEI-IU RECTOR / DIRECTOR

VICE RECTOR /

VICE RECTOR /

VICE DIRECTOR (Director of HEI-IU) EXECUTIVE DIRECTOR ACADEMIC SECRETARY Coord. PROJECT MONEV SECTION TREASURER Coord. PROCUREMENT SECTION STUDY PROGRAM STUDY PROGRAM Coord. STUDY PROGRAM Coord. OUTREACH PROGRAM

  Dean of Faculty Head of Department / Study program RECTOR / DIRECTOR

  VICE DIRECTOR (Director of HEI-IU) EXECUTIVE DIRECTOR ACADEMIC SECRETARY Coord. PROJECT MONEV SECTION TREASURER Coord. PROCUREMENT SECTION STUDY PROGRAM STUDY PROGRAM Coord. STUDY PROGRAM STUDY PROGRAM STUDY PROGRAM Coord. STUDY PROGRAM Coord. OUTREACH PROGRAM Dean of Faculty Head of Department / Study program Capacity Building Team

  The proposals can be written in

   printed on both side of paper, in A-4 paper format and using 12 points size font letters, submitted the hardcopy in 5 (fve) copies including Soft Copy (CD)

Bahasa Indonesia

  Call for –proposals

  7 August 2008 Workshops for

  15-16, and 22-23 proposal writers

  August 2008

  7 August – 9 October Proposal development

  2008 Proposal Submission

  10 October 2008 Desk evaluation

  20 – 31 October 2008 Announcement for site

  3 November 2008 visits

  10 – 25 November Site evaluation

  2008 Announcement

  Address for Submission of Proposal DGHE-IU I-MHERE Direktorat Jenderal Pendidikan Tinggi Departemen Pendidikan Nasional Gedung D, lantai XI Jl. Pintu 1, SENAYAN

  Process

Four-steps in proposal development and review process

  Step 1 Comprehensive Proposal ○

Self evaluation Report

  ○

Time-bound development plan

  ○

Capacity Building program

   Detailed proposed activity, resources/investment required & cost

   Description of HEI’ arrangement to monitor and evaluate performance

  Step 2 Desk Evaluation ○

  Will be undertaken by 3 expert panel members appointed by DGHE-IU ○

  

Evaluation will be based on the quality of the proposal and compliance to guideline

Step 3 Site Visit

  ○ Two days visit by expert panel appointed by DGHE-IU

  ○ To validate self-assessment, soundness of the proposed development plan to achieve the stated objective within HEI’s strategic plan

  Step 4 Decision ○

  Based on the evaluation of data and evidence in both the initial and comprehensive, as well as site visit

  Selection Criteria

• Leadership and Institution’s Capacity

  (15%)

• Overall quality of Self Evaluation Report

  (20%)

• Clarity and Soundness of the Proposed Program

  (30%)

• Sustainability

  (20%)

• Clarity and Feasibility for Implementation (15%)

  Component

   Domestic degree training

   Masters : Rp 14 million/year for 2.5 year

   For Academic Staff

   Excluding at cost component (tuition and travel)

   Tuition should not exceed Rp 10 million/semester

   Domestic non-degree training

   Rp 7.5 million/month for min 2 weeks to 3 months

   For academic and non-academic (capacity building) staffs

   TOR is required

   Equipment & Furniture

   Only for the proposed study programs

   For laboratories and teaching

  

Limited equipment & furniture can be procured for capacity

building program

  

Maximum 40% of total budget (financed by WB and Govn’t

portion)

   Additional equipment & furniture can be financed by addition

  IMF portion beyond the 8% commitment 

  Textbooks and journals 

  Only for back issues (no new subscription) 

  

Domestic text may only be purchased using additional IMF

portion beyond the 8% commitment

   The cost components for OUTREACH program are limited to:

  ○

Domestic TA; Student grants; Scholarships

   (integral part of OUTREACH PROGRAM)

  Student Grants 

  

Intended directly to support student’s final year skripsi or other task



  Rp 5 million / grant and must be integral part of outreach program 

  Selection mechanism is subjected for review 

  (integral part of OUTREACH PROGRAM) Scholarship

   To provide financial support for academically outstanding but economically disadvantage students

   Rp 250-750 thousand/month for the whole period of study (tuition must be waived)

   TOR required

   Technical Assistance

   Domestic TA : Rp 25 million/month, plus econ travel cost

   Overseas TA : US$ 25,000 /month, all inclusive

   TOR is required

   Research Grants

   To promote research activity that directly contribute to improvement of relevant and quality of the proposed program

   Rp 30 million / grant

   Competitive-based through internal selection process

   Required review and approval by DGHE-IU

   Maximum 30% of total permanent & active staffs

   Capacity Building

   Cost component

   Domestic Technical Assistant

   Domestic Non-degree Training

   Limited office equipment and furniture

   Policy Study (@ Rp 50 million/study up 2 studies/year)

   Total cost should not exceed US$ 50,000

   Project Management

   To provide incentives to a limited number of HEI-IU officers

   Executive directors

   MONEV section

   Treasurer

   Procurement section

   Academic secretary

   Key person of each study/outreach program

   Additional staff as necessary

   Limited operating support for coordination meeting, communication, and office supplies.

   Total cost should not exceed 5% of total budget

Cost Breakdown for Project Management

  Executive directors: Rp 1.000.000

  Program Secretary Rp 750.000

  Treasurer Rp 750.000

  Procurement section Rp 750.000

  Coordinator of each Improvement Program Rp 750.000

  Person In charge (PIC)/month/program Rp 600.000

  Additional staff as necessary Rp 500.000

  Staff Remuneration (per man-month) (Maximum) and Max 50% of Total Project Management Cost Office Consumables : Rp. 2,000,000/month Travel Allowance Within Java island : Rp. 1,500,000/trip Outside Java island : Rp. 2,500,000/trip

  Other Expenditures (max cost) Telephone & internet connection : Rp. 1,500,000/month Courier services : Rp. 500,000/month Copying, printing, etc. : Rp. 1,000,000/month

Regular internal meeting : Rp. 1, 500,000/meeting

  

Cost Breakdown for Project Management

Cost Breakdown for Policy Study / Program Development

  and Max 70% of Total Cost of Policy Study or Program Development Staff Remuneration

  

Personnel Hourly rate Monthly rate Remark

Team leader (PI) Rp. 23.000,- Rp. 1.840.000,- @ 20 hrs/week Team member Rp. 19.000,- Rp. 1.520.000,- @ 20 hrs/week Assistant Rp. 12.000,- Rp. 960.000,- @ 20 hrs/week Surveyor Rp. 12.000,- Rp. 576.000,- @ 48 hrs/week Source person Rp. 200.000,- Max 3 hours / event Presenter (workshop) Rp. 350.000,- Max 3 hours / event Speaker (workshop) Rp. 500.000,- each

  Output / deliverable must be defined Reference: Permen Keuangan No: 84/PMK.02/2005

  Eligible Cost Component Mode of Procurement / Implementation

REMARKS incentive Domestic travel Equipment Consumables Others

• Team Leader • Team Member • Assistant /
• Speakers • Presenters • Committee • Speakers • Presenter Rental OK OK
• Printing / production
• Accommodation • Per Diem
• Team leader
• Surveyor

  1 S ys te m D e ve lo p m e n t

• Accommodation • Per Diem Dom TA must be from outside HEI
>Team Leader •Team Member •Assistant / Surveyor OK OK OK OK
• Team Leader •Team Member •Assistant / Surveyor Workshop •Spea
• Speakers • Presenter Rental OK OK
>Presenters
• Commi
• Printing / production
• Accommodation • Per Diem
• Team leader
• Surveyor

  (F o cu s o n S elf /In te rn al C ap a cit y)

  B

  Dom TA must be from outside HEI

  Will be procured under HEI’s procurement

  Domestic TA

  C o ntr a ct

  Will be procured under HEI’s procurement

  Incentive for committee member < 15% of total workshop expenditure survey

  Program Cost

  S elf m a na g e

  OK

  2 P ro g ra m D e ve lo p m e n t

  (F o cu s o n M ac ro C on ce pt)

  Domestic TA OK OK

  C o ntr a ct

  OK

  OK Will be procured under HEI’s procurement

  Incentive for committee member < 15% of total workshop expenditure survey

  Incentive max 70% of total expenditure Workshop

  Surveyor OK OK OK OK

  Program Cost

  S elf m a na g ed

  Will be procured under HEI’s procurement

  

Program Magister

No Komponen Biaya Rp/bulan Keterangan

  1 Biaya Transportasi At cost Sekali perjalanan pergi-pulang transportasi kelas ekonomi

  2 Biaya Hidup 1.000.000,- 2 x 12 bulan

  3 Biaya Penelitian 300.000,- 2 x 12 bulan

  4 Biaya Buku 250.000,- 2 x 12 bulan

  5 Biaya Penyelenggaraan At cost Sesuai BPP penyelenggara program Pendidikan reguler

Building

  Institutional Capacity Building for: 

  Procurement Management 

  Financial Management

  At Entry Official appointment of the unit/team within the HEI with responsibility to guide

  1 financial management institutional building and related reforms, with representation of each unit/faculty.

A detailed implementation plan for the institution-building actions that will be

  2 implemented under the project progressively each year By the End of the Project Make available to students and civil society details of budget and audited annual

  1 financial report Establish internal audit function within HEI responsible to the head of the

  2 institution Arrange for the private auditor to conduct annual independent audit of financial

  3 statements for the institution.

Procurement Management At Entry Official appointment of the units and staff with institutional mandate to carry out

  1 procurement (Copy of SK Rektor) A proposal including own diagnostic report indicating areas of the needed

  2 reform and the action plan that will be carried out under the Project (Copy of SK Rektor) By End of 1st Year Implementation Monitor and publicly disclose contracted unit rates for major components of civil

  1 works contracts, as well as prices for major categories of goods End of the project All procurement activities are subject to external audit(by BPKP or other

  1 independent auditor) Standard and qualification criteria staff involved in procurement is established

  2

  Costing

  

Summary of 3 Years Proposed Budget from All Programs

Appendix 4.1. Summary of 3 Years Proposed Budget from All Programs First Year Second Year Third Year Total SP +) (US $) (US $) (US $) (US $) Programs *) **) Grant

  IMF Grant

  IMF Grant

  IMF Grant

IMF

  Strengthening Study Program A Strengthening Study Program B Strengthening Study Program C Outreach Program Capacity Building Program Annual IMF Total Proposed Budget

Note :

• 1 US$ = Rp 9.000,-
• *) from World Bank (WB) and Governance of Indonesia (GOI)
• **) from Institution funding (IMF)

  

Summary of 4 Years Budget by Component for all Programs

Outreach & Comm Strengthening Strengthening Strengthening Total Dev Program No. Components Study Program A Study Program B Study Program C (US $) (US $) (US $) (US $) (US $)

  1 Staff Development

  2 Equipment

  3 Furniture

  4 Textbooks and Journal

  5 Technical Assistance

  6 Research Grant

  7 Students Grant

  8 Scholarships

  9 Capacity Building

  10 Project management

TOTAL (US$)

  IMF (%) Note : 1 US$ = Rp 9.000,-

First Year University Proposed Budget Unit Cost Total Cost Total IMF Program/ Components Unit Quantity (US $) (US $) (US $) S trengthening S P - A

  1. Staff Develop ment Staff Year

  2. Equip ment

  3. Furniture Unit/Package Etc Sub-Total SSP A

  S trengthening S P – B

  1. Staff Develop ment Staff Year

  2. Equip ment

  3. Technical Assistances M an M onth Etc Sub-Total SSP B

  S trengthening S P – C

  1. Staff Develop ment Staff Year

  2. Equip ment Etc Sub-Total SSP C

  Outreach Program

  1. Scholarship Etc Sub-Total OP

  Capacity Development Program

  1. Staff Develop ment Staff M onth

  2. Equip ment

  3. Technical Assistances

  4. Policy Study/Program Develop ment Etc

  Sub-Total CDP Total =

Summary of the Total Budget

  Year 1 Year 2 Year 3 TOTAL Local Currency (Rp) Local Currency (Rp) Local Currency (Rp) Local Currency (IDR)

WB WB WB WB

Components of Expenditure

  % (US $) WB GOI

  IMF

  1. Staff Development ….%

  Domestic degree Domestic non-degree Overseas non-degree

  2. Procurement ….%

  Equipment Furniture Textbook-Journal

  3. Technical Assistance ….%

  Domestic International

  4. Research and Studies ….%

  Research Fund Student Fund

  5. Capacity Building ….%

  Capacity Building

  6. Project Management

Max 5%

  HEI-IU Operational support Grand Total

  100% 75% 75% 75% 75%

Portion (%) 17% 8% 17% 8% 17% 8% 17% 8%

Total in US$

  …. …. …. …. Allocated per Year Note : Sub Total per Components

  

Appendix-5

Detailed Specifications: Domestic Degree Training Year-1 up to Year-3

  

(Should be presented per year)

Name of Targeted Field of Estimated length

• *) tentative university/institution Estimated Cost Program study of study (months) candidates to apply Note :  *) S2 (Master) in ….
• The proponent should be aware that the proposed program will be started in January 2009
• maximum annual support is Rp. 14 million per year excluding at cost component, where the tuition shall not

  exceed Rp. 10 million per semester

• master degree will be supported for a maximum of 2.5 years,

  (Should be presented per year) Name of Targeted

Field of Estimated length

tentative university/institution Estimated Cost

study of study (months)

candidates to apply

Note :

•  The ceiling applied is Rp. 7.500.000, - per person-month for maximum of three consecutive month

  Appendix-7 Detailed Specifications: Overseas Non Degree Training Year-1 up to Year-3 (Should be presented per year) Name of Targeted Field of Estimated length tentative university/institution Estimated Cost study of study (months) candidates to apply Note :

  Not eligible in Year 3 (Should be presented per year) Note : *) Please describe availability and additional requirements Type of Equipment Technical/bidding specification Quantity Unit Cost Utilities *) Estimated Cost Remark Appendix-9 Detailed Specifications of Furniture Year-1 up to Year-2 Not eligible in Year 3 (Should be presented per year) Name of Furniture Technical/bidding specification Quantity Unit Cost Utilities *) Estimated Cost Remark

  

Detailed Specifications of Text Book – Journal Year-1 up to Year-2

(Should be presented per year)

  Note : *) Please describe availability and additional requirements Name of Text Book - Journal Technical/bidding specification Quantity Unit Cost Utilities *) Estimated Cost Remark

  

Detailed Specifications: Technical Assistance-Domestic Year-1 up to Year-3

(Should be presented per year)

Estimated length of visit (month) Estimated Cost Major field Note :

Number of Person Qualification 1) Major assignment

  

2)

• The ceiling applied is Rp 25.000.000,- per person-month for maximum of 3 months (excluding

Domestic Travel)

• 1)

   Should be elaborated in Term of References

  

Detailed Specifications: Technical Assistance-International Year-1 up to Year-3

(Should be presented per year)

  Estimated Major Number of

Estimated Major 1) length of visit Qualification

  

2)

Person

Cost field assignment (month) Note :

• The ceiling applied is US$ 25.000.000,- per person-month for minimum of 1 month (including

International Travel)

• 1)

   Should be elaborated in Term of References

  

Detailed Specifications: Research and Study – Research Grant

Year-1 up to Year-3

(Should be presented per year)

  Field of Study Name of Title Scope Total Cost (Concentration) Note :

  

Unit cost for this grant is Rp. 30 million (maximum), to be awarded in a competitive basis through an

internal selection process

Appendix-14 Detailed Specifications: Research and Study – Student Grant

  

Year-1 up to Year-3 (Should be presented per year)

Name of Title Scope Field of Study (Concentration) Total Cost Note : Unit cost for this grant is Rp. 5 million (maximum) Appendix-15 Detailed Specifications: Scholarships Year-1 to Year-3 (Should be presented per year) Name of Student Scheme of Scholarship Tentaive Study Program Period (month) Total Cost Note : range Rp 250.000 – Rp 750.000 / month

  

Detailed Specifications: Capacity Building Year-1 up to Year-2

(Should be presented per year)

Name of Scope Target Quantity Unit Cost Total Cost Program Note :

• For Policy Study or Program Development  This program should be accompanied by a TOR
• Unit cost max Rp 50.000.000,- / program, max 2 programs/year

   Appendices

  Sample of Terms of Reference

  Selamat bekerja

dan Terima Kasih