Abbreviation What It Stands For
IMHO In My Humble Opinion
IOW In Other Words
PMJI Pardon Me for Jumping In
ROFL Rolling on the Floor, Laughing
ROFL,PP Rolling on the Floor Laughing, Peeing My Pants
TIA Thanks in Advance
TTFN Ta Ta for Now quoting Tigger
TTYL Talk to You Later
g Grin
bg Big Grin
vbg Very Big Grin
Note that the abbreviations referring to gestures or facial expressions are typed between a less-than sign and a greater-than sign: g. Other
gestures are spelled out, like sniff, groan, or sigh. ⻬ You’re not able to italicize or underline text on many e-mail programs
although you can do so in Exchange, Outlook, or Outlook Express. Type an asterisk before and after a word you wish you could italicize.
Type an underscore _before_ and _after_ a word that you’d like to underline.
Be aware that if you do use italics, underlining, or any other formatting features that are available in Exchange, Outlook, or Outlook Express,
the people receiving your mail may not be able to see the formatting if they’re using other e-mail programs.
⻬ Capital letters are the electronic equivalent of SHOUTING TYPING AN ENTIRE MESSAGE IN CAPITAL LETTERS CAN BE VERY ANNOYING AND
CAN CAUSE YOU TO GET THE ELECTRONIC EQUIVALENT OF LARYNGITIS. ⻬ Don’t be gullible about hoaxes and chain letters. If you receive an e-mail
with a warning about some new virus that wipes out your hard drive if you sneeze near your computer or an e-mail that claims that you’ll make
eleven billion dollars if you forward the message to ten of your best friends, just delete the e-mail. Don’t forward it.
⻬ Frequently sending e-mail with large attachments can be annoying.
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Chapter 5: Mr. McFeeley’s Guide to E-mail
60
Part I: Getting Started with Networking
Chapter 6
Using Microsoft Office on a Network
In This Chapter
䊳
Installing Office on a network
䊳
Opening files over the network
䊳
Using workgroup templates
䊳
Using Office’s collaboration features
䊳
Sharing an Access database on a network
M
icrosoft Office is far and away the most popular suite of application pro- grams used on personal computers, and it includes the most common
types of application programs used in an office: a word processing program Word, a spreadsheet program Excel, a presentation program PowerPoint,
and an excellent e-mail program Outlook. Depending on the version of Office you purchase, you may also get a database program Access, a Web-site devel-
opment program FrontPage, a desktop publishing program Publisher, a set of Ginsu knives KnifePoint, and a slicer and dicer ActiveSalsa.
This chapter describes the networking features of Microsoft Office System 2003, the latest and greatest version of Office. Most of these features also
work with previous versions of Office.
To get the most from using Office on a network, you should purchase the Microsoft Office Resource Kit. The Office Resource Kit, also known as ORK,
contains information about installing and using Office on a network and comes with a CD that has valuable tools. If you don’t want to purchase the
ORK, you can view it online and download the ORK tools from Microsoft’s TechNet Web site www.microsoft.comtechnet. Nanoo-nanoo, Earthling.
Installing Office on a Network — Some Options
You need to make some basic decisions when you prepare to install Microsoft Office on a network. In particular, here are some possible approaches to
installing Microsoft Office on your network clients:
⻬ You can simply ignore the fact that you have a network and purchase a separate copy of Office for each user on the network. Then, you can
install Office from the CD on each computer. This option works well if your network is small, if each computer has ample disk space to hold
the necessary Office files, and if each computer has its own CD-ROM drive.
⻬ For a larger network, you can use the Office Setup program in Administrative Setup mode. This option lets you create a special type
of setup on a network server disk from which you can install Office onto network computers. Administrative Setup enables you to control
the custom features selected for each network computer and reduce the amount of user interaction required to install Office onto each
computer.
If you choose to use Administrative Setup, you can use the Network Installation Wizard that comes with the Office Resource Kit. The Network Installation
Wizard lets you customize settings for installing Office onto client computers. For example, you can choose which Office components to install, provide
default answers to yesno questions that Setup asks the user while installing Office, and select the amount of interaction you want the Setup program to
have with the user while installing Office.
No matter which option you choose for installing Office on your network, you must purchase either a copy of Office or a license to install Office for
every computer that uses Office. Purchasing a single copy of Office and installing it on more than one computer is illegal.
Accessing Network Files
Opening a file that resides on a network drive is almost as easy as opening a file on a local drive. All Office programs use the File➪Open command to
summon the Open dialog box, as shown in its Excel incarnation in Figure 6-1. The Open dialog box is nearly identical in other Office programs.
62
Part I: Getting Started with Networking
To access a file that resides on a network volume that has been mapped to a drive letter, all you have to do is use the Look In drop-down list to select the
network drive. If the network volume has not been mapped to a drive, click My Network Places near the bottom-left corner of the Open dialog box.
You can map a network drive directly from the Open dialog box by following these steps:
1. Choose the File➪Open command.
This summons the Open dialog box.
2. Click Tools in the Open dialog box and then choose Map Network Drive.
The Map Network Drive dialog box appears, as shown in Figure 6-2.
Figure 6-2:
Mapping a network
drive.
Figure 6-1:
The Open dialog box
in Excel 2003.
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Chapter 6: Using Microsoft Office on a Network
