SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
Sucofindo ICS FRM 14.05
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SBYM= 16,056.510 TonYear
B. Purchasing and goods in
2.1 The facility shall verify and the document the volumes of certified and non-certified FFBs
received. RecordsEvidence:
•
There is procedure SOP Identifikasi dan kemampuan-telusuran SOP Identification and Traceability PT SIP‐SBYMSOP01, issued : 02012012
•
There is a database system called Weightbridge Computerized Program which has
been designed to separate certified and non-certified incoming FFB from own estate, Scheme small holders and independent small holders with the specific code in
database. 2.2
The facility shall inform the CB immediately if there is a projected overproduction. RecordsEvidence:
•
SOP Identifikasi dan kemampuan-telusuran SOP Identification and Traceability PT SIP‐SBYMSOP01, issued : 02012012 has been stated if
there is a projected over production then the acion will be taken as belows:
•
Inform related RSPO certification body and RSPO IT System.
•
Re-analyze production data and mass balance report.
•
Calibrated and recheck for the bridge and supporting equipments.
•
To define the projection of certified product considering the error rate contamination for maximum 5 from the total projection data.
C. Record keeping
3.1 The facility shall maintain accurate, complete, up-to-date and accessible records and reports
covering all aspects of these requirements. RecordsEvidence:
• Surat Pengantar Buah Fruit Delivery Letter SBYE with “Mass Balance” mark Form
rekap Penerimaan TBS per Unit FFB Receiving Resume from each Unit •
CPO Production Report daily, three-monthly, and annual
All documents and records have been in controlled according to SOP Pengendalian Dokumen dan Rekaman SOP Document Control and Record Control
SOP Pengendalian Dokumen SOP Document Control PT. SIP-SBYMSOP18 Rev.00, dated 02012012
SOP Pengendalian Catatan, dated 02012012 PT. SIP-SBYMSOP12 Rev.00, dated 02012012
3.2 Retention times for all records and reports shall be at least five 5 years.
RecordsEvidence: Retention times of all records have been determined in SOP Pengendalian Dokumen dan
Rekaman SOP Document Control and Record Control Retention time for all records and reports of PT. Sumber Indah Perkasa is 10 years.
3.3 The facility shall record and balance all receipts of RSPO certified FFB and deliveries of
RSPO certified CPO, PKO and palm kernel meal on a three-monthly basis. RecordsEvidence:
The company has the monthly, three-monthly, and annual report which contain record and balance all receipts of RSPO certified FFB and deliveries of RSPO certified CPO and PK.
SBYM Mass Balance Monthly Report, SBYM Mass Balance Three-Monthly Report, and SBYM Mass Balance Annual Report
All volumes of palm oil and palm kernel oil that are delivered are deducted from the material
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
Sucofindo ICS FRM 14.05
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accounting system according to conversion ratios stated by RSPO. RecordsEvidence:
There is a database system called Weightbridge Computerized Program which has been designed to align and integrate from the material accounting system according to conversion
ratios stated by RSPO. The supporting data such as:
•
Massa Balance Report ; Daily, Monthly, Three-Monthly, and Annually CPO Production Report
•
Surat Pengiriman CPO dengan Cap ‘’ Massa Balance’’ CPO Dispatch Letter with “Mass Balance” Mark
•
Tiket Timbang Pengiriman CPO dengan Cap ‘’Mass Balance’’ CPO Dispatch Weight Ticket with “Mass Balance” Mark
The facility can only deliver Mass Balance sales from a positive stock. However, a facility is allowed to sell short.
RecordsEvidence: Can be trace down in CPO Stock Report and in CPO Dispatch Report
3.4 The following trade names should be used and specified in relevant documents, e.g.
purchase. RecordsEvidence:
Can be trace down in Sales Contract D. Sales and good out
4.1 The facility shall ensure that all sales invoice issued for RSPO certified products delivered
include the following information: a The name and address of the buyer; b The date on which the invoice was issued; c A description of the product, including the applicable supply
chain model Segregated; d The quantity of the products delivered; e Reference to related transport documentation.
RecordsEvidence: The available evidence is the invoice of oil delivery in form of Delivery Order DO document
issued for every oil delivery. The information written on the Delivery Order document are: delivery no, delivery date, reference no, reference date, name and address of buyer, ordered
product details, and the transportation system for product transportation.
The customer of SBYM for CPO and PK products are PT. SIP Bulking Tarahan. The transporter of SBYM are:
- PT. Satrindo Jaya Agropalma for PK and CPO
- PT. Abadi Wijaya Utama for CPO
- PT. Lima Adil Makmur for CPO
E. Training
5.1 The facility shall provide the training for all staff as required to implement the requirements of
the Supply Chain Certification Systems. RecordsEvidence:
The facility shall provide the training for all staff as required to implement the requirements of the Supply Chain Certification Systems.
RecordsEvidence:
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SOP Training dan Kompetensi Sumber Daya Manusia SOP Training and Human Resources Competency Document No.: PT SIP‐SBYMSOP19,
issued 02012012 •
RSPO – SCCS Training material is available in Identification Matrix Needs •
Invitation, Attendance List, Socialization Training Material RSPO–SCCS,dated 08 May 2013
