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16. If either the chair or the vice-chair resigns or is otherwise unable to complete his or
her term of office, the TEC shall elect a replacement from the appropriate constituency to complete the remainder of the term.
17. The chair of the meeting shall, inter alia, declare the opening and closing of the
meeting, ensure the observance of these rules of procedure, accord the right to speak and announce decisions. He or she shall rule on points of order and, subject to these rules, shall
have complete control of the proceedings and over the maintenance of order.
18. The chair of the meeting shall call upon speakers in the order in which they signify
their desire to speak. The secretariat shall maintain a list of speakers. The chair may call a speaker to order if his or her remarks are not relevant to the subject under discussion.
19. During discussion of any matter, a member may at any time raise a point of order,
which shall be decided on immediately by the chair of the meeting. A member may appeal against the ruling of the chair. The appeal shall stand unless overruled by a two-thirds
majority of the members, representing a two-thirds majority of members from Annex I Parties and a two-thirds majority of members from non-Annex I Parties.
20. Proposals and amendments to proposals may be introduced and submitted to the
secretariat in writing by members; such proposals and amendments shall be circulated for consideration by all members of the TEC. As a general rule, no proposal shall be discussed
or put forward for a decision at any meeting unless copies have been circulated to the members not later than the day preceding the meeting. However, the chair of the meeting
may, with the agreement of the TEC, permit the discussion and consideration of proposals and amendments even though they have not been circulated or have been circulated only
the same day.
21. The chair andor the vice-chair, or any member designated by the TEC, shall report
on behalf of the TEC to the COP andor other subsidiary bodies as mandated by the COP. 22.
The chair andor the vice-chair, or any member designated by the TEC, shall represent the TEC at external meetings and shall report back to the TEC on those meetings.
23. The TEC may further define additional roles and responsibilities for the chair and
the vice-chair. 24.
The chair and the vice-chair in the exercise of their functions remain under the authority of the TEC.
V. Secretariat
25. The secretariat shall support and facilitate the work of the TEC.
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26. The secretariat shall:
a Make the necessary arrangements for the meetings of the TEC, including
announcing meetings, issuing invitations and making available the relevant documents; b
Maintain meeting records and arrange for the storage and preservation of documents of the meetings;
c Make documents of the meetings of the TEC available to the public, unless a
specific document is deemed confidential by the TEC;
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Decision 1CP.16, appendix IV, paragraph 12.
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27. The secretariat shall track the implementation of decisions on actions taken by the
TEC and report on the progress of these actions intersessionally and at each meeting of the TEC.
28. In addition, the secretariat shall perform any other functions assigned that the TEC
may require or that the COP may direct with respect to the work of the TEC.
VI. Meetings
29. The TEC shall meet at least twice per year as of 2012, resources permitting.
Additional meetings may be organized as necessary to enable it to discharge its responsibilities.
30. The meetings of the TEC shall take place in the country of the seat of the secretariat,
unless otherwise decided by the TEC and subject to the necessary arrangements being made by the secretariat in consultation with the chair. Decisions on the location of meetings other
than at the seat of the secretariat shall take into account the benefits of venue rotation, particularly venues in developing countries and those that facilitate the participation of key
stakeholders of the TEC.
31. At least two thirds of the members of the TEC, representing a two-thirds majority of
members from Annex I Parties and a two-thirds majority of members from non-Annex I Parties, must be present to constitute a quorum.
32. At the last Committee meeting of each calendar year, the chair and the vice-chair
shall propose, for the approval of the TEC, a provisional schedule of meetings for the coming calendar year.
33. If the schedule, including dates and venue, of a meeting needs to be changed owing
to unforeseen circumstances, the secretariat, with the agreement of the chair and the vice- chair, shall notify and seek agreement from the members on the new arrangement within
two weeks of this notification, in accordance with paragraph 55 below. Once agreed, the secretariat shall post such information on the UNFCCC website at least eight weeks prior to
the meeting in question. Where it is essential to facilitate the work of the TEC, the chair and the vice-chair may decide to shorten the notification period.
34. Members are requested to confirm their attendance at meetings of the TEC as early
as possible and at least four weeks prior to a meeting for members eligible for funding for their participation to enable sufficient time for the secretariat to make the necessary travel
arrangements.
VII. Agenda and documentation for meetings
