Automated Acquisitions Discussion Group

Vendor MARC Records
for E-Content
ALCTS Automated Acquisitions
In-Process Control Systems
Discussion Group
January 13, 2008

Marsha Garman
Acquisitions Operations Management Librarian
Yale University

Purchasing e-content
What do we need?

Background
Why this topic?
 Shelf-ready

pilots – little consistency across
vendors for acquisitions info in MARC
records or in workflows

 Now

e-book ordering from vendor online
systems. Can we do this better?

Ordering Online


Can funds, locs, and notes (# of simultaneous users)
information be added by selectors/acq staff in order to
populate the MARC records?



Are titles deduped against print titles ordered from the
vendor?



Can titles be deduped against local catalog?



Can titles be checked for overlapping with large eresources databases owned by the library to avoid
title duplication (similar to blocking titles being sent on
standing order)?

Licensing
 Is

there a standard license for single-title ebook purchases?

 Can

license information be embedded in the
MARC Record?
- Number

of simultaneous users

Perpetuity?
Sometimes a selector may want to duplicate
a title already held in a large e-resources
database to assure it will be held in
perpetuity. Exactly what does the vendor
mean by perpetuity?

Where did it go?
 What

happens if the publisher removes the
title, moves it to an archive server, or
changes the URL?

 Who
-

is responsible for notifying the library?

What is a reasonable lead time for notification?

MARC Records


Standardization in 9xx tags for vendor/acquisitions
information?



Are full MARC records available for export? One record load?



If no overlay load is required, how is the URL obtained?

Invoicing
 Is

EDI ordering/invoicing available?

 Are

paper orders/invoices an option?

Sharon Marshall
Associate Coordinator
Bibliographic Services
University of Alberta

Would you like those
e-books shelf ready?

The University of Alberta Libraries





35,000 students

Collections budget $15
million
450,000+ e-books
catalogued

Record Requirements
Must integrate into an existing catalogue
 Standard
 Consistent
 Easy to manage

Cataloguing standards


full LC level










AACR
LCSH
LC/DDC classification
authority controlled headings

MARC21
source and quality assurance
treatment of reproductions, sets, serials
level/granularity of work catalogued: book, volume,
chapter, poem

Local and consortia needs
 Local







data

site-specific URLs
call numbers
fund numbers
notes
holdings

 Consortia



purchases

members may share a catalogue or not
members may join or leave

Easy to manage records
 unique

record numbers
 separate files for each purchasable collection
 records match content purchased
 deduping
 loading, overlaying, removing records

Other Considerations
Good links
 URLs link directly to book described
 OpenURL
 stable
Timely delivery
 Records available as soon as e-books are
accessible
 Timely availability of new, updated, deleted records

Gary Charbonneau
Systems Librarian
Indiana University
Member of the Standing Committee
on Automation of the PCC

“An international cooperative effort aimed
at expanding access to library collections by
providing useful, timely, and cost-effective
cataloging that meets mutually-accepted
standards of libraries around the world.”

Components:
•
•
•
•

BIBCO (monographs, etc.)
CONSER (serials)

NACO (name authorities)
SACO (subject authorities)

Committees:
•
•
•

Standing Committee on Standards
Standing Committee on Training
Standing Committee on Automation

“Identifies automation issues to be resolved in order
to implement the mission of the Program, formulates
plans to present PCC requirements to vendors, and
facilitates cooperation among Program participants
and the bibliographic utilities.”

http://www.loc.gov/catdir/pcc/sca/agdatatgfinal.html

Charged “to create and test a mechanism by
which separate electronic version records might
be machine generated from existing records
which could then be added to the CONSER
database.”

Report describes what macro does.
Developed a macro (written by Robert
Bremer, OCLC) that clones bibliographic
records for electronic serials from existing
print records.

Primary audience: “The community of
publishers and vendors who make
aggregations of monograph records
available to libraries.”

Until now, “sharing records” has generally meant
contributing records to a bibliographic utility, to be
downloaded by individual libraries into their local
ILS’s. What’s in the ILS is what the user sees.
WorldCat Local model is different: What’s in OCLC is
what the user sees. Will this be the model of the
future?
Problem with WorldCat Local model: Getting records
for titles in aggregations into OCLC.

Ann-Marie Breaux
Vice-President
for Academic Service Development
YBP Library Services

eBook Cataloging
and Monographic Vendors
Ann-Marie Breaux
YBP Library Services

*
*

ALA Midwinter
January 13, 2008

Vendor Cataloging Considerations
 Reliability
 Predictability
 Speed
 Revenue
 Standards
 Local

Variation*
 856 Construction*

Types of eBook Sales


Individual Monographs/MRWs







Collections/Packages






One-time Purchase
Each Item Invoiced Individually
Mimics pBook Workflow
Additional Content May Appear Over Time
One-time Purchase
Items Invoiced as a Group
Items Often Added to Collection Over Time (and Sometimes Deleted!)

Standing Orders




One-time Purchase
Items May Be Invoiced as a Group (subscription?) or Individually
(traditional monographic standing order?)
Items Delivered Over Time

Cataloging Record Implications


Individual Monographs/MRWs





Collections/Packages






One Cataloging Record
Delivered at Point of Invoicing
Multiple Cataloging Records
Delivered Over Time
What About Deletions?

Standing Orders



One or Multiple Cataloging Records
Delivered at Point of Invoicing or Over Time

Our Rulebook
PCC’s MARC Record Guide for
Monograph Aggregator Vendors
http://www.loc.gov/catdir/pcc/vendorguiderevised.pdf

Sample Customer A eBook
Cataloging Instructions


Output local data as shown:
935
940
960
981
980
980
980
980
980
981



$a
$l
$r
$d
$a
$f
$g
$b
$e
$b

Output the following constant data for location:
910 $a
981 $c





Purchase order number (if supplied)
es001 (e, s, zero, zero, one)
invoice date
YBP order key
invoice date
invoice number
number of copies on invoice line
list price (no decimal)
net price (no decimal)
fund code
YBP ebook
ESB

Add the following to the 856 field in each record:
$z Click here to view online version; access limited to
Generic University users.
Copy the contents of the 050/090 to the 990 field.
Include delimiters.

Sample Customer B eBook
Cataloging Instructions




Output the YBP order key to the 001 field prefixed by a lower
case y.
Delete all 050/090 fields. Add an 050 as follows: 050 $a See
URL
Output the following local data in all records:
949
949
980
980
980
980
980
981
981




$b
$w
$a
$b
$e
$f
$g
$b
$c

YBP OrderKey
LC (output LC as constant data)
Invoice date (yymmdd)
List price (nn.nn)
Net price (nn.nn)
Invoice number
Quantity
Fund code
Location code in order

Prefix all fund codes with 113900051640.
Output additional local data as follows:
Location code in order: E-BOOK
Item type(949 $t): E-BOOK
Holding Code (949 $h): LIBRARYWEB
Home Location (949 $k): LIBRARYWEB
Current Location (949 $l): LIBRARYWEB
Library(949 $m): INTERNET

Sample eBook
Cataloging Record
=LDR 01579nam 22004213a 4500
=001 y973400
=003 NhCcYBP
=005 20070928141845.7
=006 m\\\\\\\\d\\\\\\\\
=007 cr\cnu---unuuu
=008 070731s2007\\\\gw\a\\\\sb\\\\001\0\eng\d
=020 \\$a9783540366898 (electronic bk.)
=020 \\$a354036689X (electronic bk.)
=040 \\$aN{dollar}T$dNhCcYBP
=050 \4$aQL801$b.E67 vol. 189
=060 14$aW1$bAD433K v.189 2007
=060 14$aWL 307$bM612g 2007
=082 04$a612.825$222
=100 1\$aMeyer, Gundela.
=245 10$aGenetic control of neuronal migrations in human cortical
development $h[electronic resource] /$cGundela Meyer.
=260 \\$aBerlin ;$aNew York :$bSpringer,$cc2007.
=300 \\$avi, 114 p. :$bill. (some col.) ;$c24 cm.

Sample eBook
Cataloging Record
=490 1\$aAdvances in anatomy, embryology, and cell biology,
$x0301-5556 ;$v189
=504 \\$aIncludes bibliographical references (p. [84]-111) and index.
=533 \\$aElectronic reproduction.$bPalo Alto, Calif.
$nAvailable via World Wide Web.
=650 12$aCerebral Cortex$xgrowth & development.
=650 22$aNeurobiology.
=650 \0$aCerebral cortex$xGrowth.
=650 \0$aDevelopmental neurobiology.
=650 \0$aGenetic regulation.
=655 \7$aElectronic books.$2local
=710 2\$aebrary, Inc.
=776
1\$cOriginal$z9783540366881$z3540366881$w(OCoLC)76
949336
=830 \0$aAdvances in anatomy, embryology, and cell biology ;$vv.
189.
=856 40$uhttp://site.ebrary.com/libraryid/Top?id=101754
=949 \\$i99817604120
=980 \\$a070905$b119.00$e119.00$f217125$g1
=981 \\$b34271

Vendor eBook
Cataloging Challenges
 Increased

Original Cataloging
 More Complex Local Data
Requirements
 Delivery of Records over Time
 Deletions
 Multiple eBook Records for the Same
Content/Evolving Standards

eBook Cataloging
and Monographic Vendors
Ann-Marie Breaux
VP, Academic Service Integration
abreaux@ybp.com
Jim Shetler
VP, Library Technical Services
jshetler@ybp.com
YBP Library Services

Cynthia M. Whitacre
Manager of the WorldCat Quality & Partner
Content Department
OCLC

ALA Midwinter
13 January 2008

Vendor MARC Records
for E-Content
Materials in WorldCat
Cynthia M. Whitacre
Manager, WorldCat Quality &
Partner Content Dept.
OCLC

OCLC’s Vendor Record Contribution
Program

E-content records contributed
through this program by:
•Gale: Gale Virtual Reference
Library
•Wiley: Wiley Interscience titles
http://www.oclc.org/partnerships/material/contribut
ion/technical/default.htm
for a list of partners

OCLC’s Vendor Record Contribution
Program

E-content records contributed
through this program by:
•Gale: Gale Virtual Reference
Library
•Wiley: Wiley Interscience titles
http://www.oclc.org/partnerships/material/contribut
ion/technical/default.htm
for a list of partners

Specific agreements with Gale

Loading records and setting holdings for:
MOML: Making of the Modern Law
MOMW: Making of the Modern World
(aka Making of the Modern Economy)
19th Century US Newspapers Online
Others agreements are in the pipeline
with Gale and other vendors

NetLibrary Records

Records for NetLibrary titles are
created in-house at OCLC by OCLC’s
Contract Cataloging staff.
This includes records for both e-book
and e-audio titles.

Contract Cataloging services

OCLC has agreements with other e-content
vendors to create MARC records in WorldCat on
their behalf. These include:
• Ebook Library
• Knovel
• Naxos Music Library
• Overdrive, Inc.
Other projects are in the works

eSerials holdings service

This is a free service. For libraries that subscribe,
OCLC receives holdings files from serials
management provider partners, sets holdings for
an initial load, then receives regular updates.
Holdings are set on eSerial records. When this
project began, OCLC created many eSerial records
in WorldCat using our own Contract Cataloging
staff. OCLC staff continue to create records as
needed.
See:
http://www.oclc.org/eserialsholdings/default.htm

WorldCat Selection

If your vendor is providing eContent as part
of their notifications slips, those are
included in the titles they send for the
WorldCat Selection service.

There is no special section for these titles;
they are included as part of the standard
lists.

WorldCat Selection

If your vendor is providing eContent as part
of their notifications slips, those are
included in the titles they send for the
WorldCat Selection service.

There is no special section for these titles;
they are included as part of the standard
lists.

Questions?
Comments?
Discussion Points?