Performance management, evaluation and learning

67 The project work plans and annual reports will include: 1 actual performance versus targets set for the period; 2 evidence on expected results achieved andor not achieved; 3 challenges encountered and solutions recommended; and 4 an analysis and explanation of cost overruns or high unit costs, if nec- essary. The table below presents the implementation and reporting timeline for the activities mentioned above. Activity timeline: routine management and administration Activities 2012 Person in charge G1 G2 G3 G4 Routine reporting Quarterly and annual reporting to USAID Jan. April July Oct. CMKS Training data entry into the USAID TraiNet system KS Submission of annual work plan to USAID for approval Sept. JT Financial management USAIDCOMFISH monthly financial reports to CRC CM CRCURI quarterly expense reports cumula- tive to USAID CM2 Quarterly financial information from SF 425 to AO and AOTR CM2 CM - Chris Mathews, KS - Khady Sané, JT-Jim Tobey CRC, CM2-Cindy Moreau CRC, NL-Najih Lazar

4.3 Performance management, evaluation and learning

According to USAID’s ADS 203 guide, the project Results Framework and Performance Monitoring Plan PSP should be appended to the annual work plan. The performance monitoring plan is designed to assess and measure project activity effectiveness and predictability in contributing to expected re- sults. The PSP is the basis for continuous performance assessment, and for adaptive project manage- ment and implementation. It is a source of learning on ecosystem management and provides the mate- rial for reporting results to USAID. To monitor how well the project attains some of its success indica- tors, such as the effectiveness of CLPA capacity building tools and increased socio-economic gains for beneficiary communities, baselines were established at the beginning of the second year. The objectives of the PMP for the entire project period have been revised and two other indicators on climate change added to the initial list indicators 10 and 11. The indicator on CLPA effectiveness was finalized with DPM in year 2 and will be used as from year 3. Apart from FTF indicators, a cer- tain number of project indicators 7 in all have been developed so that the project can measure its performance on the field these are indicators 3, 4, 5, 6, 7, 14, 15. Similarly, the baseline study on community well-being has been developed Indicator 15. Further, a tool for measuring the economic performance of fisheries, which was developed and used in other countries, will be applied to some fisheries under the USAIDCOMFISH project. This will make it possible to do comparisons with other countries Gambia and provides a reference for establishing trends at mid-term and towards the end of the project. Semi-annual partner meetings are held to improve activity coordination. The project will also organize an annual activity planning workshop to give partners the opportunity to discuss the project’s major accomplishments and challenges, as well as their own experiences, and to plan activities for the next year. These meetings provide good opportunities also for stakeholders to get information and assess 68 the progress and level of achievement of results. The Deputy Director will coordinate them. He will supervise the field activities of the monitoring and evaluation officer, who keeps records and filesfolders on evidence of the results achieved and the performance indicators met. The Deputy Di- rector will also perform quality control and compliance procedures. Timeline Activities Year 2012 Local part- ners USAIDCO MFISH External team Q1 Q2 Q3 Q4 Annual activity planning workshop X All Team leader Tobey Semi-annual partner meeting, annu- al activity planning and learning retreat with implementing partners, USAID and a number of other pro- ject donors X X All Team leader Tobey Quarterly reporting on monitoring and evaluation to USAID X X X X All Team leader Tobey The results framework and project indicators for each result are provided in Appendix 1. This section also summarizes Year 3 and the targets for the entire project. The specific results, targets and indica- tors to monitor will be reviewed once a year to determine whether the targets andor project strategy need to be revised on the basis of experience gained and lessons learned during implementation.

4.4 Environmental monitoring and compliance