Overview of the Stakeholders’ Participation Conducted in this Project Sample Workshop Agendas

70 Appendix

6.1 Overview of the Stakeholders’ Participation Conducted in this Project

Focus Type of participation Notes Setting context to project and identifying key stakeholders and drivers of change in EO Workshop 1 One-day workshop with 40 to 50 experts Small groups and plenary sessions It included representatives of local, provincial and federal government as well as groups working on agricultural production, policy and management and small-scale agriculture. Developing a business-as- usual BAU, or baseline scenario and reviewing available data sets for the area Workshop 2 One-day workshop with 30 participants Small groups and plenary sessions It included representatives of local, provincial and federal government as well as groups working on agricultural production, policy and management and small-scale agriculture. Consultation on key scenario elements and how they can manifest themselves in the future Workshop 3 Series of phone interviews with selected 20 experts that were involved in the previous phases The research team developed a questionnaire and four brief scenario narratives and key experts were consulted on these narratives and the questions were used to begin the scenario narrative Developing a series of alternative future scenarios Workshop 4 One-day workshop with 30 participants Small groups and plenary sessions It included representatives of local, provincial and federal government as well as groups working on agricultural production, policy and management and small-scale agriculture. Reviewing modelled scenarios and identifying policy recommendations One-day workshop with 15 participants Small groups and plenary sessions It included representatives of local, provincial and federal government as well as groups working on agricultural production, policy and management and small-scale agriculture. Most of the stakeholders were involved in the previous phases of the projects . 71

6.2 Sample Workshop Agendas

Time Workshop 1 Agenda Item

9:30 – 10:00 Registration

10:00 – 10:30 Welcome and Introductions • Welcome • Project Overview and AAFC objectives • Warm-up Exercise 10:30 – 11:30 Session 1: Understanding Goals and Mandates in the Region • Overview and instructions • Plenary and Synthesis 11:30 – 12:30 Session 2: Identifying Key Drivers Affecting Goals and Mandates - Exploring Plausible Futures • Overview and instructions • Break-out Group Thinking: –– Q1: What are the key drivers that affect achievement of the regional goals and mandates discussed in Session 1? –– Q2: How important and uncertain are these drivers going forward? • Plenary and Synthesis

12:30 – 13:15 Lunch

13:15 – 14:45 Session 3: Assessing Vulnerabilities and Opportunities • Overview and instructions • Break-out Group Thinking: –– Q1: What vulnerabilities and opportunities are likely to emerge in response to the key drivers from Session 2 in the future, including through interactions with climate change? • Plenary and Synthesis

14:45 – 15:00 Nutrition Break

15:00 – 16:15 Session 4: Identifying Pathways for Resilience and Mainstreaming Adaptation into Regional Planning and Policy-making • Overview and Instructions • Presentation: Resilience and sustainability pathways • Break-out group Thinking: –– Q1: Given the vulnerabilities and opportunities identified in Session 3, what should a resilient and sustainable landscape of the future look like – i.e., what are its key elements? –– Q2: What might the pathway to your landscape of the future look like in terms of broad strategies and even specific actions? –– Q3: How might your strategies and actions be mainstreamed in the regional planning and policy-making of your departmentsorganizations? What might the barriers be and how might they be overcome? • Plenary Discussion: to synthesize key elements of pathways for sustainability 16:15 – 16:45 Summary and Next Steps • Synthesis of the days discussion • Overview of next steps 72 Time Workshop 2 Agenda Item

8:30 – 9:00 Registration

9:00 – 9:30 Welcome and Introductions • Objectives of the workshop • Reviewing the progress so far • Introducing the scenario framework 9:30 – 10:30 Task 1: Policy mapping • Overview and instructions • Seed Presentation • Break-out Group Thinking • Plenary and Synthesis 10:30-10:45 Nutrition break 10:45 – 12:00 Task 2: Creating BAU • Seed Presentation – Population projections, QA • Instructions • Break-out Group Thinking • Plenary and Synthesis 12:00 – 13:00 Lunch 13:00 – 14:00 Task 3: Boundary conditions for BAU: climate change • Overview and instructions • Seed Presentations on Projected Climate Change Impacts in Eastern Ontario • Break-out groups to review the BAU in the context of climate change • Plenary and Synthesis

14:00 –14:15 Nutrition Break

14:15 – 15:00 Task 4: Identifying key indicators to measure the progress toward BAU • Introduction • Seed presentation on indicators to measures scenarios elements – different types of indicators • Break-out groups to identify desired and available indicators • Plenary discussion to agree on the set of indicators 15:00 – 16:00 Task 5: Outlining alternative scenarios • Reintroducing the scenario framework • Identifying what are the relevant scenarios from the possible scenario • Specifyingreviewing the scenarios • Plenary 16:00 – 16:15 Summary and Next Steps • Overview of next steps • Closing remarks 73 Time Workshop 3 Agenda Item

8:45 – 9:15 Registration

9:15 – 9:30 Welcome and Introductions 9:30 – 10:45 Session 1: Presenting the Reference Scenario • Review of the Envision modelling and outputs • Presentation – Climate change impacts in EO • Envision outputs – scenario with and without climate change 10:45 – 11:00 Nutrition break 11:00 – 12:30 Session 2: Developing alternative future scenarios • Introduction for the group exercise • Developing scenario narratives in groups 12:30 – 13:30 Lunch 13:30 – 15:15 Session 3: Specifying alternative future scenarios • Presenting the narratives of the scenarios 15:15 – 15:30 Nutrition break 15:30 – 16:45 Session 4: Identifying key actions and policies within the alternative future scenarios 16:45 – 17:00 Summary and Next Steps • Overview of next steps • Closing remarks 74 Time Workshop 4 Agenda Item

8:45 – 9:15 Registration

9:15 – 9:30 Welcome and Introductions • Objectives of the workshop • Reviewing the progress so far 9:30 – 10:30 Session 1: Quantifying the Alternative Scenarios • Presentation of Envision model adopted of EO: –– Overview of scenario development to include in Envision –– Overview of scenario quantification to include in Envision and including approaches to adaptation –– Reflections of creating the Envision • Brief plenary discussion combinations of adaptations 10:30 – 11:30 Session 2: Comparing the Alternative Scenarios • Making the Envision work for EO, example of results • Overview of the outcomes of the key scenarios • Reflection on economic dimension of the scenarios and other scenario processes in agriculture • Reflection on impacts of climate extremes on the scenarios • Plenary discussion on key outcomes and consequences of the developed scenarios 11:30 – 12:30 Session 3: Reviewing alternative future scenarios • Brief group discussion about the preferred alternative scenario and adaptations; voting by groups • Plenary discussion about key differences between the scenarios and identifying elements of a preferred pathway for EO 12:30 – 13:30 Lunch 13:30 – 14:45 Session 4: Specifying actions to achieve the pathway indicated in the preferred alternative future scenarios: –– what can be done now –– what needs to be done in the future • Group and plenary discussion 14:45 - 15:00 Nutrition break 15:00 – 16:00 Session 3 cont. • Identifying key gaps and opportunities to address needed actions 16:00 – 16:45 Feedback from key experts and policy-makers on the project, used approaches and their relevance for policy-making 16:45 – 17:00 Summary and Next Steps • Overview of next steps and outputs • Evaluations • Closing remarks 75

6.3 Overview of the Developed Scenarios Narratives