9
Working With Converted Content 9-1
9
Working With Converted Content
This section covers the following topics:
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Viewing Content Information on page 9-1
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Viewing a Converted File on page 9-3
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Previewing a Document Before Check-In on page 9-5
9.1 Viewing Content Information
Every content item checked into the Content Server has its own content information page, which can be used to view and verify the metadata information about the
content item, such as the content ID, title, author, and other metadata. You will frequently visit the content information page of your source documents in order to
specify your template selection rule criteria.
The Info icon on the search results page is used to access the content information page of a content item, where you can view the metadata for the content item. Use this page
to view and verify information about a specific content item. For example, you can identify the release date of a file or the user login of the author.
Figure 9–1 Content Information Page
9-2 Administrators Guide for Dynamic Converter
This page shows a lot of information about the content item, including:
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Values for all the metadata fields that were completed when the file was checked into the Content Server
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The authors name user login
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The file status indicating where the file is in its life cycle
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The file format, which is the native application that the file was created with. The file format is expressed as the MIME content type.
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The current web location, which is an active link that points to the web-viewable rendition for example, PDF of the checked-in content item, if such a rendition
was generated. This URL uniquely refers to the web-viewable rendition of the content items latest revision.
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A native file link, which you can use to get a copy of the content item in its native format that is, the one it was originally created in. If you click the link, you can
open the file in its native application if you have it installed on your computer or you can save it to your local hard drive. You can also right-click the link and save
the file locally. This enables you to make a copy of the file for reuse. You can then check it back into the Content Server as a new revision.
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The complete revision history.
Figure 9–2 Revision History of Content Item
The content information page has other functions in addition to viewing a files metadata, status, and revision history. The available options depend on your assigned
privileges and the Content Server configuration, and may include any of the following:
Note: The content information can be displayed for any revision of
the content item by clicking the revision link that is displayed in the Revision column of the Revision History section. The currently
displayed content item is enclosed in square brackets: [ ].
Action Definition
Check Out Enables you to check out a file for edit and later check it in with the
same content ID and the revision number incremented by one if you are a contributor.
Undo Check Out Cancels the check-out of the content item. Your name will no
longer appear next to Checked out by: on the content information page. You can only undo a check-out of a content item that you
checked out if you have the admin role or have administrator permissions for the security group that the content item belongs to.
Check In Checks in a new revision of a content item currently checked out.
Working With Converted Content 9-3
To access the content information page of a content item, complete the following steps:
1.
Search for the content item. The search results page is displayed.
2. Click the Info icon
Figure 9–3 that corresponds to the file for which you want to
see the content information.
Figure 9–3 Info Icon
The content information page is displayed.
9.2 Viewing a Converted File
