Tools and Methods .1 Collecting secondary data

- Orientation session of HCVA process, methodology, expected results and specific plan for representatives’ city divisions, and people committee and mass organization of wardcommune. ƒ Conducting HCVA: - At city level 1 day: hazard assessment to identify potential hazards, most vulnerable wardcommunes, most affected sectors and issuesconcernsneeds assessment responding to climate change, coping experiences and good practices for disaster mitigation of the city - At wardcommune level 2.5 days: hazard assessment to identify main hazardssecondary hazards, most vulnerable wardcommunes, most affected main economic activities and problems analysis responding to climate change, coping experiences and good practices for disaster mitigation of the wardcommune - At sectionvillage level 2 days: hazard assessment to identify main hazardssecondary hazards, most vulnerable wardcommunes, most affected main economic activities and problems analysis responding to climate change, coping experiences and good practices for disaster mitigation of the wardcommune - Household survey: development of household questionnaire, training of surveyors, field testing of questionnaires, conducting field survey, compiling and coding the results ƒ Feedback session during field work: - Daily feedback among members of assessment team for further improvement of the tools usage, and information collected - Feedback session was organized right after completion of assessment for each level from sectionvillage to wardcommune, to city. The main purpose of the feedback sessions are reporting the results of HCVA from sectionvillage to wardcommune and to city level, validating the main source information collected, most concern problems, needs and solutions, and generating more ideas on Climate Change adaptation of city. 2.3 Tools and Methods 2.3.1 Collecting secondary data Collecting secondary data from participants, related organizations, departments and agencies: collecting information on topography, climate, population, infrastructure, environmental sanitation, natural resources and legal documents of resources management, urban plan, disaster management and etc. This was done by survey members and facilitators of Quy Nhon. 2.3.2 Household survey Using questionnaires to get information on livelihood, education, environmental sanitation, work share between males and females, advantages and disadvantages of households in coping disaster and keeping them alive, etc. 200 questionnaires were used. This was done by the University of Quy Nhon staff members of survey group with help of facilitators from 2 districts. 2.3.3 Focus group discussion Page 7 Focus groups discussion were organized at 4 levels: city 1 group, districts 2 group, wards 2 group and sections 4 groups. Each group has participants who responsible or have relevant knowledge to clarify information, gather different opinions on certain issues. - discussions with elderly people groups; with poor people groups, with pupils and teachers. General issues were discussed in mix groups. However, discussions on needs for assistance were done in sex- disaggregated groups in order to ensure that the voices of both men and women were raised to express their needs. 2.3.4 PRA tools Some PRA tools were use for HCVA during discussion: - Historical profile: used to get information on types of disaster during the last 20 years, types of losses, reasons to losses and the most affected zones in community and information compilation of potential hazards. - Timeline: used to get historical information on changes of disaster, livelihood, population to understand local practices and attitudes in the past and at present, to get information on effects of disasters in recent years... - Seasonal calendar: used to record change of weather, time of disasters and working calendar in the year, methods and capacity of community to cope with hazards. - Mapping: maps drawn by local people are useful to get information related to vulnerable areas, areas at risk of erosion or deposition, places to be used as shelters... - Ranking: used to I rank the disasters and their impacts to find out the most dangerous disasters, ii rank the affected zones by disasters to identify zones at high risks to climate change scenario, iii rank the suggestions and needs of community to cope with climate hazards. The participants prioritize by giving a score to each of the options. - Some other tools such as Problem tree, wealth ranking also applied during the survey 2.3.5 In-depth interviews - in-depth interviews including better-off households, average households and poor households. Poor households consist of women-headed households, men-headed households, new households, single women households, households with disability family member. - in-depth interviews with officials at departments and agencies of city, districts and wards. - During survey, gender balance is a requirement in group discussion and household in-depth interviews. Page 8 3. DISASTER MANAGEMENT 3.1 Disaster Management structure