Arrangement of the Final Report

5. Arrangement of the Final Report

The list below shows a suggested order of the parts of the Final Report. Not every Final Report will contain every part; items in bold are expected to be part of every Final Report submitted. Each part must begin on a new page.

Preliminary pages [all pages (except the title page) numbered with lower case Roman numerals]:

Title page Signature page

Dedication

Table of Contents

List of Figures List of Tables

Acknowledgements

Title: Type the complete title, avoiding the use of symbols, formulas, superscripts, and subscripts. Bold and/or larger size may be used for the title.

Chapter II Chapter III Appendix Biographical sketch

5. 1 Preliminary Pages

Title Page: Format the title page using the instructions on page 2 and Figure 1.

Signature Page: Format the signature page following instructions on page 2 and Figure 2.

Dedication: A dedication (which is optional) is typically very short (not to be confused with acknowledgements, which are longer). The dedication page does not require a heading but does require a page number. The text on this page doesn’t need to be formatted like the text in the rest of the document (except that minimum margins must be maintained).

Table of Contents: The Table of Contents tells the reader quickly and clearly how your Final Report is organized. The Table of Contents must be neat and accurate. Show a page number on all Table of Contents pages, and a main "TABLE OF CONTENTS" heading on the first page of the Table of Contents. Format conventions:

 List the headings using the same wording as you have in the text,  but avoid underlining or italicizing headings, regardless of their

format in the text.  Provide the same detail for every chapter (e.g., if you list 2nd and 3rd level headings from one chapter, you should list all 2nd and 3rd level

headings that appear in the document).  Indent lower level headings more than higher level headings; use a different indent for each heading level listed.  List page numbers in a single column (preferably right-justified). See figure 3

List of Figures/List of Tables (optional): Including a List of Figures or List of Tables is optional. Format conventions include:

 Format the main heading of each list to match the style of all the other main headings in your Final Report.  Don’t combine the List of Figures and List of Tables on the same page. Each list begins on a new page. Body of Final Report [every page numbered with Arabic numerals starting with

the number "1"]:  Include the word "Figure" or "Table" before the listed figure or table

number and list captions using the same wording and capitalization as you do in the text.

 List a page number for each caption in a similar manner as the page numbers listed in the Table of Contents.

Acknowledgements (optional): Acknowledgements are typically included to thank family, friends, lecturers, and other people and organizations that have helped you succeed in your studies. Insert this section in the last preliminary pages before the Acknowledgements (optional): Acknowledgements are typically included to thank family, friends, lecturers, and other people and organizations that have helped you succeed in your studies. Insert this section in the last preliminary pages before the

5. 2. Text and Headings

Text: Typically, the first line of every paragraph is indented a uniform amount (.25" and .5") and there is no extra space between paragraphs.

Try to maintain the flow of text as much as possible by avoiding page breaks within chapters that result in a large amount of white space on the page (see 5.3. Tables and Figures). If the last page of a chapter ends with only one line of text on the page, bring another line of text over from the previous page. You may use a "widow/orphan" command to prevent a single line of text of a paragraph from appearing on a different page than the rest of the paragraph. Format any long quotations (over 40 words or 4 lines of text) as a block quote (typically indented 1/2 " to 1" from the left margin, single spaced, with no quotation marks and the citation following the ending period).

Heading Style: Choose a hierarchy of heading styles that works well with the number of heading levels that you have and use these guidelines:

 Each heading level should be easily distinguishable from different levels through the use of distinct formatting and/or heading numbering

for each level.  Headings should display a clear hierarchy, with higher level headings more prominent than lower levels  You may use a different typeface or size (up to 4 points greater than the regular text size) for headings than you do for text.  All headings that are of a particular level should have a consistent

format (including capitalization and spacing). Generally, centered headings are the highest level(s), headings at the left

margin are used for lower level(s) and indented and/or paragraph headings are used for the lowest level(s) of headings. Bold is used for higher level headings. A slightly larger font also may be used for higher level headings.

Heading Spacing: Extra spacing may be used above, or both above and below headings, to help set them off from text. Such spacing, if used, should be used consistently for every heading of that particular level. If a heading falls so close to the bottom of the page that at least two lines of text will not fit beneath it, you should move that heading to the top of the next page.

5. 3. Tables and Figures

A table generally refers to numerical data or textual information presented in

a column format. All graphs, charts, line drawings, maps, photographs, or other a column format. All graphs, charts, line drawings, maps, photographs, or other

Font

 The font used within a figure or table may vary from table to table and from figure to figure.

 The font used for the page number on figure and table pages matches the page numbers on text pages (the position of the page numbers is

also the same as on text pages).  No hand lettering is used within figures or tables.

Captions

 Use a consistent format for captions (font size, typeface, capitalization, spacing, and consistent punctuation after figure or table numbers and at the end of captions).

 If a caption is longer than one line, use consistent line spacing (single space is fine) and consistent indent or centering of subsequent lines of

the caption.  Number figures and tables in a separate but continuous series of

numbers throughout the text (e.g., 1.1, 1.2; 2.1, 2.2, etc.).  Show the figure/table number on every page of a figure/table that extends to more than one page; on subsequent pages use the word

"continued" in place of the main description.

Size

 Use the same minimum margins for figures and tables that are

required for text (left and top, 1.25"; right and bottom, 1").  You may reduce (or enlarge) a figure or table to fit on a page as long

as the caption and page number remain the same size as others in the document. Reducing the font size of the contents of a table is especially useful when a table is too wide or too long to fit on a page.

Oversized Tables and Figures:

 Use a continuing page for a table that is too long to fit on one page or

a figure that will not fit on only one page. Insert the word "(continued)" after the table/figure number instead of the full caption on second and subsequent pages.

 Use a facing page for: 1) a table that is too wide to fit on a single page,

2) a "landscape" oriented table that is too long to fit on a single landscape page, 3) a figure that will not fit on a single page, or 4) when a figure’s image is too large or prepared in such a way that the caption cannot be placed on the same page as the image.

 Use an oversized page (11" x 17") for a table or figure that will not fit within the margins of a standard-sized page and cannot be placed on a  Use an oversized page (11" x 17") for a table or figure that will not fit within the margins of a standard-sized page and cannot be placed on a

5. 4. Appendix Material

Use one or more appendices for materials that do not pertain directly to, but are relevant to the main text. Examples of appendix material include survey instruments, details of a procedure or analysis, or relevant data from the institutions.

 If only one appendix is included, use the heading "APPENDIX" with no appendix number or letter designation. If you have more than one

appendix, assign each its own main heading consisting of the word "APPENDIX ," the appendix letter or number, and the appendix title.

 Format the main appendix headings in a consistent manner.  Try to comply with the margin limitations required in the text (use

size reduction if necessary). When unavoidable, you may use smaller margins for appendix material as long as you leave at least .75" on the left, enough room at the top for the page number in the same position as on text pages, and at least .25" on the remaining two sides.

 Use "clean" copies of materials, whiting out extraneous shadows and marks before photocopying.

5. 5. Biographical Sketch

Biographical sketch, written in narrative form, must be included as the last page of the Final Report. Format the main heading like other main headings and limit the length to one page. The text on this page should contain only limited personal information (name, date and place of birth), in addition to the professional details: courses attended, awards received, professional experience, and organizational experience.