THE PROCEDURE OF OUTGOING LETTERS AT REGIONAL INVESTMENT COORDINATION BOARD - UDiNus Repository

TITE PROCBDUREOF OUTGOING LETTERS AT
RBGIONAL INMESTMENT COORDINATION BOARI)

PAPER

Presentedin partial fulfillment of the requirements
for the completionof Diploma III Program
of the EnglishDepartment
specializedin Office Management

by

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'lrrii;'r:' :i":'i!trr

Lina Vidyawati
c2l. 2002,00357

FACULTY OF LANGUAGES AND LETTERS
DIAN NUSWANTORO UNIVERSITY
SEMARANG
2006

PAGE OF APPROVAL

This paperhasbeenapprovedby Boardof Examiners,DiplomaIII StudyProgram
of English Language,Faculty of Languagesand Letters, Dian Nuswantoro
Universityon February7,2006.

Board of Examiners

Member

Dra. Sri Mulatsih

Haryafi Sulistyorini, S.S.
Approved by :

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ACKNOWLEDGEMENT

In this wonderfulandjoyful momen! I would like to thankto Allah SWT
for the blessingandhelp,so I canfinish this paper.
I would like furtherrnore,
to expressmy sincerethankto :
l. Dean of FacultyLanguagesand Lettersof Dian NuswantoroUniversiry,
who gavepermissionto conductmy study;
2. Ms. Ardini SuryoArdiani, S.S.,papercoordinatorof Diploma III Study
Programof English Language,Faculty of Languagesand Letters Dian
NuswantoroUniversity,who gave me perrnissionto conductthis study
andalsofor hertolerance;
3. Mrs. Haryati Sulistyorini,S.S., my adviser for her continuous and
valuableguidance,advice,encouragement,
and also for her patiencein
completingthis paper;
4. Mrs. Dra. Sri Mulatsih,Headof EnglishDepartment
DiplomaIII program,

for herhelpandtolerancein dealingwith me;

'!

;' ' -"'

5. All lecturersat the English Departmentof Faculty of Languagesand
Letters,Dian NuswantoroUniversity,who havetaught,motivated,given
knowledgeandguidanceduringthe writing of this paper;
6. Mr. Hadi Purnomo,the Head of Administrationof RegionalInvestment
CoordinationBoard,and his staff for the opportunitythat was given to me
and for the hospitalityand also valuablehelp to conductto field study at
Administrationof RegionalInvestment
coordinationBoard:

iii

7. Librariansof Central Library of Dian NuswantoroUniversity for their
in writing this paper;
permissionfor me to usesomevaluablereferences

8. All my friendsat Facultyof Languagesand Lettersof Dian Nuswantoro
University,especiallySri Susanti,Lina Cendrawati,andNurul Setyani,for
theirhelpandsupportduringthe writing of this paper;
9. My friend, Sri Pertiwi, for her mutual cooperation during the
implementationof the field study at Administrationof Regional
InvestmentCoordinationBoard;
10.My belovedone,Agus Priyadi,for his moralsupportduringthe writing of
thispaper;
my studied.
I l. Lastbut not least,my lovelyfamily who havesupported
Finally, I do realizethat due to my limited ability this papermust have
andcriticisms.
For this I welcomeany suggestions
shortcoming.

Semarang, February 7006
'(

: ."

Lina Vidynwati

lv

ABSTRACT

This paper,entitled "The Procedureof Outgoing Letters at Regional
InvestmentCoordinationBoard", is the resultof field study conductedfor one
rnonth(1-28 February2005) at RegionalInvestmentCoordinationBoard.This
snrdyis aimed at getting informationand data about the procedrlreof outgoing
Ienersat RegionalInvestment
Coordination
Board.
The dataof this studywerecollectedby usinginterview,observation,
and
libraryresearchmethods.The observation
methodis aimedat obtainingthe data
about the procedureof outgoing letters is applieciat RegionalInvestment
CoordinationBoard. The interviewmethodwas corrductedin the purposeof
getting further informationabout how the procedureof outgoing letters at

Regional InvestmentCoordinationBoard were applied. The library research
methodwas studiedin orderto get the referencesabouttheoriesof the procedure
of outgoingletters.
From the datawhich arepresented
in this paper,it can be concludedthat
theprocedure
of outgoinglettersconsistsof :
1. Drafting
2. Approvingdraft
3. Numbering
4. Typing
5. Legalizing
6. Recording
7. Copyingof letters
8. Sendingthe letters

TABLE OF CONTENTS

PAGEOF TITLE...........
PAGEOF APPROVAL

.\CKNOWLEDGEMENT

lll

.\BSTRACT.........
TABLEOF'CONTENTS

vl

LISTOF TABLE.........

vlll

L I S l - O FF ' I G U I T E . . . . .

IX

LISTOF APPENDIX
I

......
CHAPTERI INTRODUCTION
I .l

for Choosing
Reason
theTitle......

I

1.2 Statement
of the Problem

3

1.3 Objectiveof the Study

3

J

..,.....
.
: .,
4
of theStudy....
......:...:...............:.......
I .5 Implementation

of theStudy
1.4 Significance

.

1.6 Methodof theDataCollection...........

a

5

6

1.7 PaperOrgani2ation.............,,...... .r..,.r..........,
CHAPTERII LITERATURE REVIEW

7

2.1 Letters

7

2.2 Functionof Letter

8

2.3 Typeof Letter

9

of OutgoingLetters
2.4 Procedure

l0

VI

CTIAPTERIII THE PROCEDUREOF OUTGOING LETTERS AT REGIONAL
INVESTMENT COORDINATIONBOARD

.

12

3.1 Historyof RegionalInvestmentCoordinationBoard..

12

3.2 Organizational
Structure
.............,

13

3.3 JobDescription...
3.4 The Procedureof OutgoingLettersat RegionalInvestment
Coordination
Board...........

19

CI{APTERIV CONCLUSIONAND SUGGESTION.....I't..I"'
4.1 Conclusion
.........

24

4.2 Suggestion
.........
BIBLIOGRAPHY

24

.........,.....

.,.,,.........

25
26
27

APPENDIX.........

vii

LIST OF TABLE

Table l.Implementationof the Study

LIST OF FIGURE

l. OrganizationalStructureof RegionalInvestmentCoordination

LIST OF APPENDIX

ix 1. The ControlCardof OutgoingLetter