WINRIP DOC MTR Mid Term Jul Dec 2015 20151231 00428
SEMESTRAL PROJECT REPORT
(Mid – Term)
For the Second (2nd) Semester of the Year 2015
Period : July 2015 to December 2015
MINISTRY OF PUBLIC WORKS &. HOUSING
DIRECTORATE
GENERAL
OF HIGHWAYS
DIRECTORATE OF ROAD NETWORK DEVELOPMENT
Core Team Consultant for
Western Indonesia National Roads Improvement Project (WIN RIP)
IBRD Loan No. 8043-10
No
Enclosure
: 04_01/CTNO/455
: 5 (five) Reports
Perentjana Djaja
Jakarta, January 25,2016
Directorate General of Highways, MPWH
JI. Patimura 20 Kebayoran Baru
Jakarta Selatan
Indonesia
Attention
Ir. Agusta E. Sinulingga, M.T
Officer in Charge PMU WlNRIP
Subject
Semestral (Mid-Term) Project Report Ending December 2015
As required in the Loan Agreement under Section II (Project Monitoring Reporting and Evaluation), we are
pleased to submit the above subject Report which is reproduced in five (5) copies.
The Report summarizes the progress of implementation covering the 2nd Semester (July _ December) of
the Year 2015, both for the pre-construction and construction stages covered by the WINRIP Program.
In view of the above, this Report is being submitted for your further review prior to submittal to the World
Bank not later than forty five (45) days after the end of the period covered by this Report.
Should you have any comments and additional informations that need to be incorporated in the Report,
please feel free to get in touch with us.
i
C.T. A !nas-~
Team Lead~r:fl'
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1.
2.
3.
Head of Sub-Directorate of Integration of Planning and Network System, DORND, DGH
Kasatker Pembinaan Administrasi dan Pelaksanaan Pengendalian, PHLN
File
PT. PERENTJANADJAJAin subconsultancy with ~ Yongma Engineering CO.ltd and @PT. Epadascon Permata Engineering' COnsultant
erczyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA
Office:JI. Ciniru vn No. 25, Kebayoran Baru, Jakarta Se lata n, 12180
Phone /Fax: (021)7229823
2015 Semestral (Mid-Term) Project Report
2nd Semester : July-December 2015
Table Of Contents
1
Executive Summary .............................................................................................................. 1
1.1
Current Implementation Situation ............................................................................. 1
1.1.1 Civil Works............................................................................................................... 1
1.1.2 Consultancy Services .............................................................................................. 2
1.1.3 Goods ...................................................................................................................... 2
2
3
1.2
Current Status of Loan............................................................................................... 2
1.3
Current Problems and Action Required ...................................................................... 3
General................................................................................................................................ 4
2.1
Reporting Requirements ............................................................................................ 4
2.2
Loan Status................................................................................................................ 5
2.3
Financial Management .............................................................................................. 5
2.4
Project Cost Monitoring ............................................................................................. 6
2.5
World Bank Implementation Review Mission and Site Visit ....................................... 6
2.6
Project Steering Committee Meeting ......................................................................... 7
Project Management and Implementation........................................................................... 8
3.1
Procurement Status ................................................................................................... 8
3.2
Implementation Status
3.3
Variation Order Details............................................................................................ 16
3.4
Consultancy Services ............................................................................................... 17
3.5
Implementation of the Anti-Corruption A ct i o n Plan............................................... 18
3.6
Implementation of the Environmental Management Plan and LARAP........................... 19
Civil Works.......................................................................... 9
4
Workshops & Training........................................................................................................ 22
5
Project Development Objective Indicators.......................................................................... 23
6
Legal Covenants................................................................................................................. 24
2015 Semestral (Mid-Term) Project Report
2nd Semester : July-December 2015
APPENDICES
Appendix 1
:
Project Implementation Timeline
Appendix 2
:
Actual Implementation Timeline
Appendix 3
:
Disbursement and Expenditures Status
Appendix 4
:
Report At The End of 2nd Semester (December 2015)
Appendix 5
:
Disbursement Plan
Appendix 6
:
Detailed Summary of the Project Cost Monitoring
Appendix 7
:
Procurement Management of Civil Works
Appendix 8
:
Procurement Plan for Consulting Services
Appendix 9
:
List of Names of Community Representative Observers (CRO)
Appendix 10
:
Anti Corruption Action Plan (ACAP)
Activity Progress of Community Representative Observers (CRO)
Appendix 11
:
List of Appointed Third Party Monitors (TPM)
Appendix 12
:
Progress of Third Party Monitoring (TPM) Activities
Appendix 13
:
Complaints Handling Mechanism System (CHS)
Appendix 14
:
Work Activities On Publication/Disclosure
Appendix 15
:
Status of Anti - Corruption Action Plan
Appendix 16
:
Environmental Safeguards
Appendix 17
:
Environmental Management Plan (EMP) Compliance
Appendix 18
:
Status of Monitoring of Environmental Mitigation
Appendix 19
:
Brief Summary Status and Progress of Environmental Safeguards
Appendix 20
:
Overall Land Acquisition Status as of December 2015
Appendix 21
:
Status of Social Safeguards, Disclosures and Progress of LARAP Implementation
Appendix 22
:
Summary of Workshops and Trainings In 2012 up to 2015
Appendix 23
:
Project Development Objective Indicators
Appendix 24
:
Status of Legal Covenants
Appendix S-1
:
Summary of Submitted Studies and Reports (Environmental Activity)
Appendix S-2
:
Summary of Submitted Studies and Reports (Social Activity)
Appendix S-3
:
Summary of Submitted Community Development Activity Reports
Appendix S-4
:
Summary of Submitted Community Representative Observers (CRO) and Third
Party Monitoring (TPM) Reports
2015 Semestral (Mid-Term) Project Report
2nd Semester : July-December 2015
ANNEXES Executive Summary Report (Progress S Curve)
Annex P-1
:
Package No. 1 (Biha Krui)
Annex P-2
:
Package No. 2 (Padang Sawah Sp. Empat)
Annex P-3
:
Package No. 3 (Manggopoh Padang Sawah)
Annex P-4
:
Package No. 4 (Ipuh - Bantal)
Annex P-5
:
Package No. 5 (Sp. Rampa Poriaha)
Annex P-6
:
Package No. 6 (Ps. Pedati Kerkap)
Annex P-11
:
Package No. 11 (Bantal Mukomuko)
Annex P-13
:
Package No. 13 (Sp. Rukis Tj. Kemuning)
Annex P-17
:
Package No. 17 (Sp. Gunung Kemala Pugung Tampak)
Annex P-19
:
Package No. 19 (Bintunan Lais)
2nd Semester : July-December 2015
2015 Semestral (Mid-Term) Project Report
1
Executive Summary
1.1
Current Implementation Situation
1.1.1 Civil Works
Implementation of the WINRIP Project is scheduled to be implemented into three (3)
Annual Work Programs (AWP's). The implementation starts with the preparation of
tender documents (detailed design drawings including associated bidding documents),
tendering stage (procurement of works) and the actual civil works construction
implementation.
The original implementation schedules of the three (3) Annual Work Programs (AWPs)
are scheduled in three (3) phases, namely ; AWP-1 to start in mid-2011 and to be
completed on the last quarter of 2014, AWP-2 is expected to begin in mid 2012 with
target date of completion by mid-2016 and AWP-3 is expected to start during the early
part of 2013 and to be completed during the middle part of 2017.
However, due to some unavoidable circumstances the original implementation
schedules did not materialized.
Based on the present status of the program implementation progress, a revised
implementation schedule, the Project Implementation Timeline (as shown on
Appendix 1) is to be implemented in order to accommodate the originally delayed
schedule into the remaining time frame of the WINRIP Program until the expiry date of
the loan agreement by the end of December 2017. Shown on Appendix 2 is the current
construction status of the implementation relative to the Project Implementation
Timeline. Table 1 shows the present status.
Table 1 - Implementation Status as of End of the 2nd Semester on December 31, 2015
Pack
No.
1
2
3
4
5
6
7
8
10
11
12
13
14
15
16
17
19
20
21
Package Name
Krui - Biha
Padang Sawah - Sp.Empat
Manggopoh - Padang Sawah
Ipuh - Bantal
Sp. Rampa - Poriaha
Ps. Pedati - Kerkap
Indrapura - Tapan
Bts.Pariaman - Manggopoh
Sp. Empat - Sp. Air Balam
Bantal - Mukomuko
Kambang - Indrapura
Sp. Rukis - Tj.Kemuning
Painan - Kambang
Sibolga - Bts.Tap Sel
Seblat Ipuh
Sp.Gn.Kemala - Pg.Tampak
Lais Bintunan
Lubuk Alung - Sicincin
Lubuk Alung - Kuraijati
Contract
Under
Sign
1
1
1
1
1
1
1
Construct
1
1
1
1
1
1
1
For
Contract
Signing
Proc
Process
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Note : Packages 9 and 18 are proposed to be deleted from the program.
TOTAL:
12
12
1
1
1
6
Note : Package No.9 and Package No.18 are proposed to be deleted from the program.
Western I ndonesia National Roads I mprovement Project
1
2nd Semester : July-December 2015
2015 Semestral (Mid-Term) Project Report
During the 2nd semester of this year 2015, three (3) contract packages were issued
Notice To Proceed (NTPs) to commence the works, three (3) sub-projects are on
tendering period with bids expected to be opened on the early month of next
semester, while two (2) packages are scheduled for award of contract and Bid
Evaluation Report (BER) for another two (2) packages are under final review.
1.1.2 Consultancy Services
TA Consultant
Planned
Mobilization
Contract
Signed
Actual
Mobilization
CTC
Jul 2012
5 Nov 2012
12 Nov 2012
DSC
Jul 2012
11 Jun 2013
19 Jun 2013
Capacity Building for Disaster
Risks Reduction
To be deleted
Slope Protection Design and
Management
Still to be
Procured
Capacity Building for
Environmental Management
To be deleted
Capacity Building for
Road Safety
To be deleted
1.1.3 Goods
At the end of this reporting quarter, no goods were procured.
1.2
Current Status of Loan
At the end of this 2nd Semester (December 2015) some USD 48.27 million of the USD
130.63 million forcasted expenditures representing 52.25% of the available loan had
been disbursed. Disbursement is considerably behind schedule by 32.94% of the
forecast expenditures, while 66.70% of the time has already elapsed with the main
reason for the delay being the long period waiting for the implementation of the
remaining civil works contracts and slow progress of the twelve (12) on-going
construction packages.
Total disbursements during this Semester amounted to USD 24.58 million covering
the payments for "Statement of Work Accomplished' (MC) to civil works
Contractors of the on-going construction packages and advance payments to
Contractors of Contract Packages 5 and 7. During the semester replenishment
amounting to USD 1.38 million was made to the Special Account of Category 2 (Part
2 Implementation Support) of the original loan amount. Ending balance as of end
of the semester is USD 69,582.70. Details of the Disbursements and Expenditures
Status are presented in Appendix 3.
A more detailed and updated status of the loan are fully described and presented in
the twelveth (12th) Quarterly Financial Report covering the 4th Quarter (October,
Western I ndonesia National Roads I mprovement Project
2
2nd Semester : July-December 2015
2015 Semestral (Mid-Term) Project Report
November, December) of the Year 2015 which is under perparation and will be
submitted separately.
1.3
Current Problems and Action Required
Program
AWP-1
AWP-2 & AWP-3
Activity
4 Nos. Under construction stage.
With the exception of one (1) contract package, the
other three (3) packages are slighty on schedule as
time extensions were granted.
Although time extension of the other one (1) contract
package was granted too, the target date of completion
could not be met as only ten (10) calendar days are left
of the extended contract period with still 9% of the
works still to be completed.
8 Nos.Three (3) out of the eight (8) packages under construction
are experiencing huge percentages of negative progress
slippages. Contractors of the problematic packages shall
resolve immediately the current prroblems.
1 No. Contract Agreement for signing.
3 Nos. Under procurement. BER completed by POKJA
1 No. Under procurement. Bid evaluation on-going.
3 Nos. Under procurement. Bids scheduled for opening on January
5, 2016.
2 Nos. To be deleted from the program.
Responsibility
Contractor
DSC and Civil Works Project
Manager
Contractor and
DSC PPK and DSC
POKJA
Civil work Project Manager,
DSC, POKJA and CTC
PMU and MPW
Capacity Building for
To be deleted
Disaster Risks Reduction
Slope Protection Design
and Management
Capacity Building for
Environmental
Management
Capacity Building for
Road Safety
Still to be procured
Sub-Directorate of
Environmental & Road Safety
DTA-DGH
To be deleted
To be deleted
Western I ndonesia National Roads I mprovement Project
-
3
2015 Semestral (Mid-Term) Project Report
2
2nd Semester : July-December 2015
General
2.1
Reporting Requirements
Semestral Project Report: This Report have been prepared as stipulated and in
accordance with Schedule II (Project Monitoring Reporting and Evaluation) of the Loan
Agreement and the Report shall not be made publicly available without clearance
and/or approval by DGH and the World Bank.
Quarterly Progress Reports : These have been prepared for each quarter since the 1 st
quarter of the Year 2014 with the latest Report, submitted on 2nd week of January
2016, as required and stipulated in CTC s Consultancy contract. Prior to the production
of this report, Monthly Progress Reports have been prepared and have dealt with all
aspects of the works. This report attempts to bring the situation up to date by covering
overall progress up to the end of each quarter intervals.
Financial Monitoring Reports : These have been prepared for each quarter since the
beginning of 2013 with the first Report, issued in May 2013, covering the period
January
March 2013. Since that date quarterly reports have been prepared and
submitted regularly.
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Report
Monitoring Report No. 1
Monitoring Report No. 2
Monitoring Report No. 3
Monitoring Report No. 4
Monitoring Report No. 5
Monitoring Report No. 6
Monitoring Report No. 7
Monitoring Report No. 8
Monitoring Report No. 9
Monitoring Report No. 10
Monitoring Report No. 11
Monitoring Report No. 12
Period Covered
January 2013 March 2013
April 2013 June 2013
July 2013 September 2013
October 2013 December 2013
January 2014 March 2014
April 2014 June 2014
July 2014 September 2014
October 2014 December 2014
January 2015 March 2015
April 2015 June 2015
July 2015 September 2015
October 2015 December 2015
Date Issued
15 May 2013
15 August 2013
15 November 2013
15 February 2014
15 May 2014
15 August 2014
15 November 2014
7 April 2015
31 August 2015
2 October 2015
16 December 2015
Under Preparation
CTC Monthly Progress Reports: These report have been prepared covering each full
month since January 2013. Subsequent reports have been submitted on a regular
monthly basis.
Environmental Studies and Activity Reports: These report have been continuously
updated and submitted to PMU for submission to World Bank for Bank's issuance of No
Objection Letter (NOL). Appendix S-1 shows the summary of submitted of Reports
covering each contract package since inception of the Project.
Social Impact Studies and Activity Reports : These report which mainly dealt with the
implementation of "Land Acquisition Resettlement Action Plan" (LARAP) have been
continuously submitted to PMU for submission to World Bank for Bank's issuance of
No Objection Letter (NOL). Appendix S-2 indicates the updated summary of all
submitted Reports.
Anti-Corruption Action Plan (ACAP) : Community Development Activity Reports :
These Reports have been prepared and continuously submitted to the Client.
Appendix S-3 shows the summary of submitted Reports from the very first (1 st)
submittal up to latest report before the Semester ended.
Western I ndonesia National Roads I mprovement Project
4
2nd Semester : July-December 2015
2015 Semestral (Mid-Term) Project Report
Community Representative Observers (CRO) and Third Party Monitoring (TPM)
Reports : These Reports were consolidated and reviewed by CTC as prepared and
submitted by the appointed CRO's and TPMs of the respective contract package.
Their reports were based on their actual observations and monitoring during pre bid meetings, site visit and bid openings of every contract package under procurement.
Appendix S-4 shows the updated summary of all reports which were forwarded to PMU.
2.2
Loan Status
The agreed allocation of loan funds from the original loan agreement together with the %
disbursed to the end of the Semester date (December 31, 2015) is presented in Table 2
Table 2
Category
2
Loan Restructuring
Amount US$
Total Disbursement
for the 2nd Semester of
2015
Previous
Disbursement
Part 1
Betterment and Capacity
Expansion of National Roads.
220,400,000.00
23,198,379.03
20,786,692.52
43,985,071.55
19.96
Part 2
16,000,000.00
1,380,000.00
2,904,880.83
4,284,880.83
26.78
1,000,000.00
0,00
0
0
0
0
0
0
Description
Total Disbursed by
WB to End
Deceember 31, 2015
in US$
% Disbursed
Implementation Support
Part 3
3
Road Sector Institutional
Development
0
Part 4
Contingency for Disaster Risk
Response
Unallocated
12,600,000.00
0,00
0
0
0
Original Loan
Amount
250,000,000.00
24,578,379.03
23,691,573.35
48,269,952.38
19.31
2.3
Financial Management
S-Curve for Financial Progress
A report at the end of the semester (December 31, 2015) is presented in Appendix 4,
while Appendix 5 is the Disbursement Plan estimated untl December 2017, the expiry date
of the Loan Agreement.
Western I ndonesia National Roads I mprovement Project
5
2nd Semester : July-December 2015
2015 Semestral (Mid-Term) Project Report
2.4
Project Cost Monitoring
A detailed summary of the project cost monitoring in tabular format is presented as
Appendix 6 at the end of this report.
2.5
World Bank Implementation Review Mission and Site Visit
World Bank supervision mission took place between October 26, 2015 to November 18,
2015. The mission team met with the respresentatives from Bappenas, MPWPH, PMU,
Balai, CTC, DSC and local project implementing units.
During the Mission, the team carried out road work quality improvement support
inspections for Contract Packages 2, 3, 4 and 19, while Social Safeguard Specialist visited
Contract Packages 1, 13, and 17 and the Environmental Specialist visited Contract Packages
1, 6, 13 and 17.
The kick-off meeting was held at MPWH on November 10, 2015 and wrap-up meeting was
held on November 18, 2015 at BAPPENAS.
An "Agreed Key Action Plans" for progress compliance monitoring of the status of the
works on weekly, bi-monthly and monthly intervals is shown in Table 3.
Table 3 Agreed Key Action and Plans
No.
Action
By Whom
1.
Send the BER of package 20, 21, and 14 to the Bank
PMU and CTC
2.
Send the BER of package 16
PMU and CTC
3.
4.
5.
6.
7.
8.
9.
10.
Send contract extension and justification for Packages
1 and 19 to Bank for records
Send the contract extension of Package 4 to Bank for
prior review
Send the contract modification of Package 2 to cover
all access to property and time extension, if it is above
15%, to Bank for prior review
Send the draft amendment for Package 3 to the Bank
for the NOL to cover all access to property and time
extension
Update the SIRUP to include the study on slope
stabilization, design, and management
Send the TOR and budget for the slope stabilization,
design, and management to Bank for NOL
Send to the Bank the request for the extension of the
CTC contract
Send to the Bank the response related to the contract
modification to the DSC contract
PMU and CTC
PMU and CTC
Status and Target
dates
• January 15, 2016
• December 4,
2015
• November 26,
2015
• November 26,
2015
PMU and CTC
• November 20,
2015
PMU and CTC
• November 26,
2015
Subdit
Construction
PMU and CTC
• November 20,
2015
• November 27,
2015
PMU and CTC
• January 10, 2016
PMU and CTC
• November 20,
2016
11.
Send a revised version of the procurement plan
PMU
• January 5, 2016
12.
Send the environmental permit for the quarries for
packages 1, 2, 3 and 4 to the Bank
PMU and CTC
• December 5,
2015
13.
Send to the Bank an update of the environmental
monitoring table in annex 4, including the information
PMU and CTC
• End of
November 2015
Western I ndonesia National Roads I mprovement Project
Updated Status
December 11, 2015
•
• 3rd Week of
December 2015
•
•
•
•
• Estimated
February 2016.
•
•
•
• Done on
December 7,
2015
• Done on
December 8,
2015
• Done on
November 20,
6
2nd Semester : July-December 2015
2015 Semestral (Mid-Term) Project Report
No.
Action
By Whom
Status and Target
dates
Updated Status
December 11, 2015
on the quarries
2015
14.
Send the environmental management and monitoring
plans (RKPPL) for packages 6, 11 and 19 to the Bank
PMU and CTC
December 5,
2015
15.
Send the environmental management and monitoring
plans (RKPPL) for packages 5, 13 and 17 to the Bank
PMU and CTC
• January 15, 2015
16.
Cary out the workshop on HIV/ AIDS according to the
schedule in annex 4
PMU / CTC/
DSC
• Schedule in
annex 4
17.
Send the first environmental management and
monitoring implementation reports for all packages
under construction to the environmental agencies
(refer to annex 4 or environmental safeguard
compliance table)
CTC/DGH
• According to
national
regulations
Submit to the Bank additional LARAP document for
packages 5 and 16
PMU
• End of
November 2015
Submit to the Bank monitoring report of LARAP
implementation of package 17
PMU
• Mid of
November 2015
Submit to the Bank monitoring report of LARAP
implementation of package 13
PMU
• Mid of Dec 2015
Submit monitoring report for Package 6. Ps. Pedati
Kerkap
PMU
• End of Nov
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
Submit the IFR for October to December 2015 to the
Bank
Carry out FM transaction review
Disclose updated procurement plan after Bank
approval in the Winrip website linked to MPW
Website
Update the newsletter quarterly, including the list of
contracts, implementation progress, project related
workshops and number, typology and status of
complaints
Send quarterly newsletter to the civil society forum in
each project province in hard copy or through an
electronic mailing system
Submit quality improvement support inspection
reports to DGH
• PMU
• Bank
• PMU
• After Bank
approval
• Informally sent
to WB on 18 Nov
2015
•
•
•
• Noted
• PMU
• Every quarter
• PMU
• Every quarter
• Bank
28.
Put the Mid-term review report on WINRIP website
PMU/CTC
29.
Regularly submit the quarterly progress reports to the
Bank
PMU
2.6
• Before February
15, 2016
• December 2015
• Done on
November 24
• 2015
• Done on 8 Dec
2015 for RKPPL
package No.11 &
No.5&7 end Dec
2015
• Complete
(No.1,17,2,3,4
&11) Schedule in
annex 4
• Complete (first &
two (No.1,2,3
&4) According to
national
regulations
• Informally sent
to WB on 18 Nov
2015 for Package
16.
• Informally sent
to WB on 18 Nov
2015
•
• By the end of
November 2015
• December 20,
2016
• Each calendar
quarter
• Noted
•
• Done
• Noted
Project Steering Committee Meeting
No Steering Committee meeting during this 2nd half of the Year 2015.
Western I ndonesia National Roads I mprovement Project
7
2nd Semester : July-December 2015
2015 Semestral (Mid-Term) Project Report
3
Project Management and Implementation
3.1
Procurement Status
(A) Civil Works
Civil Works are now being implemented in Annual Work Programs (AWP) which have
been numbered AWP-1, AWP-2, and AWP-3.
All Contract Agreements for the four (4) AWP-1 contract packages were signed by the
end of 2013 with actual work commencement on January 2014.
Under the two (2) implementation programs, AWP-2 and AWP-3, eight (8) packages
were already procured and are on-going construction, while and the other seven (7)
packages are under final procurement stages.
Table 4 Shows the actual pre-construction and procurement status under the
implementation schedules AWP-2 and AWP-3
Table 4
Package
No.
Package Name
Status
AWP-2
Procured. Under construction since the issuance
of Notice To Proceed (NTP) on June 18, 2015
5
Sp. Rampa - Poriaha
6
Ps. Pedati - Kerkap
Procured. Under construction since the issuance
of Notice To Proceed (NTP) on March 11, 2015
7
Indrapura
Procured. Under construction since the
issuance of Notice To Proceed (NTP) on
December 10, 2015
8
Bts. Pariaman
10
Sp. Empat
11
Bantal - Mukomuko
Procured. Under construction since the issuance
of Notice To Proceed (NTP) on February 23,
2015
12
Kambang
Indrapura
Signing of Contract Agreement by the
contracting parties is expected to be executed in
the middle of January 2016.
Tj. Kemuning
Procured. Under construction since the
issuance of Notice To Proceed on July 22,
2015.
13
Sp. Rukis
Tapan
Manggopoh
Sp. Air Balam
Western I ndonesia National Roads I mprovement Project
Revised Bid Evaluation Report (BER) and award
of Contract already concurred by World Bank
with the issuance of No Objection Letter (NOL).
Revised Bid Evaluation Report (BER) still under
final review.
8
2nd Semester : July-December 2015
2015 Semestral (Mid-Term) Project Report
Package
No.
Package Name
Status
AWP-3
14
Painan
Under procurement proceedings with
submission and opening of bids scheduled on
January 5, 2016.
Kambang
Procured. Under construction since the issuance
of Notice To Proceed (NTP) on Noveember 20,
2015
15
Sibolga
Bts. Tapsel
16
Seblat - Ipuh
17
Sp.Gn.Kemala
19
Lais
20
Lubuk Alung
Sicincin
Under procurement proceedings with
submission and opening of bids scheduled on
January 5, 2016.
21
Lubuk Alung - Kuraitaji
Under procurement proceedings with
submission and opening of bids scheduled on
January 5, 2016.
Bid evaluation and preparation of Bid Evaluation
Report (BER) is on-going.
Pg. Tampak
Procured Under construction since the issuance
of Notice To proceed on September 4, 2015.
Procured. Under construction since the issuance
of Notice To Proceed (NTP) on March 11, 2015
Bintunan
Note : Packages No.9 and No.18 are proposed to be deleted from the program.
Presented in Appendix 7 is the current status of procurement management.
(B) Services
The Core Team (CTC), Design & Supervision Consultant (DSC), and the others Capacity
Building Consultancy status are discussed in Section 3.4.
3.2
Implementation Status
Civil Works
As of end of this reporting semester (December 2015), there are currently twelve (12)
sub-projects that are under construction. Out of the nineteen (19) sub-projects schedule
under three (3) phases implementation program, four (4) on AWP-1, five (5) under AWP2 and three (3) covered by AWP-3 are now under construction.
Details of each contract package are shown in Table 5.
Activities done during the quarter were repair and restoration of deteriorated existing
pavements, roadway excavation, embankment formation, spreading of granular
pavement for roadway widening, asphalt paving, structural works, construction of stone
masonry side ditches, stockpiling of raw material, production of crush aggregates, other
minor works, bridge construction and mobilization of the newly started contract
package.
Western I ndonesia National Roads I mprovement Project
9
2nd Semester : July-December 2015
2015 Semestral (Mid-Term) Project Report
Table 5
Original
Program
Contract
Package
#
1
2
Contractor
PT. Jaya Konstruksi
Manggala Pratama Tbk
PT.Jaya Konstruksi
Manggala Pratama Tbk
AWP-1
3
4
5
Province
Contract
Signed
Lampung
Nov 25,
2013
Jan 8, 2014
134,909,211,000
640 CD
Oct 9, 2015
93 CD
West
Sumatera
Dec 6, 2013
Jan 6, 2014
197,936,699,000
730 CD
Jan 5, 2016
West
Sumatera
Dec 6, 2013
Jan 6, 2014
143,688,963,000
730 CD
Ipuh - Bantal
Bengkulu
Nov 14,
2013
Jan 10,
2014
186,936,750,000
Sp. Rampa - Poriaha
North
Sumatera
March 17,
2015
June 18,
2015
Feb 27,
2015
Nov 26,
2015
Dec 18,
2014
Dec 18,
2014
July 13,
2015
Nov 17,
2014
Feb 27,
2015
Mar 11,
2015
Dec 10,
2015
Feb 23,
2015
July 22,
2015
Nov 20,
2015
Sept 4,
2015
Mar 11,
2015
Name of Road
Biha - Krui
Padang Sawah Sp.
Empat including Air
Gadang
Manggopoh
Padang Sawah
6
PT. Waskita Karya
(Persero) Tbk.
Ps. Pedati - Kerkap
Bengkulu
7
PT. Adhi Karya
Indrapura Tapan
West
Sumatera
Bantal Mukomuko
Bengkulu
Sp. Rukis TJ.
Kemuning
Bengkulu
Sibolga Bts. Tapsel
North
Sumatera
Sp. Gunung Kemala
Pugung Tampak
Lampung
Bintunan - Lais
Bengkulu
AWP-2
11
13
15
AWP-3
PT. Jaya Konstruksi
Manggala Pratama Tbk
PT. Waskita Karya and
PT. Mulya Turangga (JO)
PT. Nusa Konstruksi
Enjiniring Tbk.
17
19
PT. Hutama Karya/PT.
Daya Mulya J.O.
PT. Waskita Karya
(Persero) Tbk.
PT. Pembangunan
Perumahan (Persero)
PT. Jaya Konstruksi
Manggala Pratama Tbk
PT. Roda Tekindo
Purajaya
Revised
Commenc
ement of
Work
Western I ndonesia National Roads I mprovement Project
Contract
Amount
Contract
Time
Completion
Date
Time
Extension Contract Amount
Contract
Time
Completion
Date
154,073,015,000
733 CD
Jan 10,
2016
125 CD
226,713,217,000
835 CD
Apr 19,
2016
Jan 5, 2016
75 CD
165,157,772,000
805 CD
Mar 20,
2016
730 CD
Jan 9, 2016
90 CD
196,438,084,000
820 CD
Apr 8, 2015
107,321,260,310
540 CD
Dec 8, 2016
-
-
-
86,517,470,000
450 CD
Jun 2, 2016
-
-
-
129,699,900,000
630 CD
-
-
-
228,899,717,000
720 CD
-
-
-
292,700,000,000
720 CD
-
-
-
260,100,000,000
810CD
Feb 6, 2018
-
-
-
199,551,000,000
720 CD
Aug 23,
2017
-
-
-
33,689,452,000
300CD
Jan 4, 2016
125CD
425CD
May 8,
2016
Aug 30,
2017
Feb 11,
2017
July 10,
2017
44,419,760.000
10
2015 Semestral (Mid-Term) Project Report
2nd Semester : July-December 2015
Generally, progress of the on-going construction packages are not satisfactory as the four
(4) packages covered by implementation program AWP-1 failed to meet the respective
original target dates of completion, while two (2) and another one (1) contract package
under AWP-2 and AWP-3 respectively, are far behind schedule with huge negative
slippages ranging from -29.38% to -42.46%.
However, the four (4) contract packages covered by AWP-1 program which failed to meet
the expiry dates of completion were granted time extensions ranging from 75 calendar
days to 125 calendar days extending the completion dates at the earliest on January 10,
2016 and the latest on April 19, 2016.
Progress status of the twelve (12) on-going construction civil works contracts as of this
reporting period are shown in Table 6.
Following are brief status of the twelve (12) on-going construction contract packages :
Package No. 1 : Biha Krui
During the end of the semester (December 2015) and for the first time since the project
started way back in January 2014, the Contractor was able to deliver a significant
percentage work accomplishment of 14.46% in one (1) month time, however the month s
percentage output still cannot catch up with target schedule of 96.08% to be on time with
the revised completion date on January 10, 2016.
At the end of this period, the overall actual progress attained is 91.02%, meaning, there are
still 9% of the works to be done until the expiry of the extended contract period with only
ten (10) calendar days remaining time.
The bulk of the remaining 9% of the works is the 8% unfinished Asphalt Pavement under
Division VI of the Bill of Quantity (BOQ).
It maybe difficult, for the Contractor to attain the 9% remaining works until the end of the
revised completion date on January 10, 2016, hence and in the event that the Contractor
fail to complete the remaining works and 2nd time extension will not be granted, sanctions
against the Contractor in accordance with the Contract Agreement shall be enforced.
A more detailed status of this Package is presented in ANNEX P-I Executive Summary
Report.
Package No. 2 : Padang Sawah Sp. Empat (Including Air Gadang Bridge)
As the end of this reporting period, there are still at least 7% of the works to be done until
the revised expiry of the completion time.
To date, the remaining 117 calendar days left from the revised extended construction
period is more than enough for the Contractor to complete the remaining works until the
revised take over date on April 19, 2016.
With regard to the construction of Air Gadang Bridge, 100% of the total pile length has
been driven, two (2) abutments are fully completed and all the 20 pre-cast girders required
has been casted and ready to be transported from Medan casting yard to the bridge site.
ANNEX P-2 Executive Summary Report present a more detailed status of the Contract
Package.
Western I ndonesia National Roads I mprovement Project
11
2nd Semester : July-December 2015
2015 Semestral (Mid-Term) Project Report
Table 6
Program
Contract
Package
#
1
Contractor
PT. Jaya Konstruksi
Manggala Pratama Tbk
Name of Road
Target Progress
Actual Progress
Schedule Ending
Accomplished
December 2015
Slippage
Time
Remaining
Elapsed
Time
Biha - Krui
96.08%
91.02%
-5.06%
97.68%
10 CD
PT. Jaya Konstruksi
Manggala Pratama Tbk
Padang Sawah
Sp.Empat incl.Air
Gadang
95.62%
93.20%
-2.41%
86.00%
117 CD
3
PT. Jaya Konstruksi
Manggala Pratama Tbk
Manggopoh
Padang Sawah
93.78%
96.30%
+2.52%
89.19%
87 CD
4
PT. Waskita Karya and PT.
Mulya Turangga (JO)
Ipuh - Bantal
62.14%
70.32%
+8.18%
87.07%
106 CD
5
PT. Nusa Konstruksi
Enjiniring
Sp. Rampa - Poriaha
36.44%
3.53%
-32.91%
35.19%
350 CD
6
PT. Waskita Karya Tbk
Ps. Pedati - Kerkap
49.93%
20.54%
-29.38%
64.22%
161 CD
7
PT. Adhi Karya
Indrapura - Tapan
*
*
*
3.33%
609 CD
Mukomuko - Bantal
25.39%
24.82%
-0.56%
42.36%
415 CD
Sp. Rukis Tj.
Kemuning
9.61%
13.71%
+4.10%
21.67%
564 CD
Sibolga Bts. Tapsel
*
*
*
5.06%
769 CD
Sp. Gn Kemala Pg.
Tampak
2.14%
3.05%
+0.91%
15.56%
608 CD
Lais - Bintunan
100%
57.15%
-42.46%
98.67%
04 CD
2
AWP-1
AWP-2
11
13
15
AWP-3
17
19
PT. Hutama Karya/ PT.
DMT
PT. Waskita Karya
(Persero) Tbk
PT. Pembangunan
Perumahan (Persero)
PT. Jaya Konstruksi
Manggala Pratama Tbk
PT. Rodatekindo Purajaya
Remarks
Based on revised schedule
due to approved time
extension.
Based on revised schedule
due to approved time
extension.
Based on revised schedule
due to approved time
extension.
Based on revised schedule
due to approved time
extension.
Based on original contract
time and schedule
Based on original contract
time and schedule
Based on original contract
time and schedule
Based on original contract
time and schedule
Based on original contract
time and schedule
Based on original contract
time and schedule
Based on original contract
time and schedule
Based on original contract
time and schedule
* Data not Available
Western I ndonesia National Roads I mprovement Project
12
2015 Semestral (Mid-Term) Project Report
2nd Semester : July-December 2015
Package No. 3 : Manggopoh Padang Sawah
Based on the revised work schedule as a result of the granted 75 calendar days time
extension, the current overall work progress of 93.78% indicate that the Contractor can
complete the project on or before the revised target date of completion on March 20,
2016.
Asphalt Pavement under Division VI the BOQ is subtantially completed and the remaining
works to be done are 2% drainage, 2.45% pavement widening and 2% reinstatement of
minor work.
A more detailed status of the project progress are shown in ANNEX P-3 Executive
Summary Report .
Package No. 4 : Ipuh Bantal
Although the Contractor has been granted time extension of completion from January 9,
2016 to April 8, 2016, the current status of this contract package still remain in critical
situation with respect to the revised completion date.
During this end of this calendar semester (December 2015), the actual overall progress is
70.32% with still almost 30% of the work still to be completed.
Based on the Contractor s performance during the course of the contract, it seems doubtful
that the remaining 30% of the works can be completed during the remaining 106 calendar
days, unless Contractor will work double time and at least achieve a 10% monthly progress
during the remainder of the extended contract time.
Shown in ANNEX P-4 Executive Summary Report showing the details and status of the
project.
Package No. 5 : Sp. Rampa Poriaha
To date, since the commencement of works started six (6) and half months ago, the actual
physical work progress is 3.53% against scheduled work progress of 36.44%. The delayed
works further slid down from -20.61% last month to -32.91% at the end of this month.
The problem that hampered the slow progress of the works is the unexpected ROW
problems wherein some improvements such as trees and other obstructions exist along the
alignment.
ANNEX P-5 Executive Summary Report shows the Contractor s Progress Schedule.
Package No. 6 : Kerkap Ps. Pedati
Actual overall physical work accomplished as of end of this reporting period is 20.54% out
of 49.93% schedule or -29.38% negative slippage. Works during the month were very
minimal and were mainly focused on Asphalt Pavement, Granular Pavement and Routine
Maintenance Work items.
As the period ended, 80% of the works still remain to be done while 64% of the contract
time have already elapsed and based on the Contractor s performance during the past 10
months, completion date on June 2, 2016 may never be attained.
Western I ndonesia National Roads I mprovement Project
13
2015 Semestral (Mid-Term) Project Report
2nd Semester : July-December 2015
During the end of the semestral month, Contractor submitted the results of the recently
concluded Field Engineering wherein three (3) alternative were proposed based on the
revised BOQ and cost.
In the event that a selected alternative will be approved, 90 calendar days are expected to
be granted moving the original completion date from June 2, 2016 to plus 90 days more
prior to take over date.
ANNEX P-6 Executive Summary Report shows the complete details of the contract
package.
Package No. 7: Indrapura Tapan
The contract package just recently commenced on December 10, 2016.
During the period from the issuance of Notice To Proceed (NTP) until end of this month,
Contractor concentrated on the preparation for mobilization at site .
To date, there in still no physical progress on sight at the project site.
Progress Schedule S-Curve still to be prepared for further review and approval.
Package No. 11 : Bantal - Mukomuko
The actual overall progress attained by the Contractor up to end of this period is 24.82%
against 25.39% based on the revised schedule due to approval of the results of Field
Engineering .
At the end of the 10th month of the contract period, Contractor s performance with
respect to their work progress seem to be satisfactory as the negative slippage have been
kept to a single digit.
For more details of the Contract Package, refer to ANNEX P-11 Executive Summary
Report .
Package No. 13 : Sp. Rukis Tj. Kemuning
The current status of this contract package is being implemented in a right direction as up
to end of this period, the actual progress is ahead of schedule by 4.10%.
During the month, subtantial progress of 10.31% has been achieved. Barring any unforseen
circumstances that will disrupt or interrupt the construction implementation, it is expected
that the project can be completed on-time or even ahead of the schedule.
Details of the work progress are shown in ANNEX P-13 Executive Summary Reports.
Package No. 15: Sibolga Bts. Tapsel
The contract package just recently commenced on November 20, 2015.
During the period from the issuance of Notice To Proceed (NTP) until end of this month,
Contractor concentrated on the preparation for mobilization at site .
To date, there in still no physical progress on sight at the project site.
Progress Schedule S-Curve still to be prepared for further review and approval.
Western I ndonesia National Roads I mprovement Project
14
2015 Semestral (Mid-Term) Project Report
2nd Semester : July-December 2015
Package No. 17 : Sp. Gunung Kemal Pg. Tampak
The current status of the sub-project is fairly being implemented as evidenced by not
incurrring any negative slippage since the Contractor commenced works way back in
September 4, 2015.
Overall progress to date is 3.05% against 2.14% schedule, or the progress is slighty ahead of
schedule.
If Contractor can maintained the trend of their monthly progress, there is no reason that
the works could not be completed on or before the taget date of completion on August 23,
2017.
ANNEX P-17 Executive Summary Report shows the complete details and work progress
of the project.
Package No. 19 : Lais Bintunan
To date, the cumulative work accomplished is 57.54%, out of the 100% scheduled at
month s end which is still based on the original schedule.
The problem that hampered the slow progress of the works is the unexpected disruption
on the Contractor activities due to the unresolved compensation payments to PAP and
review design for Field Engineering is not finalized yet.
However, as the month ended, the issue regarding the results of the concluded Field
Engineering has been resolved, thereby, an extension of contract period is expected to be
granted and the remaining 43% of the works will be completed during the extended
contract period.
Complete details of the contract package are shown in ANNEX P-19 Executive Summary
Report .
Western I ndonesia National Roads I mprovement Project
15
2nd Semester : July-December 2015
2015 Semestral (Mid-Term) Project Report
3.3
Variation Order Details
Variation Order No.1 (Amendment 1) is the amendment to the Contract Agreements (Part
A
Contract Data) while Variation Order No.2 covers the results of the Field
Engineering , specially quantity overruns/underuns and variations is design to suit to
actual site conditions.
In anticipation of future claims for varied works by the Contractors, a revised costs of
additional 5% to the Estimated Cost for each contract package was prepared and
submitted to PMU to cover any Variation Orders that may arise during the
implementation of the Works.
Presented in Table 7 are details of Variation Orders for the four (4) sub-projects under
AWP-1 and one (1) contract packages covered by AWP-3
Table 7 Details of Variation Orders
Contract Amount Variation
Package
No.
Variation
Order
No.
Original
Contract
Amount (Rp)
1
1
2
2
2
19
2
1
-
-
134,909,211,000
19,163,804,000
-
154,073,015,000
-
-
197,936,699,009
27,710,501,000
-
226,713,217,000
-
-
143,688,963,000
Reason
For
Variation
0
A
+14.20%
93
B
0
A
+14.00%
125
B
0
A
75
B
0
A
143,688,963,000
21,468,809,000
1
4
Deductive
(-) (Rp)
Approved
Time
Extension
(Cal.
Days)
197,936,699,000
1
3
Additive (+)
(Rp)
Variance
134,909,211,000
1
2
Revised
Contract
Amount (Rp)
-
165,157,772,000
-
+14.94%
186,936,750,000
186,936,750,000
9,501,334,000
33,689,452,000
10,730,308,000
-
196,438,084,000
+5.08%
90
B
44,419,760,000
+31.85%
125
B
Reason For Variation :
A Amendment to Contract Agreement (Part A Contract Data), change of Engineer s name from V. Thiagarajah to Johnson V.
Villar as replacement Team Leader of the Construction Supervision Consultant.
B Contract Amendment with respect to revised contract amount due to Field Engineering results, quantity overruns/underuns
and variations in design relative to the actual site conditions.
Western I ndonesia National Roads I mprovement Project
16
2nd Semester : July-December 2015
2015 Semestral (Mid-Term) Project Report
3.4
Consultancy Services
Technical Assistance for Core Team Consultant (CTC) to Support the Project
Management Unit.
Lead Consultant: PT. Perentjana Djaja
CTC Contract No. 06-20/CTC/TA/LN/8043/1112 was signed on 5 Nov 2012 between
the Ministry of Public Works , Directorate of Planning, DGH and PT. Perentjana Djaja,
Yongma Engineering Co. Ltd, PT. Epadascon Permata Engineering Consultant, JV and the
work commenced on 12 November 2012.
Amendment No.1 to this contract dated 25 October 2013 was signed to accommodate
the increase in staffing requirements with the following increase in cost.
Amendment No. 2 is officially approved. Proposed amendment to the Original Contract
and Amendment No. 1 are additional man-months for professional and technical staff for
international and local, replacement of foreign and local consultants and modification to
various reimbursables to match with the actual requirements.
Amendment No. 3 has already been approved. The amendment covers the extension of
services of several local professional and sub-professional staff beyond the end of their
respective dates of completion assignment covered by Amendment No. 2 which will end
on March 6, 2016. A position of Traffic Engineer has also been included in the
amendment
Presented in Table 8 is the current status of CTC contract.
Table 8
Description
USD
IDR
Original Contract including 10% VAT
1,404,370
23,556,940,000
Amendment No.1 including 10% VAT
1,447,517
24,668,792,500
Variance Against Original Contract
+3,07%
Combine Variance Against Original Contract
Amendment No. 2 including 10% VAT
Variance Against Original Contract
+4.12%
1,509,117
Variance Against Original Contract
Combine Variance Against Original Contract
Note :
24,704,544,150
+7,46%
Combine Variance Against Original Contract
Amendment No.3 including 10% VAT
+4,72%
+4,87%
+5.81%
1,473,917
26,328,054,500
+4.95%
+11.76%
+9.29%
Combine variance (USD+IDR) is based on 1 USD = Rp. 9,558 exchange rate used during the
time of signing the original Contract Agreement.
Western I ndonesia National Roads I mprovement Project
17
2nd Semester : July-December 2015
2015 Semestral (Mid-Term) Project Report
Technical Assistance for Design & Supervision Consultant (DSC)
Lead Consultant: Renardet S.A
DSC Contract No. KU.03.01/PPK-PR/WINRIP/Bx/01/VI/2013 was signed on 11 Jun 2013
between the Ministry of Public Works, Head of Regional Office for National Roads
Implementation, DGH and Renardet S.A. PT Cipta Strada, PT. Daya Creasi Mitrayasa, PT.
Seecons and PT. Yodya Karya (Persero) Joint Venture and mobilized on 19 June 2013.
Table 9 shows the current status of DSC contract.
Table 9
Description
USD
IDR
Original Contract plus 10% VAT
902.660
57,000,575,500
Addendum No.1 plus 10% VAT
868.340
62,436,542,901
Variance Against Original Contract
*-3.80%
*+9.54%
Note :
1) Draft Addendum No.1 is still subject to approval by DGH with World Bank concurrence and
issuance of No Objection Letter (NOL).
2) Figures with asterisk (*) are tentative pending approval of Addendum No.1
Technical Assistance for Capacity Building for Disaster Risks Reduction
Lead Consultant:
For deletion and to be replaced by another Technical Assistance for Slope Protection
Design and Management which will be implemented under Category 2 of the Loan
Agreement.
Technical Assistance for Capacity Building for Environmental Management
Lead Consultant:
To be deleted.
Technical Assistance for Capacity Building for Road Safety
Lead Consultant:
To be deleted.
Procurement Plan for consulting services is presented in Appendix 5.
3.5
Implementation of the Anti-Corruption Ac t ion Plan
Community Representative Officers (CRO)
CROs have been appointed for AWP-1 packages and those appointed attended the bid
opening meetings for Packages 1 and 4 and Packages 2 and 3 in Palembang and Padang
respectively. All CROs are university staff members as prioritized in the PMM and have
had extensive training sessions.
Western I ndonesia National Roads I mprovement Project
18
2015 Semestral (Mid-Term) Project Report
2nd Semester : July-December 2015
During the 2nd Semester of 2015 CRO selection and training were conducted in Bengkulu
for contract Package No.16 and in West Sumatra for contract Packages 14, 20 and 21. A
total of eight (8) CROs were appointed during the semester.
To date or as of end of this 2nd Semester of the Year 2015, the total number of appointed
CRO's are thirty eight (38) individuals. All these thirty eight (38) CRO's discharged their
duties as independent observers for nineteen (19) Contract Packages during the
procurement activities.
A complete list of CROs appointed with corresponding credentials as of end of December
2015 can be found in Appendix 9.
Appendix 10 shows their activities since the inception of the Project.
Third Party Monitors (TPM)
During this 2nd Semester of Year 2015 there were nine (9) appointments of Third Party
Monitors. To date a total of fourty two (42) appointments have been a
(Mid – Term)
For the Second (2nd) Semester of the Year 2015
Period : July 2015 to December 2015
MINISTRY OF PUBLIC WORKS &. HOUSING
DIRECTORATE
GENERAL
OF HIGHWAYS
DIRECTORATE OF ROAD NETWORK DEVELOPMENT
Core Team Consultant for
Western Indonesia National Roads Improvement Project (WIN RIP)
IBRD Loan No. 8043-10
No
Enclosure
: 04_01/CTNO/455
: 5 (five) Reports
Perentjana Djaja
Jakarta, January 25,2016
Directorate General of Highways, MPWH
JI. Patimura 20 Kebayoran Baru
Jakarta Selatan
Indonesia
Attention
Ir. Agusta E. Sinulingga, M.T
Officer in Charge PMU WlNRIP
Subject
Semestral (Mid-Term) Project Report Ending December 2015
As required in the Loan Agreement under Section II (Project Monitoring Reporting and Evaluation), we are
pleased to submit the above subject Report which is reproduced in five (5) copies.
The Report summarizes the progress of implementation covering the 2nd Semester (July _ December) of
the Year 2015, both for the pre-construction and construction stages covered by the WINRIP Program.
In view of the above, this Report is being submitted for your further review prior to submittal to the World
Bank not later than forty five (45) days after the end of the period covered by this Report.
Should you have any comments and additional informations that need to be incorporated in the Report,
please feel free to get in touch with us.
i
C.T. A !nas-~
Team Lead~r:fl'
V"'1f
_,/'
.."
~
t
Cc:
1.
2.
3.
Head of Sub-Directorate of Integration of Planning and Network System, DORND, DGH
Kasatker Pembinaan Administrasi dan Pelaksanaan Pengendalian, PHLN
File
PT. PERENTJANADJAJAin subconsultancy with ~ Yongma Engineering CO.ltd and @PT. Epadascon Permata Engineering' COnsultant
erczyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA
Office:JI. Ciniru vn No. 25, Kebayoran Baru, Jakarta Se lata n, 12180
Phone /Fax: (021)7229823
2015 Semestral (Mid-Term) Project Report
2nd Semester : July-December 2015
Table Of Contents
1
Executive Summary .............................................................................................................. 1
1.1
Current Implementation Situation ............................................................................. 1
1.1.1 Civil Works............................................................................................................... 1
1.1.2 Consultancy Services .............................................................................................. 2
1.1.3 Goods ...................................................................................................................... 2
2
3
1.2
Current Status of Loan............................................................................................... 2
1.3
Current Problems and Action Required ...................................................................... 3
General................................................................................................................................ 4
2.1
Reporting Requirements ............................................................................................ 4
2.2
Loan Status................................................................................................................ 5
2.3
Financial Management .............................................................................................. 5
2.4
Project Cost Monitoring ............................................................................................. 6
2.5
World Bank Implementation Review Mission and Site Visit ....................................... 6
2.6
Project Steering Committee Meeting ......................................................................... 7
Project Management and Implementation........................................................................... 8
3.1
Procurement Status ................................................................................................... 8
3.2
Implementation Status
3.3
Variation Order Details............................................................................................ 16
3.4
Consultancy Services ............................................................................................... 17
3.5
Implementation of the Anti-Corruption A ct i o n Plan............................................... 18
3.6
Implementation of the Environmental Management Plan and LARAP........................... 19
Civil Works.......................................................................... 9
4
Workshops & Training........................................................................................................ 22
5
Project Development Objective Indicators.......................................................................... 23
6
Legal Covenants................................................................................................................. 24
2015 Semestral (Mid-Term) Project Report
2nd Semester : July-December 2015
APPENDICES
Appendix 1
:
Project Implementation Timeline
Appendix 2
:
Actual Implementation Timeline
Appendix 3
:
Disbursement and Expenditures Status
Appendix 4
:
Report At The End of 2nd Semester (December 2015)
Appendix 5
:
Disbursement Plan
Appendix 6
:
Detailed Summary of the Project Cost Monitoring
Appendix 7
:
Procurement Management of Civil Works
Appendix 8
:
Procurement Plan for Consulting Services
Appendix 9
:
List of Names of Community Representative Observers (CRO)
Appendix 10
:
Anti Corruption Action Plan (ACAP)
Activity Progress of Community Representative Observers (CRO)
Appendix 11
:
List of Appointed Third Party Monitors (TPM)
Appendix 12
:
Progress of Third Party Monitoring (TPM) Activities
Appendix 13
:
Complaints Handling Mechanism System (CHS)
Appendix 14
:
Work Activities On Publication/Disclosure
Appendix 15
:
Status of Anti - Corruption Action Plan
Appendix 16
:
Environmental Safeguards
Appendix 17
:
Environmental Management Plan (EMP) Compliance
Appendix 18
:
Status of Monitoring of Environmental Mitigation
Appendix 19
:
Brief Summary Status and Progress of Environmental Safeguards
Appendix 20
:
Overall Land Acquisition Status as of December 2015
Appendix 21
:
Status of Social Safeguards, Disclosures and Progress of LARAP Implementation
Appendix 22
:
Summary of Workshops and Trainings In 2012 up to 2015
Appendix 23
:
Project Development Objective Indicators
Appendix 24
:
Status of Legal Covenants
Appendix S-1
:
Summary of Submitted Studies and Reports (Environmental Activity)
Appendix S-2
:
Summary of Submitted Studies and Reports (Social Activity)
Appendix S-3
:
Summary of Submitted Community Development Activity Reports
Appendix S-4
:
Summary of Submitted Community Representative Observers (CRO) and Third
Party Monitoring (TPM) Reports
2015 Semestral (Mid-Term) Project Report
2nd Semester : July-December 2015
ANNEXES Executive Summary Report (Progress S Curve)
Annex P-1
:
Package No. 1 (Biha Krui)
Annex P-2
:
Package No. 2 (Padang Sawah Sp. Empat)
Annex P-3
:
Package No. 3 (Manggopoh Padang Sawah)
Annex P-4
:
Package No. 4 (Ipuh - Bantal)
Annex P-5
:
Package No. 5 (Sp. Rampa Poriaha)
Annex P-6
:
Package No. 6 (Ps. Pedati Kerkap)
Annex P-11
:
Package No. 11 (Bantal Mukomuko)
Annex P-13
:
Package No. 13 (Sp. Rukis Tj. Kemuning)
Annex P-17
:
Package No. 17 (Sp. Gunung Kemala Pugung Tampak)
Annex P-19
:
Package No. 19 (Bintunan Lais)
2nd Semester : July-December 2015
2015 Semestral (Mid-Term) Project Report
1
Executive Summary
1.1
Current Implementation Situation
1.1.1 Civil Works
Implementation of the WINRIP Project is scheduled to be implemented into three (3)
Annual Work Programs (AWP's). The implementation starts with the preparation of
tender documents (detailed design drawings including associated bidding documents),
tendering stage (procurement of works) and the actual civil works construction
implementation.
The original implementation schedules of the three (3) Annual Work Programs (AWPs)
are scheduled in three (3) phases, namely ; AWP-1 to start in mid-2011 and to be
completed on the last quarter of 2014, AWP-2 is expected to begin in mid 2012 with
target date of completion by mid-2016 and AWP-3 is expected to start during the early
part of 2013 and to be completed during the middle part of 2017.
However, due to some unavoidable circumstances the original implementation
schedules did not materialized.
Based on the present status of the program implementation progress, a revised
implementation schedule, the Project Implementation Timeline (as shown on
Appendix 1) is to be implemented in order to accommodate the originally delayed
schedule into the remaining time frame of the WINRIP Program until the expiry date of
the loan agreement by the end of December 2017. Shown on Appendix 2 is the current
construction status of the implementation relative to the Project Implementation
Timeline. Table 1 shows the present status.
Table 1 - Implementation Status as of End of the 2nd Semester on December 31, 2015
Pack
No.
1
2
3
4
5
6
7
8
10
11
12
13
14
15
16
17
19
20
21
Package Name
Krui - Biha
Padang Sawah - Sp.Empat
Manggopoh - Padang Sawah
Ipuh - Bantal
Sp. Rampa - Poriaha
Ps. Pedati - Kerkap
Indrapura - Tapan
Bts.Pariaman - Manggopoh
Sp. Empat - Sp. Air Balam
Bantal - Mukomuko
Kambang - Indrapura
Sp. Rukis - Tj.Kemuning
Painan - Kambang
Sibolga - Bts.Tap Sel
Seblat Ipuh
Sp.Gn.Kemala - Pg.Tampak
Lais Bintunan
Lubuk Alung - Sicincin
Lubuk Alung - Kuraijati
Contract
Under
Sign
1
1
1
1
1
1
1
Construct
1
1
1
1
1
1
1
For
Contract
Signing
Proc
Process
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Note : Packages 9 and 18 are proposed to be deleted from the program.
TOTAL:
12
12
1
1
1
6
Note : Package No.9 and Package No.18 are proposed to be deleted from the program.
Western I ndonesia National Roads I mprovement Project
1
2nd Semester : July-December 2015
2015 Semestral (Mid-Term) Project Report
During the 2nd semester of this year 2015, three (3) contract packages were issued
Notice To Proceed (NTPs) to commence the works, three (3) sub-projects are on
tendering period with bids expected to be opened on the early month of next
semester, while two (2) packages are scheduled for award of contract and Bid
Evaluation Report (BER) for another two (2) packages are under final review.
1.1.2 Consultancy Services
TA Consultant
Planned
Mobilization
Contract
Signed
Actual
Mobilization
CTC
Jul 2012
5 Nov 2012
12 Nov 2012
DSC
Jul 2012
11 Jun 2013
19 Jun 2013
Capacity Building for Disaster
Risks Reduction
To be deleted
Slope Protection Design and
Management
Still to be
Procured
Capacity Building for
Environmental Management
To be deleted
Capacity Building for
Road Safety
To be deleted
1.1.3 Goods
At the end of this reporting quarter, no goods were procured.
1.2
Current Status of Loan
At the end of this 2nd Semester (December 2015) some USD 48.27 million of the USD
130.63 million forcasted expenditures representing 52.25% of the available loan had
been disbursed. Disbursement is considerably behind schedule by 32.94% of the
forecast expenditures, while 66.70% of the time has already elapsed with the main
reason for the delay being the long period waiting for the implementation of the
remaining civil works contracts and slow progress of the twelve (12) on-going
construction packages.
Total disbursements during this Semester amounted to USD 24.58 million covering
the payments for "Statement of Work Accomplished' (MC) to civil works
Contractors of the on-going construction packages and advance payments to
Contractors of Contract Packages 5 and 7. During the semester replenishment
amounting to USD 1.38 million was made to the Special Account of Category 2 (Part
2 Implementation Support) of the original loan amount. Ending balance as of end
of the semester is USD 69,582.70. Details of the Disbursements and Expenditures
Status are presented in Appendix 3.
A more detailed and updated status of the loan are fully described and presented in
the twelveth (12th) Quarterly Financial Report covering the 4th Quarter (October,
Western I ndonesia National Roads I mprovement Project
2
2nd Semester : July-December 2015
2015 Semestral (Mid-Term) Project Report
November, December) of the Year 2015 which is under perparation and will be
submitted separately.
1.3
Current Problems and Action Required
Program
AWP-1
AWP-2 & AWP-3
Activity
4 Nos. Under construction stage.
With the exception of one (1) contract package, the
other three (3) packages are slighty on schedule as
time extensions were granted.
Although time extension of the other one (1) contract
package was granted too, the target date of completion
could not be met as only ten (10) calendar days are left
of the extended contract period with still 9% of the
works still to be completed.
8 Nos.Three (3) out of the eight (8) packages under construction
are experiencing huge percentages of negative progress
slippages. Contractors of the problematic packages shall
resolve immediately the current prroblems.
1 No. Contract Agreement for signing.
3 Nos. Under procurement. BER completed by POKJA
1 No. Under procurement. Bid evaluation on-going.
3 Nos. Under procurement. Bids scheduled for opening on January
5, 2016.
2 Nos. To be deleted from the program.
Responsibility
Contractor
DSC and Civil Works Project
Manager
Contractor and
DSC PPK and DSC
POKJA
Civil work Project Manager,
DSC, POKJA and CTC
PMU and MPW
Capacity Building for
To be deleted
Disaster Risks Reduction
Slope Protection Design
and Management
Capacity Building for
Environmental
Management
Capacity Building for
Road Safety
Still to be procured
Sub-Directorate of
Environmental & Road Safety
DTA-DGH
To be deleted
To be deleted
Western I ndonesia National Roads I mprovement Project
-
3
2015 Semestral (Mid-Term) Project Report
2
2nd Semester : July-December 2015
General
2.1
Reporting Requirements
Semestral Project Report: This Report have been prepared as stipulated and in
accordance with Schedule II (Project Monitoring Reporting and Evaluation) of the Loan
Agreement and the Report shall not be made publicly available without clearance
and/or approval by DGH and the World Bank.
Quarterly Progress Reports : These have been prepared for each quarter since the 1 st
quarter of the Year 2014 with the latest Report, submitted on 2nd week of January
2016, as required and stipulated in CTC s Consultancy contract. Prior to the production
of this report, Monthly Progress Reports have been prepared and have dealt with all
aspects of the works. This report attempts to bring the situation up to date by covering
overall progress up to the end of each quarter intervals.
Financial Monitoring Reports : These have been prepared for each quarter since the
beginning of 2013 with the first Report, issued in May 2013, covering the period
January
March 2013. Since that date quarterly reports have been prepared and
submitted regularly.
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Report
Monitoring Report No. 1
Monitoring Report No. 2
Monitoring Report No. 3
Monitoring Report No. 4
Monitoring Report No. 5
Monitoring Report No. 6
Monitoring Report No. 7
Monitoring Report No. 8
Monitoring Report No. 9
Monitoring Report No. 10
Monitoring Report No. 11
Monitoring Report No. 12
Period Covered
January 2013 March 2013
April 2013 June 2013
July 2013 September 2013
October 2013 December 2013
January 2014 March 2014
April 2014 June 2014
July 2014 September 2014
October 2014 December 2014
January 2015 March 2015
April 2015 June 2015
July 2015 September 2015
October 2015 December 2015
Date Issued
15 May 2013
15 August 2013
15 November 2013
15 February 2014
15 May 2014
15 August 2014
15 November 2014
7 April 2015
31 August 2015
2 October 2015
16 December 2015
Under Preparation
CTC Monthly Progress Reports: These report have been prepared covering each full
month since January 2013. Subsequent reports have been submitted on a regular
monthly basis.
Environmental Studies and Activity Reports: These report have been continuously
updated and submitted to PMU for submission to World Bank for Bank's issuance of No
Objection Letter (NOL). Appendix S-1 shows the summary of submitted of Reports
covering each contract package since inception of the Project.
Social Impact Studies and Activity Reports : These report which mainly dealt with the
implementation of "Land Acquisition Resettlement Action Plan" (LARAP) have been
continuously submitted to PMU for submission to World Bank for Bank's issuance of
No Objection Letter (NOL). Appendix S-2 indicates the updated summary of all
submitted Reports.
Anti-Corruption Action Plan (ACAP) : Community Development Activity Reports :
These Reports have been prepared and continuously submitted to the Client.
Appendix S-3 shows the summary of submitted Reports from the very first (1 st)
submittal up to latest report before the Semester ended.
Western I ndonesia National Roads I mprovement Project
4
2nd Semester : July-December 2015
2015 Semestral (Mid-Term) Project Report
Community Representative Observers (CRO) and Third Party Monitoring (TPM)
Reports : These Reports were consolidated and reviewed by CTC as prepared and
submitted by the appointed CRO's and TPMs of the respective contract package.
Their reports were based on their actual observations and monitoring during pre bid meetings, site visit and bid openings of every contract package under procurement.
Appendix S-4 shows the updated summary of all reports which were forwarded to PMU.
2.2
Loan Status
The agreed allocation of loan funds from the original loan agreement together with the %
disbursed to the end of the Semester date (December 31, 2015) is presented in Table 2
Table 2
Category
2
Loan Restructuring
Amount US$
Total Disbursement
for the 2nd Semester of
2015
Previous
Disbursement
Part 1
Betterment and Capacity
Expansion of National Roads.
220,400,000.00
23,198,379.03
20,786,692.52
43,985,071.55
19.96
Part 2
16,000,000.00
1,380,000.00
2,904,880.83
4,284,880.83
26.78
1,000,000.00
0,00
0
0
0
0
0
0
Description
Total Disbursed by
WB to End
Deceember 31, 2015
in US$
% Disbursed
Implementation Support
Part 3
3
Road Sector Institutional
Development
0
Part 4
Contingency for Disaster Risk
Response
Unallocated
12,600,000.00
0,00
0
0
0
Original Loan
Amount
250,000,000.00
24,578,379.03
23,691,573.35
48,269,952.38
19.31
2.3
Financial Management
S-Curve for Financial Progress
A report at the end of the semester (December 31, 2015) is presented in Appendix 4,
while Appendix 5 is the Disbursement Plan estimated untl December 2017, the expiry date
of the Loan Agreement.
Western I ndonesia National Roads I mprovement Project
5
2nd Semester : July-December 2015
2015 Semestral (Mid-Term) Project Report
2.4
Project Cost Monitoring
A detailed summary of the project cost monitoring in tabular format is presented as
Appendix 6 at the end of this report.
2.5
World Bank Implementation Review Mission and Site Visit
World Bank supervision mission took place between October 26, 2015 to November 18,
2015. The mission team met with the respresentatives from Bappenas, MPWPH, PMU,
Balai, CTC, DSC and local project implementing units.
During the Mission, the team carried out road work quality improvement support
inspections for Contract Packages 2, 3, 4 and 19, while Social Safeguard Specialist visited
Contract Packages 1, 13, and 17 and the Environmental Specialist visited Contract Packages
1, 6, 13 and 17.
The kick-off meeting was held at MPWH on November 10, 2015 and wrap-up meeting was
held on November 18, 2015 at BAPPENAS.
An "Agreed Key Action Plans" for progress compliance monitoring of the status of the
works on weekly, bi-monthly and monthly intervals is shown in Table 3.
Table 3 Agreed Key Action and Plans
No.
Action
By Whom
1.
Send the BER of package 20, 21, and 14 to the Bank
PMU and CTC
2.
Send the BER of package 16
PMU and CTC
3.
4.
5.
6.
7.
8.
9.
10.
Send contract extension and justification for Packages
1 and 19 to Bank for records
Send the contract extension of Package 4 to Bank for
prior review
Send the contract modification of Package 2 to cover
all access to property and time extension, if it is above
15%, to Bank for prior review
Send the draft amendment for Package 3 to the Bank
for the NOL to cover all access to property and time
extension
Update the SIRUP to include the study on slope
stabilization, design, and management
Send the TOR and budget for the slope stabilization,
design, and management to Bank for NOL
Send to the Bank the request for the extension of the
CTC contract
Send to the Bank the response related to the contract
modification to the DSC contract
PMU and CTC
PMU and CTC
Status and Target
dates
• January 15, 2016
• December 4,
2015
• November 26,
2015
• November 26,
2015
PMU and CTC
• November 20,
2015
PMU and CTC
• November 26,
2015
Subdit
Construction
PMU and CTC
• November 20,
2015
• November 27,
2015
PMU and CTC
• January 10, 2016
PMU and CTC
• November 20,
2016
11.
Send a revised version of the procurement plan
PMU
• January 5, 2016
12.
Send the environmental permit for the quarries for
packages 1, 2, 3 and 4 to the Bank
PMU and CTC
• December 5,
2015
13.
Send to the Bank an update of the environmental
monitoring table in annex 4, including the information
PMU and CTC
• End of
November 2015
Western I ndonesia National Roads I mprovement Project
Updated Status
December 11, 2015
•
• 3rd Week of
December 2015
•
•
•
•
• Estimated
February 2016.
•
•
•
• Done on
December 7,
2015
• Done on
December 8,
2015
• Done on
November 20,
6
2nd Semester : July-December 2015
2015 Semestral (Mid-Term) Project Report
No.
Action
By Whom
Status and Target
dates
Updated Status
December 11, 2015
on the quarries
2015
14.
Send the environmental management and monitoring
plans (RKPPL) for packages 6, 11 and 19 to the Bank
PMU and CTC
December 5,
2015
15.
Send the environmental management and monitoring
plans (RKPPL) for packages 5, 13 and 17 to the Bank
PMU and CTC
• January 15, 2015
16.
Cary out the workshop on HIV/ AIDS according to the
schedule in annex 4
PMU / CTC/
DSC
• Schedule in
annex 4
17.
Send the first environmental management and
monitoring implementation reports for all packages
under construction to the environmental agencies
(refer to annex 4 or environmental safeguard
compliance table)
CTC/DGH
• According to
national
regulations
Submit to the Bank additional LARAP document for
packages 5 and 16
PMU
• End of
November 2015
Submit to the Bank monitoring report of LARAP
implementation of package 17
PMU
• Mid of
November 2015
Submit to the Bank monitoring report of LARAP
implementation of package 13
PMU
• Mid of Dec 2015
Submit monitoring report for Package 6. Ps. Pedati
Kerkap
PMU
• End of Nov
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
Submit the IFR for October to December 2015 to the
Bank
Carry out FM transaction review
Disclose updated procurement plan after Bank
approval in the Winrip website linked to MPW
Website
Update the newsletter quarterly, including the list of
contracts, implementation progress, project related
workshops and number, typology and status of
complaints
Send quarterly newsletter to the civil society forum in
each project province in hard copy or through an
electronic mailing system
Submit quality improvement support inspection
reports to DGH
• PMU
• Bank
• PMU
• After Bank
approval
• Informally sent
to WB on 18 Nov
2015
•
•
•
• Noted
• PMU
• Every quarter
• PMU
• Every quarter
• Bank
28.
Put the Mid-term review report on WINRIP website
PMU/CTC
29.
Regularly submit the quarterly progress reports to the
Bank
PMU
2.6
• Before February
15, 2016
• December 2015
• Done on
November 24
• 2015
• Done on 8 Dec
2015 for RKPPL
package No.11 &
No.5&7 end Dec
2015
• Complete
(No.1,17,2,3,4
&11) Schedule in
annex 4
• Complete (first &
two (No.1,2,3
&4) According to
national
regulations
• Informally sent
to WB on 18 Nov
2015 for Package
16.
• Informally sent
to WB on 18 Nov
2015
•
• By the end of
November 2015
• December 20,
2016
• Each calendar
quarter
• Noted
•
• Done
• Noted
Project Steering Committee Meeting
No Steering Committee meeting during this 2nd half of the Year 2015.
Western I ndonesia National Roads I mprovement Project
7
2nd Semester : July-December 2015
2015 Semestral (Mid-Term) Project Report
3
Project Management and Implementation
3.1
Procurement Status
(A) Civil Works
Civil Works are now being implemented in Annual Work Programs (AWP) which have
been numbered AWP-1, AWP-2, and AWP-3.
All Contract Agreements for the four (4) AWP-1 contract packages were signed by the
end of 2013 with actual work commencement on January 2014.
Under the two (2) implementation programs, AWP-2 and AWP-3, eight (8) packages
were already procured and are on-going construction, while and the other seven (7)
packages are under final procurement stages.
Table 4 Shows the actual pre-construction and procurement status under the
implementation schedules AWP-2 and AWP-3
Table 4
Package
No.
Package Name
Status
AWP-2
Procured. Under construction since the issuance
of Notice To Proceed (NTP) on June 18, 2015
5
Sp. Rampa - Poriaha
6
Ps. Pedati - Kerkap
Procured. Under construction since the issuance
of Notice To Proceed (NTP) on March 11, 2015
7
Indrapura
Procured. Under construction since the
issuance of Notice To Proceed (NTP) on
December 10, 2015
8
Bts. Pariaman
10
Sp. Empat
11
Bantal - Mukomuko
Procured. Under construction since the issuance
of Notice To Proceed (NTP) on February 23,
2015
12
Kambang
Indrapura
Signing of Contract Agreement by the
contracting parties is expected to be executed in
the middle of January 2016.
Tj. Kemuning
Procured. Under construction since the
issuance of Notice To Proceed on July 22,
2015.
13
Sp. Rukis
Tapan
Manggopoh
Sp. Air Balam
Western I ndonesia National Roads I mprovement Project
Revised Bid Evaluation Report (BER) and award
of Contract already concurred by World Bank
with the issuance of No Objection Letter (NOL).
Revised Bid Evaluation Report (BER) still under
final review.
8
2nd Semester : July-December 2015
2015 Semestral (Mid-Term) Project Report
Package
No.
Package Name
Status
AWP-3
14
Painan
Under procurement proceedings with
submission and opening of bids scheduled on
January 5, 2016.
Kambang
Procured. Under construction since the issuance
of Notice To Proceed (NTP) on Noveember 20,
2015
15
Sibolga
Bts. Tapsel
16
Seblat - Ipuh
17
Sp.Gn.Kemala
19
Lais
20
Lubuk Alung
Sicincin
Under procurement proceedings with
submission and opening of bids scheduled on
January 5, 2016.
21
Lubuk Alung - Kuraitaji
Under procurement proceedings with
submission and opening of bids scheduled on
January 5, 2016.
Bid evaluation and preparation of Bid Evaluation
Report (BER) is on-going.
Pg. Tampak
Procured Under construction since the issuance
of Notice To proceed on September 4, 2015.
Procured. Under construction since the issuance
of Notice To Proceed (NTP) on March 11, 2015
Bintunan
Note : Packages No.9 and No.18 are proposed to be deleted from the program.
Presented in Appendix 7 is the current status of procurement management.
(B) Services
The Core Team (CTC), Design & Supervision Consultant (DSC), and the others Capacity
Building Consultancy status are discussed in Section 3.4.
3.2
Implementation Status
Civil Works
As of end of this reporting semester (December 2015), there are currently twelve (12)
sub-projects that are under construction. Out of the nineteen (19) sub-projects schedule
under three (3) phases implementation program, four (4) on AWP-1, five (5) under AWP2 and three (3) covered by AWP-3 are now under construction.
Details of each contract package are shown in Table 5.
Activities done during the quarter were repair and restoration of deteriorated existing
pavements, roadway excavation, embankment formation, spreading of granular
pavement for roadway widening, asphalt paving, structural works, construction of stone
masonry side ditches, stockpiling of raw material, production of crush aggregates, other
minor works, bridge construction and mobilization of the newly started contract
package.
Western I ndonesia National Roads I mprovement Project
9
2nd Semester : July-December 2015
2015 Semestral (Mid-Term) Project Report
Table 5
Original
Program
Contract
Package
#
1
2
Contractor
PT. Jaya Konstruksi
Manggala Pratama Tbk
PT.Jaya Konstruksi
Manggala Pratama Tbk
AWP-1
3
4
5
Province
Contract
Signed
Lampung
Nov 25,
2013
Jan 8, 2014
134,909,211,000
640 CD
Oct 9, 2015
93 CD
West
Sumatera
Dec 6, 2013
Jan 6, 2014
197,936,699,000
730 CD
Jan 5, 2016
West
Sumatera
Dec 6, 2013
Jan 6, 2014
143,688,963,000
730 CD
Ipuh - Bantal
Bengkulu
Nov 14,
2013
Jan 10,
2014
186,936,750,000
Sp. Rampa - Poriaha
North
Sumatera
March 17,
2015
June 18,
2015
Feb 27,
2015
Nov 26,
2015
Dec 18,
2014
Dec 18,
2014
July 13,
2015
Nov 17,
2014
Feb 27,
2015
Mar 11,
2015
Dec 10,
2015
Feb 23,
2015
July 22,
2015
Nov 20,
2015
Sept 4,
2015
Mar 11,
2015
Name of Road
Biha - Krui
Padang Sawah Sp.
Empat including Air
Gadang
Manggopoh
Padang Sawah
6
PT. Waskita Karya
(Persero) Tbk.
Ps. Pedati - Kerkap
Bengkulu
7
PT. Adhi Karya
Indrapura Tapan
West
Sumatera
Bantal Mukomuko
Bengkulu
Sp. Rukis TJ.
Kemuning
Bengkulu
Sibolga Bts. Tapsel
North
Sumatera
Sp. Gunung Kemala
Pugung Tampak
Lampung
Bintunan - Lais
Bengkulu
AWP-2
11
13
15
AWP-3
PT. Jaya Konstruksi
Manggala Pratama Tbk
PT. Waskita Karya and
PT. Mulya Turangga (JO)
PT. Nusa Konstruksi
Enjiniring Tbk.
17
19
PT. Hutama Karya/PT.
Daya Mulya J.O.
PT. Waskita Karya
(Persero) Tbk.
PT. Pembangunan
Perumahan (Persero)
PT. Jaya Konstruksi
Manggala Pratama Tbk
PT. Roda Tekindo
Purajaya
Revised
Commenc
ement of
Work
Western I ndonesia National Roads I mprovement Project
Contract
Amount
Contract
Time
Completion
Date
Time
Extension Contract Amount
Contract
Time
Completion
Date
154,073,015,000
733 CD
Jan 10,
2016
125 CD
226,713,217,000
835 CD
Apr 19,
2016
Jan 5, 2016
75 CD
165,157,772,000
805 CD
Mar 20,
2016
730 CD
Jan 9, 2016
90 CD
196,438,084,000
820 CD
Apr 8, 2015
107,321,260,310
540 CD
Dec 8, 2016
-
-
-
86,517,470,000
450 CD
Jun 2, 2016
-
-
-
129,699,900,000
630 CD
-
-
-
228,899,717,000
720 CD
-
-
-
292,700,000,000
720 CD
-
-
-
260,100,000,000
810CD
Feb 6, 2018
-
-
-
199,551,000,000
720 CD
Aug 23,
2017
-
-
-
33,689,452,000
300CD
Jan 4, 2016
125CD
425CD
May 8,
2016
Aug 30,
2017
Feb 11,
2017
July 10,
2017
44,419,760.000
10
2015 Semestral (Mid-Term) Project Report
2nd Semester : July-December 2015
Generally, progress of the on-going construction packages are not satisfactory as the four
(4) packages covered by implementation program AWP-1 failed to meet the respective
original target dates of completion, while two (2) and another one (1) contract package
under AWP-2 and AWP-3 respectively, are far behind schedule with huge negative
slippages ranging from -29.38% to -42.46%.
However, the four (4) contract packages covered by AWP-1 program which failed to meet
the expiry dates of completion were granted time extensions ranging from 75 calendar
days to 125 calendar days extending the completion dates at the earliest on January 10,
2016 and the latest on April 19, 2016.
Progress status of the twelve (12) on-going construction civil works contracts as of this
reporting period are shown in Table 6.
Following are brief status of the twelve (12) on-going construction contract packages :
Package No. 1 : Biha Krui
During the end of the semester (December 2015) and for the first time since the project
started way back in January 2014, the Contractor was able to deliver a significant
percentage work accomplishment of 14.46% in one (1) month time, however the month s
percentage output still cannot catch up with target schedule of 96.08% to be on time with
the revised completion date on January 10, 2016.
At the end of this period, the overall actual progress attained is 91.02%, meaning, there are
still 9% of the works to be done until the expiry of the extended contract period with only
ten (10) calendar days remaining time.
The bulk of the remaining 9% of the works is the 8% unfinished Asphalt Pavement under
Division VI of the Bill of Quantity (BOQ).
It maybe difficult, for the Contractor to attain the 9% remaining works until the end of the
revised completion date on January 10, 2016, hence and in the event that the Contractor
fail to complete the remaining works and 2nd time extension will not be granted, sanctions
against the Contractor in accordance with the Contract Agreement shall be enforced.
A more detailed status of this Package is presented in ANNEX P-I Executive Summary
Report.
Package No. 2 : Padang Sawah Sp. Empat (Including Air Gadang Bridge)
As the end of this reporting period, there are still at least 7% of the works to be done until
the revised expiry of the completion time.
To date, the remaining 117 calendar days left from the revised extended construction
period is more than enough for the Contractor to complete the remaining works until the
revised take over date on April 19, 2016.
With regard to the construction of Air Gadang Bridge, 100% of the total pile length has
been driven, two (2) abutments are fully completed and all the 20 pre-cast girders required
has been casted and ready to be transported from Medan casting yard to the bridge site.
ANNEX P-2 Executive Summary Report present a more detailed status of the Contract
Package.
Western I ndonesia National Roads I mprovement Project
11
2nd Semester : July-December 2015
2015 Semestral (Mid-Term) Project Report
Table 6
Program
Contract
Package
#
1
Contractor
PT. Jaya Konstruksi
Manggala Pratama Tbk
Name of Road
Target Progress
Actual Progress
Schedule Ending
Accomplished
December 2015
Slippage
Time
Remaining
Elapsed
Time
Biha - Krui
96.08%
91.02%
-5.06%
97.68%
10 CD
PT. Jaya Konstruksi
Manggala Pratama Tbk
Padang Sawah
Sp.Empat incl.Air
Gadang
95.62%
93.20%
-2.41%
86.00%
117 CD
3
PT. Jaya Konstruksi
Manggala Pratama Tbk
Manggopoh
Padang Sawah
93.78%
96.30%
+2.52%
89.19%
87 CD
4
PT. Waskita Karya and PT.
Mulya Turangga (JO)
Ipuh - Bantal
62.14%
70.32%
+8.18%
87.07%
106 CD
5
PT. Nusa Konstruksi
Enjiniring
Sp. Rampa - Poriaha
36.44%
3.53%
-32.91%
35.19%
350 CD
6
PT. Waskita Karya Tbk
Ps. Pedati - Kerkap
49.93%
20.54%
-29.38%
64.22%
161 CD
7
PT. Adhi Karya
Indrapura - Tapan
*
*
*
3.33%
609 CD
Mukomuko - Bantal
25.39%
24.82%
-0.56%
42.36%
415 CD
Sp. Rukis Tj.
Kemuning
9.61%
13.71%
+4.10%
21.67%
564 CD
Sibolga Bts. Tapsel
*
*
*
5.06%
769 CD
Sp. Gn Kemala Pg.
Tampak
2.14%
3.05%
+0.91%
15.56%
608 CD
Lais - Bintunan
100%
57.15%
-42.46%
98.67%
04 CD
2
AWP-1
AWP-2
11
13
15
AWP-3
17
19
PT. Hutama Karya/ PT.
DMT
PT. Waskita Karya
(Persero) Tbk
PT. Pembangunan
Perumahan (Persero)
PT. Jaya Konstruksi
Manggala Pratama Tbk
PT. Rodatekindo Purajaya
Remarks
Based on revised schedule
due to approved time
extension.
Based on revised schedule
due to approved time
extension.
Based on revised schedule
due to approved time
extension.
Based on revised schedule
due to approved time
extension.
Based on original contract
time and schedule
Based on original contract
time and schedule
Based on original contract
time and schedule
Based on original contract
time and schedule
Based on original contract
time and schedule
Based on original contract
time and schedule
Based on original contract
time and schedule
Based on original contract
time and schedule
* Data not Available
Western I ndonesia National Roads I mprovement Project
12
2015 Semestral (Mid-Term) Project Report
2nd Semester : July-December 2015
Package No. 3 : Manggopoh Padang Sawah
Based on the revised work schedule as a result of the granted 75 calendar days time
extension, the current overall work progress of 93.78% indicate that the Contractor can
complete the project on or before the revised target date of completion on March 20,
2016.
Asphalt Pavement under Division VI the BOQ is subtantially completed and the remaining
works to be done are 2% drainage, 2.45% pavement widening and 2% reinstatement of
minor work.
A more detailed status of the project progress are shown in ANNEX P-3 Executive
Summary Report .
Package No. 4 : Ipuh Bantal
Although the Contractor has been granted time extension of completion from January 9,
2016 to April 8, 2016, the current status of this contract package still remain in critical
situation with respect to the revised completion date.
During this end of this calendar semester (December 2015), the actual overall progress is
70.32% with still almost 30% of the work still to be completed.
Based on the Contractor s performance during the course of the contract, it seems doubtful
that the remaining 30% of the works can be completed during the remaining 106 calendar
days, unless Contractor will work double time and at least achieve a 10% monthly progress
during the remainder of the extended contract time.
Shown in ANNEX P-4 Executive Summary Report showing the details and status of the
project.
Package No. 5 : Sp. Rampa Poriaha
To date, since the commencement of works started six (6) and half months ago, the actual
physical work progress is 3.53% against scheduled work progress of 36.44%. The delayed
works further slid down from -20.61% last month to -32.91% at the end of this month.
The problem that hampered the slow progress of the works is the unexpected ROW
problems wherein some improvements such as trees and other obstructions exist along the
alignment.
ANNEX P-5 Executive Summary Report shows the Contractor s Progress Schedule.
Package No. 6 : Kerkap Ps. Pedati
Actual overall physical work accomplished as of end of this reporting period is 20.54% out
of 49.93% schedule or -29.38% negative slippage. Works during the month were very
minimal and were mainly focused on Asphalt Pavement, Granular Pavement and Routine
Maintenance Work items.
As the period ended, 80% of the works still remain to be done while 64% of the contract
time have already elapsed and based on the Contractor s performance during the past 10
months, completion date on June 2, 2016 may never be attained.
Western I ndonesia National Roads I mprovement Project
13
2015 Semestral (Mid-Term) Project Report
2nd Semester : July-December 2015
During the end of the semestral month, Contractor submitted the results of the recently
concluded Field Engineering wherein three (3) alternative were proposed based on the
revised BOQ and cost.
In the event that a selected alternative will be approved, 90 calendar days are expected to
be granted moving the original completion date from June 2, 2016 to plus 90 days more
prior to take over date.
ANNEX P-6 Executive Summary Report shows the complete details of the contract
package.
Package No. 7: Indrapura Tapan
The contract package just recently commenced on December 10, 2016.
During the period from the issuance of Notice To Proceed (NTP) until end of this month,
Contractor concentrated on the preparation for mobilization at site .
To date, there in still no physical progress on sight at the project site.
Progress Schedule S-Curve still to be prepared for further review and approval.
Package No. 11 : Bantal - Mukomuko
The actual overall progress attained by the Contractor up to end of this period is 24.82%
against 25.39% based on the revised schedule due to approval of the results of Field
Engineering .
At the end of the 10th month of the contract period, Contractor s performance with
respect to their work progress seem to be satisfactory as the negative slippage have been
kept to a single digit.
For more details of the Contract Package, refer to ANNEX P-11 Executive Summary
Report .
Package No. 13 : Sp. Rukis Tj. Kemuning
The current status of this contract package is being implemented in a right direction as up
to end of this period, the actual progress is ahead of schedule by 4.10%.
During the month, subtantial progress of 10.31% has been achieved. Barring any unforseen
circumstances that will disrupt or interrupt the construction implementation, it is expected
that the project can be completed on-time or even ahead of the schedule.
Details of the work progress are shown in ANNEX P-13 Executive Summary Reports.
Package No. 15: Sibolga Bts. Tapsel
The contract package just recently commenced on November 20, 2015.
During the period from the issuance of Notice To Proceed (NTP) until end of this month,
Contractor concentrated on the preparation for mobilization at site .
To date, there in still no physical progress on sight at the project site.
Progress Schedule S-Curve still to be prepared for further review and approval.
Western I ndonesia National Roads I mprovement Project
14
2015 Semestral (Mid-Term) Project Report
2nd Semester : July-December 2015
Package No. 17 : Sp. Gunung Kemal Pg. Tampak
The current status of the sub-project is fairly being implemented as evidenced by not
incurrring any negative slippage since the Contractor commenced works way back in
September 4, 2015.
Overall progress to date is 3.05% against 2.14% schedule, or the progress is slighty ahead of
schedule.
If Contractor can maintained the trend of their monthly progress, there is no reason that
the works could not be completed on or before the taget date of completion on August 23,
2017.
ANNEX P-17 Executive Summary Report shows the complete details and work progress
of the project.
Package No. 19 : Lais Bintunan
To date, the cumulative work accomplished is 57.54%, out of the 100% scheduled at
month s end which is still based on the original schedule.
The problem that hampered the slow progress of the works is the unexpected disruption
on the Contractor activities due to the unresolved compensation payments to PAP and
review design for Field Engineering is not finalized yet.
However, as the month ended, the issue regarding the results of the concluded Field
Engineering has been resolved, thereby, an extension of contract period is expected to be
granted and the remaining 43% of the works will be completed during the extended
contract period.
Complete details of the contract package are shown in ANNEX P-19 Executive Summary
Report .
Western I ndonesia National Roads I mprovement Project
15
2nd Semester : July-December 2015
2015 Semestral (Mid-Term) Project Report
3.3
Variation Order Details
Variation Order No.1 (Amendment 1) is the amendment to the Contract Agreements (Part
A
Contract Data) while Variation Order No.2 covers the results of the Field
Engineering , specially quantity overruns/underuns and variations is design to suit to
actual site conditions.
In anticipation of future claims for varied works by the Contractors, a revised costs of
additional 5% to the Estimated Cost for each contract package was prepared and
submitted to PMU to cover any Variation Orders that may arise during the
implementation of the Works.
Presented in Table 7 are details of Variation Orders for the four (4) sub-projects under
AWP-1 and one (1) contract packages covered by AWP-3
Table 7 Details of Variation Orders
Contract Amount Variation
Package
No.
Variation
Order
No.
Original
Contract
Amount (Rp)
1
1
2
2
2
19
2
1
-
-
134,909,211,000
19,163,804,000
-
154,073,015,000
-
-
197,936,699,009
27,710,501,000
-
226,713,217,000
-
-
143,688,963,000
Reason
For
Variation
0
A
+14.20%
93
B
0
A
+14.00%
125
B
0
A
75
B
0
A
143,688,963,000
21,468,809,000
1
4
Deductive
(-) (Rp)
Approved
Time
Extension
(Cal.
Days)
197,936,699,000
1
3
Additive (+)
(Rp)
Variance
134,909,211,000
1
2
Revised
Contract
Amount (Rp)
-
165,157,772,000
-
+14.94%
186,936,750,000
186,936,750,000
9,501,334,000
33,689,452,000
10,730,308,000
-
196,438,084,000
+5.08%
90
B
44,419,760,000
+31.85%
125
B
Reason For Variation :
A Amendment to Contract Agreement (Part A Contract Data), change of Engineer s name from V. Thiagarajah to Johnson V.
Villar as replacement Team Leader of the Construction Supervision Consultant.
B Contract Amendment with respect to revised contract amount due to Field Engineering results, quantity overruns/underuns
and variations in design relative to the actual site conditions.
Western I ndonesia National Roads I mprovement Project
16
2nd Semester : July-December 2015
2015 Semestral (Mid-Term) Project Report
3.4
Consultancy Services
Technical Assistance for Core Team Consultant (CTC) to Support the Project
Management Unit.
Lead Consultant: PT. Perentjana Djaja
CTC Contract No. 06-20/CTC/TA/LN/8043/1112 was signed on 5 Nov 2012 between
the Ministry of Public Works , Directorate of Planning, DGH and PT. Perentjana Djaja,
Yongma Engineering Co. Ltd, PT. Epadascon Permata Engineering Consultant, JV and the
work commenced on 12 November 2012.
Amendment No.1 to this contract dated 25 October 2013 was signed to accommodate
the increase in staffing requirements with the following increase in cost.
Amendment No. 2 is officially approved. Proposed amendment to the Original Contract
and Amendment No. 1 are additional man-months for professional and technical staff for
international and local, replacement of foreign and local consultants and modification to
various reimbursables to match with the actual requirements.
Amendment No. 3 has already been approved. The amendment covers the extension of
services of several local professional and sub-professional staff beyond the end of their
respective dates of completion assignment covered by Amendment No. 2 which will end
on March 6, 2016. A position of Traffic Engineer has also been included in the
amendment
Presented in Table 8 is the current status of CTC contract.
Table 8
Description
USD
IDR
Original Contract including 10% VAT
1,404,370
23,556,940,000
Amendment No.1 including 10% VAT
1,447,517
24,668,792,500
Variance Against Original Contract
+3,07%
Combine Variance Against Original Contract
Amendment No. 2 including 10% VAT
Variance Against Original Contract
+4.12%
1,509,117
Variance Against Original Contract
Combine Variance Against Original Contract
Note :
24,704,544,150
+7,46%
Combine Variance Against Original Contract
Amendment No.3 including 10% VAT
+4,72%
+4,87%
+5.81%
1,473,917
26,328,054,500
+4.95%
+11.76%
+9.29%
Combine variance (USD+IDR) is based on 1 USD = Rp. 9,558 exchange rate used during the
time of signing the original Contract Agreement.
Western I ndonesia National Roads I mprovement Project
17
2nd Semester : July-December 2015
2015 Semestral (Mid-Term) Project Report
Technical Assistance for Design & Supervision Consultant (DSC)
Lead Consultant: Renardet S.A
DSC Contract No. KU.03.01/PPK-PR/WINRIP/Bx/01/VI/2013 was signed on 11 Jun 2013
between the Ministry of Public Works, Head of Regional Office for National Roads
Implementation, DGH and Renardet S.A. PT Cipta Strada, PT. Daya Creasi Mitrayasa, PT.
Seecons and PT. Yodya Karya (Persero) Joint Venture and mobilized on 19 June 2013.
Table 9 shows the current status of DSC contract.
Table 9
Description
USD
IDR
Original Contract plus 10% VAT
902.660
57,000,575,500
Addendum No.1 plus 10% VAT
868.340
62,436,542,901
Variance Against Original Contract
*-3.80%
*+9.54%
Note :
1) Draft Addendum No.1 is still subject to approval by DGH with World Bank concurrence and
issuance of No Objection Letter (NOL).
2) Figures with asterisk (*) are tentative pending approval of Addendum No.1
Technical Assistance for Capacity Building for Disaster Risks Reduction
Lead Consultant:
For deletion and to be replaced by another Technical Assistance for Slope Protection
Design and Management which will be implemented under Category 2 of the Loan
Agreement.
Technical Assistance for Capacity Building for Environmental Management
Lead Consultant:
To be deleted.
Technical Assistance for Capacity Building for Road Safety
Lead Consultant:
To be deleted.
Procurement Plan for consulting services is presented in Appendix 5.
3.5
Implementation of the Anti-Corruption Ac t ion Plan
Community Representative Officers (CRO)
CROs have been appointed for AWP-1 packages and those appointed attended the bid
opening meetings for Packages 1 and 4 and Packages 2 and 3 in Palembang and Padang
respectively. All CROs are university staff members as prioritized in the PMM and have
had extensive training sessions.
Western I ndonesia National Roads I mprovement Project
18
2015 Semestral (Mid-Term) Project Report
2nd Semester : July-December 2015
During the 2nd Semester of 2015 CRO selection and training were conducted in Bengkulu
for contract Package No.16 and in West Sumatra for contract Packages 14, 20 and 21. A
total of eight (8) CROs were appointed during the semester.
To date or as of end of this 2nd Semester of the Year 2015, the total number of appointed
CRO's are thirty eight (38) individuals. All these thirty eight (38) CRO's discharged their
duties as independent observers for nineteen (19) Contract Packages during the
procurement activities.
A complete list of CROs appointed with corresponding credentials as of end of December
2015 can be found in Appendix 9.
Appendix 10 shows their activities since the inception of the Project.
Third Party Monitors (TPM)
During this 2nd Semester of Year 2015 there were nine (9) appointments of Third Party
Monitors. To date a total of fourty two (42) appointments have been a