WINRIP DOC MTR Mid Term Jan Jun 2016 20160630 00437
SEMESTRAL PROJECT REPORT
For the First (1st) Semester of the Year 2016
Period : January 2016 to June 2016
MINISTRY OF PUBLIC WORKS
DIRECTORATE
GENERAL
a. HOUSING
OF HIGHWAYS
DIRECTORATE OF ROAD NETWORK DEVELOPMENT
Core Team Consultant for
Western Indonesia National RoadsImprovement Project (WIN RIP)
IBRD Loan No. 8043-10
No
Enclosure
Perentjana Ojajazyxwvut
Jakarta,August2,2016zyxwvutsrqponm
: 04_01lC TAlO /545
: 5 (five) Reports
Directorate General of Highways, MPWH
JI. Patimura 20 Kebayoran Baru
Jakarta Selatan
Indonesia
Attention
Ir. Agusta E. Sinulingga, M.T
Officer in Charge PMU WINRIP
Subject
Semestral (Mid-Term) Project Report Ending June 2016
As required in the Loan Agreement under Section II (Project Monitoring,fReportingand Evaluation), we are
pleased to submit the above subject Report which is reproduced in five (5) copies.
The Report summarizes the progress of implementation covering the 1st Semester (January - June) of
the Year 2016, both for the pre-construction and construction stages covered by the WINRIP Program.
In view of the above, this Report is being submitted for your further review prior to submittal to the World
Bank not later than forty five (45) days after the end of the period covered by this Report.
Should you have any comments and additional informations that need to be inCorporated in the Report,
please feel free to get in touch with us.
Cc:
1. Head of Sub-Directorate of Integration of Planning and Network System, DORND, DGH
2. Kasatker Pembinaan Administrasi dan Pelaksanaan Pengendalian, PHLN
3. File
PT. PERENTJANA
O JAlAin subconsultancy with • Yongma Engine ering Co. Ltd and i'PT. Epadascon Pennata Engineering Consultantzyxwvutsrqpon
CTCOffice: JI. Ciniru VII No. 25, Kebayoran Baru, Jakarta Selatan, 12180
Phone /Fax: (021) 7229823
2016 Semestral (Mid-Term) Project Report
1st Semester : January-June 2016
Table Of Contents
1
Executive Summary .............................................................................................................. 1
1.1
Current Implementation Situation ............................................................................. 1
1.1.1 Civil Works............................................................................................................... 1
1.1.2 Consultancy Services .............................................................................................. 2
1.1.3 Goods ...................................................................................................................... 2
2
3
1.2
Current Status of Loan............................................................................................... 2
1.3
Current Problems and Action Required ...................................................................... 3
General................................................................................................................................ 4
2.1
Reporting Requirements ............................................................................................ 4
2.2
Loan Status ............................................................................................................... 5
2.3
Financial Management .............................................................................................. 5
2.4
Project Cost Monitoring ............................................................................................. 6
2.5
World Bank Implementation Review Mission and Site Visit ....................................... 6
2.6
Project Steering Committee Meeting ......................................................................... 8
Project Management and Implementation........................................................................... 9
3.1
Procurement Status ................................................................................................... 9
3.2
Implementation Status
Civil Works........................................................................ 10
3.3
Variation Order Details ........................................................................................ 18
3.4
Consultancy Services............................................................................................ 20
3.5
Implementation of the Anti-Corruption A c t io n Plan ........................................... 22
3.6
Implementation of the Environmental Management Plan and LARAP........................... 23
4
Workshops & Training........................................................................................................ 26
5
Project Development Objective Indicators.......................................................................... 27
6
Legal Covenants................................................................................................................. 28
2016 Semestral (Mid-Term) Project Report
1st Semester : January-June 2016
APPENDICES
Appendix S-1
:
Summary of Submitted Studies and Reports (Environmental Activity)
Appendix S-2
:
Summary of Submitted Studies and Reports (Social Activity)
Appendix S-3
:
Summary of Submitted Community Development Activity Reports
Appendix S-4
:
Summary of Submitted Community Representative Observers (CRO) and Third
Party Monitoring (TPM) Reports
Appendix 1
:
Project Implementation Timeline
Appendix 2
:
Actual Implementation Timeline
Appendix 3
:
Disbursement and Expenditures Status
Appendix 4
:
Report At The End of 1st Semester (June 2016)
Appendix 5
:
Disbursement Plan
Appendix 6
:
Detailed Summary of the Project Cost Monitoring
Appendix 7
:
Procurement Management of Civil Works
Appendix 8
:
Procurement Plan for Consulting Services
Appendix 9
:
List of Names of Community Representative Observers (CRO)
Appendix 10
:
Anti Corruption Action Plan (ACAP)
Activity Progress of Community Representative Observers (CRO)
Appendix 11
:
List of Appointed Third Party Monitors (TPM)
Appendix 12
:
Progress of Third Party Monitoring (TPM) Activities
Appendix 13
:
Complaints Handling Mechanism System (CHS)
Appendix 14
:
Work Activities On Publication/Disclosure
Appendix 15
:
Status of Anti - Corruption Action Plan
Appendix 16
:
Environmental Safeguards
Appendix 17
:
Environmental Management Plan (EMP) Compliance
Appendix 18
:
Status of Monitoring of Environmental Mitigation
Appendix 19
:
Brief Summary Status and Progress of Environmental Safeguards
Appendix 20
:
Overall Land Acquisition Status as of June 2016
Appendix 21
:
Status of Social Safeguards, Disclosures and Progress of LARAP Implementation
Appendix 22
:
Summary of Workshops and Trainings In 2012 up to 2016
Appendix 23
:
Project Development Objective Indicators
Appendix 24
:
Status of Legal Covenants
2016 Semestral (Mid-Term) Project Report
1st Semester : January-June 2016
ANNEXES Executive Summary Report (Progress S Curve)
Annex P-1
:
Package No. 1 (Biha Krui)
Annex P-2
:
Package No. 2 (Padang Sawah Sp. Empat)
Annex P-3
:
Package No. 3 (Manggopoh Padang Sawah)
Annex P-4
:
Package No. 4 (Ipuh - Bantal)
Annex P-5
:
Package No. 5 (Sp. Rampa Poriaha)
Annex P-6
:
Package No. 6 (Ps. Pedati Kerkap)
Annex P-7
:
Package No. 7 (Indrapura Tapan)
Annex P-8
:
Package No. 8 (Bts. Kota Pariaman Manggopoh)
Annex P-11
:
Package No. 11 (Bantal Mukomuko)
Annex P-12
:
Package No. 12 (Kambang Indrapura)
Annex P-13
:
Package No. 13 (Sp. Rukis Tj. Kemuning)
Annex P-15
:
Package No. 15 (Sibolga Batas Tapsel)
Annex P-17
:
Package No. 17 (Sp. Gunung Kemala Pugung Tampak)
Annex P-19
:
Package No. 19 (Bintunan Lais)
1st Semester : January-June 2016
2016 Semestral (Mid-Term) Project Report
1
Executive Summary
1.1
Current Implementation Situation
1.1.1 Civil Works
Implementation of the WINRIP Project is scheduled to be implemented into three (3)
Annual Work Programs (AWP's). The implementation starts with the preparation of
tender documents (detailed design drawings including associated bidding documents),
tendering stage (procurement of works) and the actual civil works construction
implementation.
The original implementation schedules of the three (3) Annual Work Programs (AWPs)
are scheduled in three (3) phases, namely ; AWP-1 to start in mid-2011 and to be
completed on the last quarter of 2014, AWP-2 is expected to begin in mid 2012 with
target date of completion by mid-2016 and AWP-3 is expected to start during the early
part of 2013 and to be completed during the middle part of 2017.
However, due to some unavoidable circumstances the original implementation
schedules did not materialized.
Based on the present status of the program implementation progress, a revised
implementation schedule, the Project Implementation Timeline (as shown on
Appendix 1) is to be implemented in order to accommodate the originally delayed
schedule into the remaining time frame of the WINRIP Program until the expiry date of
the loan agreement by the end of December 2017. Shown on Appendix 2 is the current
construction status of the implementation relative to the Project Implementation
Timeline. Table 1 shows the present status.
Table 1 - Implementation Status as of End of the 1st Semester on June 30, 2016
Pack
No.
1
2
3
4
5
6
7
8
10
11
12
13
14
15
16
17
19
20
21
Contract
Package Name
Krui - Biha
Padang Sawah - Sp.Empat
Manggopoh - Padang Sawah
Ipuh - Bantal
Sp. Rampa - Poriaha
Ps. Pedati - Kerkap
Indrapura - Tapan
Bts.Pariaman - Manggopoh
Sp. Empat - Sp. Air Balam
Bantal - Mukomuko
Kambang - Indrapura
Sp. Rukis - Tj.Kemuning
Painan - Kambang
Sibolga - Bts.Tap Sel
Seblat Ipuh
Sp.Gn.Kemala - Pg.Tampak
Lais Bintunan
Lubuk Alung - Sicincin
Lubuk Alung - Kuraijati
Sign
Under
Construct
Completed
Completed
Completed
Completed
Process
0
2
Proc
Completed
Note : Packages 9 and 18 are proposed to be deleted from the program.
TOTAL:
17
9
Note : Package No.9 and Package No.18 are proposed to be deleted from the program.
Western I ndonesia National Roads I mprovement Project
For
Contract
Signing
1
1st Semester : January-June 2016
2016 Semestral (Mid-Term) Project Report
During the 1st semester of this year 2016, five (5) packages were completed, two (2)
contract packages were issued Notice To Proceed (NTPs) to commence the works,
contract agreements for five (5) sub-projects has been signed, while award of
contract for the two (2) remaining packages were still under final review and
evaluation.
1.1.2 Consultancy Services
TA Consultant
CTC
DSC
Capacity Building for Disaster
Risks Reduction
Development of Slope
Stabilization, Design and
Management
Planned
Mobilization
Contract
Signed
Actual
Mobilization
Jul 2012
5 Nov 2012
12 Nov 2012
Jul 2012
11 Jun 2013
19 Jun 2013
Cancelled
January 2017
Capacity Building for
Environmental Management
Cancelled
Capacity Building for
Road Safety
Cancelled
1.1.3 Goods
At the end of this reporting quarter, no goods were procured.
1.2
Current Status of Loan
At the end of this 1st Semester (June 2016), USD 60.01 million had been disbursed out
of the USD 44.50 million or 17.80% of the revised forcasted expenditures representing
26.00% of the available loan. Based on the revised forcasted expenditures the
disbursement is ahead of schedule by 8.20%.
Total disbursements during this Semester amounted to USD 16.74 million covering
the payments for "Statement of Work Accomplished' (MC) to civil works
Contractors, release of retention monies, price adjustments (escalation) and
advance payments to Contractors of Contract Packages 8 and 12. During the
semester replenishment amounting to USD 1.299 million was made to the Special
Account of Category 2 (Part 2
Implementation Support) of the original loan
amount. Ending balance as of end of the semester is USD 702,303.37. Details of the
Disbursements and Expenditures Status are presented in Appendix 3.
A more detailed and updated status of the loan are fully described and presented in
the fourtenth (14th) Quarterly Financial Report covering the 2nd quarter of the Year
2016 ending June 30, 2016 which is under preparation and will be submitted
separately.
Western I ndonesia National Roads I mprovement Project
2
1st Semester : January-June 2016
2016 Semestral (Mid-Term) Project Report
1.3
Current Problems and Action Required
Program
AWP-1
AWP-2 & AWP-3
Activity
Responsibility
1 No. Subtantially completed. Turn Over Certificate (TOC) still to
be issued.
3 Nos. Completed and provisionally handed over. Under
defects liability period for two (2) years.
Contractor, PPK and
DSC
9 Nos.Four (4) out of the nine (9) packages under construction
are way behind schedule with huge percentages of
negative progress slippages. Contractors of the
problematic packages shall resolve immediately the
current problems. PPK and DSC shall closely monitor
the activities of the Contractor.
3 Nos. Contract Agreement just recently signed. NTP to be issued
1 Nos. Completed .Handed over and awaiting issuance of TOC.
2 Nos. For confirmation by World Bank and Ministry to award the
contract . Some issues are still to be resolved.
2 Nos. Cancelled from the program.
Contractor and
PPK and DSC
POKJA
Civil work Project Manager,
DSC, POKJA and CTC
PMU and MPW
Capacity Building for
Cancelled
Disaster Risks Reduction
Development of Slope
Still to be procured
Stabilization, Design and
Management
Capacity Building for
Environmental
Management
Capacity Building for
Road Safety
Sub-Directorate of
Geotechnical and Slope
Management, Directorate of
Road Construction, DGH,
MPWH
Cancelled
Cancelled
Western I ndonesia National Roads I mprovement Project
-
3
2016 Semestral (Mid-Term) Project Report
2
1st Semester : January-June 2016
General
2.1
Reporting Requirements
Semestral Project Report: This Report have been prepared as stipulated and in
accordance with Schedule II (Project Monitoring Reporting and Evaluation) of the Loan
Agreement and the Report shall not be made publicly available without clearance
and/or approval by DGH and the World Bank.
Quarterly Progress Reports : These have been prepared for each quarter since the 1 st
quarter of the Year 2014 with the latest Report, submitted on the last week of July
2016, as required and stipulated in CTC s Consultancy contract. Prior to the production
of this report, Monthly Progress Reports have been prepared and have dealt with all
aspects of the works. This report attempts to bring the situation up to date by covering
overall progress up to the end of the semester.
Financial Monitoring Reports : These have been prepared for each quarter since the
beginning of 2013 with the first Report, issued in May 2013, covering the period
January
March 2013. Since that date quarterly reports have been prepared and
submitted regularly.
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Report
Monitoring Report No. 1
Monitoring Report No. 2
Monitoring Report No. 3
Monitoring Report No. 4
Monitoring Report No. 5
Monitoring Report No. 6
Monitoring Report No. 7
Monitoring Report No. 8
Monitoring Report No. 9
Monitoring Report No. 10
Monitoring Report No. 11
Monitoring Report No. 12
Monitoring Report No. 13
Monitoring Report No. 14
Period Covered
January 2013 March 2013
April 2013 June 2013
July 2013 September 2013
October 2013 December 2013
January 2014 March 2014
April 2014 June 2014
July 2014 September 2014
October 2014 December 2014
January 2015 March 2015
April 2015 June 2015
July 2015 September 2015
October 2015 December 2015
January 2016 March 2016
April 2016 June 2016
Date Issued
May 15, 2013
August 15, 2013
November 15, 2013
February 15, 2014
May 15, 2014
August 15, 2014
November 15, 2014
April 7, 2015
August 31, 2015
October 2, 2015
December 16, 2015
February 10, 2016
June 8, 2016
Under Preparation
CTC Monthly Progress Reports: These report have been prepared covering each full
month since January 2013. Subsequent reports have been submitted on a regular
monthly basis.
Environmental Studies and Activity Reports: These report have been continuously
updated and submitted to PMU for submission to World Bank for Bank's issuance of No
Objection Letter (NOL). Appendix S-1 shows the summary of submitted of Reports
covering each contract package since inception of the Project.
Social Impact Studies and Activity Reports : These report which mainly dealt with the
implementation of "Land Acquisition Resettlement Action Plan" (LARAP) have been
continuously submitted to PMU for submission to World Bank for Bank's issuance of
No Objection Letter (NOL). Appendix S-2 indicates the updated summary of all
submitted Reports.
Anti-Corruption Action Plan (ACAP) : Community Development Activity Reports :
These Reports have been prepared and continuously submitted to the Client.
Western I ndonesia National Roads I mprovement Project
4
1st Semester : January-June 2016
2016 Semestral (Mid-Term) Project Report
Appendix S-3 shows the summary of submitted Reports from the very first (1st)
submittal up to latest report before the Semester ended.
Community Representative Observers (CRO) and Third Party Monitoring (TPM)
Reports : These Reports were consolidated and reviewed by CTC as prepared and
submitted by the appointed CRO's and TPMs of the respective contract package.
Their reports were based on their actual observations and monitoring during pre bid meetings, site visit and bid openings of every contract package under procurement.
Appendix S-4 shows the updated summary of all reports which were forwarded to PMU.
2.2
Loan Status
The agreed allocation of loan funds from the original loan agreement together with the %
disbursed to the end of the Semester date (June 30, 2015) is presented in Table 2
Table 2
Category
Description
Part 1
Betterment and Capacity
Expansion of National Roads.
Part 2
2
Implementation Support
Total Disbursement
for the 1st Semester of
2016
Previous
Disbursement
Total Disbursed by
WB to End June 30,
2016 in US$
% Disbursed
220,400,000.00
15,440,701.49
43,985,071.55
59.425.773.04
26.96
17,000,000.00
1,299,000.00
4,284,880.88
5,583,880.83
32.85
0
0,00
0
0
0
0
0
0
Part 3
3
Road Sector Institutional
Development
Unallocated
Part 4
Contingency for Disaster Risk
Response
Original Loan
Amount
2.3
Loan Restructuring
Amount US$
0
12,600,000.00
0,00
0
0
0
250,000,000.00
16,739,701.49
48,269,952.38
65,009,653.87
26.00
Financial Management
S-Curve for Financial Progress
100.00
90.00
#REF!
W I NRI P ACTUAL PROGRESS UP TO JUNE 2016 AND FORECAST UP TO JUNE 2018
1.25
80.00
70.00
% Complete
60.00
50.00
40.00
Original Forecast
Forecast June 2016
Forecast Expenditure Rev USD 44.50 mil
(17.80%)
Deviation = + 8.20 %
30.00
20.00
ACTUAL June 2016
Actual Expenditure USD
65.01 mil (26.00 %)
10.00
0.00
Month
A report at the end of the semester (June 30, 2015) is presented in Appendix 4, while
Appendix 5 is the Disbursement Plan estimated until December 2017, the expiry date of
the Loan Agreement.
Western I ndonesia National Roads I mprovement Project
5
1st Semester : January-June 2016
2016 Semestral (Mid-Term) Project Report
2.4
Project Cost Monitoring
2.5
World Bank Implementation Review Mission and Site Visit
A detailed summary of the project cost monitoring in tabular format is presented as
Appendix 6 at the end of this report.
During this period, the World Bank s Technical and Financial Audit Consultants (TFAC)
misision performed and conducted site audits on Package 11 (Bantal Mukomuko) and
Package 19 (Lais Bintunan).
The mission visited the two (2) contract packages from February 29, 2016 to March 4, 2016
in order to assess the following :
The quality of works implemented by the Contractor, site management and quality
control and compliance of equipment.
The actions taken by the Design Supervision Consultant (DSC) concerning quality
control role.
Follow-up inspection of what actions taken up by the Contractor on the remaining
non-conformance works that were previously inspected wayback in November 2015.
The regular monthly progress meetings were held during the months of January, March
and May 2016 to review and/or update the implementation progress and monitoring the
key activities on the Agreed Key Action Plans .
An "Agreed Key Action Plans" for progress compliance monitoring of the status of the
works on weekly, bi-monthly and monthly intervals is shown in Table 3.
Table 3 Agreed Key Action and Plans
No.
Action
By Whom
Updated Status
May 13, 2016
New Deadlines
1.
Meeting to discuss the potential contract award decision
of Package #16
PMU/ WB
2.
Send signed contract extension of Package 2 and 3 to
Bank
PMU/CTC
• April 8, 2016
• May 23, 2016
3.
Inform the Bank about the steps DGH has taken/will take
in the case of the misrepresentation of facts in the
bidding of Package 8 in response to the letter
WINRIP/265 of December 9, 2015. If DGH is not taking
any steps, please inform us also
PMU/CTC
• Consultation with
Legal Department
ongoing
• As soon as possible
4.
Meeting between PMU, WB and DG BinaKon on the
bidding process of package 10.
PMU, WB and
BinaKon
5.
Inform the Bank about the plans regarding the Slope
Protection in Package 3 (check possibility to include it into
the slope protection study)
PMU/CTC
6.
Meeting on how to deal with the outstanding issues
under package 19 (swamp area and additional drainage
PMU/Bank
Western I ndonesia National Roads I mprovement Project
• Week of May 16
• Week of May 16
• May 15, 2016
• End of June 2016
• Week of May 16
6
1st Semester : January-June 2016
2016 Semestral (Mid-Term) Project Report
No.
Action
By Whom
Updated Status
May 13, 2016
New Deadlines
and slope protection requirements and the)
7.
Discuss potential option for package 5 (needs contract
modification of about 50%)
PMU/Bank
8.
Publish the Request for Manifestation of Interest for the
slope stabilization, design, and management for the
Bank s review
Subdit
Construction
9.
Send the RfP for the slope stabilization, design, and
management to Bank for NOL
10.
Send to the Bank the revised request for NOL to the
contract modification #1 to the DSC contract (end date
December 2016)
11.
Send to the Bank the #2 DSC contract modification for the
price escalation
12.
Send to the Bank an updated of the environmental
monitoring table (in annex 4)
PMU and CTC
13.
Send the feedback to PMU on the environmental
management and monitoring plans (RKPPL) for packages
5 and 17.
Bank
• 30 May 2016
14.
Carry out the workshop on HIV/ AIDS for new packages
PMU / CTC/
DSC
• 2 June 2016
for Package No.7
15.
Send the environmental management and monitoring
implementation reports for all packages under
construction to the environmental agencies (refer to
annex 4 or environmental safeguard compliance table)
CTC/DGH
16.
Carry out environmental supervision missions jointly with
the Environmental Agency in order to make sure
contractors
comply
with
their
environmental
management plans (RKPPL)
PMU/CTC /
Bank / Env.
Agency
17.
Request additional budget for LARAP implementation in
2016 (DIPA revision), especially for package 13
PMU
18.
Discuss the possibility to start the works for packages 12
and 14 despite the fact of the limited progress in LARAP
implementation
PMU/CTC and
Bank
Western I ndonesia National Roads I mprovement Project
• Week of May 16
• LKPP left it up to
MPW to use
manual
procurement and
MPW eprocurement
system
• Once DGH decided
which procurement
system to be used
PMU and CTC
• End of April 2016
• 1st week of June
2016
PMU and CTC
• Mid-April 2016
• 27 May 2016
Geotechnics
and Stability
and CTC
• July 2016
• Done
• 30 May 2016 for
new version
• Packages
No.2,4,6,11&19
end of April 2016
• Packages
No.1,5,7,13,15 &
17 for of June
2016.
• Done
• Packages
No.2,4,6,11&19
Done sent to WB by
email 12 May 2016
• Packages
No.1,5,7,13,15 & 17
for of June 2016.
• Done
• Available on June
2016
• #12: MR-1 of LARAP
(payment for 216
PAPs) and the
payment for 100
PAPs on May 19,
2016,
• #14: Appraisal
completed.
Payment start on
July 2016
7
1st Semester : January-June 2016
2016 Semestral (Mid-Term) Project Report
No.
Action
By Whom
in
LARAP
Updated Status
May 13, 2016
Bank
New Deadlines
19.
Assess reasons for limited progress
implementation for packages 7 and 15
20.
Make sure LARAP implementation under Packages #20
and #21 is accelerated
PMU and CTC
• Appraisal has been
done
21.
Submit to the Bank additional LARAP document for
package 16
PMU
• Mid -April 2016
22.
Submit the IFR for January to March 2016 to the Bank
PMU
• May 15, 2016
• 31 May 2016
23.
Submit 2015 financial audit report to Bank
PMU and CTC
• 30 June 2016
• 30 June 2016
24.
Provide additional follow-up response to the quality
improvement support inspection reports TFAC for
packages 3, 4, and 6
PMU/DSC
25.
Provide additional follow-up response to quality
PMU/DSC
improvement support inspection report TFAC for package
1
• March 31, 2016
• 30 May 2016
26.
Provide additional follow-up response to the quality
improvement support inspection reports TFAC for
package 2
PMU/DSC
• May 15, 2016
• 30 May 2016
27.
Provide a follow-up response to the 2 quality
PMU/DSC
improvement support inspection report TFAC for package
19
• April 30, 2016
• 30 May 2016
28.
Provide a formal follow-up response to the 1 quality
improvement support inspection reports of TFAC for
package 11
• May 15, 2016
• 30 May 2016
29.
Regularly submit the quarterly progress reports to the
Bank
• Each calendar
quarter
• Noted
nd
st
2.6
PMU/DSC
PMU
• #7: due to
concentration to
collect the evidence
of payment
progress. Payment
for the remaining
PAPs (220) on end
of July 2016
• #15: There is
constraint because
the staff of Local
BPN is limited. The
remaining PAP is
1064.
Compensation
payment target is
200 PAPs per
month
• Payment will be
started on Mid of
June 2016
• Done on May 11
2016
• 30 May 2016
Project Steering Committee Meeting
No Steering Committee meeting during this 1st half of the Year 2016.
Western I ndonesia National Roads I mprovement Project
8
1st Semester : January-June 2016
2016 Semestral (Mid-Term) Project Report
3
Project Management and Implementation
3.1
Procurement Status
(A) Civil Works
Civil Works are now being implemented in Annual Work Programs (AWP) which have
been numbered AWP-1, AWP-2, and AWP-3.
All Contract Agreements for the four (4) AWP-1 contract packages were signed by the
end of 2013 with actual work commencement on January 2014.
Under the two (2) implementation programs, AWP-2 and AWP-3, thirten (13) packages
were already procured, while the other two (2) remaining packages are under final
procurement stages.
Table 4 Shows the actual pre-construction and procurement status under the
implementation schedules AWP-2 and AWP-3
Table 4
Package
No.
Package Name
AWP-2
Status
Procured. Under construction since the issuance of Notice
To Proceed (NTP) on June 18, 2015
5
Sp. Rampa - Poriaha
6
Ps. Pedati - Kerkap
Procured. Under construction since the issuance of Notice
To Proceed (NTP) on March 11, 2015
7
Indrapura
Procured. Under construction since the issuance of Notice
To Proceed (NTP) on December 10, 2015
8
Bts. Pariaman
Tapan
Procured. Under construction since the issuance of Notice
Manggopoh To Proceed (NTP) on March 23, 2016
10
Sp. Empat
11
Bantal - Mukomuko
Procured. Under construction since the issuance of Notice
To Proceed (NTP) on February 23, 2015
12
Kambang
Indrapura
Procured. Under construction since the issuance of Notice
To Proceed (NTP) on May 23, 2016.
Tj. Kemuning
Procured. Under construction since the issuance of Notice To
Proceed on July 22, 2015
13
Sp. Rukis
Sp. Air Balam
Revised Bid Evaluation Report (BER) and award of Contract
has been issued No Objection Letter (NOL) on February 22,
2016 by the World Bank. Announcement and notification of
award by the Ministry is still pending due to some issues that
are still to be resolved.
Western I ndonesia National Roads I mprovement Project
9
1st Semester : January-June 2016
2016 Semestral (Mid-Term) Project Report
Package
No.
Package Name
Status
AWP-3
Signing of Contract Agreement was executed on June 1,
2016. Bank issued NOL and Form 384 on June 21, 2016.
Notice To Proceed (NTP) still to be issued.
14
Painan
Kambang
15
Sibolga
16
Seblat - Ipuh
17
Sp.Gn.Kemala
19
Lais
20
Lubuk Alung
Sicincin
Signing of Contract Agreement was executed on June 1,
2016. Bank issued NOL and Form 384 on June 21, 2016.
Notice To Proceed (NTP) still to be issued.
21
Lubuk Alung - Kuraitaji
Signing of Contract Agreement was executed on June 1,
2016. Bank issued NOL and Form 384 on June 21, 2016.
Notice To Proceed (NTP) still to be issued.
Procured. Under construction since the issuance of Notice
To Proceed (NTP) on November 20, 2015
Bts. Tapsel
Revised Bid Evaluation Report has been resubmitted to
World Bank on March 21, 2016. Some issues are still to be
resolved prior to issuance of NOL.
Pg. Tampak
Procured. Under construction since the issuance of Notice
To Proceed (NTP)on September 4, 2015.
Procured. Construction completed. Turn Over Certificate still
to be issued.
Bintunan
Note : Packages No.9 and No.18 are cancelled from the program.
Presented in Appendix 7 is the current status of procurement management.
(B) Services
The Core Team (CTC), Design & Supervision Consultant (DSC), and the others Capacity
Building Consultancy status are discussed in Section 3.4.
3.2
Implementation Status
Civil Works
As of end of this reporting semester June 2016, five (5) contract packages were
completed and currently under detects liability period for twenty four (24) months
effective on the day the TOC s were issued.
Nine (9) packages are currently under construction, while three (3) sub-project are
awaiting the issuance of Notice To Proceed (NTP) to commence the Works and the
remaining two (2) contract packages are on the final stages of procurement.
Details of each contract package are shown in Table 5.
Western I ndonesia National Roads I mprovement Project
10
1st Semester : January-June 2016
2016 Semestral (Mid-Term) Project Report
Table 5
Program
Contract
Package
#
1
AWP-1
2
3
4
5
6
7
AWP-2
8
11
12
13
14
15
AWP-3
17
19
20
21
Contractor
PT. Jaya Konstruksi
Manggala Pratama Tbk
PT.Jaya Konstruksi Manggala
Pratama Tbk
PT. Jaya Konstruksi
Manggala Pratama Tbk
PT. Waskita Karya and PT.
Mulya Turangga (JO)
PT. Nusa Konstruksi
Enjiniring Tbk.
PT. Waskita Karya (Persero)
Tbk.
Name of Road
Biha - Krui
Padang Sawah
Sp. Empat including
Air Gadang
Manggopoh
Padang Sawah
Province
Contract
Signed
Commence
ment of
Work
Lampung
Nov 25,
2013
West
Sumatera
West
Sumatera
Ipuh - Bantal
Bengkulu
Sp. Rampa Poriaha
North
Sumatera
Ps. Pedati - Kerkap
Bengkulu
West
Sumatera
West
Sumatera
PT. Adhi Karya
Indrapura Tapan
PT. PP/PT. Statika Mitra
Sarana J.O
PT. Hutama Karya/PT. Daya
Mulya J.O.
PT. Lancar Jaya/PT. Cahaya
T.A. J.O
PT. Waskita Karya (Persero)
Tbk.
PT. Yasa Patria
Perkasa/Conbloc, JO
PT. Pembangunan
Perumahan (Persero)
PT. Jaya Konstruksi
Manggala Pratama Tbk
PT. Roda Tekindo Purajaya
Bts. Kota Pariaman
- Manggopoh
Bantal
Mukomuko
Kambang
Indrapura
Sp. Rukis TJ.
Kemuning
Bintunan - Lais
Bengkulu
PT. Nindya Karya
Lubuk Alung
Sicincin
Lubuk Alung
Kuraitaji
West
Sumatera
West
Sumatera
PT. Multi Structure
Painan Kambang
Sibolga Bts.
Tapsel
Sp. Gunung Kemala
Pugung Tampak
Western I ndonesia National Roads I mprovement Project
Bengkulu
West
Sumatera
Bengkulu
West
Sumatera
North
Sumatera
Lampung
Original
Revised
Contract
Amount
Contract
Time
Completion
Date
Jan 8, 2014
134,909,211,000
640 CD
Oct 9, 2015
Dec 6, 2013
Jan 6, 2014
197,936,699,000
730 CD
Dec 6, 2013
Jan 6, 2014
143,688,963,000
Jan 13, 2014
Nov 14,
2013
March 17,
2015
Feb 27,
2015
Nov 26,
2015
Jan 28, 2016
Dec 18,
2014
Jan 28, 2016
Dec 18,
2014
Jun 1, 2016
July 13,
2015
Nov 17,
2014
Feb 27,
2015
Jun 1, 2016
Jun 1, 2016
June 18,
2015
Mar 11,
2015
Dec 10,
2015
Mar 23,
2016
Feb 23,
2015
May 23,
2016
July 22,
2015
NTP still to
be issued
Nov 20,
2015
Sept 4, 2015
Mar 11,
2015
NTP still to
be issued
NTP still to
be issued
Time
Extension
Contract Amount
Contract
Time
Completion
Date
93 CD
140,255,020,000
733 CD
Jan 10, 2016
Jan 5, 2016
105 CD
249,348,931,000
835 CD
Apr 19,
2016
730 CD
Jan 5, 2016
75 CD
183,940,872,000
805 CD
186,936,750,000
730 CD
Jan 12, 2016
90 CD
196,438,084,000
820 CD
107,321,260,310
540 CD
Dec 8, 2016
-
-
-
86,517,470,000
450 CD
Jun 2, 2016
-
-
-
129,699,900,000
630 CD
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
355,500,000,000
228,899,717,000
358,650,400,000
720 CD
720 CD
720 CD
Aug 30,
2017
Mar 12,
2018
Feb 11,
2017
May 12,
2018
July 10,
2017
Stil to
determined
-
262,611,303,000
Mar 20,
2016
Apr 11,
2015
292,700,000,000
720 CD
214,327,429,680
630CD
260,100,000,000
810 CD
Feb 6, 2018
-
-
-
199,551,000,000
720 CD
Aug 23,
2017
-
-
-
33,689,452,000
300 CD
Jan 4, 2016
125CD
425CD
May 8, 2016
113,818,300,000
540CD
126,301,900,000
540CD
Stil to
determined
Stil to
determined
-
-
44,419,760.000
-
-
-
-
-
-
-
-
11
2016 Semestral (Mid-Term) Project Report
1st Semester : January-June 2016
Activities done during the 1st Semester of 2016 were repair and restoration of deteriorated
existing pavements, roadway excavation, embankment formation, spreading of granular
pavement for roadway widening, asphalt paving, structural works, construction of stone
masonry side ditches, stockpiling of raw material, production of crush aggregates, other
minor works, bridge construction, finalization of Field Engineering surveys and
mobilization of resources of the newly started contract package.
The four (4) contract packages under implementation program AWP-1 were not completed
on the original target dates of completion, however, time extensions ranging from 75 to
105 calendar days were granted extending the completion dates at the earliest on January
10, 2016 and the latest on April 19, 2016.
Previously, three (3) of the contract packages has already been fully completed and
recently handed and taken over by the Client, while the remaining other contract package
under AWP-1 still to be issued TOC subject to completion of back-up document.
Under the implementation program AWP-2 and AWP-3, there are currently nine (9)
contract packages that are on-going construction implementation. Physical progress of four
(4) of the packages are lagging far behind schedule with negative slippages ranging from 14.37% to -40.10% while progress of the other five (5) packages are still slightly on or
behind schedule.
One (1) contract package covered by AWP-3 has been completed. Issuance of Taking Over
Certificate is still to be issued subject to completion of back-up documents.
Generally, with the exception of the four (4) contract packages with huge negative
slippages, the civil works implementation is fairly in the right direction.
Progress status of the on-going civil works contracts as of this reporting period are shown
in Table 6.
Following are brief status of the on-going construction contract packages :
Package No. 1 : Biha Krui
The contract package is substantially completed on January 20, 2016 and provisionally
handed over to the Employer.
Currently under Defects Notification Period until after two (2) years reckoned from the
issuance of the TOC.
A more detailed previous status during the whole duration of the contract implementation
of this Package is presented in ANNEX P-I Executive Summary Report.
Package No. 2 : Padang Sawah Sp. Empat (Including Air Gadang Bridge)
The contract package is substantially completed on April 19, 2016 and provisionally handed
over to the Employer.
Currently under Defects Notification Period until after two (2) years reckoned from the
issuance of the TOC.
Western I ndonesia National Roads I mprovement Project
12
1st Semester : January-June 2016
2016 Semestral (Mid-Term) Project Report
Table 6
Program
Contract
Package
#
1
AWP-1
2
3
4
5
6
AWP-2
7
8
11
12
13
15
AWP-3
17
19
Contractor
PT. Jaya Konstruksi
Manggala Pratama Tbk
PT. Jaya Konstruksi
Manggala Pratama Tbk
Name of Road
Target Progress
Actual Progress
Schedule Ending
Accomplished
June 2016
Slippage
Time
Remaining
Elapsed
Time
*
-
-
-
-
*
-
--
-
-
*
-
-
-
-
100%
94.53%
-5.47%
-
-
Sp. Rampa - Poriaha
66.93%
26.83%
-40.10%
69.20%
166 CD
PT. Waskita Karya Tbk
Ps. Pedati Kerkap
61.32%
41.52%
-19.80%
87.57%
67 CD
PT. Adhi Karya
Indrapura - Tapan
4.18%
4.75%
+0.57%
31.48%
431 CD
PT. PP/PT. Statika Mitra
J.O
PT. Hutama Karya/ PT.
DMT
PT. Lancarjaya/PT. Cahaya
T.A. JO
PT. Waskita Karya
(Persero) Tbk
PT. Pembangunan
Perumahan (Persero)
PT. Jaya Konstruksi
Manggala Pratama Tbk
Bts. Kota Pariaman
Manggopoh
0.31%
2.37%
+2.06%
13.07%
625 CD
Mukomuko - Bantal
66.39%
56.74%
-9.65%
67.87%
236 CD
Kambang Indrapura
0.50%
0.44%
-0.06%
5.61%
687 CD
Sp. Rukis Tj.
Kemuning
47.87%
18.25%
29.63%
47.15%
380 CD
Sibolga Bts. Tapsel
19.96%
5.59%
-14.37%
26.95%
591 CD
Sp. Gn Kemala Pg.
Tampak
18.21%
16.99%
-1.23%
41.03%
424 CD
PT. Rodatekindo Purajaya
Lais - Bintunan
100%
99.11%
-0.89%
-
-
PT. Jaya Konstruksi
Manggala Pratama Tbk
PT. Waskita Karya and PT.
Mulya Turangga (JO)
PT. Nusa Konstruksi
Enjiniring
Biha - Krui
Padang Sawah
Sp.Empat incl.Air
Gadang
Manggopoh Padang
Sawah
Ipuh - Bantal
* Under defects liability period for 720 calendar days
Western I ndonesia National Roads I mprovement Project
Remarks
Completed
PHO : Jan 20, 2016
Completed
PHO : April 19, 2016
Completed
PHO : Mar 17, 2016
TOC still to be issued
Based on original contract
time and schedule
Based on original contract
time and schedule
Based on original contract
time and schedule
Based on original contract
time and schedule
Based on original contract
time and revised schedule
Based on original contract
time and revised schedule
Based on original contract
time and schedule
Based on original contract
time and schedule
Based on original contract
time and schedule
Completed. TOC still to be
issued
13
2016 Semestral (Mid-Term) Project Report
1st Semester : January-June 2016
ANNEX P-2 Executive Summary Report present a more detailed status during the whole
duration of the contract implementation of the Contract Package.
Package No. 3 : Manggopoh Padang Sawah
The contract package is substantially completed before the target date of completion on
March 20, 2016 and provisionally handed over to the Employer on March 17, 2016.
Currently under Defects Notification Period until after two (2) years reckoned from the
issuance of the TOC.
A more detailed status of the project progress during the whole duration of the contract
implementation are shown in ANNEX P-3 Executive Summary Report .
Package No. 4 : Ipuh Bantal
Although the Contractor has been granted time extension of completion from January 9,
2016 to April 11, 2016, the Contractor still failed to complete or handed over the contract
to the Employer on the target date of completion April 11, 2016.
During this end of the period there are still 5.47% of the work still to be completed before
issuance of Taking Over Certificate (TOC).
Shown in ANNEX P-4 Executive Summary Report showing the details and status of the
project.
Package No. 5 : Sp. Rampa Poriaha
To date, since the commencement of works started a year ago, the actual physical work
progress is only 26.83% against scheduled work progress of 66.93%. The delayed works of
-40.10% is very critical considering that only limited time are left before the target date of
completion.
With only five (5) months of contract time are left and a huge deficit of still unfinish work of
73% to be done, the target of completion on December 8, 2016 may never be attained
unless drastic actions from the part of the Contractor, DSC and the implementing agency
will be enforced.
However, it is anticipated, that the original contract time maybe extended due to pending
finalization of the road alignment redesign which will be covered by on amendment or
variation order.
ANNEX P-5 Executive Summary Report shows the Contractor s Progress Schedule.
Package No. 6 : Kerkap Ps. Pedati
Based on the revised progress schedule, the actual overall physical work accomplished at
the end of the semester is 41.52% out of 61.32% schedule or -19.80% negative slippage.
As the period ended, 58% of the works still remain to be done while 87% of the revise
contract time have already elapsed. Based on the Contractor s performance, provisional
hand over on the revised completion date on August 31, 2016 may not be attained.
The major work item which conributed to the huge negative slippage is the Aspahalt
Western I ndonesia National Roads I mprovement Project
14
2016 Semestral (Mid-Term) Project Report
1st Semester : January-June 2016
Pavement. To date the are still aroundd 50% out of the 70.65% component of whole works
remains to be done.
ANNEX P-6 Executive Summary Report shows the complete details of the contract
package.
Package No. 7: Indrapura Tapan
During the period from the issuance of Notice To Proceed (NTP) until end of this month,
Contractor concentrated on mobilization of resources at site and finalization of the Field
Engineering.
General, Earthworks, Granular Pavement and Structure items have been done
accumulating 4.75% progress since the issuance of Notice To Proceed on December 10,
2015 and based on the progress schedule the work progress is still ahead of schedule by
0.57%.
ANNEX P-7 Executive Summary Report shows the complete details of the contract
package.
Package No. 8 : Bts. Kota Pariaman - Manggopoh
Notice To Proceed (NTP) to commence the works has been issued on March 23, 2016.
During the period since NTP was issued, Contractor concentrated on mobilizing equipment
and manpower. Actual roadworks such as Granular and Asphalt Pavement has also started
during the quarter.
As the semester ended, the actual physical/work progress achieved is 2.37%, or ahead of
schedule by 2.06%.
Package No. 11 : Bantal - Mukomuko
Based on the revised schedule due to approval of the results of Field Engineering , the
actual overall progress attained by the Contractor up to end of this period is 56.74% against
66.39%.
At the end of the 16th month of the contract period, Contractor s performance with
respect to their work progress seem to slowed down as the negative slippage further
dropped down to -9.64% as compared with -6.99% the previous month. To date, there are
still 43% remaining works to be completed within the remaining 7,5 months contract time
and based on the schedule the Contractor have no difficulty in completing the works on or
before the target date completion February 11, 2017.
For more details of the Contract Package, refer to ANNEX P-11 Executive Summary
Report .
Package No. 12 : Kambang - Indrapura
Notice To Proceed to commence the works has been issued on May 23, 2016 and PreConstruction meeting took place in Padang during the 2nd week of June 2016.
Work done during the period were mainly mobilization of equipment, manpower and other
necessary resources.
Western I ndonesia National Roads I mprovement Project
15
2016 Semestral (Mid-Term) Project Report
1st Semester : January-June 2016
Package No. 13 : Sp. Rukis Tj. Kemuning
The current work progress showed sign of slowing down for the past six (6) months from
January 2016 to June 2016 as only 4,41% progress has been achieved during the six (6)
months period covered by this semester. For the period covering the last 6 months, the
average progress achieved was only 0,73% per month.
At the end of the semester, the overall work accomplished is 18.25% of the 47.87%
schedule at month s end. The negative slippage farther dropped from -23.90% in the
preceding month to -29.65% this month.
The negative slippage reached an alarming level and unless the Contractor will exert full
efforts to accelerate the works, the negative slippage will continue sliding down and the
target date of completion may never be attained.
During the last month of the semester on June 2016, Show Cause Meeting and Test Case
were conducted. The Test Case which was to target 2,2% progress in two (2) weeks period
was total failure due to breakdown of the major equipment, inadequate supply of
aggregates caused by ineffecient rock crusher and fuel supply not readily available at site.
Details of the work progress are shown in ANNEX P-13 Executive Summary Reports.
Package No. 15: Sibolga Bts. Tapsel
At the end of this semester actual overall progress achieved is 5.59% of the targeted
19.96% schedule for the end of the quarter.
Based on the Contractor s work progress schedule, the delayed works or negative slippage
further dropped down from last month s -8.74% to -14.37% at end of this month.
The negative slippage is still manageable as the are still ample time for the Contractor to
offset the delayed works and catch up with the schedule.
Barring any unforeseen circumstances that will disrupt or interrupt the execution of the
works, it is likely that the project can be completed within the remaining nineten (19)
months contract time, considering that the Contractor s schedule show only 1% of the
whole works to be done in the last five (5) months of the contract period.
Detailed and work progress of the contract package are shown in ANNEX P-15 Executive
Summary Report .
Package No. 17 : Sp. Gunung Kemal Pg. Tampak
The current status of the sub-project is fairly being implemented as evidenced by the
negligible negative slippage since the Contractor commenced works way back in September
4, 2015.
Overall progress to date is 16.91% against 18.21% schedule, or the progress is slighty
behind of schedule by -1.23%.
If Contractor can maintain the trend of their monthly progress, there is no reason that the
works could not be completed on or before the target date of completion on August 23,
2017.
Western I ndonesia National Roads I mprovement Project
16
2016 Semestral (Mid-Term) Project Report
1st Semester : January-June 2016
ANNEX P-17 Executive Summary Report shows the complete details and work progress
of the project.
Package No. 19 : Lais Bintunan
At the end of the contract period last May 8, 2016, the total overall progress attained is
99.11%.
Basically the Project is fully completed. Project documents are in the process of finalization
prior to issuance of Taking Over Certificate.
Complete details of the contract package are shown in ANNEX P-19 Executive Summary
Report
Western I ndonesia National Roads I mprovement Project
17
2016 Semestral (Mid-Term) Project Report
3.3
1st Semester : January-June 2016
Variation Order Details
To date, amendements and/or variation orders for six (6) construction contract packages
were already processed and approved by Pejabat Pembuat Komitmen (PPK), the
authorize Office to approve financial disbursement.
The approved variations orders were due to the following reasons :
a) Change of Engineer s Team Leader from V. Thiagarajah to Johnson Villar.
b) Change of PPK Sub Project Manager.
c) Contract amount revision due to Technical Justification of Field Engineering
results.
d) Revision of time for completion (time extension).
e) Contract amount revision due to contract price adjustment (escalation of unit
rates).
f)
Change of Contractor s authorize representative.
g) Deletion of unspent provisional sum amounting to Rp. 7.1 Billion and balancing of
quantity overruns/underruns.
In regards with additive/deductive cost variations, original cost of the six (6) construction
contract packages increases by Rp. 150,953,178,000 while the variation orders for the
other contract packages are still under evaluation by DSC and PPK which is expected that
the results will increase the respective original contract amounts.
In anticipation of future claims for varied works by the Contractors, a revised costs of
additional 11% of the Original Cost for each contract package covered by AWP-1 has been
considered and 6% cost increases for packages under AWP-2 and AWP-3 to cover any
Variation Orders that may arise during the implementation of the Works.
Presented in Table 7 are details of Variation Orders for the four (4) sub-projects under
AWP-1 and two (2) contract packages covered by AWP-2 and AWP-3
Western I ndonesia National Roads I mprovement Project
18
2016 Semestral (Mid-Term) Project Report
1st Semester : January-June 2016
Table 7 Details of Variation Orders
Package
No.
Original Contract
Amount
(Rp)
1
134,909,211,000
2
197,936,699,000
3
143,688,963,000
4
186,936,750,000
11
228,899,717,000
19
33,689,452,000
Amend
No.
Variation +/(Rp)
Revised Contract
Amount
(Rp)
Variance
%
Time
Extension
Reason For
Change
1
2
3
4
5
1
2
3
4
5
6
1
2
3
4
5
6
1
2
3
4
1
2
1
2
0
+19,163,804,000
0
0
-13,817,995,000
0
0
0
+28,776,518,000
0
+51,412,232,000
0
0
0
+21,468,809,000
0
+40,251,909,000
0
+9,501,334,000
0
0
0
+33,711,586,000
0
+10,730,308,000
134,909,211,000
154,073,015,000
154,073,015,000
154,073,015,000
140,255,020,000
197,936,699,000
197,936,699,000
197,936,699,000
226,713,217,000
226,713,217,000
249,348,931,000
143,688,963,000
143,688,963,000
143,688,963,000
165,157,772,000
165,157,772,000
183,940,872,000
186,936,750,000
196,438,084,000
196,438,084,000
196,438,084,000
228,899,717,000
262,611,303,000
33,689,452,000
44,419,760,000
0
+14.20
+14.20
+14.20
+3,96
0
0
0
+14.54
+14.54
+25.97
0
0
0
+14.94
+14.94
+28.01
0
+5.08
+5.08
+5.08
0
+14.73
0
+31.85
93
105
75
90
125
A
C
B
D
G
A
F
B
C
D
E
A
F
B
C
D
E
A
C
B
D
B
C
B
CD
Reason For Change :
A Change of Engineer s Team Leader from V. Thiagarajah to Johnson Villa
For the First (1st) Semester of the Year 2016
Period : January 2016 to June 2016
MINISTRY OF PUBLIC WORKS
DIRECTORATE
GENERAL
a. HOUSING
OF HIGHWAYS
DIRECTORATE OF ROAD NETWORK DEVELOPMENT
Core Team Consultant for
Western Indonesia National RoadsImprovement Project (WIN RIP)
IBRD Loan No. 8043-10
No
Enclosure
Perentjana Ojajazyxwvut
Jakarta,August2,2016zyxwvutsrqponm
: 04_01lC TAlO /545
: 5 (five) Reports
Directorate General of Highways, MPWH
JI. Patimura 20 Kebayoran Baru
Jakarta Selatan
Indonesia
Attention
Ir. Agusta E. Sinulingga, M.T
Officer in Charge PMU WINRIP
Subject
Semestral (Mid-Term) Project Report Ending June 2016
As required in the Loan Agreement under Section II (Project Monitoring,fReportingand Evaluation), we are
pleased to submit the above subject Report which is reproduced in five (5) copies.
The Report summarizes the progress of implementation covering the 1st Semester (January - June) of
the Year 2016, both for the pre-construction and construction stages covered by the WINRIP Program.
In view of the above, this Report is being submitted for your further review prior to submittal to the World
Bank not later than forty five (45) days after the end of the period covered by this Report.
Should you have any comments and additional informations that need to be inCorporated in the Report,
please feel free to get in touch with us.
Cc:
1. Head of Sub-Directorate of Integration of Planning and Network System, DORND, DGH
2. Kasatker Pembinaan Administrasi dan Pelaksanaan Pengendalian, PHLN
3. File
PT. PERENTJANA
O JAlAin subconsultancy with • Yongma Engine ering Co. Ltd and i'PT. Epadascon Pennata Engineering Consultantzyxwvutsrqpon
CTCOffice: JI. Ciniru VII No. 25, Kebayoran Baru, Jakarta Selatan, 12180
Phone /Fax: (021) 7229823
2016 Semestral (Mid-Term) Project Report
1st Semester : January-June 2016
Table Of Contents
1
Executive Summary .............................................................................................................. 1
1.1
Current Implementation Situation ............................................................................. 1
1.1.1 Civil Works............................................................................................................... 1
1.1.2 Consultancy Services .............................................................................................. 2
1.1.3 Goods ...................................................................................................................... 2
2
3
1.2
Current Status of Loan............................................................................................... 2
1.3
Current Problems and Action Required ...................................................................... 3
General................................................................................................................................ 4
2.1
Reporting Requirements ............................................................................................ 4
2.2
Loan Status ............................................................................................................... 5
2.3
Financial Management .............................................................................................. 5
2.4
Project Cost Monitoring ............................................................................................. 6
2.5
World Bank Implementation Review Mission and Site Visit ....................................... 6
2.6
Project Steering Committee Meeting ......................................................................... 8
Project Management and Implementation........................................................................... 9
3.1
Procurement Status ................................................................................................... 9
3.2
Implementation Status
Civil Works........................................................................ 10
3.3
Variation Order Details ........................................................................................ 18
3.4
Consultancy Services............................................................................................ 20
3.5
Implementation of the Anti-Corruption A c t io n Plan ........................................... 22
3.6
Implementation of the Environmental Management Plan and LARAP........................... 23
4
Workshops & Training........................................................................................................ 26
5
Project Development Objective Indicators.......................................................................... 27
6
Legal Covenants................................................................................................................. 28
2016 Semestral (Mid-Term) Project Report
1st Semester : January-June 2016
APPENDICES
Appendix S-1
:
Summary of Submitted Studies and Reports (Environmental Activity)
Appendix S-2
:
Summary of Submitted Studies and Reports (Social Activity)
Appendix S-3
:
Summary of Submitted Community Development Activity Reports
Appendix S-4
:
Summary of Submitted Community Representative Observers (CRO) and Third
Party Monitoring (TPM) Reports
Appendix 1
:
Project Implementation Timeline
Appendix 2
:
Actual Implementation Timeline
Appendix 3
:
Disbursement and Expenditures Status
Appendix 4
:
Report At The End of 1st Semester (June 2016)
Appendix 5
:
Disbursement Plan
Appendix 6
:
Detailed Summary of the Project Cost Monitoring
Appendix 7
:
Procurement Management of Civil Works
Appendix 8
:
Procurement Plan for Consulting Services
Appendix 9
:
List of Names of Community Representative Observers (CRO)
Appendix 10
:
Anti Corruption Action Plan (ACAP)
Activity Progress of Community Representative Observers (CRO)
Appendix 11
:
List of Appointed Third Party Monitors (TPM)
Appendix 12
:
Progress of Third Party Monitoring (TPM) Activities
Appendix 13
:
Complaints Handling Mechanism System (CHS)
Appendix 14
:
Work Activities On Publication/Disclosure
Appendix 15
:
Status of Anti - Corruption Action Plan
Appendix 16
:
Environmental Safeguards
Appendix 17
:
Environmental Management Plan (EMP) Compliance
Appendix 18
:
Status of Monitoring of Environmental Mitigation
Appendix 19
:
Brief Summary Status and Progress of Environmental Safeguards
Appendix 20
:
Overall Land Acquisition Status as of June 2016
Appendix 21
:
Status of Social Safeguards, Disclosures and Progress of LARAP Implementation
Appendix 22
:
Summary of Workshops and Trainings In 2012 up to 2016
Appendix 23
:
Project Development Objective Indicators
Appendix 24
:
Status of Legal Covenants
2016 Semestral (Mid-Term) Project Report
1st Semester : January-June 2016
ANNEXES Executive Summary Report (Progress S Curve)
Annex P-1
:
Package No. 1 (Biha Krui)
Annex P-2
:
Package No. 2 (Padang Sawah Sp. Empat)
Annex P-3
:
Package No. 3 (Manggopoh Padang Sawah)
Annex P-4
:
Package No. 4 (Ipuh - Bantal)
Annex P-5
:
Package No. 5 (Sp. Rampa Poriaha)
Annex P-6
:
Package No. 6 (Ps. Pedati Kerkap)
Annex P-7
:
Package No. 7 (Indrapura Tapan)
Annex P-8
:
Package No. 8 (Bts. Kota Pariaman Manggopoh)
Annex P-11
:
Package No. 11 (Bantal Mukomuko)
Annex P-12
:
Package No. 12 (Kambang Indrapura)
Annex P-13
:
Package No. 13 (Sp. Rukis Tj. Kemuning)
Annex P-15
:
Package No. 15 (Sibolga Batas Tapsel)
Annex P-17
:
Package No. 17 (Sp. Gunung Kemala Pugung Tampak)
Annex P-19
:
Package No. 19 (Bintunan Lais)
1st Semester : January-June 2016
2016 Semestral (Mid-Term) Project Report
1
Executive Summary
1.1
Current Implementation Situation
1.1.1 Civil Works
Implementation of the WINRIP Project is scheduled to be implemented into three (3)
Annual Work Programs (AWP's). The implementation starts with the preparation of
tender documents (detailed design drawings including associated bidding documents),
tendering stage (procurement of works) and the actual civil works construction
implementation.
The original implementation schedules of the three (3) Annual Work Programs (AWPs)
are scheduled in three (3) phases, namely ; AWP-1 to start in mid-2011 and to be
completed on the last quarter of 2014, AWP-2 is expected to begin in mid 2012 with
target date of completion by mid-2016 and AWP-3 is expected to start during the early
part of 2013 and to be completed during the middle part of 2017.
However, due to some unavoidable circumstances the original implementation
schedules did not materialized.
Based on the present status of the program implementation progress, a revised
implementation schedule, the Project Implementation Timeline (as shown on
Appendix 1) is to be implemented in order to accommodate the originally delayed
schedule into the remaining time frame of the WINRIP Program until the expiry date of
the loan agreement by the end of December 2017. Shown on Appendix 2 is the current
construction status of the implementation relative to the Project Implementation
Timeline. Table 1 shows the present status.
Table 1 - Implementation Status as of End of the 1st Semester on June 30, 2016
Pack
No.
1
2
3
4
5
6
7
8
10
11
12
13
14
15
16
17
19
20
21
Contract
Package Name
Krui - Biha
Padang Sawah - Sp.Empat
Manggopoh - Padang Sawah
Ipuh - Bantal
Sp. Rampa - Poriaha
Ps. Pedati - Kerkap
Indrapura - Tapan
Bts.Pariaman - Manggopoh
Sp. Empat - Sp. Air Balam
Bantal - Mukomuko
Kambang - Indrapura
Sp. Rukis - Tj.Kemuning
Painan - Kambang
Sibolga - Bts.Tap Sel
Seblat Ipuh
Sp.Gn.Kemala - Pg.Tampak
Lais Bintunan
Lubuk Alung - Sicincin
Lubuk Alung - Kuraijati
Sign
Under
Construct
Completed
Completed
Completed
Completed
Process
0
2
Proc
Completed
Note : Packages 9 and 18 are proposed to be deleted from the program.
TOTAL:
17
9
Note : Package No.9 and Package No.18 are proposed to be deleted from the program.
Western I ndonesia National Roads I mprovement Project
For
Contract
Signing
1
1st Semester : January-June 2016
2016 Semestral (Mid-Term) Project Report
During the 1st semester of this year 2016, five (5) packages were completed, two (2)
contract packages were issued Notice To Proceed (NTPs) to commence the works,
contract agreements for five (5) sub-projects has been signed, while award of
contract for the two (2) remaining packages were still under final review and
evaluation.
1.1.2 Consultancy Services
TA Consultant
CTC
DSC
Capacity Building for Disaster
Risks Reduction
Development of Slope
Stabilization, Design and
Management
Planned
Mobilization
Contract
Signed
Actual
Mobilization
Jul 2012
5 Nov 2012
12 Nov 2012
Jul 2012
11 Jun 2013
19 Jun 2013
Cancelled
January 2017
Capacity Building for
Environmental Management
Cancelled
Capacity Building for
Road Safety
Cancelled
1.1.3 Goods
At the end of this reporting quarter, no goods were procured.
1.2
Current Status of Loan
At the end of this 1st Semester (June 2016), USD 60.01 million had been disbursed out
of the USD 44.50 million or 17.80% of the revised forcasted expenditures representing
26.00% of the available loan. Based on the revised forcasted expenditures the
disbursement is ahead of schedule by 8.20%.
Total disbursements during this Semester amounted to USD 16.74 million covering
the payments for "Statement of Work Accomplished' (MC) to civil works
Contractors, release of retention monies, price adjustments (escalation) and
advance payments to Contractors of Contract Packages 8 and 12. During the
semester replenishment amounting to USD 1.299 million was made to the Special
Account of Category 2 (Part 2
Implementation Support) of the original loan
amount. Ending balance as of end of the semester is USD 702,303.37. Details of the
Disbursements and Expenditures Status are presented in Appendix 3.
A more detailed and updated status of the loan are fully described and presented in
the fourtenth (14th) Quarterly Financial Report covering the 2nd quarter of the Year
2016 ending June 30, 2016 which is under preparation and will be submitted
separately.
Western I ndonesia National Roads I mprovement Project
2
1st Semester : January-June 2016
2016 Semestral (Mid-Term) Project Report
1.3
Current Problems and Action Required
Program
AWP-1
AWP-2 & AWP-3
Activity
Responsibility
1 No. Subtantially completed. Turn Over Certificate (TOC) still to
be issued.
3 Nos. Completed and provisionally handed over. Under
defects liability period for two (2) years.
Contractor, PPK and
DSC
9 Nos.Four (4) out of the nine (9) packages under construction
are way behind schedule with huge percentages of
negative progress slippages. Contractors of the
problematic packages shall resolve immediately the
current problems. PPK and DSC shall closely monitor
the activities of the Contractor.
3 Nos. Contract Agreement just recently signed. NTP to be issued
1 Nos. Completed .Handed over and awaiting issuance of TOC.
2 Nos. For confirmation by World Bank and Ministry to award the
contract . Some issues are still to be resolved.
2 Nos. Cancelled from the program.
Contractor and
PPK and DSC
POKJA
Civil work Project Manager,
DSC, POKJA and CTC
PMU and MPW
Capacity Building for
Cancelled
Disaster Risks Reduction
Development of Slope
Still to be procured
Stabilization, Design and
Management
Capacity Building for
Environmental
Management
Capacity Building for
Road Safety
Sub-Directorate of
Geotechnical and Slope
Management, Directorate of
Road Construction, DGH,
MPWH
Cancelled
Cancelled
Western I ndonesia National Roads I mprovement Project
-
3
2016 Semestral (Mid-Term) Project Report
2
1st Semester : January-June 2016
General
2.1
Reporting Requirements
Semestral Project Report: This Report have been prepared as stipulated and in
accordance with Schedule II (Project Monitoring Reporting and Evaluation) of the Loan
Agreement and the Report shall not be made publicly available without clearance
and/or approval by DGH and the World Bank.
Quarterly Progress Reports : These have been prepared for each quarter since the 1 st
quarter of the Year 2014 with the latest Report, submitted on the last week of July
2016, as required and stipulated in CTC s Consultancy contract. Prior to the production
of this report, Monthly Progress Reports have been prepared and have dealt with all
aspects of the works. This report attempts to bring the situation up to date by covering
overall progress up to the end of the semester.
Financial Monitoring Reports : These have been prepared for each quarter since the
beginning of 2013 with the first Report, issued in May 2013, covering the period
January
March 2013. Since that date quarterly reports have been prepared and
submitted regularly.
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Financial
Report
Monitoring Report No. 1
Monitoring Report No. 2
Monitoring Report No. 3
Monitoring Report No. 4
Monitoring Report No. 5
Monitoring Report No. 6
Monitoring Report No. 7
Monitoring Report No. 8
Monitoring Report No. 9
Monitoring Report No. 10
Monitoring Report No. 11
Monitoring Report No. 12
Monitoring Report No. 13
Monitoring Report No. 14
Period Covered
January 2013 March 2013
April 2013 June 2013
July 2013 September 2013
October 2013 December 2013
January 2014 March 2014
April 2014 June 2014
July 2014 September 2014
October 2014 December 2014
January 2015 March 2015
April 2015 June 2015
July 2015 September 2015
October 2015 December 2015
January 2016 March 2016
April 2016 June 2016
Date Issued
May 15, 2013
August 15, 2013
November 15, 2013
February 15, 2014
May 15, 2014
August 15, 2014
November 15, 2014
April 7, 2015
August 31, 2015
October 2, 2015
December 16, 2015
February 10, 2016
June 8, 2016
Under Preparation
CTC Monthly Progress Reports: These report have been prepared covering each full
month since January 2013. Subsequent reports have been submitted on a regular
monthly basis.
Environmental Studies and Activity Reports: These report have been continuously
updated and submitted to PMU for submission to World Bank for Bank's issuance of No
Objection Letter (NOL). Appendix S-1 shows the summary of submitted of Reports
covering each contract package since inception of the Project.
Social Impact Studies and Activity Reports : These report which mainly dealt with the
implementation of "Land Acquisition Resettlement Action Plan" (LARAP) have been
continuously submitted to PMU for submission to World Bank for Bank's issuance of
No Objection Letter (NOL). Appendix S-2 indicates the updated summary of all
submitted Reports.
Anti-Corruption Action Plan (ACAP) : Community Development Activity Reports :
These Reports have been prepared and continuously submitted to the Client.
Western I ndonesia National Roads I mprovement Project
4
1st Semester : January-June 2016
2016 Semestral (Mid-Term) Project Report
Appendix S-3 shows the summary of submitted Reports from the very first (1st)
submittal up to latest report before the Semester ended.
Community Representative Observers (CRO) and Third Party Monitoring (TPM)
Reports : These Reports were consolidated and reviewed by CTC as prepared and
submitted by the appointed CRO's and TPMs of the respective contract package.
Their reports were based on their actual observations and monitoring during pre bid meetings, site visit and bid openings of every contract package under procurement.
Appendix S-4 shows the updated summary of all reports which were forwarded to PMU.
2.2
Loan Status
The agreed allocation of loan funds from the original loan agreement together with the %
disbursed to the end of the Semester date (June 30, 2015) is presented in Table 2
Table 2
Category
Description
Part 1
Betterment and Capacity
Expansion of National Roads.
Part 2
2
Implementation Support
Total Disbursement
for the 1st Semester of
2016
Previous
Disbursement
Total Disbursed by
WB to End June 30,
2016 in US$
% Disbursed
220,400,000.00
15,440,701.49
43,985,071.55
59.425.773.04
26.96
17,000,000.00
1,299,000.00
4,284,880.88
5,583,880.83
32.85
0
0,00
0
0
0
0
0
0
Part 3
3
Road Sector Institutional
Development
Unallocated
Part 4
Contingency for Disaster Risk
Response
Original Loan
Amount
2.3
Loan Restructuring
Amount US$
0
12,600,000.00
0,00
0
0
0
250,000,000.00
16,739,701.49
48,269,952.38
65,009,653.87
26.00
Financial Management
S-Curve for Financial Progress
100.00
90.00
#REF!
W I NRI P ACTUAL PROGRESS UP TO JUNE 2016 AND FORECAST UP TO JUNE 2018
1.25
80.00
70.00
% Complete
60.00
50.00
40.00
Original Forecast
Forecast June 2016
Forecast Expenditure Rev USD 44.50 mil
(17.80%)
Deviation = + 8.20 %
30.00
20.00
ACTUAL June 2016
Actual Expenditure USD
65.01 mil (26.00 %)
10.00
0.00
Month
A report at the end of the semester (June 30, 2015) is presented in Appendix 4, while
Appendix 5 is the Disbursement Plan estimated until December 2017, the expiry date of
the Loan Agreement.
Western I ndonesia National Roads I mprovement Project
5
1st Semester : January-June 2016
2016 Semestral (Mid-Term) Project Report
2.4
Project Cost Monitoring
2.5
World Bank Implementation Review Mission and Site Visit
A detailed summary of the project cost monitoring in tabular format is presented as
Appendix 6 at the end of this report.
During this period, the World Bank s Technical and Financial Audit Consultants (TFAC)
misision performed and conducted site audits on Package 11 (Bantal Mukomuko) and
Package 19 (Lais Bintunan).
The mission visited the two (2) contract packages from February 29, 2016 to March 4, 2016
in order to assess the following :
The quality of works implemented by the Contractor, site management and quality
control and compliance of equipment.
The actions taken by the Design Supervision Consultant (DSC) concerning quality
control role.
Follow-up inspection of what actions taken up by the Contractor on the remaining
non-conformance works that were previously inspected wayback in November 2015.
The regular monthly progress meetings were held during the months of January, March
and May 2016 to review and/or update the implementation progress and monitoring the
key activities on the Agreed Key Action Plans .
An "Agreed Key Action Plans" for progress compliance monitoring of the status of the
works on weekly, bi-monthly and monthly intervals is shown in Table 3.
Table 3 Agreed Key Action and Plans
No.
Action
By Whom
Updated Status
May 13, 2016
New Deadlines
1.
Meeting to discuss the potential contract award decision
of Package #16
PMU/ WB
2.
Send signed contract extension of Package 2 and 3 to
Bank
PMU/CTC
• April 8, 2016
• May 23, 2016
3.
Inform the Bank about the steps DGH has taken/will take
in the case of the misrepresentation of facts in the
bidding of Package 8 in response to the letter
WINRIP/265 of December 9, 2015. If DGH is not taking
any steps, please inform us also
PMU/CTC
• Consultation with
Legal Department
ongoing
• As soon as possible
4.
Meeting between PMU, WB and DG BinaKon on the
bidding process of package 10.
PMU, WB and
BinaKon
5.
Inform the Bank about the plans regarding the Slope
Protection in Package 3 (check possibility to include it into
the slope protection study)
PMU/CTC
6.
Meeting on how to deal with the outstanding issues
under package 19 (swamp area and additional drainage
PMU/Bank
Western I ndonesia National Roads I mprovement Project
• Week of May 16
• Week of May 16
• May 15, 2016
• End of June 2016
• Week of May 16
6
1st Semester : January-June 2016
2016 Semestral (Mid-Term) Project Report
No.
Action
By Whom
Updated Status
May 13, 2016
New Deadlines
and slope protection requirements and the)
7.
Discuss potential option for package 5 (needs contract
modification of about 50%)
PMU/Bank
8.
Publish the Request for Manifestation of Interest for the
slope stabilization, design, and management for the
Bank s review
Subdit
Construction
9.
Send the RfP for the slope stabilization, design, and
management to Bank for NOL
10.
Send to the Bank the revised request for NOL to the
contract modification #1 to the DSC contract (end date
December 2016)
11.
Send to the Bank the #2 DSC contract modification for the
price escalation
12.
Send to the Bank an updated of the environmental
monitoring table (in annex 4)
PMU and CTC
13.
Send the feedback to PMU on the environmental
management and monitoring plans (RKPPL) for packages
5 and 17.
Bank
• 30 May 2016
14.
Carry out the workshop on HIV/ AIDS for new packages
PMU / CTC/
DSC
• 2 June 2016
for Package No.7
15.
Send the environmental management and monitoring
implementation reports for all packages under
construction to the environmental agencies (refer to
annex 4 or environmental safeguard compliance table)
CTC/DGH
16.
Carry out environmental supervision missions jointly with
the Environmental Agency in order to make sure
contractors
comply
with
their
environmental
management plans (RKPPL)
PMU/CTC /
Bank / Env.
Agency
17.
Request additional budget for LARAP implementation in
2016 (DIPA revision), especially for package 13
PMU
18.
Discuss the possibility to start the works for packages 12
and 14 despite the fact of the limited progress in LARAP
implementation
PMU/CTC and
Bank
Western I ndonesia National Roads I mprovement Project
• Week of May 16
• LKPP left it up to
MPW to use
manual
procurement and
MPW eprocurement
system
• Once DGH decided
which procurement
system to be used
PMU and CTC
• End of April 2016
• 1st week of June
2016
PMU and CTC
• Mid-April 2016
• 27 May 2016
Geotechnics
and Stability
and CTC
• July 2016
• Done
• 30 May 2016 for
new version
• Packages
No.2,4,6,11&19
end of April 2016
• Packages
No.1,5,7,13,15 &
17 for of June
2016.
• Done
• Packages
No.2,4,6,11&19
Done sent to WB by
email 12 May 2016
• Packages
No.1,5,7,13,15 & 17
for of June 2016.
• Done
• Available on June
2016
• #12: MR-1 of LARAP
(payment for 216
PAPs) and the
payment for 100
PAPs on May 19,
2016,
• #14: Appraisal
completed.
Payment start on
July 2016
7
1st Semester : January-June 2016
2016 Semestral (Mid-Term) Project Report
No.
Action
By Whom
in
LARAP
Updated Status
May 13, 2016
Bank
New Deadlines
19.
Assess reasons for limited progress
implementation for packages 7 and 15
20.
Make sure LARAP implementation under Packages #20
and #21 is accelerated
PMU and CTC
• Appraisal has been
done
21.
Submit to the Bank additional LARAP document for
package 16
PMU
• Mid -April 2016
22.
Submit the IFR for January to March 2016 to the Bank
PMU
• May 15, 2016
• 31 May 2016
23.
Submit 2015 financial audit report to Bank
PMU and CTC
• 30 June 2016
• 30 June 2016
24.
Provide additional follow-up response to the quality
improvement support inspection reports TFAC for
packages 3, 4, and 6
PMU/DSC
25.
Provide additional follow-up response to quality
PMU/DSC
improvement support inspection report TFAC for package
1
• March 31, 2016
• 30 May 2016
26.
Provide additional follow-up response to the quality
improvement support inspection reports TFAC for
package 2
PMU/DSC
• May 15, 2016
• 30 May 2016
27.
Provide a follow-up response to the 2 quality
PMU/DSC
improvement support inspection report TFAC for package
19
• April 30, 2016
• 30 May 2016
28.
Provide a formal follow-up response to the 1 quality
improvement support inspection reports of TFAC for
package 11
• May 15, 2016
• 30 May 2016
29.
Regularly submit the quarterly progress reports to the
Bank
• Each calendar
quarter
• Noted
nd
st
2.6
PMU/DSC
PMU
• #7: due to
concentration to
collect the evidence
of payment
progress. Payment
for the remaining
PAPs (220) on end
of July 2016
• #15: There is
constraint because
the staff of Local
BPN is limited. The
remaining PAP is
1064.
Compensation
payment target is
200 PAPs per
month
• Payment will be
started on Mid of
June 2016
• Done on May 11
2016
• 30 May 2016
Project Steering Committee Meeting
No Steering Committee meeting during this 1st half of the Year 2016.
Western I ndonesia National Roads I mprovement Project
8
1st Semester : January-June 2016
2016 Semestral (Mid-Term) Project Report
3
Project Management and Implementation
3.1
Procurement Status
(A) Civil Works
Civil Works are now being implemented in Annual Work Programs (AWP) which have
been numbered AWP-1, AWP-2, and AWP-3.
All Contract Agreements for the four (4) AWP-1 contract packages were signed by the
end of 2013 with actual work commencement on January 2014.
Under the two (2) implementation programs, AWP-2 and AWP-3, thirten (13) packages
were already procured, while the other two (2) remaining packages are under final
procurement stages.
Table 4 Shows the actual pre-construction and procurement status under the
implementation schedules AWP-2 and AWP-3
Table 4
Package
No.
Package Name
AWP-2
Status
Procured. Under construction since the issuance of Notice
To Proceed (NTP) on June 18, 2015
5
Sp. Rampa - Poriaha
6
Ps. Pedati - Kerkap
Procured. Under construction since the issuance of Notice
To Proceed (NTP) on March 11, 2015
7
Indrapura
Procured. Under construction since the issuance of Notice
To Proceed (NTP) on December 10, 2015
8
Bts. Pariaman
Tapan
Procured. Under construction since the issuance of Notice
Manggopoh To Proceed (NTP) on March 23, 2016
10
Sp. Empat
11
Bantal - Mukomuko
Procured. Under construction since the issuance of Notice
To Proceed (NTP) on February 23, 2015
12
Kambang
Indrapura
Procured. Under construction since the issuance of Notice
To Proceed (NTP) on May 23, 2016.
Tj. Kemuning
Procured. Under construction since the issuance of Notice To
Proceed on July 22, 2015
13
Sp. Rukis
Sp. Air Balam
Revised Bid Evaluation Report (BER) and award of Contract
has been issued No Objection Letter (NOL) on February 22,
2016 by the World Bank. Announcement and notification of
award by the Ministry is still pending due to some issues that
are still to be resolved.
Western I ndonesia National Roads I mprovement Project
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1st Semester : January-June 2016
2016 Semestral (Mid-Term) Project Report
Package
No.
Package Name
Status
AWP-3
Signing of Contract Agreement was executed on June 1,
2016. Bank issued NOL and Form 384 on June 21, 2016.
Notice To Proceed (NTP) still to be issued.
14
Painan
Kambang
15
Sibolga
16
Seblat - Ipuh
17
Sp.Gn.Kemala
19
Lais
20
Lubuk Alung
Sicincin
Signing of Contract Agreement was executed on June 1,
2016. Bank issued NOL and Form 384 on June 21, 2016.
Notice To Proceed (NTP) still to be issued.
21
Lubuk Alung - Kuraitaji
Signing of Contract Agreement was executed on June 1,
2016. Bank issued NOL and Form 384 on June 21, 2016.
Notice To Proceed (NTP) still to be issued.
Procured. Under construction since the issuance of Notice
To Proceed (NTP) on November 20, 2015
Bts. Tapsel
Revised Bid Evaluation Report has been resubmitted to
World Bank on March 21, 2016. Some issues are still to be
resolved prior to issuance of NOL.
Pg. Tampak
Procured. Under construction since the issuance of Notice
To Proceed (NTP)on September 4, 2015.
Procured. Construction completed. Turn Over Certificate still
to be issued.
Bintunan
Note : Packages No.9 and No.18 are cancelled from the program.
Presented in Appendix 7 is the current status of procurement management.
(B) Services
The Core Team (CTC), Design & Supervision Consultant (DSC), and the others Capacity
Building Consultancy status are discussed in Section 3.4.
3.2
Implementation Status
Civil Works
As of end of this reporting semester June 2016, five (5) contract packages were
completed and currently under detects liability period for twenty four (24) months
effective on the day the TOC s were issued.
Nine (9) packages are currently under construction, while three (3) sub-project are
awaiting the issuance of Notice To Proceed (NTP) to commence the Works and the
remaining two (2) contract packages are on the final stages of procurement.
Details of each contract package are shown in Table 5.
Western I ndonesia National Roads I mprovement Project
10
1st Semester : January-June 2016
2016 Semestral (Mid-Term) Project Report
Table 5
Program
Contract
Package
#
1
AWP-1
2
3
4
5
6
7
AWP-2
8
11
12
13
14
15
AWP-3
17
19
20
21
Contractor
PT. Jaya Konstruksi
Manggala Pratama Tbk
PT.Jaya Konstruksi Manggala
Pratama Tbk
PT. Jaya Konstruksi
Manggala Pratama Tbk
PT. Waskita Karya and PT.
Mulya Turangga (JO)
PT. Nusa Konstruksi
Enjiniring Tbk.
PT. Waskita Karya (Persero)
Tbk.
Name of Road
Biha - Krui
Padang Sawah
Sp. Empat including
Air Gadang
Manggopoh
Padang Sawah
Province
Contract
Signed
Commence
ment of
Work
Lampung
Nov 25,
2013
West
Sumatera
West
Sumatera
Ipuh - Bantal
Bengkulu
Sp. Rampa Poriaha
North
Sumatera
Ps. Pedati - Kerkap
Bengkulu
West
Sumatera
West
Sumatera
PT. Adhi Karya
Indrapura Tapan
PT. PP/PT. Statika Mitra
Sarana J.O
PT. Hutama Karya/PT. Daya
Mulya J.O.
PT. Lancar Jaya/PT. Cahaya
T.A. J.O
PT. Waskita Karya (Persero)
Tbk.
PT. Yasa Patria
Perkasa/Conbloc, JO
PT. Pembangunan
Perumahan (Persero)
PT. Jaya Konstruksi
Manggala Pratama Tbk
PT. Roda Tekindo Purajaya
Bts. Kota Pariaman
- Manggopoh
Bantal
Mukomuko
Kambang
Indrapura
Sp. Rukis TJ.
Kemuning
Bintunan - Lais
Bengkulu
PT. Nindya Karya
Lubuk Alung
Sicincin
Lubuk Alung
Kuraitaji
West
Sumatera
West
Sumatera
PT. Multi Structure
Painan Kambang
Sibolga Bts.
Tapsel
Sp. Gunung Kemala
Pugung Tampak
Western I ndonesia National Roads I mprovement Project
Bengkulu
West
Sumatera
Bengkulu
West
Sumatera
North
Sumatera
Lampung
Original
Revised
Contract
Amount
Contract
Time
Completion
Date
Jan 8, 2014
134,909,211,000
640 CD
Oct 9, 2015
Dec 6, 2013
Jan 6, 2014
197,936,699,000
730 CD
Dec 6, 2013
Jan 6, 2014
143,688,963,000
Jan 13, 2014
Nov 14,
2013
March 17,
2015
Feb 27,
2015
Nov 26,
2015
Jan 28, 2016
Dec 18,
2014
Jan 28, 2016
Dec 18,
2014
Jun 1, 2016
July 13,
2015
Nov 17,
2014
Feb 27,
2015
Jun 1, 2016
Jun 1, 2016
June 18,
2015
Mar 11,
2015
Dec 10,
2015
Mar 23,
2016
Feb 23,
2015
May 23,
2016
July 22,
2015
NTP still to
be issued
Nov 20,
2015
Sept 4, 2015
Mar 11,
2015
NTP still to
be issued
NTP still to
be issued
Time
Extension
Contract Amount
Contract
Time
Completion
Date
93 CD
140,255,020,000
733 CD
Jan 10, 2016
Jan 5, 2016
105 CD
249,348,931,000
835 CD
Apr 19,
2016
730 CD
Jan 5, 2016
75 CD
183,940,872,000
805 CD
186,936,750,000
730 CD
Jan 12, 2016
90 CD
196,438,084,000
820 CD
107,321,260,310
540 CD
Dec 8, 2016
-
-
-
86,517,470,000
450 CD
Jun 2, 2016
-
-
-
129,699,900,000
630 CD
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
355,500,000,000
228,899,717,000
358,650,400,000
720 CD
720 CD
720 CD
Aug 30,
2017
Mar 12,
2018
Feb 11,
2017
May 12,
2018
July 10,
2017
Stil to
determined
-
262,611,303,000
Mar 20,
2016
Apr 11,
2015
292,700,000,000
720 CD
214,327,429,680
630CD
260,100,000,000
810 CD
Feb 6, 2018
-
-
-
199,551,000,000
720 CD
Aug 23,
2017
-
-
-
33,689,452,000
300 CD
Jan 4, 2016
125CD
425CD
May 8, 2016
113,818,300,000
540CD
126,301,900,000
540CD
Stil to
determined
Stil to
determined
-
-
44,419,760.000
-
-
-
-
-
-
-
-
11
2016 Semestral (Mid-Term) Project Report
1st Semester : January-June 2016
Activities done during the 1st Semester of 2016 were repair and restoration of deteriorated
existing pavements, roadway excavation, embankment formation, spreading of granular
pavement for roadway widening, asphalt paving, structural works, construction of stone
masonry side ditches, stockpiling of raw material, production of crush aggregates, other
minor works, bridge construction, finalization of Field Engineering surveys and
mobilization of resources of the newly started contract package.
The four (4) contract packages under implementation program AWP-1 were not completed
on the original target dates of completion, however, time extensions ranging from 75 to
105 calendar days were granted extending the completion dates at the earliest on January
10, 2016 and the latest on April 19, 2016.
Previously, three (3) of the contract packages has already been fully completed and
recently handed and taken over by the Client, while the remaining other contract package
under AWP-1 still to be issued TOC subject to completion of back-up document.
Under the implementation program AWP-2 and AWP-3, there are currently nine (9)
contract packages that are on-going construction implementation. Physical progress of four
(4) of the packages are lagging far behind schedule with negative slippages ranging from 14.37% to -40.10% while progress of the other five (5) packages are still slightly on or
behind schedule.
One (1) contract package covered by AWP-3 has been completed. Issuance of Taking Over
Certificate is still to be issued subject to completion of back-up documents.
Generally, with the exception of the four (4) contract packages with huge negative
slippages, the civil works implementation is fairly in the right direction.
Progress status of the on-going civil works contracts as of this reporting period are shown
in Table 6.
Following are brief status of the on-going construction contract packages :
Package No. 1 : Biha Krui
The contract package is substantially completed on January 20, 2016 and provisionally
handed over to the Employer.
Currently under Defects Notification Period until after two (2) years reckoned from the
issuance of the TOC.
A more detailed previous status during the whole duration of the contract implementation
of this Package is presented in ANNEX P-I Executive Summary Report.
Package No. 2 : Padang Sawah Sp. Empat (Including Air Gadang Bridge)
The contract package is substantially completed on April 19, 2016 and provisionally handed
over to the Employer.
Currently under Defects Notification Period until after two (2) years reckoned from the
issuance of the TOC.
Western I ndonesia National Roads I mprovement Project
12
1st Semester : January-June 2016
2016 Semestral (Mid-Term) Project Report
Table 6
Program
Contract
Package
#
1
AWP-1
2
3
4
5
6
AWP-2
7
8
11
12
13
15
AWP-3
17
19
Contractor
PT. Jaya Konstruksi
Manggala Pratama Tbk
PT. Jaya Konstruksi
Manggala Pratama Tbk
Name of Road
Target Progress
Actual Progress
Schedule Ending
Accomplished
June 2016
Slippage
Time
Remaining
Elapsed
Time
*
-
-
-
-
*
-
--
-
-
*
-
-
-
-
100%
94.53%
-5.47%
-
-
Sp. Rampa - Poriaha
66.93%
26.83%
-40.10%
69.20%
166 CD
PT. Waskita Karya Tbk
Ps. Pedati Kerkap
61.32%
41.52%
-19.80%
87.57%
67 CD
PT. Adhi Karya
Indrapura - Tapan
4.18%
4.75%
+0.57%
31.48%
431 CD
PT. PP/PT. Statika Mitra
J.O
PT. Hutama Karya/ PT.
DMT
PT. Lancarjaya/PT. Cahaya
T.A. JO
PT. Waskita Karya
(Persero) Tbk
PT. Pembangunan
Perumahan (Persero)
PT. Jaya Konstruksi
Manggala Pratama Tbk
Bts. Kota Pariaman
Manggopoh
0.31%
2.37%
+2.06%
13.07%
625 CD
Mukomuko - Bantal
66.39%
56.74%
-9.65%
67.87%
236 CD
Kambang Indrapura
0.50%
0.44%
-0.06%
5.61%
687 CD
Sp. Rukis Tj.
Kemuning
47.87%
18.25%
29.63%
47.15%
380 CD
Sibolga Bts. Tapsel
19.96%
5.59%
-14.37%
26.95%
591 CD
Sp. Gn Kemala Pg.
Tampak
18.21%
16.99%
-1.23%
41.03%
424 CD
PT. Rodatekindo Purajaya
Lais - Bintunan
100%
99.11%
-0.89%
-
-
PT. Jaya Konstruksi
Manggala Pratama Tbk
PT. Waskita Karya and PT.
Mulya Turangga (JO)
PT. Nusa Konstruksi
Enjiniring
Biha - Krui
Padang Sawah
Sp.Empat incl.Air
Gadang
Manggopoh Padang
Sawah
Ipuh - Bantal
* Under defects liability period for 720 calendar days
Western I ndonesia National Roads I mprovement Project
Remarks
Completed
PHO : Jan 20, 2016
Completed
PHO : April 19, 2016
Completed
PHO : Mar 17, 2016
TOC still to be issued
Based on original contract
time and schedule
Based on original contract
time and schedule
Based on original contract
time and schedule
Based on original contract
time and schedule
Based on original contract
time and revised schedule
Based on original contract
time and revised schedule
Based on original contract
time and schedule
Based on original contract
time and schedule
Based on original contract
time and schedule
Completed. TOC still to be
issued
13
2016 Semestral (Mid-Term) Project Report
1st Semester : January-June 2016
ANNEX P-2 Executive Summary Report present a more detailed status during the whole
duration of the contract implementation of the Contract Package.
Package No. 3 : Manggopoh Padang Sawah
The contract package is substantially completed before the target date of completion on
March 20, 2016 and provisionally handed over to the Employer on March 17, 2016.
Currently under Defects Notification Period until after two (2) years reckoned from the
issuance of the TOC.
A more detailed status of the project progress during the whole duration of the contract
implementation are shown in ANNEX P-3 Executive Summary Report .
Package No. 4 : Ipuh Bantal
Although the Contractor has been granted time extension of completion from January 9,
2016 to April 11, 2016, the Contractor still failed to complete or handed over the contract
to the Employer on the target date of completion April 11, 2016.
During this end of the period there are still 5.47% of the work still to be completed before
issuance of Taking Over Certificate (TOC).
Shown in ANNEX P-4 Executive Summary Report showing the details and status of the
project.
Package No. 5 : Sp. Rampa Poriaha
To date, since the commencement of works started a year ago, the actual physical work
progress is only 26.83% against scheduled work progress of 66.93%. The delayed works of
-40.10% is very critical considering that only limited time are left before the target date of
completion.
With only five (5) months of contract time are left and a huge deficit of still unfinish work of
73% to be done, the target of completion on December 8, 2016 may never be attained
unless drastic actions from the part of the Contractor, DSC and the implementing agency
will be enforced.
However, it is anticipated, that the original contract time maybe extended due to pending
finalization of the road alignment redesign which will be covered by on amendment or
variation order.
ANNEX P-5 Executive Summary Report shows the Contractor s Progress Schedule.
Package No. 6 : Kerkap Ps. Pedati
Based on the revised progress schedule, the actual overall physical work accomplished at
the end of the semester is 41.52% out of 61.32% schedule or -19.80% negative slippage.
As the period ended, 58% of the works still remain to be done while 87% of the revise
contract time have already elapsed. Based on the Contractor s performance, provisional
hand over on the revised completion date on August 31, 2016 may not be attained.
The major work item which conributed to the huge negative slippage is the Aspahalt
Western I ndonesia National Roads I mprovement Project
14
2016 Semestral (Mid-Term) Project Report
1st Semester : January-June 2016
Pavement. To date the are still aroundd 50% out of the 70.65% component of whole works
remains to be done.
ANNEX P-6 Executive Summary Report shows the complete details of the contract
package.
Package No. 7: Indrapura Tapan
During the period from the issuance of Notice To Proceed (NTP) until end of this month,
Contractor concentrated on mobilization of resources at site and finalization of the Field
Engineering.
General, Earthworks, Granular Pavement and Structure items have been done
accumulating 4.75% progress since the issuance of Notice To Proceed on December 10,
2015 and based on the progress schedule the work progress is still ahead of schedule by
0.57%.
ANNEX P-7 Executive Summary Report shows the complete details of the contract
package.
Package No. 8 : Bts. Kota Pariaman - Manggopoh
Notice To Proceed (NTP) to commence the works has been issued on March 23, 2016.
During the period since NTP was issued, Contractor concentrated on mobilizing equipment
and manpower. Actual roadworks such as Granular and Asphalt Pavement has also started
during the quarter.
As the semester ended, the actual physical/work progress achieved is 2.37%, or ahead of
schedule by 2.06%.
Package No. 11 : Bantal - Mukomuko
Based on the revised schedule due to approval of the results of Field Engineering , the
actual overall progress attained by the Contractor up to end of this period is 56.74% against
66.39%.
At the end of the 16th month of the contract period, Contractor s performance with
respect to their work progress seem to slowed down as the negative slippage further
dropped down to -9.64% as compared with -6.99% the previous month. To date, there are
still 43% remaining works to be completed within the remaining 7,5 months contract time
and based on the schedule the Contractor have no difficulty in completing the works on or
before the target date completion February 11, 2017.
For more details of the Contract Package, refer to ANNEX P-11 Executive Summary
Report .
Package No. 12 : Kambang - Indrapura
Notice To Proceed to commence the works has been issued on May 23, 2016 and PreConstruction meeting took place in Padang during the 2nd week of June 2016.
Work done during the period were mainly mobilization of equipment, manpower and other
necessary resources.
Western I ndonesia National Roads I mprovement Project
15
2016 Semestral (Mid-Term) Project Report
1st Semester : January-June 2016
Package No. 13 : Sp. Rukis Tj. Kemuning
The current work progress showed sign of slowing down for the past six (6) months from
January 2016 to June 2016 as only 4,41% progress has been achieved during the six (6)
months period covered by this semester. For the period covering the last 6 months, the
average progress achieved was only 0,73% per month.
At the end of the semester, the overall work accomplished is 18.25% of the 47.87%
schedule at month s end. The negative slippage farther dropped from -23.90% in the
preceding month to -29.65% this month.
The negative slippage reached an alarming level and unless the Contractor will exert full
efforts to accelerate the works, the negative slippage will continue sliding down and the
target date of completion may never be attained.
During the last month of the semester on June 2016, Show Cause Meeting and Test Case
were conducted. The Test Case which was to target 2,2% progress in two (2) weeks period
was total failure due to breakdown of the major equipment, inadequate supply of
aggregates caused by ineffecient rock crusher and fuel supply not readily available at site.
Details of the work progress are shown in ANNEX P-13 Executive Summary Reports.
Package No. 15: Sibolga Bts. Tapsel
At the end of this semester actual overall progress achieved is 5.59% of the targeted
19.96% schedule for the end of the quarter.
Based on the Contractor s work progress schedule, the delayed works or negative slippage
further dropped down from last month s -8.74% to -14.37% at end of this month.
The negative slippage is still manageable as the are still ample time for the Contractor to
offset the delayed works and catch up with the schedule.
Barring any unforeseen circumstances that will disrupt or interrupt the execution of the
works, it is likely that the project can be completed within the remaining nineten (19)
months contract time, considering that the Contractor s schedule show only 1% of the
whole works to be done in the last five (5) months of the contract period.
Detailed and work progress of the contract package are shown in ANNEX P-15 Executive
Summary Report .
Package No. 17 : Sp. Gunung Kemal Pg. Tampak
The current status of the sub-project is fairly being implemented as evidenced by the
negligible negative slippage since the Contractor commenced works way back in September
4, 2015.
Overall progress to date is 16.91% against 18.21% schedule, or the progress is slighty
behind of schedule by -1.23%.
If Contractor can maintain the trend of their monthly progress, there is no reason that the
works could not be completed on or before the target date of completion on August 23,
2017.
Western I ndonesia National Roads I mprovement Project
16
2016 Semestral (Mid-Term) Project Report
1st Semester : January-June 2016
ANNEX P-17 Executive Summary Report shows the complete details and work progress
of the project.
Package No. 19 : Lais Bintunan
At the end of the contract period last May 8, 2016, the total overall progress attained is
99.11%.
Basically the Project is fully completed. Project documents are in the process of finalization
prior to issuance of Taking Over Certificate.
Complete details of the contract package are shown in ANNEX P-19 Executive Summary
Report
Western I ndonesia National Roads I mprovement Project
17
2016 Semestral (Mid-Term) Project Report
3.3
1st Semester : January-June 2016
Variation Order Details
To date, amendements and/or variation orders for six (6) construction contract packages
were already processed and approved by Pejabat Pembuat Komitmen (PPK), the
authorize Office to approve financial disbursement.
The approved variations orders were due to the following reasons :
a) Change of Engineer s Team Leader from V. Thiagarajah to Johnson Villar.
b) Change of PPK Sub Project Manager.
c) Contract amount revision due to Technical Justification of Field Engineering
results.
d) Revision of time for completion (time extension).
e) Contract amount revision due to contract price adjustment (escalation of unit
rates).
f)
Change of Contractor s authorize representative.
g) Deletion of unspent provisional sum amounting to Rp. 7.1 Billion and balancing of
quantity overruns/underruns.
In regards with additive/deductive cost variations, original cost of the six (6) construction
contract packages increases by Rp. 150,953,178,000 while the variation orders for the
other contract packages are still under evaluation by DSC and PPK which is expected that
the results will increase the respective original contract amounts.
In anticipation of future claims for varied works by the Contractors, a revised costs of
additional 11% of the Original Cost for each contract package covered by AWP-1 has been
considered and 6% cost increases for packages under AWP-2 and AWP-3 to cover any
Variation Orders that may arise during the implementation of the Works.
Presented in Table 7 are details of Variation Orders for the four (4) sub-projects under
AWP-1 and two (2) contract packages covered by AWP-2 and AWP-3
Western I ndonesia National Roads I mprovement Project
18
2016 Semestral (Mid-Term) Project Report
1st Semester : January-June 2016
Table 7 Details of Variation Orders
Package
No.
Original Contract
Amount
(Rp)
1
134,909,211,000
2
197,936,699,000
3
143,688,963,000
4
186,936,750,000
11
228,899,717,000
19
33,689,452,000
Amend
No.
Variation +/(Rp)
Revised Contract
Amount
(Rp)
Variance
%
Time
Extension
Reason For
Change
1
2
3
4
5
1
2
3
4
5
6
1
2
3
4
5
6
1
2
3
4
1
2
1
2
0
+19,163,804,000
0
0
-13,817,995,000
0
0
0
+28,776,518,000
0
+51,412,232,000
0
0
0
+21,468,809,000
0
+40,251,909,000
0
+9,501,334,000
0
0
0
+33,711,586,000
0
+10,730,308,000
134,909,211,000
154,073,015,000
154,073,015,000
154,073,015,000
140,255,020,000
197,936,699,000
197,936,699,000
197,936,699,000
226,713,217,000
226,713,217,000
249,348,931,000
143,688,963,000
143,688,963,000
143,688,963,000
165,157,772,000
165,157,772,000
183,940,872,000
186,936,750,000
196,438,084,000
196,438,084,000
196,438,084,000
228,899,717,000
262,611,303,000
33,689,452,000
44,419,760,000
0
+14.20
+14.20
+14.20
+3,96
0
0
0
+14.54
+14.54
+25.97
0
0
0
+14.94
+14.94
+28.01
0
+5.08
+5.08
+5.08
0
+14.73
0
+31.85
93
105
75
90
125
A
C
B
D
G
A
F
B
C
D
E
A
F
B
C
D
E
A
C
B
D
B
C
B
CD
Reason For Change :
A Change of Engineer s Team Leader from V. Thiagarajah to Johnson Villa