StuNedTM 05TrainingOutline Guideline January 2015
StuNed Scholarship Programmes
Tailor-made training (StuNed–TM)
TRAINING OUTLINE
(TO)
Name of the Requesting
Organisation (RO)
Title of the tailor-made
training course
(This box should be completed by the Requesting Organisation)
Date of receipt by Nuffic
Neso Indonesia:
Training code number :
(This box will be completed by Nuffic Neso Indonesia)
Concise and describing the
training content. Usually written
after other main parts of the
training outline are complete
(2)
INSTRUCTIONS FOR THE REQUESTING ORGANISATION
This outline has to be completed by any organization that would like to apply for a Tailor-Made Training Course. Please answer the questions in the English language. Letters of Interest, LoI’s by potential Dutch providers will be based on the information in this outline. It is therefore essential that the information provided is complete and up to date. When attaching additional pages with information make sure to relate them to the specific question you are answering.
The outline should always include the following parts: 1. Profile of the Requesting Organisation
2. Description of the training context 3. Description of the training needs
The training outline should include the following annexes, if available:
1. Relevant background information of your organization. For example: the latest annual report, HRD plan, Public Notary Registration No. (for Non Profit Organisation) , Strategic Plan, etc.
2. An organizational chart showing the hierarchical and operational structure of the organization, as well as the relationships between the various divisions or units.
During the phase of outline formulation, assistance and advice from Nuffic Neso Indonesia can be called in.
A tailor-made training course is designed to meet specific mid-career staff development needs identified by the Requesting Organisation. It does not lead to a regular degree or diploma. It is of brief duration. The training may not be shorter than two weeks or longer than three weeks and can be spread over a period of one year.
In general, the average budget for group training ranges from € 50,000 to a maximum of € 125,000. As guiding principle: the minimum number of participants is 15, while the maximum is 20 per course event. The training can take place in the country or in both or partly the Netherlands. In the selection process, preference is given to: proposals for training that will jointly be implemented by a Dutch institution or organization and by an
institution or organization in Indonesia;
proposals for training that will be conducted partially or entirely in Indonesia;
proposals for training where at 40% of nominated candidates are female with geographical spread is 50% from outside Java.;
More information about the StuNed tailor-made training programme can be found on Nuffic Neso Indonesia's website: http://www.nesoindonesia.or.id ; and in the StuNed-TM brochure.
Please deliver or send the outline to the Nuffic Neso Indonesia. Applications should not be sent directly to Nuffic or to a Dutch training provider.
Cost estimation by Neso Indonesia
(3)
1. The Requesting Organization
* If more than one organization is involved in applying for a tailor-made training, the next two sets of data ('basic data' and 'description of the organization') should be provided separately for each organization.
1.1 Basic data
Name of organization
Acronym or abbreviation (if
applicable)
Institution or organization registration number (if applicable)
Visiting address details:
Street address
Postal code
City or District
Region
Country
Postal address details
(if different):
Street address
City or District
Postal code
Telephone
Fax
(4)
Details of Director/Head (minimum Echelon 2):
Family name
Given name
Gender
---E-mail address
Telephone
Details of contact person for this training request (if different from the D
irector)
Family name
Given name
Gender
---Position
E-mail address
Telephone
1.2 Description of the organization 1.2.1 Type of organization (please tick the
appropriate answer).
government or public sector
education or research institution (university, education or training centre, etc.)
non-governmental organization (NGO) commercial
others, please specify ………. 1.2.2 Total number of
employees
(5)
1.2.4 What is the mission of your organization?
1.2.5 What are the main activities of your
organization? Please, describe these activities comprehensively. (max. 250 words)
1.3 The context of the requested training 1.3.1 Explain/describe the
relation(s) between your institute and other organisations (NGO’s, Sector Agencies, Branch organisations, Companies etc.) in the sector which is/are of importance in the context of the proposed Tailor-Made Training. (Max. 250 words)
1.3.2 Explain/describe the relation(s) between your organisation and the government (national, provincial, local) which is/are of importance in the context for the proposed Tailor-Made Training. (Max. 250 words)
Read carefully.
List the non-government bodies who might be related with the training contents and describe its relationship
.
(6)
1.3.3 Indicate the main sources of income of your organisation
(national/foreign)
Instruction for outline writing:
Please, use the exact chapter (e.g. III. The requested Training Course) and paragraph (e.g. II.2. Explain the root cause of these obstacles) descriptions as headings for your outline text.
2. Training needs (Maximum: 3 pages)
2.1 Provide a short description of current constraints that you face in achieving the mission of your organisation.
2.2 Explain the root cause of these constraints.
2.3 Indicate the required interventions/actions for improving the functioning of your organisation.
2.4 Which of these interventions/actions should be facilitated by tailor-made training interventions? Please, explain.
2.5 Indicate whether the training course should focus on (theoretical) knowledge, (practical) skills or change of attitude (or combinations of these).
This point is connected with 1.2.4. Check which mission is having the gap between the goal and the resources. This constitutes the starting point on the basis of which you can identify your needs, purposes, and results of a possible intervention through the training.
Constraints can be categorized into external (out of control) and internal (under control) sides.
Do not answer the solution in this section, such as: the RO need capacity building in the field of….
Elaborate the internal side of the constraints related with human resources (skills and knowledge) and non human resources (such as infrastructure).
(7)
3. The requested training course (Maximum: 3 pages) 3.1 Anticipated effects of the training course
3.1.1 Describe and explain the required results/outputs of the training course.
a. Improved/Gained skills and knowledge……. b. Improved/Gained skills and knowledge …….
c. Obtained international best practices and lesson learned on….
3.1.2 Indicate how the training should contribute to the improved functioning of your organisation.
3.2 Sustainability of the training course
3.2.1 (If applicable) Describe and explain the expected outcomes of the training course for the sector in which your organisation operates.
3.2.2 How will new knowledge, skills and/or change of attitude gained by the participants be applied and spread through your organization?
direct results of the training delivered by the training provider to address the training needs
BE SPECIFIC, CONCRETE & REALISTIC such as DRAFT or OUTLINE of teaching modules, guidelines, manual books, SOP, Pilot Project etc. as the 2-3 weeks training duration is limited.
Write the contribution of the training results in
addressing the related issues in 1.2.5; 2.1; and 2.2
Training should produce a
strong
and sustained legacy
with long
lasting benefit. Such as: modules,
guidelines, manual books
The outcomes to be achieved within 1-2 yr
returned.
It is a starting point not a final one to
contribute to solve the RO’s
constraints as written in 2.1
Ways to sustain the gained knowledge by
dissemination.
(8)
3.2.3 A tentative planning for the proposed training (can be modified):
Program components Training in
Indonesia
Training in Netherlands
Remarks & Planning
1. Pre training on …… X Prior to
Netherlands training, to be fully conducted and arranged by RO. 2. Identification and assessment of the case studies X
3. Learning about ……….on: (to be detailed, if available)
Xxx….; …..; ..
X 3 weeks
4. Discussion on ……..to be adopted to
Indonesian context. X
5. Develop the outline of the action plan/case study. X
6. X 6 months
As follow up action post training
7. X
8. X
9. X
3.2.3 Are there any external or internal factors that might influence the effective implementation of the training outcomes, either positively or negatively? Please, be as specific as possible.
3.2.4 (If applicable) Do you guarantee that participants will be offered appropriate jobs in your organization on completion of the training? (Please tick the appropriate box) YES NO
(9)
3.3 Organization of the training course
Provide profile of participants for this the training courses which fulfil the StuNed tailor made training criteria. Please, note that a guiding principle is maximum 20 participants per course event. The participants list will be completed at a later stage in cooperation with the Dutch.
N o
Name Sex
(M/F)
Age Position Tasks and
responsibilities
Educational background
Java / outside Java
TOEFL ITP
1
2
3.4. Practical Issues (Maximum: half page)
3.4.1 Do you guarantee that the salaries of the participants will continue to be paid during the training period?
(Please tick the appropriate box) YES NO
3.4.2 When would you like the training course to take place? Please provide optional dates, if possible.
3.4.3 For how many weeks can the nominated candidates be released from their regular duties to enable them to participate in the training?
3.4.4 Would it be feasible or desirable to conduct the proposed training course entirely or partly in Indonesia?
3.4.5 What contributions – in terms of personnel, funding and infrastructure – will your organization provide for the training?
Such as:
Pre and post training
Co sharing for in NL’s part
Relevancy & Eligibility
(task and
responsibilities, ITP
TOEFL 525, 2 years
exp.)
(10)
Nuffic - Netherlands Education Support Office (Neso) is a non-profit organization funded by the Dutch Ministry of Education. Nuffic Neso Indonesia is the representative office of Nuffic, the Netherlands Organization for International Cooperation in Higher Education. Nuffic Neso is the official representative in Indonesia for all matters concerning Dutch higher education and promotes and provides information on more than 2,100 study programs taught in English in the Netherlands. Neso also initiates and facilitates institutional cooperation between Indonesian and Dutch universities and offers on behalf of the Dutch Government scholarships to about 200 Indonesians every year.
Submissions
Submission by a requesting organization of an outline for Tailor-made training can take place before two deadlines per year: 1 March and 1 October.
The Implementation of the training course takes place in consultation with Nuffic Neso Indonesia, which is responsible for the financial planning and budgeting of the tailor made training under the StuNed Scholarship Programmes
Information
For more information about the StuNed Scholarship Programmes, please contact: Nuffic Neso Indonesia
Menara Jamsostek 20th Floor,
Jl. Gatot Subroto No. 38 Jakarta 12710 Ph. +62 21 52902172; Fax: +62 21 52902173
www.nesoindonesia.or.id
Place: Date:
Signature and official stamp: (minimum by level Echelon 2)
Check the update on Neso’s website
(1)
1.2.4 What is the mission of your organization?
1.2.5 What are the main activities of your
organization? Please, describe these activities comprehensively. (max. 250 words)
1.3 The context of the requested training 1.3.1 Explain/describe the
relation(s) between your institute and other organisations (NGO’s, Sector Agencies, Branch organisations, Companies etc.) in the sector which is/are of importance in the context of the proposed Tailor-Made Training. (Max. 250 words)
1.3.2 Explain/describe the relation(s) between your organisation and the government (national, provincial, local) which is/are of importance in the context for the proposed Tailor-Made Training. (Max. 250 words)
Read carefully.
List the non-government bodies who might be related with the training contents and describe its relationship
.
(2)
1.3.3 Indicate the main sources of income of your organisation
(national/foreign)
Instruction for outline writing:
Please, use the exact chapter (e.g. III. The requested Training Course) and paragraph (e.g. II.2. Explain the root cause of these obstacles) descriptions as headings for your outline text.
2. Training needs (Maximum: 3 pages)
2.1 Provide a short description of current constraints that you face in achieving the mission of your organisation.
2.2 Explain the root cause of these constraints.
2.3 Indicate the required interventions/actions for improving the functioning of your organisation.
2.4 Which of these interventions/actions should be facilitated by tailor-made training interventions? Please, explain.
2.5 Indicate whether the training course should focus on (theoretical) knowledge, (practical) skills or change of attitude (or combinations of these).
“Training maybe the solution, if there is a knowledge problem. Ensure that the required intervention/actions are in line with the problem described above. TM does not cover the investments”
This point is connected with 1.2.4. Check which mission is having the gap between the goal and the resources. This constitutes the starting point on the basis of which you can identify your needs, purposes, and results of a possible intervention through the training.
Constraints can be categorized into external (out of control) and internal (under control) sides.
Do not answer the solution in this section, such as: the RO need capacity building in the field of….
Elaborate the internal side of the constraints related with human resources (skills and knowledge) and non human resources (such as infrastructure).
(3)
3. The requested training course (Maximum: 3 pages) 3.1 Anticipated effects of the training course
3.1.1 Describe and explain the required results/outputs of the training course.
a. Improved/Gained skills and knowledge……. b. Improved/Gained skills and knowledge …….
c. Obtained international best practices and lesson learned on….
3.1.2 Indicate how the training should contribute to the improved functioning of your organisation.
3.2 Sustainability of the training course
3.2.1 (If applicable) Describe and explain the expected outcomes of the training course for the sector in which your organisation operates.
3.2.2 How will new knowledge, skills and/or change of attitude gained by the participants be applied and spread through your organization?
direct results of the training delivered by the training provider to address the training needs
BE SPECIFIC, CONCRETE & REALISTIC such as DRAFT or OUTLINE of teaching modules, guidelines, manual books, SOP, Pilot Project etc. as the 2-3 weeks training duration is limited.
Write the contribution of the training results in
addressing the related issues in 1.2.5; 2.1; and 2.2
Training should produce a
strong
and sustained legacy
with long
lasting benefit. Such as: modules,
guidelines, manual books
The outcomes to be achieved within 1-2 yr
returned.
It is a starting point not a final one to
contribute to solve the RO’s
constraints as written in 2.1
(4)
3.2.3 A tentative planning for the proposed training (can be modified):
Program components Training in
Indonesia
Training in Netherlands
Remarks & Planning
1. Pre training on …… X Prior to
Netherlands training, to be fully conducted and arranged by RO. 2. Identification and assessment of the case studies X
3. Learning about ……….on: (to be detailed, if available)
Xxx….;
…..; ..
X 3 weeks
4. Discussion on ……..to be adopted to
Indonesian context. X
5. Develop the outline of the action plan/case study. X
6. X 6 months
As follow up action post training
7. X
8. X
9. X
3.2.3 Are there any external or internal factors that might influence the effective implementation of the training outcomes, either positively or negatively? Please, be as specific as possible.
3.2.4 (If applicable) Do you guarantee that participants will be offered appropriate jobs in your organization
(5)
3.3 Organization of the training course
Provide profile of participants for this the training courses which fulfil the StuNed tailor made training criteria. Please, note that a guiding principle is maximum 20 participants per course event. The participants list will be completed at a later stage in cooperation with the Dutch.
N o
Name Sex
(M/F)
Age Position Tasks and responsibilities
Educational background
Java / outside Java
TOEFL ITP
1
2
3.4. Practical Issues (Maximum: half page)
3.4.1 Do you guarantee that the salaries of the participants will continue to be paid during the training period?
(Please tick the appropriate box) YES NO
3.4.2 When would you like the training course to take place? Please provide optional dates, if possible.
3.4.3 For how many weeks can the nominated candidates be released from their regular duties to enable them to participate in the training?
3.4.4 Would it be feasible or desirable to conduct the proposed training course entirely or partly in Indonesia?
3.4.5 What contributions – in terms of personnel, funding and infrastructure – will your organization provide for the training?
Such as:
Pre and post training
Relevancy & Eligibility
(task and
responsibilities, ITP
TOEFL 525, 2 years
exp.)
(6)
Nuffic - Netherlands Education Support Office (Neso) is a non-profit organization funded by the Dutch Ministry of Education. Nuffic Neso Indonesia is the representative office of Nuffic, the Netherlands Organization for International Cooperation in Higher Education. Nuffic Neso is the official representative in Indonesia for all matters concerning Dutch higher education and promotes and provides information on more than 2,100 study programs taught in English in the Netherlands. Neso also initiates and facilitates institutional cooperation between Indonesian and Dutch universities and offers on behalf of the Dutch Government scholarships to about 200 Indonesians every year.
Submissions
Submission by a requesting organization of an outline for Tailor-made training can take place before two deadlines per year: 1 March and 1 October.
The Implementation of the training course takes place in consultation with Nuffic Neso Indonesia, which is responsible for the financial planning and budgeting of the tailor made training under the StuNed Scholarship Programmes
Information
For more information about the StuNed Scholarship Programmes, please contact: Nuffic Neso Indonesia
Menara Jamsostek 20th Floor,
Jl. Gatot Subroto No. 38 Jakarta 12710 Ph. +62 21 52902172; Fax: +62 21 52902173
www.nesoindonesia.or.id
Place: Date:
Signature and official stamp: (minimum by level Echelon 2)
Check the update on Neso’s website