SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
Sucofindo ICS FRM 3.04
Issue 04 Rev. 6 16of 135
HCVF, Tropenbos International Indonesia Program, The Nature Conservancy TNC, WWF Indonesia Institut Pertanian STIPER INSTIPER Yogyakarta, Yogyakarta, Indonesia 2011.
B.3. Assessment Methodology
B. 3. 1. General Overview
The assessment was carrying out in conformity with the SBU SICS RSPO manual and procedures for auditor and certifier. The assessment was conducted by qualified auditors and
referred to RSPO standard as endorsed for the Indonesia National interpretation, RSPO Certification System, RSPO SCC Standard and RSPO SCC System. Partial certification audit
will be conducted separately to check compliance with Final RSPO Certification System for partial certification.
The opening and closing meeting was conducted at the Office Bangko Estate-Jambi and then continue in Mill‟s and estate‟s offices. Stakeholders meeting was conducted twice, firstly was
held during preliminary assessment and secondly during Certification audit.
At the opening meeting, the team audit confirm to conduct the audit at :
Office at Bangko Estate
Review the company‟s response for previous findings
Documentation review for transparencies CSR plan and policy
Internal Audit program Management Review Meeting Land ownership and compensation mechanism
Documentation of RSPO‟s requirement refers to P C
At estate, include : Worker interviews :OSH. Sexual, religious, racial harassment. Payment scheme,
contracts. Child labor. First aid. Awareness.
Chemical stores :Storage. MSDS leaflets. Herbicide mixing areas. PPE. Ventilation.
Security.
Field inspections:
Fertilizingoperations. SOP‟s., Herbicide application program.Harvesting sites and efficiency. Soil maps. Land preparation. Ground cover. IPM. First aiders and
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
Sucofindo ICS FRM 3.04
Issue 04 Rev. 6 17of 135
boxes. Soil erosion.
HCV‟s :Identification. Management plans. Environmental Impact Assessments
Riparian zones :Width. Current and future management, monitoring system Water management :Water courses. Water monitoring.
Road maintenance :Program and progress of road improvement. Social amenities :Social Impact Assessments.
Workshops :Oil traps. Safe working environment. PPE.Diesel tanks. Environmental waste
management.
Line sites :Interviews with householders. Inspection of water discharge points. Water
improvement plans. Waste disposal. Local communities. Contributions made. Employment opportunities. Social impacts.
Complaints procedures, Transparency.
At Mill include :
Mill and workshop inspections. Documentation.
Worker interviews. SOP‟s. Safe working environment. Gen sets. Walk ways. Signs. EFB.
POME treatment. Emissions. Mass balance. Diesel tanks. PPE. Fire extinguishers. First
aiders and boxes. Fuel and water usage. OSH. Training. Management structure. First aiders.
Full document review. Completion of the checklist. Review and documentation of evidence. All aspects of RSPO PC‟s applicable.
Worker interviews. OSH. Sexual, religious, racial harassment. Payment scheme, contracts, union labor.
Supply Chain Certification System : Incoming FFB data input, CPOPK out goingdispatched database, marking, certified CPO PK reporting, Document Control and
related procedures.
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
Sucofindo ICS FRM 3.04
Issue 04 Rev. 6 18of 135
Actual Audit Programme Phase I : Prelimenary Audit
DateTime Functions areas Department activities to be audited
include related requirements Auditors
30092013 1
st
Day
05.45 Departure from Jakarta to Jambi
Team 07.30
Departure from Jambi to Site Team
17.30 End of the day 1
01102013 Day 2
nd
Audit 08.00
Location: Kresna Duta Agroindo Office
Opening Meeting at Site - Arrangements Schedule Auditor vs auditees
- Arrangements location mill, estate and stakeholders to be visited
All
08.30 Document Review of :
- Worker welfare, Union, stakeholders
- Transparenciescommunication, CSR program
- Legality
Document Review of :
- Management Aspects Internal audit, MRM, Training,
Jobdesc -
Environment Aspect
Document Review of :
- Best Practices
- OSHASSMK3
Document Review of :
- Legality
- HCV
TSS
GIA
NZ
GGU
12.00 Break
Field visit
Jelatang Mill -
PT. Kresna Duta Agroindo TEAM
17.00 End of the day 2
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
Sucofindo ICS FRM 3.04
Issue 04 Rev. 6 19of 135
02102013 Day 3
rd
Audit 08.00
Kresna Duta AgroIndo, Bangko Estate
Environment Aspects : Water management Water courses, water monitoring; Environment waste management, Environmental
Impacts;Chemical store Block B08 Division 5 BNGE GIA
HCV Aspects : HGU and Land Status Estates confirmation, Riparioan zone, HCV confirmation
Plantation Aspects : Herbicide Application Programme, Integrated Pest Management, Harvesting site, Fertilizing Operations, Land
Preparation and Assessment Block B04 Division 5 BNGE
GGU
Social Aspects: Meeting Stakeholders TSS
Worker Welfare: Housing, Clinic, Labour Union, Koperasi, Worker welfare
NS 12.00
Break All
Visit Langling Mill Jelatang Mill- PT. Kresna Duta Agroindo TEAM
17.00 End of the day 3
03102013 Day 4
th
08.00 Reporting
Team
12.00 Break
Team
14.00 Closing Meeting
All 16.00
End of Closing Meeting All
16.30 Departure from Site to Jambi
All
04102013 Day 5
th
08.00 Departure from Jambi to Jakarta
All
Number of assessor participating : 4 auditors, totally 4 person Number of days spent for the assessment on site : 5 days
Total number of person days used for the assessment on site :20 days
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
Sucofindo ICS FRM 3.04
Issue 04 Rev. 6 20of 135
Phase II : Certification Audit DateTime
Functions areas Department activities to be audited include related requirements
Auditors
18 Nop‟13
1
st
Day
05.45 Departure from Jakarta to Jambi
Team 07.30
Departure from Jambi to Site Team
13.00
Break Lunch
14.00 Arrive at site
14.30 Opening Meeting at Kresna Duta Agroindo Office
- Introduction by Team Leader - Arrangements Schedule Auditor vs auditees
All
15.30 Audit Partial of PT. KDA
Team
16.30 End of the day 1
19 Nop‟13 Day 2
nd
Audit Location: Kresna Duta Agroindo Office
08.00 10.00
See the previous findings and Audit Against the Rules for Partial Certification Documentation Review of :
- Worker welfare, Union, stakeholders
- SIA, CSR
Documentation Review of :
- Management Aspects Internal audit, MRM, Training,
Jobdesc -
SMK3 OSHAS Aspect -
Worker welfare
Documentation Review of :
- Environment Aspects
- Best Practices Mill
Documentation Review of :
- Legality
- HCV Biodiversity
- Best Practices Estate
Team TSS
NZ
RQ
GGU
12.00 Break
13.30 Continue audit for documentation
TEAM 17.00
End of the day 2
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
Sucofindo ICS FRM 3.04
Issue 04 Rev. 6 21of 135
20 Nop’13 Day 3
rd
Audit 08.00
Kresna Duta AgroIndo Estate
Environment Aspects : Water management Water courses, water monitoring; Environment waste management, Environmental
Impacts;Chemical store, hazards Handling Block B03, B06 Division 5 BNGE
RQ
HCV Aspects : HGU and Land Status Estates confirmation, Riparian zone, HCV confirmation
Legal Aspects : Boundaries Stones with Coordinate data Best Practices : Nursery, Spraying, Harvesting, IPM, Fertilizing
System, Topography Block B06, B11, G05 Division 5 BNGE
GGU
Social Aspects: Meeting Stakeholders
TSS
OSHASSMK3 : Interview worker for PPE, reproduction protection policy, safety at work issue
Worker Welfare: Housing, Clinic, Labour Union, Koperasi, working hour overtime, sexual harassment, pays system Block B06,
B08 Division 5 BNGE
NS
12.00 Break
13.30
Field visit
Mill
PT. Kresna Duta Agroindo Langling Jelatang Environment aspects, Best Practices at Mill:
SMK3OSHAS Aspects, worker welfare Contractors Suppliers interview, TBS Receiving at Mill, SCC
System RQ
NS TSS
17.00 End of the day 3
21 Nop’13 Day 4
th
08.00 Reporting
Team
12.00 Break
Team
13.30 Closing Meeting
15.30 End of Closing Meeting
All 16.00
Departure from Site to Jambi All
20.30 Arrived at Hotel Jambi
All
22 Nop’13 Day 5
th
07.00 Departure from Jambi to Jakarta
All
Number of assessor participating: 4 auditors. Number of days spent for the assessment on site :25 days
Total number of person days used for the assessment on site :15 days
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES
Sucofindo ICS FRM 3.04
Issue 04 Rev. 6 22of 135
B. 4. Stakeholder Consultation