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Komisi ISPO – Ministry of Agriculture Komisi Akreditasi Nasional KAN, Bogor West Java
Pangkalan Bun Kalimantan, Indonesia, 2013 ; ISO 9001 : 2008 Quality Management Systems QMS AuditorLead Auditor Training Course IRCA, PT. SUCOFINDO Persero, Jakarta,
Indonesia, 2013 ; Assessor Training High Conservation Value Forest – HCVF, Tropenbos
International Indonesia Program, The Nature Conservancy TNC, WWF Indonesia Institut Pertanian STIPER INSTIPER Yogyakarta, Yogyakarta, Indonesia 2014.
Eko Nugrahaeni
Graduated from Indonesian of University UI. She has more than 10 years audit experiences in Social. She has completed the training such
as training ISO 17065-2012 by Badan Standarisasi Nasional, Competency Assesor Training by Badan Nasional Sertifikasi Profesi, In-house Training ISO 17021, Nusa Bakti University by
Komite Akreditasi Nasional.
B.3. Assessment Methodology
B. 3. 1. General Overview
The assessment was carryingout in conformity with the SBU SICS RSPO manual and procedures for auditor and certifier. The assessment was conducted by qualified auditors and
referred to RSPO standard as endorsed for the Indonesia National interpretation. Partial certification audit conducted in March to check compliance with Final RSPO Certification System
for partial certification. The opening and closing meeting was conducted at the office Brahma Binabakti Estate- Jambi
and then continue in Mill‟s and estate‟s offices. Stakeholders‟ meeting was conducted during main assessment.
At the opening meeting, the team audit confirm to conduct the audit at : Office at Gedung The East Lt. 23, Jl. Dr Ide Anak Agung Gde Agung Kav. E. 3.2 No. 1, Jakarta
Selatan, Indonesia, include:
Review the company‟s response for previous findings Documentation review for transparencies
CSR plan and policy Internal Audit program Management Review Meeting
Land ownership and compensation mechanism
Documentation of RSPO‟s requirement refers to P C
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At estate, include : Worker interviews: OSH. Sexual, religious, racial harassment. Payment scheme,
contracts. Child labor. First aid. Awareness. Chemical stores: Storage. MSDS leaflets. Herbicide mixing areas. PPE. Ventilation.
Security.
Field inspections: Fertilizingoperations. SOP‟s., Herbicide application program.Harvesting sites and efficiency. Soil maps. Land preparation. Ground cover. IPM. First aiders and
boxes. Soil erosion.
HCV‟s: Identification. Management plans. Environmental Impact Assessments Riparian zones: Width. Current and future management, monitoring system
Water management: Water courses. Water monitoring. Road maintenance: Program and progress of road improvement.
Social amenities: Social Impact Assessments. Workshops: Oil traps. Safe working environment. PPE.Diesel tanks. Environmental waste
management. Line sites: Interviews with householders. Inspection of water discharge points. Water
improvement plans. Waste disposal. Local communities.Contributions made. Employment opportunities. Social impacts.
Complaints procedures, Transparency. At Mill include :
Mill and workshop inspections. Documentation.
Worker interviews. SOP‟s. Safe working environment. Gen sets. Walk ways. Signs. EFB.
POME treatment. Emissions. Mass balance. Diesel tanks. PPE. Fire extinguishers. First aiders and boxes. Fuel and water usage.
OSH. Training. Management structure. First aiders. Full document review. Completion of the checklist. Review and documentation of
evidence. All aspects of RSPO P C‟s applicable.
Worker interviews. OSH. Sexual, religious, racial harassment. Payment scheme, contracts, union labor
Supply Chain Certification System : Incoming FFB data input, CPOPK out goingdispatched database, marking, certified CPO PK reporting, Document Control and
related procedures.
Actual Audit Programme Phase I : Prelimenary Audit
DateTime Functions areas Department activities include related
requirements Auditors
27082014 1
st
Day
Location: Head Office 08.30
Opening Meeting Team
09.00 Documents Audit Checklist Audit
Union Labour,
Cooperation, Social
Aspect and
TSS
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Management, SCCS dan Partial Audit Enviromental Aspects
Best Practice Mill, SMK3, Worker welfare Legal, High Consevation Value and Best Practice Estate
RQAMR NS
NM 12.00
Break 13.00
Continue documents audit
All
17.00 End of day 1
28082014 Day 2
nd
Audit 08.00
Closing Meeting All
10.00 End of the day 2
Number of assessor participating: 5 auditors, totally 5 person Number of days spent for the assessment on head office : 2 days
Total number of person days used for the assessment on head office :10 days
Phase II : Actual Certification Audit DateTime
Functions areas Department activities to be audited include related requirements
Auditors
08092014 1
st
Day 11.05
Departure from Jakarta to Jambi Team
13.30 Departure from Jambi to Site
Team 15.00
Opening Meeting
Introduction
Company Profile Presentation
Arrangements schedule auditor vs auditee All
16.30 End of the day 1
09092014 Day 2
nd
Audit Location: Brahma Bina Bakti Office
08.00 Documents Audit
Social Aspect and Management Enviromental Aspects, Best Practice Mill
Worker welfare, Union Labour, Cooperation and SMK3 Legal, High Consevation Value and Best Practice Estate
TSSEN RQ
NS NM
12.00 Break
13.30 Continue audit for documentation
Team Arrangements location estate and stakeholders to be visited
17.00 End of the day 2
10092014 Day 3
rd
Audit 08.00
Brahma Binabakti Estate Social Meeting with stakeholders: Tokoh Adat, Kepala
Desa, Tokoh Agama Environment Afdeling D dan Afdeling H
TSSEN RQ
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High Conservation Value Sungai Suak Putat di afdeling A Blok 5 and Best Practice Estate Pemupukan Blok B-7,
Panen Blok C-6 dan Sprying Blok A-13 SMK3 Afdeling D dan Afdeling H
NM NS
12.00 Break
13.00 Location: Mill
Social Meeting with stakeholders: Kontraktor, Supplier Environment
SMK3 and Best Practice Mill TSSEN
RQ NS
SCCS Audit TSS
Kunjungan ke patok HGU Patok BPN 51, 53, 89, dan 90 NM
17.00 End of the day 3
11092014 Day 4
th
08.00 Audit on pending agenda which have not been covered in the
previous days Team
12.00 Break
Team 13.30
Audit on pending agenda which have not been covered in the previous days
15.00 Reporting
Team 16.30
Closing Meeting All
18.00 Departure from Site to Jambi
Team 19.30
Arrived at Hotel Jambi Team
19.30 End of the day 4
12092014 Day 5
th
08.05 Departure from Jambi to Jakarta
Team 09.30
Arrived at Jakarta Team
09.30 End of audit
Number of assessor participating: 4 auditors + 1 technical expert, totally 5 person Number of days spent for the assessment on site: 4 days
Total number of person days used for the assessment on site: 20 days
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B. 4. Stakeholder Consultation
