RSPO ASA 2 Report of PT. Brahma Binabakti
RSPO Annual Surveillance 2
Assessment Report
PT. Brahma Binabakti
–
Brahma Binabakti Mill
Jambi, Indonesia
This annual surveillance assessment report has been prepared in accordance with RSPO requirements and the information included is the result of a full RSPO assessment of the Mills and supply base as included in the scope of the certificate.
Prepared by: Tuti Suryani Sirait (Lead Assessor)
PT. SUCOFINDO (Sucofindo International Certification Services – SICS) Graha Sucofindo B1 Floor,
Jl. Raya Pasar Minggu Kav. 34, Jakarta 12780 Indonesia Contact Person: TutiSuryaniSirait
Phone: (62-21) 7983666; Fax: (62-21) 7987015 Email:tuti@sucofindo.co.id
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List of Contents Page
A Scope of the Certification Assessment ... 4
A.1. National Interpretation Used ... 4
A.2. Assessment Type (Estate and Mill) ... 4
A.3. Location Map ... 4
A.3.1. Location Address of the Mill and Approximate Tonnages Certified (CPO and PKO) ... 5
A.4. Description of Supply Base ... 5
A.4.1. General Description ... 5
A.4.2. Location of Supply Base ... 6
A.4.3. Statistic of Supply Base ... 6
A.5. Organizational Information and Contact Person ... 8
A.5.1 Audit Againstthe Rules for Partial Certification ... 9
A.6 Date Certificate Issued and Scope of Certificate ... 9
B. Assessment Process ... 10
B.1. Certification Body ... 10
B.2. Qualifications of the Assesment Team ... 11
B.2.1. Qualifications of the Lead Assessor and Assessment Team ... 11
B.3. Assesment Methodology ... 12
B.3.1. General Overview ... 12
B.4. Stakeholder Consultation ... 15
B.4.1. Summary of How Stakeholder Consultation was Organized ... 15
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C. Assessment Findings ... 19
C.1. Lead Assessor’s Summary and Recommendation for Certification ... 19
C.2. Summary of the Findings by Criteria ... 20
D. Certified Organization’s Acknowledgement of Internal Responsibility... 79
D.1. Formal Sign-Off the Assessment Findings ... 79
D.2. Statement by the Certifier Body on Behalf of PT. Sucofindo SBU-SICS ... 80
Appendix-1 List of Abbreviation ... 81
Appendix-2 Map ... 83
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A. Scope of the Certification Assessment
A. 1. National Interpretation Used
The management of the Palm Oil Mill(s) and associated suppliers of Fresh Fruit Bunches (FFB) were assessed for compliance against the RSPO Principle and Criteria 2013, RSPO Certification Systems 2007, and RSPO Suply Chain Certification Systems 2014.
A. 2. Assessment Type (Estate and Mill)
Certification Unit : PT. Brahma Binabakti – Brahma Binabakti Mill located at Desa Bukit Baling, Kecamatan Sekernan, Kabupaten Batang Hari – Jambi, INDONESIA
A.3. Location map
Please see Appendix-2 Map: 1. Map of Location, 2. Land area, 3. Topography and 4. HCV areas
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A. 3. 1. Location address of the mill and approximate tonnages certified (CPO and PK)
No Name of Mill
Location Address
GPS Reference
Annual Output
Actual (2016) Projected (2017)
CPO PK CPO PK
1. PT. Brahma Binabakti
Desa Suko Awin Jaya, Kecamatan Sekernan,
Kabupaten Muaro Jambi, Provinsi Jambi, Indonesia
Latitude: 01o20’52.81” S Longitude: 103o19’3.20” E
15,655 3,787 17,864 4,303
A.4. Description of Supply Base
A. 4. 1. General description
PT. Brahma Binabakti operates 1 palm oil mill. The raw material/ FFB for PT. Brahma Binabakti - Brahma Binabakti Mill is supplied from the own estate i.e.: Brahma Binabakti Estate.The raw material/ FFB for PT. Brahma Binabakti - Brahma Binabakti Mill is also supplied from Plasma i.e.: 1.
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A.4.3 Statistic of supply base (2016)
No Estate Name Planting Year
Age/Planting Year
Planted
Area FFB/Year CPO/Year Pk/Year
1 Brahma
Binabakti
1994 22 1,006.45 16,832 3,687 892
1995 21 1,161.10 21,122 4,627 1,119
1996 20 848.07 15,399 3,373 816
Plasma 1; 2. Plasma 2 and outside fresh fruit bunch 42,28%.
All estates are operated under one management of PT. Brahma Binabakti. All estates located in Jambi, Indonesia. PT. Brahma Binabakti is a member of RSPO and they are implementing a program to achieve RSPO Certified Palm Oil for all its production.
A. 4. 2. Location of the supply base
No. Estate Name Location
GPS
Latitude Longitude
1 Brahma Binabakti Estate
Desa Bukit Baling, Kecamatan Sekernan, Kabupaten Muaro Jambi, Provinsi Jambi, Indonesia
01o 21’ 38,04” S 103o 21’ 38,04” E
2 Plasma 1
Desa Bukit Baling, Kecamatan Sekernan, Kabupaten Muaro Jambi, Provinsi Jambi, Indonesia
01o 23’ 37,88” S 103o 24’ 19,96” E
3 Plasma 2
Desa Bukit Baling, Kecamatan Sekernan, Kabupaten Muaro Jambi, Provinsi Jambi, Indonesia
01o 27’ 05,31” S 103o 23’ 11,26” E
4 Plasma Pemayung
Desa Teluk Ketapang, Kecamatan Pemayung, Kabupaten Batang Hari, Provinsi Jambi, Indonesia
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1997 19 185.11 3,513 770 186
1998 18 397.14 7,155 1,567 379
2005 11 28,08 515 113 27
2006 10 279.21 2,901 635 154
2007 9 446.93 4,032 883 214
Total
4,352.09 71,469 15,655 3,787
2
Plasma 1
1996 20 2,474.00 37,706 7,586 1,924
1997 19 1,326.00 20,992 4,224 1,071
1998 18 478.00 8,958 1,802 457
Total 4,278 67,656 13,612 3,452
Plasma 2 2006 10 850.00 12,053 2,425 615
2007 9 998.00 12,032 2,421 614
Total 1,848.00 24,085 4,846 1,229
Plasma Pemayung
2010 6 57.42 352 71 18
2011 5 573.64 4,812 968 246
2012 4 10.38 - - -
Total 641.44 5,164 1,039 264
Total Plasma 6,767.44 96,905 19,497 4,945
Out growers 119,548 21,630 6,101
Total 119,548 21,630 6,101
Grand Total 287,922 56,782 14,833
ESTIMATED PRODUCTION 2017
No Estate Name Planting Year
Age/Planti ng Year
Planted Area
Estimated FFB/Year
Estimated CPO/Year
Estimated PK/Year
1 Brahma
Binabakti
1994 22 1,006.45 18,362 4,040 973
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A.5. Organizational Information and Contact Person
1. Company Name PT. Brahma Binabakti
2. PersonL Contact Tjandra Karya Hermanto
3. Vice Management Rudy Prasetya
4. Company Address Jl. Sultan Thaha no. 4 Pasar Jambi, kota Jambi
1996 20 848.07 18,091 3,980 959
1997 19 185.11 4,059 893 215
1998 18 397.14 8,254 1,816 437
2005 11 28,08 555 122 29
2006 10 279.21 4,316 949 229
2007 9 446.93 5,411 1,191 287
Total
4,352.09 81,200 17,864 4,303
2
Plasma 1
1996 20 2,474.00 40,503 8,101 2,147
1997 19 1,326.00 22,594 4,519 1,197
1998 18 478.00 8,403 1,681 445
Total 4,278 71,500 14,301 3,789
Plasma 2 2006 10 850.00 14,634 2,927 776
2007 9 998.00 17,016 3,403 902
Total 1,848.00 31,650 6,330 1,678
Plasma Pemayung
2010 7 57.42 462 102 24
2011 6 573.64 5,655 1,244 300
2012 5 10.38 33 7 2
Total 641.44 6,150 1,353 326
Total Plasma 6,767.44 109,300 21,984 5,793
3 Outgrower 156,781 29,005 8,309
Total - 156,781 29,005 8,309
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36113
5. Company Status PMDN
6. Phone/Fax 021-57944939 / 021-57944745
7. E-mail rudy.prasetya@tap-agri.com
8. Website www.tap-agri.com
9. RSPO Membership Number 1-0147-13-000-00 A.5.1. Audit Against the Rules for Partial Certification
The team found that PT Brahma Bina Bhakti has its own identity/number of RSPO member. Actually the company is under Triputra Agro Persada holding but the holding itselt has its own number of RSPO member. Information gathered from RSPO representative of Indonesia (RILO) stated the company with its own identity/member should be assessed within the company only for partial certification scheme; therefore the Audit against the rules for partial certification is not applicable to Triputra Group but still applicable to the smallholders which supplied FFB to the PT.Braham Bina Bhakti.
There are Smallholders ie 1. Plasma 1; 2. Plasma 2.
During ASA 1 company does not have a detailed plan related to the proposed Certification Plasma 1, 2 and 3. When assurance to the KUD, Information was obtained that socialization / training is merely the best practices and has not related to the preparatory activities of Plasma Certification. This has been issued as Minor Nonconformity No. 31.
At the time of ASA 2 PT Brahma Binabakti has made a time-bound plan for plasma certification starting from 2018 to 2020. In 2017 there is already a socialization of the RSPO certification process to plasma 1. However, the time-bound plan is not certain to be completed within 3 years after PT. Brahma Binabakti is certified (issued certificate in 2015) so that the time-bound plan that has been made is inadequate. This has been issued as Major Nonconformity No. 12.
At the time of follow up audit of PT. Brahma Binabakti has made remedial actions to review and revise the time bound certification of PT Brahma Binabakti plasma so that all plasma will be certified in 2018.
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A.6. Date Certificate Issued and Scope of Certificate
Name of Client PT Brahma Binabakti – Brahma Binabakti Mil
Client Number RSPO 00009
Certificate Number RSPO 00009
Certification Decision Date May, 26th 2015
Issued by PT SUCOFINDO, SBU SICS
Address Graha Sucofindo, SBU SICS. Jl Raya Pasar Minggu
Kav 34 Jakarta 13640
Telephone /Fax Tel.: +62-21-7983666 / Fax.: +62-21-7987015
Email tuti@sucofindo.co.id
Website www.sucofindo.co.id
Scope :
Mill Brahma Binabakti Mill
Estate Brahma Binabakti Estate
Projected mass balance CPO & PK CPO: 17,864 MT and PK : 4,303 MT Certification Registration Code SICS-00003
Type of Certification Single site
Certifier Triyan Aidilfitri
Signed
B. Assessment Process
B. 1. Certification Body
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES (SUCOFINDO ICS), which was formed in 1994, is one of the strategic business unit that provides certification services for leading The Company.SucofindoCertification by International Certification Services is
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recognized nationally and international.Quality Management System Certification by SUCOFINDO ICS has obtained accreditation from National Accreditation Committee (KAN-Indonesia).
Lead Auditors and Auditors of SUCOFINDO ICS are trained professionals in the field of international standards, auditing and management systems and are registered in the IRCA (International Register of Certified Auditors) and IEMA (Institute of Environmental Management & Assessment), UK. SUCOFINDO ICS certification process is supported by experts at PT. SUCOFINDO who understand the industry sectors and services in Indonesia.
SUCOFINDO ICS Operational is supported by a network of branch and representative offices of PT. SUCOFINDO spread in 45 cities across Indonesia.
The services provided by International Certification Services Sucofindo are:
Quality Management System Certification
Environmental Management System
ISO 22000 :2005
OHSAS 18000 Certification
Hazard Analytical Critical and Control Point (HACCP) Certification
Good Manufacturing Practice (GMP) Audit
Product Certification
Sustainable Forest Management Certification
Products Organic Food Certification
RSPO certification
ISPO Certification
Certification of Integrated Management System Certification (SMT)
Training
B. 2. Qualifications of the Assessment Team
B. 2. 1. Qualifications of the Lead Assessor and Assessment Team Tuti Suryani Sirait (ATL) :
Graduated from Institute Agriculture in Bogor (IPB), 1991
She has more than 10 years audit experiences in auditing HACCP, GMP, ISO 9001:2008, ISO 22000:2005, ISPO and RSPO.
She has successfully completion training RSPO by Komisi RSPO, Jakarta, SCC Standard Training by David Ogg & Partner – Jakarta, ISPO Lead Auditor Training by Komisi ISPO, Jakarta, Lead Auditor Training of ISO 9000/19011 organized by SICS – Sucofindo, ISO 22000 : 2005 FSMS Auditor / Lead Auditor by Moody International, Singapore; Lead Assessor for Food Safety Management System (HACCP&GMP) by QAS Sydney, Australia and Social Lead Auditor Training (SA 8000) from Social International Audit (SIA), Turkey.
She is actively participated in RSPO meeting to discuss RSPO P & C and also as a trainer inISPO Lead auditor training.
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Ronald E Butar-Butar (Auditor)
S1 graduated from Catholic University Faculty of Agriculture.
Work Experience (Best Practice Estates) in oil palm estates for 6 years. He has successfully completion Lead Auditor Training ISPO by Komisi ISPO. He has completion In House Training RSPO for 4 days.
Sarsongko Wachyutomo (Auditor)
Graduated from Gadjah Mada University, Yogyakarta.
He has successfully completion Lead Auditor Training ISPO by Komisi ISPO, Lead Auditor RSPO by Proforest and Diameter, Bogor, High Conservation Value (HCV) by HCV-NI and Auditor Training VLK by Pusdiklat Kehutanan, Bogor.
Agit Supriadi (Auditor)
Graduated from Institute Agriculture in Bogor.
He has successfully completion Lead Auditor Training ISPO by Komisi ISPO, Lead Auditor RSPO by Proforest and Diameter, Bogor.
Puji Sulistiono (Auditor):
He was graduated from Bogor Agricultural University (IPB) majoring in Agricultural Engineering (bachelor) and Civil/Environmental Engineering (master). Experienced as research assistant in several agricultural development project and as engineer in several water infrastructure project. He was completed several training such as IRCA Reg. Lead Auditor Training for ISO 14001 and ISO 9001, Occupational Health and Safety Expert Training (AK3 Umum) from Ministry of Manpower - RI, Lead Auditor Training in Indonesian Sustainable Palm Oil (ISPO) from Komisi ISPO, Ministry of Agriculture - RI.
Bagus Ferry (Observer)
He was graduated from Bogor Agricultural University (IPB). He has successfully completion Lead Auditor Training ISPO by Komisi ISPO.
B.3. Assessment Methodology
B. 3. 1. General Overview
The assessment was carrying out in conformity with the SBU SICS RSPO manual and procedures for auditor and certifier. The assessment was conducted by qualified auditors and referred to RSPO standard. Partial certification audit conducted during compliance audit to check compliance with Final RSPO Certification System for partial certification.
The opening and closing meeting audit was conducted at the office of estate and then continues in Mill’s and estate’s offices. Stakeholders meeting was conducted once, during compliance
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audit.
SurveillanceAudit
Number of assessor participating: 5 auditors
Number of days spent for the assessment on site: 5 days
Total number of mandays used for the assessment on site: 25 days
Date/Time Functions / areas / Department / activities to be audited (include related requirements)
Auditor(s)
13 Mar 2017 Day 1st (Monday)
09.00 -10.25 Trip form Jakarta to Jambi Team
10.25-13.00 Trip from Jambi to sites Team
14.00-14.30 Opening Meeting All
14.30-17.00 Check completeness of previous NCR minor and observation from ASA 1
Team 17.00 End of audit day 2
14 Mar 2017 Day 2nd (Tuesday)
08:00-12.00 Check completeness of previous NCR minor and observation from ASA 1
12.00-14.00 Lunch Break 14.00-17.00 Document audit
Compensation to legal and customary right (6.4)
Legality regarding land (2.2.1, 2.2.2) & 1.2.1 regarding land title
NPP (7.1-7.8)
FPIC (2.3)
SSW
Worker welfare (6.5)
Anti-discrimination (6.8)
Schemed Smallholder (6.1.5)
TSS
Best practice at estate (4.1)
Erosion control and peat (4.3)
Land dispute and conflict (2.2.3, 2.2.4, 2.2.5, 2.2.6)
Development of local businesses (6.11)
RB
Safety in pesticide (4.6.5 – 4.6.12)
Pest management (4.5 Pesticide (4.6.1 – 4.6.4)
AGT
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regarding EIA
POME for land application (4.4.3) 17.00 End of audit day 2
15 Mar 2017 Day 3rd (Wednesday])
07:30 Visit estate
Visit to harvesting, spraying and manuring TEAM Visit to HCV location
Visit to housing facility, warehouses, bathing facility, day care Visit to BPN Pole
Visit to land application 12:00-14.00 Break
14:00-16.00 Best practice mill (4.1)
Practices maintain soil fertility (4.2)
Water management at estate (4.4.1)
Complaint handling 6.3 Business plan (3.1)
RB
NKT/HCV (5.2) and 1.2.1 regarding HCV
Protection of water courses
and wetlands (4.4.2)
Partial Certification
SCCS RSPO
SSW
FFB reception from small holder and local business (6.10)
Child labour (6.7)
Social responsibility (6.1.1 – 6.1.4)
TSS
Water efficiency at mill (4.4.4)
Water for worker (4.4.1)
Occupational health and safety and legal requirement regarding heath and safety ( 4.7)
Training 4.8
AGT
Compliance to regulation (2.1)
Waste management (5.3) PS
16.00-17.00 Visit to mill Team
17.00 End of audit day 3
16 Mar 2017 Day 4th (Thursday)
08:00 Stakeholder consultation TEAM
12:00-14.00 Break
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Human right (6.13)
Sexual harassment (6.9)
Use of fire for preparing land or replanting (5.5)
Continuous improvement (8.1)
Trade Union (6.6)
RB
Ethical conduct (1.3)
Information provision (1.1, 1.2)
Consultation and communication 6.2,
SSW
Renewable energy (5.4)
GHG mitigation (5.6)
PS
Water management at mill (4.4.1)
AGT
17:00 End of audit day 4
17 Mar 2017 Day 5 (Friday)
08.00-12.00 Continuing pending matter TEAM
12.00-14.00 Break
14.00-15.00 Reporting TEAM
15:00 Closing meeting ALL
B. 4. Stakeholder Consultation
B. 4. 1. Summary of How Stakeholder Consultation was Organized
Stakeholders Consultation part 1 at District Office Pemayung, Thursday, 16 March 2017, 10.00-12.00
Issue Company Responses Assessor
Findings Kuak Village Head, Mr. Peri Yulman
1. Transport related demand during flood, so that the company provides transportation assistance so that workers can come to the workplace (site)
2. The handover of community land for plasma land so far has been running smoothly and safely
3. The company employs local workers,
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especially from the Village of Kuap Senanin Village Head , Mr. Muhammad 1. Villagers give up land voluntarily. Land
measurement submitted already using coordinate point (GPS)
2. Religious proposals submitted by the village are always responded by the company. Likewise with other proposals, the response given the company no longer one week after the proposal submitted. Communication of village members with the Company is running smoothly.
3. In the Pemayung subdistrict there is no indigenous tribe (Suku Anak Dalam – Jambi)
Conform
Lubuk Ruso Village Head, Mr. Syaukani Darma The company always gives CSR to the village. Hopefully this year the CRS given increased
Conform
Ola Rambahan Village Head, Mr. Rojali 1. The village proposal on road improvement
has been responded by the company. The company has improved access to village roads. Companies should be involved in village planning.
2. The company has socialized the animals and plants that are protected to the village community. Protected animals include Ungko, Deer, Tiger, various species of birds
Conform
Chief of Akso Dano KUD , Mr. Junaidi
1. Currently comparison between the area of own estate is 270 Ha and plasma is 413 Ha. The number of plasma farmers 202
In early 2017, a meeting between the company and KUD was established. The results of the meeting
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people.
2. The current payment method is done quarterly. KUD propose to the company to change the payment into every month.
discuss the monthly payments. The meeting was proven with the minutes. Is currently being formulated by the company.
Stakeholders Consultation part 2 at District Office Sekernan, Thursday, 16 March 2017, 15.00-17.00 PM
Issue Company Responses Assessor
Findings Representative Office of Manpower and Transmigration Kab. Muaro Jambi, Mr M. Amin NS 1. Currently wages in kab. Muara Jambi still
follows the provincial minimum wage (provincial minimum wage) because there is no wage council in the district. Muara jambi.
2. In 2016 there are no reports of work accidents in PT BBB.
3. The company undertakes a MOU with a third party related to the wholesale work to be reported to the Manpower Office
Conform
Representative Office of Estate Crops Kab. Muaro Jambi, Mr. Hendri Agustian 1. Disbun has conducted plantation grade
assessment on PT BBB. PT BBB got grade I.
2. The company has formed a fire care group 3. SPUP has been made, but can not be
given to the company
Conform
Representative of Environmental and Forestry Agencies 1. No public complaints related to
environmental pollution.
2. The Company already reports regular environmental monitoring and
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management
Tanjut Lanjut Village Head, Mr.Edi Sugito 1. The company always responds to the
proposals submitted by the village. Response is usually by mail, short message or telephone.
2. No land conflicts
3. No environmental pollution
Conform
Ketua KUD
1. Companies provide tangkos, solid and ash for fertilizer in plasma plantations
2. Communication between the company and the board of KUD runs smoothly
3. The company repaired the ditch and culvert in the plasma plantation 2, so the flood condition in plasma 2 was reduced 4. Related planting plan KUD hope can still
cooperate with company. KUD proposes that the felling of oil palm trees should begin in stage.
5. Payments made by the company run smoothly
6. Technical guidance in preparation for RSPO certification to farmers has been done
7. With regard to the RSPO certification plan already undertaken:
A. Identification of land that already has a
certificate of 1200 Ha
B. Land of 2000 Ha of production forest status will be cultivated into Other Use
Areas (APL)
C. Best practices socialization has been
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done for example related to harvesting, fertilizer and maintenance activities
B. 5. Date of Nexts Surveillance Visit
One (1) year after date of 2017 surveillance auditC. Assessment Findings
C. 1.
Lead Assessor’
s Summary and Recommendation for Certification
The Surveillance audit has been carried out through field visit to mill and estate using
RSPO principle and criteria 2013 and RSPO Supply Chain Certification Standard
2014
Audit Team has published the nonconformities, comprising 7 majors and 5
observations. The company has made the corrective actions to the respectives
nonconformities graded as 5 observations. All of the major findings have been closed.
The team will see the evidence of implementation on the next surveillance audit.
Since there are no major non conformities unsettled, the audit team found that PT.
Brahma Binabakti mill and its estates is still complying against RSPO P&C 2013 and
RSPO SCCS 2014. Therefore, certification can be continued to PT. Brahma Binabakti
(Mill and supply bases).
12 June 2017
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C. 2 Assessment Findings
C.2.1 Summary of Findings
1 COMMITMENT TO TRANSPARENCY
1.1 Oil palm growers and millers provide adequate information to other stakeholders on environmental, social and legal issues relevant to RSPO Criteria, in appropriate languages & forms to allow for effective participation in decision making.
1.1.1
Evidence should be provided that information is received in appropriate form(s) and language(s) by relevant stakeholders. Information will include information on the RSPO mechanisms for stakeholder involvement, including information on their rights and responsibilities.Minor
The Company has determined the type / level of information provided to stakeholders as required by the RSPO P & C.
At the time public meeting with stakeholders that is Akso Dano cooperative, they already understand the mechanism to request information from the company. no SOP / SUPP / II / 2017/001 dated February 20, 2017 Revision 02 related Reception and Handling of Requests for Information have set the frequency of updating the list of stakeholders conducted every 6 months.
The Company has appointed The KTU officer as responsible personnel to receive and reply for any information request.
Companies should make provisions related to complaints submitted by email from stakeholder to the company.
Conclusion : Observation No. 9
1.1.2
Records of requests for information and responses shall be maintained. MajorThe related SOP (No SOP / SUPP / II / 2017/001 dated February 20, 2017 Revision 02) has been revised. The company has set up a hierarchy of officers who provide information replies to relevant stakeholders. Officers who provide information starting from the level of Assistant KTU to the highest level of the Board of Directors in the head office.The approved grant period is provided within a maximum of 5 business days. For the type of information that is not approved will be given the answer within a maximum of 2 working days. In point 4.8.4 states every incoming letter requires a response no later than 14 working days.
All requests for information are listed in the company logbook containing the accepted date and the date of the response to the request.
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Conclusion : Conform
1.2
Management documents are publicly available except where this is prevented by commercial confidentiality or where disclosure of information would result in negative environmental or social outcomes
1.2.1 Publicly available documents shall include, but are not necessarily limited to:
Land titles/user rights (Criterion 2.2)
Occupational health and safety plans (Criterion 4.7);
Plans and impact assessments relating to environmental and social impacts
(Criteria 5.1, 6.1, 7.1 and 7.8);
HCV documentation (Criteria 5.2 and 7.3);
Pollution prevention and reduction plans (Criterion 5.6);
Details of complaints and grievances (Criterion 6.3);
Negotiation procedures (Criterion 6.4);
Continual improvement plans (Criterion 8.1);
Public summary of certification assessment report;
Human Rights Policy (Criterion 6.13). Major
The company has the procedure (SOP No. 106 181 / TAP / PRO-CSR-HO / VI/13) that the content has been completed as required under RSPO standards for public accessed such as the concession, Complaints & Grivence Procedure, Negotiation Procedure, Continues improvement, Public Summary of the Certification audit report, and Human Rights Policy.
The Company has been disseminated type of relevant information and can be accessed by all relevant parties to the stakeholders.
The Company has set up the website of PT. BBB under the group name Triputra Agro Persada. In the website, the procedure of Complaint System has been addressed as a part of disseminion of communication procedure.
Conclusion : Conform
1.3 Grower and millers commit to ethical conduct in all business operation and transaction
1.3.1 There shall be a written policy committing to a code of ethical conduct and integrity in all operations and transactions, which shall be documented and communicated to all levels of the workforce and operations.
Minor
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K-DIR / II / 2013 date February, 22. In each SPK has been stated a prohibition of all forms of corruption, bribery and fraudulent. Sampling has been taken from FFB Suppliers, they have understood of this policy and commit to ethical conduct and integrity in their operation and transaction.
Conclusion: Conform
2 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
2.1 There is compliance with all applicable local, national and ratified international laws and regulations.
2.1.1 Evidence of compliance with relevant legal requirements shall be available. Major
At the time of ASA, it is found that there are planted areas for 785 ha which planted in Forest Area (based on Forestry Minister Decree No. 727/2012) without release of forest area decree. This is not in accordance with Government regulation number 104 of 2015. This finding was issued as Major Nonconformity.
At the time of ASA 2 visit, the status of the area is still the same so that in accordance with RSPO cerfication system, client is suspended per date March, 31, 2017
The meeting is held among client, RSPO secretariat and Sucofindo to resolve this case. RSPO asked the client to make the responsible timeplan to achieve the legal status for this are.
The company has submitted the evidence for the coorective action.
On May 5, 2017 the auditor clarified the status of the release process of PT. Brahma Binabakti to one of the data processing staff at the Directorate of Inauguration and Structuring of Forest Areas, Ministry of Environment and Forestry, on behalf of Mr. Opik Sukarsana.
He explained that the process of releasing forest areas is as follows: 1. Application by the applicant
2. Preliminary review by processing staff and forwarded to Section Head for concept of current regional status and regional history according to previous decisions.
3. If the concept has been approved by the Section Head (Echelon 4) it will be forwarded to the Head of Sub-Directorate (Echelon 3)
4. If the Head of Sub-Directorate has agreed then it will be forwarded to the Director (echelon 2) 5. If the Director has agreed then it will be forwarded to the Director General (echelon 1).
6. Wait for response from the Director General.
7. If the Director General has agreed then it will be conceptualized assistance to the integrated team from multi parties
8. Once the concept of an integrated team is approved it will be issued decree for the formation of an integrated team by the minister
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9. An integrated team preparation to the field. 10. Field verification
11. Preparation of recommendation report by integrated team 12. The report then reported to the minister by the Director General
13. Based on the report that given, the minister will issue decree on the release of forest area, its boundary and the establishment of new forest area.
Decree of Minister of Public Works and Public Housing No. 238 / KPTS / M / 2016 concerning the Granting of Water Resources Utilization Permit to PT BBB for Industrial Enterprises in Sungai Sekawan dated May 9, 2016 is available and valid for 5 (five) years.
Terms of the permit:
Maximum debit quota: 16.55 liters / sec Schedule of taking: 24 hours
Location of take: Sungai Sekawan, Suko Awin Jaya Village, Kec. Sukernan, Kab. Muaro Jambi, Prov. Jambi
Coordinates: S 01 21 20.2 E 103 19 19.5 Liability:
Daily water collection report, and monthly water quality test result every 3 (three) months to BWS Sumatera VI, Dinas PSDA
Calibration of volumetric meter every 1 (one) year
Daily measurement of daily water level per 3 (three) months to BWS Sumatra VI, PSDA Service
Monthly Water Utilization Report of Sungae and has been reported to BWS Sumatra VI
Monthly Water Utilization Report of Sungai Sekawan for the period October - December 2016 was available and has been reported to BWS Sumatra VI
Water quality testing of river has been done by UPTB Lab Environment of Jambi Province on September 1, 2016 with evidence of LHU no. 990 / LHU / L2JBI / IX / 16 - Upstream and Downstream Sekawan River - PP No. 82/2001 Class II with BOD, COD, TSS, oil & fat, NH3-N, pH parameters and all parameters are still in accordance with the required quality standards. Evidence of the flow meter calibration has been available with evidence of Test Result Certificate No. 510.31 / DPP / Met / SKHP / III / 2017 from UPTD Metrology Disperindag on March 14, 2017 for 3 (three) flow meter units for process, boiler and domestic needs.
Conclusion: Major NCR No.7
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Minor requirements, shall be maintained.
The Company has set a periodic evaluation to meet regulatory and written in the TAP/SOP/120 – SHE / 001 BAB III (Legal and Other Requirements). SPO Officer recapitulate compliance regulations in each unit, which includes in the area of legality, agronomy, best practices mill, employment, SMK3, and the environment.
Conclusion: Conform
2.1.3 A mechanism for ensuring compliance shall be implemented. Minor
The Company has made a legal compliance verification through internal audit conducted with frequency once a year.
SHE Sustainability Officer PT. Brahma Binabakti recapitulates and evaluate compliance regulations in each unit estate and mill. The Company has evaluated the compliance with laws and regulations regularly.
A list of applicable and appropriate legislation that in line with the company's activities was available in Annex 1 (MI-005 / MD / SUST / XII / 2012) and evaluated on March 2017.
Evaluation of compliance related to PUPR Candidate No. 37 of 2015 was available with evidence of the Decree of the Minister of Public Works and Public Housing no. 238 / KPTS / M / 2016 concerning the Granting of Water Resources Utilization Permit to PT BBB for Industrial Enterprises in Sungai Sekawan dated May 9, 2016 and valid for 5 (five) years.
Proof of payment of withdrawal and utilization tax of surface water has been available based on evidence of recording no. 000541 as of February 23, 2017 for the use of water 38,239 m3.
Conclusion: Conform
2.1.4 A system for tracking any changes in the law shall be implemented. Minor
The Company has established TAP/SOP/120 – SHE / 001 BAB III which regulate the mechanism of updating the latest regulations relating to the Company's activities.
Conclusion: Conform
2.2 The right to use the land is demonstrated, and is not legitimately contested by local people who can demonstrate that they have legal, customary or user rights
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Major actual legal use of the land shall be available. Location Permits
PT Brahma Binabakti has location permits ie:
1. The Company had estate location permits based on the Decree Governor of the Jambi Province No. 101/ 1990 dated March 31, 1990 regarding reserve land for the Rubber Plantation PT BBB. Estate is located in location A Hulumendahara river and location B Kaos River in Sekernan district, Batang Hari regency with an area of ± 6.500 Ha.
2. Location permits explained that the reserve land covering an area 6.500 Ha for rubber plantation PT Brahma Binabakti was divided to each location.Location A (Sungai Hulumendahara covering an area 3500 Ha located approximately KM 45-KM 60 right the way Jambi-Merlung and Area B (River Kaos) covering an area 3000 Ha located around Km 42-KM 60 in left the road Jambi - Merlung in Sekernan district, Batang Hari regency.
3. The Company had letter decree of Muaro Jambi regency with No. 529/ 2011 concerning amendments to the decision of Muaro Jambi regency No. 24/2011 concerning location permit for development of Palm Oil Estate PT Brahma Binabakti (Smallholder I) in Suko Awin Jaya village, Tanjung Lanjut village, Sekernan district, Muaro Jambi covering an area 6.830 Ha 4. The Company had letter decree of Muaro Jambi regenct with No. 25/ 2011 concerning
location permit development of Palm Oil Estate PT Brahma Binabakti (Smallholder II) in Suak Putat village, Tanjung Lanjut village, Bukit Baling village, Gurunggung village, Sekernan district, Muaro Jambi covering an area 5.350 Ha
5. The Company had mill location permits based on Decree Letter Head of the Land Office Batang Hari No. 4/1997 dated March 17, 1997 covering an area ± 50 Ha located in Bukit Baling village, Sekeran district, Batang Hari Regency.
6. Company also had location permits from Head of Badan Pelayanan Terpadu Satu Pintu
Batang Hari Regencywith No. 08/2011 regarding location permit for development plan of Palm Oil Estate PT. Brahma Binabakti in Pemayung district, Batang Hari regency, Province Jambi covering an area 6.400 Ha
7. There is decree Head of Badan Penanaman Modal dan Pelayanan Perizinan Terpadu Batang Hari Regency No. 66/2014 concerning the extension of the location permit for the development plan of oil palm estate PT Brahma Binabakti In Pemayung district, Jambi Province, Batang Hari covering an area of 6000 Ha.
Plantation Business Permit (IUP)
Related Document of Plantation Business Permit (IUP) ie :
1. Decree of Minister Agriculture No: HK.350 / E4.379 / 04.90 dated April, 18 1990 concerning the approval of business principles rubber plantation covering an area 6.000 ha in Sekernan district, Batang Hari regency, Jambi province. This permit set a net area about 6.000 ha from
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land reserve covering an area 6.500 ha brutto commodities rubber.
2. Letter of Approval of Change Type Plant PT. Brahma Binabakti, Jambi Province of the Directorate General Plantation - Department of Agriculture Number: HK.350 / E5.363 / 05.96 dated May 28, 1996. The change of Commodity rubber with an area of 6.000 ha to the type of commodity rubber and oil palm plantations with a total area of 6.000 hectares (Rubber with an area of 3000 ha and 3.000 ha of oil palm) on an concession area about 6.220 Ha.
3. PT Brahma Bina Bakti already have Plantation Business Registration License (SPUP) from the Directorate General of Plantation Production Number: HK.350 / 425 / Dj.Bun.5 / VI / 2001 dated June 6, 2001. This SPUP set business a rubber plantation culture with plantation area of 6.220 Ha and processing unit type Latek Pekat with a capacity 3.500 tons / year.
4. Decree of the Head of the Investment Coordinating Board (Badan Koordinasi Penanaman Modal) No. 2/1 / IU / IV / domestic / Agriculture / Industry / 2010 dated May 20th, 2010 concerning business licenses in the framework of the Merger (Merger). The business sectors were rubber and palm oil plantation integrated with the palm oil industry and palm kernel. The capacity license for FFB production was 67 800 tonnes / year, latex rubber plantation was 3,500 tons / year, crude palm oil (CPO) was 60,000 tons / year, and palm kernel was 12,720 tons / year. The land area was listed in the permit was 2,820.00 ha for palmoil plantation and 3390.00 hectares for rubber plantation and 726.00 m2 for the industry. If the license has been stated that the shortage of FFB as many as 193,200 tonnes (equivalent to 8,050 hectares) was supplied from around smallholder, the company could carry out product diversification within the scope of the edible oil industry (crude oil) and vegetable.
5. PT. Brahma Bina Bakti applied for changes in types of plant and processing on SPUP No. HK.350/425/Dj.Bun.5/VI/2001 through a letter no. 105492/BBB/SPM-R01-HO/IX/13, dated September, 2nd 2013.
6. Forestry and Plantation Letter No. 525/1193 / Dishutbun / 2013, dated September, 24th 2013 approved the recommendation of Plantation Business Permit (IUP) covering an area of 3,661 hectares of oil palm and its management with a capacity of 60 tons / hour and Aquaculture Plantation Business Permit (IUP- B) of rubber covering 2,559 hectares located in the village of Suko Awin District of Sekernan, Muaro Jambi.
7. The Company has processed the changes in plant type and processing on SPUP no. HK.350/425/Dj.Bun.5/VI/2001 and obtained the letter from One-Door Integrated Service Agency (Badan Pelayanan Terpadu Satu Pintu) no. 503/213/BPTSP/XI/2013 dated November, 15th2013. The letter explained that the issuance of changes in plant type and processing of the license was still in process in the Agency One Stop Muaro Jambi.
8. The Company has obtained the Letter of Approval of Changes in Plant Type and Processing of the SPUP (Plantation Business Registration Letter) No. HK.350/425/Dj.Bun.5/VI/2001 PT. Brahma Binabakti from One-Door Integrated Service Agency (Badan Pelayanan Terpadu Satu Pintu) of Muaro Jambi Regency number: 503/01/BPTSP/2013 dated 20 November 2013 from originally Rubber commodity and Latex Processing into rubber and palm oil
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commodities along with oil palm processing with a 60 tonnes/hour capacity with a total area of rubber plants of 2,559 Ha and oil palm of 3,661 Ha.
9. The Company has obtained Decree Letter from Regent of Batang Hari no. 640 year 2013 on granting permission of plantation business permit for cultivation (IUP-B to PT Brahma Binabakti with area of 3,500 hectares in the Pemayung district.
HGU Decree :
1. Decree of the State Minister of Agrarian/ Head of National Land Agency Number: 61/HGU/BPN/95dated of 2 October 1995 concerning the granting of Exploitation Right for 25 years (up to 31 December 2020) to PT. Brahma Binabakti of 6,220 Ha of land located in forest group of S. Hulumendahara-S. Kaos, Batanghari Regency, Jambi Province.
2. Decree of the Head of the Regional Office of National Land Agency of Jambi Province Number: 07/HGU/BPN.15/2014 concerning the granting of Exploitation Right for 35 years to PT. Brahma Binabakti of 453.3 Ha
3. Decree of the Head of the Regional Office of National Land Agency (Badan Pertanahan Nasional) of Jambi Province Number: 08/HGU/BPN.15/2014 concerning the granting of Exploitation Right PT. Brahma Binabakti of563.783 Ha, located in Muaro Jambi Regency, Jambi Province.
HGU Certificate:
1. HGU Certificate No. 2 with location in Bukit Baling Village, Sekeran District, Batang Hari Regency, Jambi Province. The area covered is based on the letter of measurement No. 1814/ 1996 dated 1 May 1996 of 28,200,000 m2
2. HGU Certificate No. 3 with location inBukit Baling Village, Sekeran District, Batang Hari Regency, Jambi Province. The area covered is based on the letter of measurement No. 1815/ 1996 dated 1 May 1996 of 34,000,000 m2.
3. Revision of HGU certificate No. 3 on 20 November 1998 to become 33,902,275 m2 due to the purchase of 97,725 m2 by PGN.
4. HGU Certificate no. 94 – 108 that is issued by National Land Agency (Badan Pertanahan Nasional)of Muaro Jambi Regency in 2014 with total area of 453.3 Ha in accordance with Decree Letter no. 07/HGU/BPN.15/2014.
5. HGU Certificate no. 77 – 93 that is issued by National Land Agency (Badan Pertanahan Nasional) of Muaro Jambi Regency in 2014 with total area of 563.783 Ha in accordance with Decree Letter no. 08/HGU/BPN.15/2014.
SK HGB:
Decision of the Head of National Land Agency (Badan Prtanahaan Nasional) No: 34 / HGB / BPN / 2000 dated May 29th, 2000 providedHak Guna Bangunan to PT. Kirana Sekernan for 30
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years with an area of 492,280 m2 located in the village of Bukit Baling, District of Sekernan, Regency of Batanghari, Province of Jambi, whis is described in measurement certificate dated September 23rd, 1999 No. 05 / BKB / 1999.
HGB Certificate
HGB certificate no. 2, located in Bukit Baling Village, Sakernan District, Batanghari Regency, and Jambi Province with an area of 49,228 ha, which is ended on October, 9th 2030.
The company has had a Standing Instruction No.027 / MI-DIR / XII / 2012, which contains instructions on how to manufacture and maintenance concession boundary markers such as the size of the mark, the type and color of paint, as well as the identity of the article reporting deadline. However, maintenance and monitoring reporting of the concession boundary markers should be reported every month before the 7th of each month was not appropriate. The last reporting was reported once in the last 3 months i.e from July to September 2013. The Company has reported the maintenance and monitoring of the concession boundary marker in accordance with a standing instruction.
Release of forest area
The company had permit letter regarding the release of forest area through Decree of Minister Forestry No. 125 / Kpt-II / 1993 dated February 27, 1993. Letter explained the release of some forest group S. Hulumendahara - S. Kaos located in Batang Hari regency, Jambi covering an area of 6.220 (Six Thousand and Two Hundred Twenty) ha for the cultivation of rubber plantations with the name of PT.Brahma Binabakti.
There are observations finding on previous audit, i.e PT. Brahma Binabakti does not have HGU for Pemayung Estate. During surveillance audit the company shows corrective action in the form of Letter of Assignment Preparation Measurement issued by BPN Regional Office of Jambi province on March 3, 2017. In the letter it is known that on March 6, 2017 until March 10, 2017 there are taskforce for preparing cadastral measurements of PT. Brahma Binabakti in Pemayung District covering an area of 2.463.500 m2. In the absence of SK HGU for the Pemayung area, the area is excluded from the scope of certification and included in the Company's time bound.
There is a major finding in the previous audit that there are areas of plasma that has been planted for 189 ha in the concession area of PT. Brahma Binabakti. This is not correct accordance to Government Regulation No. 40 1996. During surveillance audit the company has taken the corrective action i.e identified the location of the plasma as outlined in the map the location and conduct negotiations with land owners. Last negotiations conducted on November 8th to November 12th 2016, with the agreement that some landowners request that their land be removed from the company's HGU. Some again requested that their land be owned by the company but was given a replacement for another adjacent land. Corrective actions have been considered adequate so the finding can be closed.
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2.2.2 Legal boundaries shall be clearly demarcated and visibly maintained. Minor
PT. Brahma Binabakti has a Standing Instruction No. 027 / MI-DIR / XII / 2012. The company already has a list of inventory coordinates HGU. Sampling at visit time to poles border No. KP 39 (S 01°20’40,7”; E 103°24’16, it found that the pole is in good condition.
Conclusion: Conform
2.2.3 Where there are or have been disputes, additional proof of legal acquisition of title and evidence that fair compensation has been made to previous owners and occupants shall be available, and that these have been accepted with free, prior and informed consent (FPIC).
Minor
The information of land dispute is with the village community who have finished 8 issue of dispute through Muaro Regent Decree No.25 of 2011.
Conclusion: Conform
2.2.4 There shall be an absence of significant land conflict, unless requirements for acceptable conflict resolution processes (see Criteria 6.3 and 6.4) are implemented and accepted by the parties involved.
Major
Until now, there are no areas that are still disputed by others. Related to land disputes between the Company and the NGO FMP (Farmer Community Forum), the Company has been doing land dispute resolution process in accordance with the agreement of both parties.
Conclusion: Conform
2.2.5 For any conflict or dispute over the land, the extent of the disputed area shall be mapped out in a participatory way with involvement of affected parties (including neighbouring communities where applicable).
Minor
The Company already has mapping-related areas of conflict in accordance with SOP No. 106 899 / TAP / PRO-CSR-HO / XI / 16 and the boundaries are adjacent to areas of conflict as well as the coordinates of the area.
Conclusion: Conform
2.2.6 To avoid escalation of conflict, there shall be no evidence that palm oil operations have instigated violence in maintaining peace and order in their current and planned operations.
Major
In procedure of acceptance and resolution of complaints from stakeholders (106899 / TAP / PRO-CSR-HO / VI / 13) points 4.3.3 included all parties must refrain to keep the peace and avoid any form of intimidation, either directly or indirectly from any parties. In addition, the company has a procedure of land acquisition (002 / TAP / PRO-SCP-HO / IV / 10). The
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procedure containedthe provision of granting compensation process transparentlyand fairly, involved government and traditional leader.
Conclusion: conform
2.3 Use of land for oil palm does not diminish the legal rights, or customary rights, of other users, without their free, prior and informed consent.
2.3.1 Maps of an appropriate scale showing the extent of recognised legal,customary or user rights (Criteria 2.2, 7.5 and 7.6) shall be developed throughparticipatory mapping involving affected parties (including neighbouringcommunities where applicable, and relevant authorities).
Major
The Company has had SOP of Land Acquisition (002/TAP/PRO-SCP-HO/IV/10). In point 4.1.3 has stated land acquisition and compensation based on FPIC.
Conclusion: Conform
2.3.2 Copies of negotiated agreements detailing the process of free, prior and informed consent (FPIC) (Criteria 2.2, 7.5 and 7.6) shall be available and shall include:
a) Evidence that a plan has been developed through consultation and discussion with all affected groups in the communities, and that information has been provided to all affected groups, including information on the steps that shall be taken to involve them in decision making;
b) Evidence that the company has respected communities’ decisions to give or withhold their consent to the operation at the time that this decision was taken;
c) Evidence that the legal, economic, environmental and social implications for permitting operations on their land have been understood and accepted by affected communities, including the implications for the legal status of their land at the expiry of the company’s title, concession or lease on the land.
Minor
The Company requires certain documentation requirements that must be stored in any settlement of the conflict and compensation. It is listed in the SOP Acquisition of land (002 / TAP / PRO-SCP-HO / IV / 10) and SOP Acceptance and resolution of complaints from stakeholders (106 899 / TAP / PRO-CSR-HO / VI / 13). All data is stored in a separate file for each case. Related to compensation to Mr. Pajrin in Afd E, Block E1 PT. Brahma Binabakti have to take corrective action as follows :
a. SOP is equipped with a sample map for the future, complete with coordinates, scale, approved by the party claimed, witnesses, and the approval of the company
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b. Minutes of Measurement Result of Land No. 01 / BBBS / 1/2014 has been improved by adding the approval of the authorities on behalf of the village.
c. Receipts are received by Mr. Pajrin as the landlord
Related to the observations findings on previous audit, PT. Brahma Binabakti has make corrective action i.e: agreement on release of land of Mr. Pajrin been repaired by bringing the signature page of the witnesses be under the signature of Mr. Parjin, the Board of Directors and Chief of Desa Jaya Suko Awin (Hidayah). Corrective actions have been considered adequate therefore, the previous observation can be closed.
Conclusion: Conform
2.3.3 All relevant information shall be available in appropriate forms and languages, including assessments of impacts, proposed benefit sharing, and legal arrangements.
Minor
There was a relinquishment of rights letter between the company and claim maker; Mr. Pajrin dated February 11, 2014. The relinquishment of rights agreement was made in 3 pieces and there are initials on each of the sheet and also signatures of the witnesses made in a same page. Therefore the previous observation can be closed.
Conclusion : Conform
2.3.4 Evidence shall be available to show that communities are representedthrough institutions or representatives of their own choosing, including legalcounsel.
Major
In the procedure of land acquisition has already contained provisions of compensation document storage of 15 document types. The documentation was complete as required in the procedure. For example, there were document receipt and compensation minutes.
Conclusion: conform
3 COMMITMENT TO LONG-TERM ECONOMIC AND FINANCIAL VIABILITY
3.1 There is an implemented management plan that aims to achieve long-term economic and financial viability
3.1.1 A business or management plan (minimum three years) shall be documented that includes, where appropriate, a business case for scheme smallholders. Major
The Company already has a business plan. It was prepared from 2014 until 2022. In the long-term business plan, the company has projected the fruit production or fruits derived from plasma. In the production plan, the company also have plans to make estimates related to
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production of CPO, OER and good production capacity for plasma and own estate. Conclusion: conform
3.1.2 An annual replanting programme projected for a minimum of five years (but longer where necessary to reflect the management of fragile soils, see Criterion 4.3), with yearly review, shall be available.
Minor
The Company has replanting plan program from 2018 until 2021. Replanting plan distribution of palm plantation PT Brahma Binabakti :
• In 2018 the Company plans replanting of an area of 1,006 Ha • In 2019 the Company plans replanting of an area of 1,113 Ha • In 2020 the Company plans replanting of an area of 896 Ha
• In the year 2021 the Company plans replanting of an area of 582 Ha Conclusion: conform
4 USE OF APPROPRIATE BEST PRACTICES BY GROWERS AND MILLERS
4.1 Operating procedures are appropriately documented and consistently implemented and monitored
4.1.1 Standard Operating Procedures (SOPs) for estates and mills shall be documented.
Major
The company has procedure land clearings with the principle of non-burning (zero burning). Land clearing methode have contained in Agronomy Procedure revision 1: TAP-PR / AGR / OP-001 / V09-1. The company also has a SOP for Mill Operation set out in the Technical Guidelines Mill.
Conclusion: conform
4.1.2 A mechanism to check consistent implementation of procedures shall be in place.
Minor
The Company has a monitoring mechanism for each activity, such as in the implementation of crop rotational that have been defined in the SOP (7 days). The Company has monitoring crop rotation for all afdeling and they also has a list of monitoring crop rotation. The company also has monthly reports as material control operational activities of the Company.
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4.1.3 Records of monitoring and any actions taken shall be maintained and available, as appropriate.
Minor
Company has the documentation for each activity that summarized for each month activities and recorded in the monthly progress report.
Conclusion: conform
4.1.4 (M) The mill shall record the origins of all third-party sourced Fresh Fruit Bunches (FFB).
Major
Company has the data for each origin of FFB that incoming to PT. BBB Mill, the following is the documentation of the origin of FFB (kg) in 2016 and recorded in the "Statistics Of Supply Base (2016)".
Supply Base FFB (Ton) Own Estate 71,469 Plasma I 67,656 Plasma II 24,085 Out grower 119,548
Conclusion: conform
4.2 Practices maintain soil fertility at, or where possible improve soil fertility to, a level that ensures optimal and sustained yield
4.2.1 There shall be evidence that good agriculture practices, as contained in Standard Operating Procedures (SOPs), are followed to manage soil fertility to a level that ensures optimal and sustained yield, where possible.
Minor
Company has SOP for soil sampling procedure (069 / PT / VIII / 2014) and leaf sampling (LSU) procedure (050 / PT / VIII / 2014). The frequency of the soil sampling conducted once every five years, while the Company conducted leaf sampling (LSU) for fertilizer recommendations once a year. The Company has been analyzing samples of the leaves that have been done on September 19, 2016, with reference number 51L / HAL-HPS / int / IX / 2016 to determine the nutrient content in plants. The nutrients that are measured include the percentage of N, P, K and Mg. The company also had analyzed soil samples to determine the available nutrients in the soil on November 17, 2016 by PT Hijau Persada Sejahtera with reference number 16S / HAL-HPS / Int / XI / 2016.
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4.2.2 Records of fertiliser inputs shall be maintained. Minor
Company has SOP manual fertilization No. PPG / GMO / ASD / 45 / SOP to support optimal production by improving soil nutrient.
The Company also conducts application of empty bunch to add nutrients to the soil as much as 26,105 tons at a dose of 40 tons/ha/year. To improve soil nutrients, the company also conducted fertilizing based on analysis of leaves that have been done. The realization of fertilization during 2016 were:
Type of Fertilizer
Realization (Kg) Jan-Des 2016
TAP COM 1 -
TAP COM 2 440.469
TAP COM 3 3.203.593
Urea 824.049
Borate 54.915
DOLOMITE 175.874
KIESERITE 293.842
MOP 449.216
Conclusion: conform
4.2.3 There shall be evidence of periodic tissue and soil sampling to monitor changes in nutrient status.
Minor
Company has SOP for soil sampling procedure (069 / PT / VIII / 2014) and leaf sampling (LSU) procedure (050 / PT / VIII / 2014). The frequency of the soil sampling conducted once every five years, while the Company conducted leaf sampling (LSU) for fertilizer recommendations once a year. The Company has been analyzing samples of the leaves that have been done on September 19, 2016, with reference number 51L / HAL-HPS / int / IX / 2016 to determine the nutrient content in plants. The nutrients that are measured include the percentage of N, P, K and Mg. The company also had analyzed soil samples to determine the available nutrients in the soil on November 17, 2016 by PT Hijau Persada Sejahtera with reference number 16S / HAL-HPS / Int / XI / 2016.
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Conclusion: conform
4.2.4 A nutrient recycling strategy shall be in place, and may include use of Empty Fruit Bunches (EFB), Palm Oil Mill Effluent (POME), and palm residues after replanting.
Minor
The Company also conducts application of empty bunch to add nutrients to the soil as much as 26,105 tons at a dose of 40 tons/ha/year.
Conclusion: conform
4.3 Practices minimize and control erosion and degradation of soils. 4.3.1 Maps of any fragile soils shall be available.
Major
The Company already had map to reflect the conditions of land suitability of palm oil with a scale of 1: 60,000. In the land condition map PT BBB indicates that the entire area of PT BBB currently on mineral land. Company also had the technical guidelines for the conservation of marginal areas. As for soil and water conservation techniques that Company has done such as:
• Maintenance of cover crops and vegetation • Application of empty bunch
• Preparation of midrib • Making rorak
• Terrace of contour Conclusion: conform
4.3.2 A management strategy shall be in place for plantings on slopes above a certain limit (this needs to be soil and climate specific).
Minor
Company has SOP (060 / PT / VIII / 2014) manufacture of hooves as a management strategy for planting in slopes area with the aim of providing optimal space and potential soil fertility can be maintained in a long period of time and efforts to prevent erosion. Making hoof performed on bumpy areas with a slope of 12% -24%. The conservation techniques based on the slope:
• Choppy area ( slope of 0-12%) should be planting wheat and preparing the midrib. • Corrugated area (slope of 12-24%) need to manufacture hoof
• Hilly (slope of 24-38%) need terracing, contour
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Conclusion: conform
4.3.3 A road maintenance programme shall be in place. Minor
The Company has a plan and realization of road repair by hardening the road along the 21,395 meters and the realization data up to 1,620 meters until February 2017 with using grader. The company also has a road maintenance plan during the year 2017 that set out in the Annual Budget. To improve and maintain the quality of the road, the company is also working on creating the trenches, culverts and rorak.
Conclusion: conform
4.3.4 Subsidence of peat soils shall be minimised and monitored. A documented water and ground cover management programme shall be in place.
Major
The company has no peat areas, it is based on the identification type of land. The company has mineral soil types.
Conclusion: N/A
4.3.5 Drainability assessments shall be required prior to replanting on peat to determine the long-term viability of the necessary drainage for oil palm growing.
Minor
The company has no peat areas, it is based on the identification type of land. The company has mineral soil types
Conclusion: N/A
4.3.6 A management strategy shall be in place for other fragile and problem soils (e.g. sandy, low organic matter, acid sulphate soils).
Minor
The Company has a strategy for the fragile and problem soils, such as the company use empty bunch applications to add nutrients in the sandy soil. Generally, PT Brahma Binabakti has mineral soil type so it does not need a lot of treatment to improve the structure of the soil.
Conclusion: conform
4.4 Practices maintain the quality and availability of surface and groundwater. 4.4.1 An implemented water management plan shall be in place.
Minor
The water source for the operational activities of mills and domestic needs comes from river water Sekawan. Tests on water quality WTP for domestic needs conducted once in 6 months
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with reference to the Permenkes 416/1990 for clean water. The results of test showed that result for all parameters meet requirement quality standards. Therefore, the previous observation can be closed.
In 2016, total water consumption for process activities about 112,470 M3 and total boiler water usage 281,688 M3. The amount of water usage as much as 394,158 M3. Total FFB processed until the end of December as many as 287,937 tons. The water usage ratio is 1:37. This value is still far from the target of 1:20, but decreased from 2015 at 1:42.
Aside from the water surface, the water needs for office activities drawn from underground water for POM in the two points of underground water. With the permission of the Head of Department of Energy and Mineral Resources Muaro District No. 05 of 2014 and No. 08 of 2014 dated March 28, 2014 with a validity period of 3 years. The allowable discharge were 50 liters/sec for each. Whereas, taking underground water licensing for estate’s office needs with number 06/2014 is the same discharge of 50 liters/sec.
PT BBB groundwater source map with scale of 1: 100.000 with the number of groundwater uptake points as much as 7 (seven) has been available. Groundwater uptake permits from the seven are already available from related agencies.
Decision of the Head of Department of Investment and Integrated One-Stop Services of Jambi Province concerning GRANTING LICENSE OF LAND WATER OPERATION TO PT BRAHMA BINABAKTI dated January 26th , 2017 and valid for 3 (three) years has been available. Therefore the previous major can be closed.
Monthly Water Pollution Reports Period February 2017 to Head of ESDM Department of Muaro Jambi based on Permit no. 5/2014 and No. 8/2014 with withdrawal amount 8475 m3 and 2971 m3 dated March 4th , 2017 - at POM locations already available.
Monthly Water Pollution Reports Period February 2017 to Head of ESDM Department of Kab. Muaro Jambi based on Permit no. 20, 21, 22, 23 with a total of 280 m3, 140 m3, 140 m3 and 1680 m3 dated March 6th, 2017 - at the estate and POM is available.
Groundwater uptake permits and water quality results for 7 (seven) groundwater sources identified in PKS and estate, but for water sources in afdeling E and A are still in the identification stage for permit handling. This has been raised as observation.
Conclusion: Observation No.2
4.4.2 Protection of water courses and wetlands, including maintaining and restoring appropriate riparian and other buffer zones (refer to national best practice and national guidelines) shall be demonstrated.
Major
In the current surveillance audit the auditor verifies the corrective actions made by the company in the form of signboard installation for maintenance of riparian and trees planting (Pulai, Jambu
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biji, and Karet) along riparian of Sekawan river. During field visits it is found that the sign board has been installed and trees planted in good condition. The company already has a monitoring program to ensure that the embedded trees can grow well. Adequate corrective action has been made and non-conformity can be closed.
PT. Brahma Binabakti has the river map for Own and Pemayung Estate. The rivers that crosses the own estate area according to the river map and based on identification of HCV in 2013 are Putat river (width 1,5 – 3 m), Anak Mendahara river (width 2 – 4 m), and rivers that crosses the Pemayung estate are Danau Bangko river (width 10 – 15 m) and Batanghari river (width 250 – 400 m). In the HCV identification report, assessor set the width of riparin river as follows:
- 20 meters each side of the Suak Putat river along 3.472 m
- 20 meters each side of the Anak Mendahara river along 4.192 m - 50 meters each side of the Danau Bangko river
- 50 meters each side of the Batanghari river
In the previous audit found major non-conformity about recommendation from HCV assessor which set the width of riparian for Suak Putat and Mendahara river are 20 m. The recommendation has get approval from Badan Lingkungan Hidup of Muaro Jambi written in letter No: 660.4/36/BLH.3/2016 dated 4 April 2016. However, during field visit to Block D-12 (Afd. E) Auditor found that the company has set the riparian with the width 50 m from the river (marks with yellow paint around the palm oil trees). This is consistent with the interviews results with sprayers stating that trees with yellow paint was banned for a given chemical treatment. PT. Brahma make efforts to protect water bodies and the riparian with :
1. Test the water quality of the river to determine the chemical pollution that enter the river water.
2. Establish limited treatment zones without fertilizer and agrochemical applications for border that had already planted.
Adequate corrective action has been made and non-conformity can be closed. Conclusion: Conform
4.4.3 Appropriate treatment of mill effluent to required levels and regular monitoring of discharge quality, especially Biochemical Oxygen Demand (BOD), shall be in compliance with national regulations (Criteria 2.1 and 5.6). Minor
Decree of One Stop Agency Muaro Jambi Sub decree No. 07 / Kep.KaBPTSP / VI / 2016 dated June 23, 2016 on the extension of Wastewater Utilization Permit PT. BBB POM with an area of 300 Ha and license valid for 5 (five) years.
Obligations related to the license :
- Monitoring the quality of waste water (coordinates S 1 21 00.7 103 19 29.2) with parameters of pH (daily), BOD, COD, oils / fats, Pb, Cu, Zn, and Cd
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parameters of BOD, COD, pH, NO3, NH3-N, Cd, Cu, Pb, Zn, Cl, SO2 every 6 (six) months - Monitoring of land (6 layers: 0-120 cm) conduct every 1 (one) year
The Company reports on the monitoring activities to the BLH Muaro Sub district. Conclusion: Conform
4.4.4 Mill water use per tonne of Fresh Fruit Bunches (FFB) (see Criterion 5.6) shall be monitored.
Minor
In 2016, total water consumption for process activities 112,470 M3 and total special boiler water usage 281,688 M3. The amount of water usage as much as 394,158 M3. Total FFB processed until the end of December 2016 as many as 287,937 tons. It found that the water usage ratio is 1:37. This value is still far from the target of 1:20, but decreased from 2015 at 1:42.
Conclusion: conform
4.5 Pests, diseases, weeds and invasive introduced species are effectively managed using appropriate Integrated Pest Management Techniques
4.5.1 Implementation of Integrated Pest Management (IPM) plans shall be monitored.
Major
The Company has Guideline Technical Agronomy in which there are SOP Pest and Plant Disease Control such as pest control of Worm Eater Leaf (UPDKS) 041 / PT / VI / 2014, pest control rats 042 / PT / XII / 2014 and pest control beetle horn 045 / PT / VI / 2014.
The Company also has early warning system (EWS) through regular pests monitoring every month such as fire caterpillar, bags caterpillar and ganoderma.
Conclusion: conform
4.5.2 Training of those involved in IPM implementation shall be demonstrated. Minor
Company had census worker for each Division, coordinated by the foreman of each Division. The company also had census worker that has been appointed as EWS team. Company has conducted EWS Training to the team in the form of Agronomy Technical Training on May 21, 2016 and introduction of pests and diseases of oil palm plantations training and also early detection activities in preventing pests and palm plant diseases on February 26, 2016.
The company also conduct planting host plants enemies such as Turnera subulata, Antigonon leptopus and Cassia sp. During 2016, the company has been planting Turnera subulata and
Antigonon as much as 2,589.98 Ha also Casia Plant 40.8 Ha. Conclusion: conform
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4.6 Pesticides are used in a way that do not endanger health or the environment. 4.6.1 Justification of all pesticides used shall be demonstrated. The use of
selective products that are specific to the target pest, weed or disease and which have minimal effect on non-target species shall be used where available.
Major
The Company already has a list of pesticides used based on the identification of each pests and plant diseases. The Company has a list of chemicals used by the WHO classification, i.e:
1. Herbicide
Metaprima 20 WDG (Methyl metsulfuron), classificationU
Starlon 665 EC (Triklopir), classificationII
Prima up 480 AS (Isopropilamina gliphosat), classification III 2. Insecticide
Acephate (Asefat), classification II
The Company had a census for each Division and coordinated by the foreman in each division. The Company had census workers that have been appointed as EWS team. The Company already conducted training of IPM Control on May 21, 2016.
Conclusion: conform
4.6.2 Records of pesticides use (including active ingredients used and their LD50, area treated, amount of active ingredients applied per ha and number of applications) shall be provided.
Major
The Company has a list of chemicals used by the WHO classification, i.e: a. Herbicide
Metaprima 20 WDG (Methyl metsulfuron), classificationU
Starlon 665 EC (Triklopir), classificationII
Prima up 480 AS (Isopropilamina gliphosat), classification III b. Insecticide
Acephate (Asefat), classification II
The Company has a record of chemicals using, for example in 2016, the company has applied Prima Up (isopropyl glyphosate) of 3,496.17 L for 4,352.09 Ha planted, Metaprima (Methyl metsulfuron) of 236 kg.
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4.6.3 Any use of pesticides shall be minimised as part of a plan, and in accordance with Integrated Pest Management (IPM) plans. There shall be no prophylactic use of pesticides, except in specific situations identified in national Best Practice guidelines.
Major
The Company has Guideline Technical Agronomy in which there are SOP Pest and Plant Disease Control such as pest control of Worm Eater Leaf (UPDKS) 041 / PT / VI / 2014, pest control rats 042 / PT / XII / 2014 and pest control beetle horn 045 / PT / VI / 2014.
The Company also has early warning system (EWS) through regular pests monitoring every month such as fire caterpillar, bags caterpillar and ganoderma.
Conclusion: conform
4.6.4 Pesticides that are categorised as World Health Organisation Class 1A or 1B, or that are listed by the Stockholm or Rotterdam Conventions, and paraquat, are not used, except in specific situations identified in national Best Practice guidelines. The use of such pesticides shall be minimised and eliminated as part of a plan, and shall only be used in exceptional circumstances.
Minor
The Company already has document for monitoring toxicity of pesticide on Pesticide Monitoring Units that monitored in January 2016. The Company has conducted spraying training for staff, foremen and employees working as a sprayer. Company has a policy to discontinue the using paraquat which is recorded in an MI (Internal Memo) No. 001/TAP/MIN-EST-HO/II/2013 concerning Paraquat Herbicide Booking Termination dated 22 February 2013. Company has stopped using Paraquat since March 2013.
Conclusion: conform
4.6.5 Pesticides shall only be handled, used or applied by persons who have completed the necessary training and shall always be applied in accordance with the product label. Appropriate safety and application equipment shall be provided and used. All precautions attached to the products shall be properly observed, applied, and understood by workers (see Criterion 4.7).
Major
Pesticide Handling was included in SOP K3L TAP/SOP/120-SHE/0001 Section Handling Agronomy Environment. Pesticides are always applied in accordance with the product label. There are MSDS for pesticides used readily available for easy reference.
The company has monitored PPE spray and recorded in the spray monitoring book in each Afdeling. Based on employee’s data, there were 51 people worked with pesticides. The company has had technical guidelines spraying jobs such as technical guidelines spray circle. At site visit to afdeling C block C17, spraying workers have used full PPE during work time. The workers use PPE (glassess, aprons, glooves, boots and masks). The workers have received training handling and application of pesticides. If the PPE is damaged/broken while working, then the worker must report to the foreman for replacement PPE immediately.
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Conclusion: Conform
4.6.6 Storage of all pesticides shall be according to recognised best practices. All pesticide containers shall be properly disposed off and not used for other purposes (see Criterion 5.3).
Major
Pesticide Handling was included in SOP K3L TAP/SOP/120-SHE/0001 Section Handling Agronomy Environment. Based on observations in the central warehouse, herbicide container waste was stored in a warehouse of hazardous waste. Storage of hazardous and hazardous waste are arranged in TAP / SOP / 120-SHE / 0001 CHAPTER VI.3
Conclusion: conform
4.6.7 Application of pesticides shall be by proven methods that minimise risk and impacts.
Minor
The company has had technical guidelines spraying jobs such as technical guidelines spray circle, path and TPH; spot spraying. Implementation pesticides application is described in SOP K3L TAP/SOP/120-SHE/0001 regarding the handling of agrochemicals. The Company has conducted socialization to the sprayer. The socialization was conducted in Cambodgien A on February, 16th 2016. During a visit to the field, spraying workers already apply pesticides according to applicable SOP.
Conclusion: conform
4.6.8 Pesticides shall be applied aerially only where there is documented justification. Communities shall be informed of impending aerial pesticide applications with all relevant information within reasonable time prior to application.
Major
There are no pesticide applied aerially. Conclusion: N/A
4.6.9 Maintenance of employee and associated smallholder knowledge and skills on pesticide handling shall be demonstrated, including provision of appropriate information materials (see Criterion 4.8).
Minor
The company has had a training program on site (mill and estate). The training is reported monthly. The training that have been implemented include training for officers spraying, fertilizing, safety for transportation, socialization of use PPE, fire extinguisher Training for farmers has been carried out between the months of October to December 2016 include harvesting, fertilizing, maintenance, weed control, OHS and HCV conservation. One of the internal trainings in December 2016 was the SHE and P2K3 Training. The company conducted report flowchart crash training in October 2016.
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available No.SOP / SUPP / xt / 2016/009. In the SOP has been set complaint submission can be done through 3 mechanisms: 1. Through direct superior 2. Through the Feedback Box 3. Through LKS Bipartit However SOP has not been referring to
what is
required in the general
checklist of P & C RSPO 2013 which is about
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(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)
complaint to RSPO
Complaint System when problems can not be solved by both parties
11 Major 6.9.1 2 TSS The company already has policies relating to sexual harassment (sexual abuse) that have been listed in the company regulations. Found discrepancy ie:
1) There was no evidence of training on gender and all workers' committees related to sexual harassment. During an interview for sprayers group which all of they are women, they have no understanding related to the sexual abuse,
2) Not found training materials related to sexual harassment
17 May 2017 1.PT. Brahma
Binabakti does not yet have policies and programs to engage in socialization related to sexual
harassment to workers.
2. The Gender Committee Executive has no knowledge / understanding on aspects of sexual
1. Making memos related to the implementation of socialization of sexual harassment, to be more
scheduled in the implementation of its socialization. Conduct
socialization on gender committees and all workers related to sexual harassment as well as make socialization programs Sexual harassment to The corrective action has complied and adequate so that the finding can be closed
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3) No contacts that found can be reach of and ensure it confidentiality. During the interview, the workers are not aware about this provisions
harassment. Gender
committees do not yet have competencies related to aspects of sexual
harassment. No adequate training
material on sexual
harassment is available and there is no requirement of ompetency as a member of the gender committee
3. For
procedural / technical guidelines for reporting
employees
2. a. Provide training materials and training exercises from competent parties to gender
committee members
2. b. Make
requirements as a member of the gender committee and conduct a Trainer of Training (TOT) to workers from previous Gender Committee members who have been trained
3. Provide personal contacts that can be contacted
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(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)
gender
inequality has been made available, but it does not include
personal contacts that
can be
contacted in the guidelines.
Evidence: 1. Memo socialization of sexual harassment and requirement to be member of gender committee 2. Minutes of training
implementation to gender committees and workers from the police and the Manpower Office 3. News of training events to all employees in each afdeling
4. Training materials from police related to sexual harassment 5. Training
materials from Disnaker 6. Personal contacts that can
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be contacted in the event of sexual harassment
12 Major - RSPO Certfic ation Syste m: Timeb ound plan
SSW PT Brahma Binabakti has made time-bound plan for certification of plasma from the year 2018 to 2020. In this year (2017) it already contained the socialization of the RSPO certification process to plasma 1. However, time-bound plan should be ensured completed with a period of 3 years after the PT. Brahma Binabakti certified so that a time-bound plan that has been made insufficient.
17 May 2017 Time bound already
available but not covering the whole plasma (made partially)
Review and revise plasma timebound of PT Brahma Binabakti
Evidence:
1. Time line plasma certification
The corrective action has complied and adequate so that the finding can be closed
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