2.1.2 Business Letter in British
The form of this letter typed on paper that has a letterhead. However, The
company’s address is not printed right at the top of paper page or only plain paper that you used , typed sender’s address at the top of right corner. A letter that every
row of the word typed begins from left line except the date, it is called blocked style and this model is very populer now because it is easy to type.
Any companies still used indented style for their letters. It means that the first row in every pharagraph begin more far from the left line than another rows or
the other word, at the first row there is a space in every pharagraph. In this business letter, there are several parts. They are:
A. Refference Number If you reply the letter that has refference number, write it down on the left like the
form and usually two or three spaces at the bottom of letterhead of that company. Example:
Your refference: ST 7-1 VII 95 This system will easy someone else to look for the letter in their archives and our
refference number EA-SU-GVII85, typed two spaces at the bottom of their refference. After letter number it is not necessary put on point. It is normally, when
reply letter to write down the date in your own letter. Example:
Dear Sir, Thank you for your letter of 25 July 1995
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B. Date The date typed in two or three spaces at the bottom of letterhead, in a row with
your refference. But do not type until outside the right line and the date is not necessary point.
C. Inside Address Inside address is the same address in cover of letter because the cover of the letter
perhaps will be throwed away by the letter receiver staff who opens the letter. If he or she does not write down inside address, so none of us will not know for whom the
letter will be pointed. Inside address typed in one; two or three spaces at the bottom of refference number.
D. Salutation Salutation is the same meaning with greeting that must be typed at the left line,two
or three spaces at the bottom of inside address. For formal letter that we will send to government department, you may used: “Sir, Madam or Gentleman.”
E. Subject of Letter Subject of letter is the same meaning with subject heading that typed at the left
line, two or three spaces at the bottom of salutation. For the greater part of people, write subject heading in capital letter and it usually give underline. If the letter is
long, continue the letter in another paper.
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F. Signature Signature is certainly done by hand. However when you sign the letter, typed your
name at the bottom of signature. Thus, person who reads your letter is not necessary spend much time to guess your name out of your signature.
G. Body of The Letter Body of business letter usually typed in one space, with double spaces among the
pharagraphs. If the letter is short, you may used double spaces with extra space or among the pharagraphs. If the letter is long, you may continue the letter in another
paper. The sheet of continuation paper must be numbered. Do not continue your letter in the back part of first page, because writing will visible behind the paper and
destructive form letter. Beside that, reader, who receives the letter may guess that your company is unable to prepare an extra paper or not bonafide.
H. Enclosure Enclosure is addition that sent in a same cover as business letter. It may in
cheque, phamplet, sample and so on. Sometimes, enclosure more important than letter. If you send a ticket of exhibition show, you put into a short letter to indicate
who sent the tiket. The kinds of letter called covering letter or way bill. In that case above, ticket is more important copies and way bill, it can not be put show together
with the letter.
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Several offices sent many phamplets, photos for human or companies of their demand. If we send the way bill, it will spend much time, energy and our lay out
of money. The salutation send compliment slip, that is a little piece of paper that named and the companies address. When you enclose something together with the
letter, probable enclosers will be lost when the letter opened. That is why you must type the enclosure. On the lowest left corner of your letter, two or three spaces at the
bottom of name and profession or at the bottom of copies. If the enclosures is very important, you may write down the explanation.
Excample: Enclosure: Insurance of Policy No. LB 1250429
If the enclosure is smaller than letter, you may use stapler and stap on the upper left corner.
I. Margins Bussines letter must have space in every edge. Margins make the letter more
neat and let to make note for the reader and if the letter holed with punch before archived, none of the writing will be fault or lose because holes include in margins.
Left margins is very important. The distance must three centimeters, content large read the letter without bring out side it from the archive. Right margins a half wide of
left margins. Right corner is not straight, because every typing row length is different all. You can not obtain straight right margins by ordinary typing machine.
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2.1.3 Form of Business Letter in British
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