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WarsidSumarlin Auditor He graduated from Institute Agriculture of Bogor IPB majoring Economic and Social.
He has more than 5 years audit experiences in OSHAS and SMK3. He has successfully completion from Lead auditor for SMK3, Lead Auditor for OHSAS and Lead Auditor for ISO
9001. He has successfully completion training RSPO by Komisi RSPO, Jakarta, ISPO Lead Auditor Training by Komisi ISPO, Jakarta.
Rizky Qomaruzaman Auditor Lead Auditor SMK3 since year 1997 till now. Lead Auditor OHSAS 18001 since year 2000.
Auditor ISO 14001 since 2002. Premises visited: many various industries, petrochemical, oil gas, EPC, general contractor, Palm Oil Plantation and Mill, chemical, pulp paper, coal mining,
cement industries, and so on. Attended Green Company Training year 2008, He has successfully completion from ISPO lead
auditor course year 2013, attended RSPO lead auditor Course at KL year 2013, attended environmental seminar Environmental Audit from Environmental Ministry Republic Of
Indonesia year 2013.
Yusuf Mu’arif Auditor He has graduated from Bogor Agriculture University IPB Bogor since March 1988.
He has more than 10 years audit experiences in auditing internal and external audit of Australian Quarantine Scheme and Ministry of Agriculture of RI, ISPO, OHSAS and SMK3.
He has successfully completion training of ISPO Lead Auditor Training by Komisi ISPO, Internal Auditor SMK3 from Ministry of Manpower and Transmigration RI that held by SICS
– Sucofindo. Kind of audit scope such as various industries, petrochemical, general contractor, plantation of
palm oil, chemical, electrical generator project, telecommunication etc. Ganjar Gumelar Auditor:
He graduated from University ofGadjahMada UGM, Forestry Faculty, majoring in Forest Management, Yogyakarta.
He has completed the training such as Indonesian Sustainable Palm Oil ISPO auditor training, Komisi ISPO
– Ministry of Agriculture Komisi Akreditasi Nasional KAN, Bogor West Java Pangkalan Bun Kalimantan, Indonesia, 2013 ;ISO 9001 : 2000 Quality Management Systems
QMS AuditorLead Auditor Training Course IRCA,PT. SUCOFINDO Persero, Jakarta, Indonesia, 2013 ; Awareness Hazard Analysis Critical Control Point HACCP, PT. SUCOFINDO
Persero, Jakarta, Indonesia, 2013 ; Life Cycle AssessmentWorkshop Oil Palm Plantation and Oil Palm Milling, Life Cycle Sustainability Assessment Lab State Minister for The Environment,
Jakarta, Indonesia, 2013 ; Assessor Training High Conservation Value Forest
– HCVF, Tropenbos International Indonesia Program, The Nature Conservancy TNC, WWF Indonesia
Institut Pertanian STIPER INSTIPER Yogyakarta, Yogyakarta, Indonesia 2011.
B.3. Assessment Methodology
B. 3. 1. General Overview
The assessment was carrying out in conformity with the SBU SICS RSPO manual and procedures for auditor and certifier. The assessment was conducted by qualified auditors and
referred to RSPO standard as endorsed for the Indonesia National interpretation. Partial certification audit conducted in September to check compliance with Final RSPO Certification
System for partial certification. The opening and closing meeting was conducted at the office Tulang Bawang - Lampung and
then continue in Mill’s and estate’s offices. Stakeholders meeting was conducted twice, firstly was held during Preliminary Audit and secondly Certification Audit.
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At the opening meeting, the team audit confirm to conduct the audit at :
Regional Office at Tulang Bawang - Lampung, include
Documentation review for transparencies CSR plan and policy
Internal Audit program Management Review Meeting Land ownership and compensation mechanism
At estate, include : Worker interviews: OSH. Sexual, religious, racial harassment. Payment scheme,
contracts. Child labor. First aid. Awareness.
Chemical stores:Storage. MSDS leaflets. Herbicide mixing areas. PPE. Ventilation.
Security.
Field inspections: Fertilizing operations. SOP’s., Herbicide application program.
Harvesting sites and efficiency. Soil maps. Land preparation. Ground cover. IPM. First aiders and boxes. Soil erosion.
HCV’s:Identification. Management plans. Environmental Impact Assessments
Riparian zones:Width. Current and future management, monitoring system
Water management:Water courses. Water monitoring. Road maintenance:Program and progress of road improvement.
Social amenities:Social Impact Assessments. Workshops:Oil traps. Safe working environment. PPE.Diesel tanks. Environmental waste
management.
Line sites:Interviews with householders. Inspection of water discharge points. Water
improvement plans. Waste disposal. Local communities. Contributions made. Employment opportunities. Social impacts.
Complaints procedures, Transparency.
At Mill include :
Mill and workshop inspections. Documentation.
Worker interviews. SOP’s. Safe working environment. Gen sets. Walk ways. Signs. EFB. POME treatment. Emissions. Mass balance. Diesel tanks. PPE. Fire extinguishers. First
aiders and boxes. Fuel and water usage. OSH. Training. Management structure. First aiders.
Full document review. Completion of the checklist. Review and documentation of evidence. All aspects of RSPO PC’s applicable.
Worker interviews. OSH. Sexual, religious, racial harassment. Payment scheme, contracts, union labor.
Supply Chain Certification System from receiving until finish products CPO and PK.
Phase I : Preliminary Audit DateTime
Functions areas Department activities to be audited include related requirements
10 June 2013 Day 1
st
Audit
12.35 Departure from Jakarta
– Lampung 13.00
Departure to Regional Office Sungai Buaya Estate 13.00
Break 15.00
Opening Meeting at Regional Office All Team
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17.00 End of the day 1
11 June 2013 Day 2
nd
Audit
08.00 Location: Sungai Buaya Estate Division II blok 14-15
Environment Aspects : Water Management water courses, water monitoring; Environment waste management, Environmental Impacts,
Chemical store RQ HCV Aspect :HGU and Land Status Estates confirmation, Riparian Zone ,
HCV Confirmation RQ Plantation Aspects : Herbicide Application Programme, Integrated Pest
management ; Harvesting Site, Fertilizing Operations, Land Preparation and Assessment WS
12.00
Break Sungai Buaya Mill Sungai Merah Mill All Team
14.00 Document Review of Environmental, HCV, Social and Best Practices
Aspects
17.00 End of the day 2
12 June 2013 Day 3
rd
Audit
08.00 Sungai Buaya Mill All Team
Environment Aspect, Biodiversity, HCV RQ OSHASSMK3, Worker Welfare, Training, Best Practices WS
Social, Legality, Management, SCC System TSS 17.00
End of the day 3
13 June 2013 Day 4
th
Gedung Aji Baru Estate blok B 13
08.00 Document Review of Environmental, HCV, Social and Best Practices
Aspects TSS, WS, RQ 12.00
Break 14.00
Environment Aspects : Water Management water courses, water monitoring; Environment waste management, Environmental Impacts,
Chemical store RQ HCV Aspect :HGU and Land Status Estates confirmation, Riparian Zone ,
HCV Confirmation RQ Plantation Aspects : Herbicide Application Programme, Integrated Pest
management ; Harvesting Site, Fertilizing Operations, Land Preparation and Assessment WS
17.00 End of the day 4
14 June 2013 Day 5
th
Audit
08.00 Reporting
12.00 Break
15.00 Closing Meeting
19.00 Departure from Lampung to Jakarta
Scope : 2 mills and 5 estates Number of assessor participating: 5 auditors
Number of days spent for the assessment on site : 25 days Total number of person days used for the assessment on site :25 days
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Phase II : Certification Audit DateTime
Functions areas Department activities to be audited include related requirements
15 Jul’13 1
st
Day 12.35
Departure from Jakarta – Lampung
13.00 Departure to Regional Office Sungai Buaya Estate
13.00 Break
14.30 Opening Meeting
Arrangements Schedule Auditor vs auditees Arrangements location estate and stakeholders to be visited
16.30 End of audit day 1
16 Jul’13 2
nd
Day
07.30 Location : Office
Documents Audit : Review previous findings All Team 12.00
Break
14.00 Location : Sungai Buaya Mill SBYM
Best Practices Environment Aspect RQ Worker Welfare, Training, Management WS TTS
OSHASSMK3 YM Social, Legality, SCC System TSS GGU
16.30 End of audit
17 Jul’13 3 rd Day
09.00 Location : Mesuji KKPA MSJA
Environment Aspects:Water management Water courses, water monitoring; Environment waste management, Environmental Impacts; Chemicals store.
RQ HCV Aspect: HGU and Land Status Estates confirmation, Riparian Zone,
HCV Confirmation. GGU YM Plantation Aspects: Herbicide Application Programme, Integrated Pest
management; Harvesting Site, Fertilizing Operations, Land Preparation and Assessment. GGU YM
Social Aspects : Meeting Stakeholders, Kepala Desa and Confirmation of Local Contribution CSR. TSS
Worker Welfare:Housing, Clinic, Labor Union, Koperasi, Worker welfare. WS Location : Gedung Aji Lama KKPA GALA
Social Aspects: Meeting Stakeholders, Kepala Desa and Confirmation of Local Contribution CSR. TSS
16.30 End of audit
18 Jul’13 4th Day
07.30 Location : Sungai Merah Estate SMRE
Environment Aspects:Water management Water courses, water monitoring; Environment waste management, Environmental Impacts; Chemicals store.
RQ HCV Aspect: HGU and Land Status Estates confirmation, Riparian Zone ,
HCV Confirmation. GGU Plantation Aspects: Herbicide Application Programme, Integrated Pest
management; Harvesting Site, Fertilizing Operations, Land Preparation and
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Assessment. YM Social Aspects : Meeting Stakeholders, Kepala Desa and Confirmation of
Local Contribution CSR. TSS Worker Welfare:Housing, Clinic, Labor Union, Worker Welfare. WS
12.00
Break
14.00
Location : Sungai Merah Mill SMRM
Best Practices Environment Aspect. RQ, YM GGU Worker Welfare, Training, Management WS
OSHASSMK3 WS YM Social Legality, SCC System TSS
16.30 End of audit
19 Jul’13 5th Day
07.30 Reporting All Team
12.00 Break
14.00 Closing Meeting All Team
17.00 Back to Lampung
22.00 Arrive at Lampung
20 Jul’13 6th Day
06.50 Back to Jakarta
Scope : 2 mills and 5 estates Number of assessor participating: 5 auditors + 1 Witness Ministry of Agriculture, totally 6 person
Number of days spent for the assessment on site: 30 days Total number of person days used for the assessment on site : 25 days
B. 4. Stakeholder Consultation
