Assessment Process 1. Certification Body

SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES Sucofindo ICS FRM 3.04 Issue 04 Rev. 6 12of 77

B. Assessment Process

B. 1. Certification Body

SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES SUCOFINDO ICS, which was formed in 1994, is one of the strategic business unit that provides certification services for leading companies. Sucofindo Certification by International Certification Services is recognized nationally and international. Quality Management System Certification by SUCOFINDO ICS has obtained accreditation from National Accreditation Committee KAN-Indonesia. Lead Auditors and Auditors of SUCOFINDO ICS are trained professionals in the field of international standards, auditing and management systems and are registered in the IRCA International Register of Certified Auditors and IEMA Institute of Environmental Management Assessment, UK. SUCOFINDO ICS certification process is supported by experts at PT. SUCOFINDO who understand the industry sectors and services in Indonesia. SUCOFINDO ICS Operational is supported by a network of branch and representative offices of PT. SUCOFINDO spread in 45 cities across Indonesia. The services provided by International Certification Services Sucofindo are:  Quality Management System Certification  Environmental Management System  ISO 22000 :2005  OHSAS 18000 Certification  Hazard Analytical Critical and Control Point HACCP Certification  Good Manufacturing Practice GMP Audit  Product Certification  Sustainable Forest Management Certification  Products Organic Food Certification  RSPO certification  ISPO Certification SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES Sucofindo ICS FRM 3.04 Issue 04 Rev. 6 13of 77  Certification of Integrated Management System Certification SMT  Training B. 2. Qualifications of the Assessment Team B. 2. 1. Qualifications of the Lead Assessor and Assessment Team Tuti Suryani Sirait Lead Auditor : Graduated from Institute Agriculure in Bogor IPB, 1991. She has more than 10 years audit experiences in auditing HACCP, GMP, ISO 9001:2008, ISO 22000:2005, ISPO and RSPO. She has successfully completion training RSPO by Komisi RSPO, Jakarta, ISPO Lead Auditor Training by Komisi ISPO, Jakarta, SCC Sytem Standard by David Ogg Partner, Jakarta, Lead Auditor Training of ISO 900019011 organized by SICS – Sucofindo, ISO 22000 : 2005 FSMS Auditor Lead Auditor by Moody International, Singapore ; Lead Assessor for Food Safety Management System HACCPGMP by QAS Sydney, Australia ; Social Audit 8000 Lead Auditor Training Course in Turkey. She is actively participated in RSPO meeting to discuss RSPO P C and also as a trainer in ISPO Lead auditor training. Nuzwardi Auditor Graduated from Institute Agriculture in Bogor IPB Faculty of Agricultural Technology and Engineering, Majoring in Biotechnology S-1. Since 1997 as State appointed Lead auditor of National Occupationall Health Safety Management SMK3 Government Regulation no. 12 2012, since 2007 as Lead Occupational Health Safety Assessment Series OHSAS 18001. Lead Auditor Training RSPO by Proforest, Lead Auditor Training ISPO by Komisi ISPO and since 2013 as Auditor Quality Management System ISO 9001, Auditor of RSPOISPO Perigia Ariromas Auditor Graduated from ITB. She has successfully completion Lead Auditor Training RSPO by Proforest, Lead Auditor Training ISPO by Komisi ISPO, Jakarta, Lead Auditor IRCA Training of ISO 9001:2008 and Lead Auditor Training IRCA ISO 14001: 2004. Ronald E Butar-Butar Auditor S1 graduated from Catholic University Faculty of Agriculture. Work Experience Best Practice SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES Sucofindo ICS FRM 3.04 Issue 04 Rev. 6 14of 77 Estates in oil palm estates for 6 years. He has successfully completion Lead Auditor Training ISPO by Komisi ISPO. He has completion In House Training RSPO for 4 days. B.3. Assessment Methodology B. 3. 1. General Overview The assessment was carrying out in conformity with the SBU SICS RSPO manual and procedures for auditor and certifier. The assessment was conducted by qualified auditors and referred to RSPO standard as endorsed for the Indonesia National interpretation. Partial certification audit conducted at site to check compliance with Final RSPO Certification System for partial certification. The opening and closing meeting was conducted at the site office at Desa Jahitan, Kec. Seruyan Hilir, Kab. Seruyan and then continue in Mill’s and estate’s offices. Stakeholders meeting was conducted twice, firstly was held during main assessment. At the opening meeting, the team audit confirm to conduct the audit at : Site Office at Desa Jahitan, Kec. Seruyan Hilir, Kab. Seruyan, include  Documentation review for transparencies  CSR plan and policy  Internal Audit program Management Review Meeting  Land ownership and compensation mechanism At estate, include :  Worker interviews: OSH. Sexual, religious, racial harassment. Payment scheme, contracts. Child labor. First aid. Awareness.  Chemical stores: Storage. MSDS leaflets. Herbicide mixing areas. PPE. Ventilation. Security.  Field inspections: Fertilizing operations. SOP’s., Herbicide application program. Harvesting sites and efficiency. Soil maps. Land preparation. Ground cover. IPM. First aiders and boxes. Soil erosion.  HCV’s: Identification. Management plans. Environmental Impact Assessments  Riparian zones: Width. Current and future management, monitoring system  Water management: Water courses. Water monitoring. SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES Sucofindo ICS FRM 3.04 Issue 04 Rev. 6 15of 77  Road maintenance: Program and progress of road improvement.  Social amenities: Social Impact Assessments.  Work shops: Oil traps. Safe working environment. PPE. Diesel tanks. Environmental waste management.  Line sites: Interviews with householders. Inspection of water discharge points. Water improvement plans. Waste disposal.  Local communities. Contributions made. Employment opportunities. Social impacts. Complaints procedures, Transparency. At Mill include :  Mill and workshop inspections.  Documentation.  Worker interviews. SOP’s. Safe working environment. Gen sets. Walk ways. Signs. EFB. POME treatment. Emissions. Mass balance. Diesel tanks. PPE. Fire extinguishers. First aiders and boxes. Fuel and water usage.  OSH. Training. Management structure. First aiders.  Full document review. Completion of the checklist. Review and documentation of evidence. All aspects of RSPO PC’s applicable.  Worker interviews. OSH. Sexual, religious, racial harassment. Payment scheme, contracts, union labor.  Implementation of SCC Standard Actual Audit Programme DateTime Functions areas Department activities include related requirements Auditors 0909 13 Day 1 st Audit 07.35 Departure from Jakarta – Sampit Team 13.00 Departure From Sampit to site Team 13.00 Break All 14.30 Opening Meeting at site All 14.00 Document Review of All RSPO Aspects Team 17.00 End of the day 1 1009 13 Day 2 nd Audit CPO Mill I SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES Sucofindo ICS FRM 3.04 Issue 04 Rev. 6 16of 77 08.00 Document Review of Environmental, Social, Best Practices Aspects, and SCC Standard Team 12.00 Break All 13.00 Field visit Mill Gawi Bahandep Sawit Mekar Team 17.00 End of the day 2 1109 13 Day 3 rd Audit PT Gawi Bahandep Sawit Mekar Estate Blok B15 and A15 08.00 Field visit at Estates, Meeting stakeholders at Desa Jahitan Team 12.00 Break All 13.00 Document review of environmental,HCV, Social and Best Practices Aspects, Partial audit certification Reporting Team 17.00 End of the day 3 1209 13 Day 4 th 08.00 Closing Meeting Team 10.00 End of closing Meeting All 10.00 Departure from Site to Sampit Team 15.30 Departure from Sampit to Jakarta

B. 4. Stakeholder Consultation