LPSE Kementerian Keuangan TOR IT Specialist

CONSULTANT SUPPORT
ADVISORY SERVICES TO THE INDONESIA INFRASTRUCTURE FINANCING
DEVELOPMENT TRUST FUND –
PROJECT MANAGEMENT UNIT

INFORMATION TECHNOLOGY SPECIALIST
Terms of Reference

I.

Background

The Ministry of Finance has established Public Private Partnership (PPP) Unit named
Directorate of Government Support and Infrastructure Financing Management,
DGFRM – MOF in 2015 aiming to support infrastructure development in Indonesia
through private participations. PPP Unit will work closely with the Government
Contracting Agency (GCA) on the PPP project development and with other agencies
on the provision of Government support. In addition, the unit also plays important
roles such as undertake PPP awareness campaign and providing the capacity building
to the GCA and other relevant stakeholders.
In order to fulfill its roles, PPP Unit requires an extensive support at the initial

operation stage. The support will comprises of technical assistance and advisory
functions in managing the Project Development Facility and Government Support
provision as well as performing other roles. The assistance and advisory services are
also required to help PPP Unit in developing its strategic plan and resolve PPP related
issues facing the unit.
Against this backdrop, the Infrastructure Finance and Development (IIFD) Project,
which is funded by the Government of Canada (GOC), presents a comprehensive
approach to financing infrastructure development in Indonesia that is well aligned
with its current development imperative as a Middle Income Economy (MIC) of driving
robust and inclusive growth amid global economic uncertainties. Making public
institutions interface effectively with private capital is a key priority for Indonesian
i frastru ture a d dire tly i pa ts the a ility of GOI to dri e PPPs. The World Ba k’s
Country Partnership Framework (CPF) for Indonesia identifies and discusses this
i terfa e a d it’s e trality i I do esia’s de elop e tal strategies. The ork
identified for the Project are grounded in the priorities identified within the World
Ba k’s CPF, hi h fo uses o the Deli ery of I frastru ture as a e tral target for
the World Ba k’s e gage e t i I do esia, a d ho PPPs a e used to redu e the
ou try’s i est e t defi it.
The Project Development Objectives (PDO) is to assist Indonesia in closing its large
public infrastructure gap by supporting the flow of private capital into infrastructure

development and improving the institutional, legal and regulatory framework to
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enhance the ability of private capital and public institutions to work together for
infrastructure development. The Project is designed to develop operational, ready-toimplement next-steps toward a robust infrastructure and PPP financing market in
Indonesia. Among other things, the Project will clarify specific legal and regulatory
provisions and corresponding operational policies and procedures; enhance interagency coordination and develop skills and capacity of national level agencies (MOF;
KPPIP; Bappenas; Coordinating Ministry of Economic Affairs (CMEA) and Government
Contracting Agencies (GCAs) vis-à-vis public sector and PPP financing of infrastructure;
and help prepare a small number of well-structured PPP projects for market bidding.
Through IIFD-TF, the PPP Unit will hire experts and specialists that have expertise in
areas related to the PPP Unit roles.
One of the specialist is the Information Technology Specialist. The consultant will assist
and advise PPP Unit in managing the information system and supporting the PPP Unit
communication function through electronic means such as the website. The
consultant will also assist in designing, developing, and operating (initial) its
information system. At this stage, the focus will be on information system that
supports proje t’s e aluatio a d o itori g syste .
This Terms of Reference describes the objectives and scope of the required services,
the envisaged outputs, deliverables and consultancy inputs, the reporting

requirements and the arrangements of the Information Technology Specialist.
II.

Objective of the Services

The objectives of the Information System Specialist services are as follow:
a. develop a user friendly and efficient the internal information system to support
the PPP Unit operation to be able to monitor and evaluate the PPP projects and
use it as the communication/ campaign functions;
b. design the Management Information System (MIS) that will serve the future PPP
Unit IT system and compatible with the MOF IT requirement designs;
c. develop and credible project database to support transparency and accountability
in the decision making process.
III.

Scope Of Work

The Information Technology Specialist will be part of the Core Consultant Team under
coordination of The Senior Infrastructure Consultant. The scope of work will be as
follows:

a. to identify the need for information system development in the PPP Unit (i.e.
database, application, website, and management information system), including
the personnel (numbers and qualification) to maintain and operate it;
b. to design, develop, operate and maintain a user friendly database and document
management system and application for PPP project documentation (i.e.
electronic documentation) which will be linked to related module of KPPIP
dashboard and project monitoring system;

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c. To work closely with the Communication Specialist on the design of PPP specific
feature in the MoF website. This includes incorporation of selected information on
the Government Support Approval Process to enable GCA monitor their
application, publications of events and provision of selected material for public
use;
d. to develop website system in presenting PPP content and feature integrated in
MoF website;
e. to incorporate the project monitoring and evaluation system which based on PPP
Unit business process including the warning/alert system, into the MIS design;
f. to incorporate the design of Decision Support System (dashboard)for the Senior

Officials (i.e. Director General and Head of PPP Unit) on PPP project key
milestones;
g. to assist the PPP Unit staff on the use of information system and solicit feedback
from them as the user to improve the design;
h. to communicate and coordinate his/her work to Senior Infrastructure Consultant.
The detailed work plan will be developed by consultant and approved by PPP Unit on
semi-annually basis and reviewed on a quarterly basis.
The duration for these services is two years commencing from September 2016 until
August 2018. The Information Technology Specialist shall perform the services on an
output basis with specified products/outputs in a certain period.
IV.

Required Qualifications and Experience

The Consultant will possess the following qualifications:
a.
b.
c.
d.
e.

V.

Ba helor’s “1 degree i electrical engineering or information technology with
at least 5 years of relevant experience in information technology service;
Familiarity with website design and system development proven by
former/previous working experience;
Familiarity with system integration.
English and Indonesia language capability particularly in reporting writing
skills.
Proven ability to work independently with limited supervision and operate
effectively in a team environment.
Output and Reporting

1.

The Consultant will report to Director of PPP Unit under coordination and in
conjunction with the report of Senior Infrastructure Consultant the project in
an output based report. The output of the service which should be delivered
in five times:

Output 1

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Recommendation of information system development within PPP Unit which will
represe t 15% of the o sulta t’s ork. This output expected to be delivered three
months after the contract signing date.
Output 2
a.
Design and mock-up of PPP Unit website;
b.
Integration PPP Unit website to MoF website.
These two outputs represent 15% of the total output. These output expected to be
delivered six months after the contract signing date.
Output 3
a. Design of database and document management system;
b. Trial version of Database and document management application.
These two outputs represent 25% of the total output. These output expected to be
delivered nine months after the contract signing date.

Output 4
a. Design of project evaluation and monitoring system (including dashboard);
b. Trial version of evaluation and monitoring system;
c. Evaluation and Monitoring System.
These two outputs represent 35% of the total output. These output expected to be
delivered fifteen months after the contract signing date.
Output 5
Transfer knowledge in maintaining and operating the system to authorized IT unit
within MoF. This output represent 10% of the total output. This output expected to
be delivered eighteen months after the contract signing date.
Each output should be documented in report form which elaborate the output result.
The completion of each output and the report will be the basis for the payment.
VI.

Performance & Payment

1. The consultant will be paid based on completion of each output and the report
approved by PPP Unit with percentage of payment and time for delivery of each
deliverables as explained in the table below.
No

Deliverables
Time for Delivery
Payment
1. Output 1
3 months after contract signing
15%
2. Output 2 (a and b)
6 months after contract signing
15%
3. Output 3 (a and b)
9 months after contract signing
25%
4. Output 4 (a and b)
15 months after contract signing
35%
5. Output 5
18 months after contract signing
10%
Total
100%

2. The lump sum payment is excluded of travel expenses, accommodation, per diem,
etc. for works performed outside the hiring base.

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VII.
1.
-

Support to be Provided by GOI and other Consultants
GOI, through the IIFD Project, will support and assist the successful conduct of the
services, interalia by:
Ensuring access to relevant reports and other documents as appropriate;
Making available other needed data and information,
Facilitating meetings, as needed, with GOI agencies, state-owned enterprises, and
other organizations as appropriate.

2. Supporting staffs and facilities such as office space, office equipment (including all
computers, printers, and other necessary hardware with appropriate software),
communications, consumables, travel expenses, accommodation, per diem etc., and

other office support required including the production of reports and documents .
VIII.

Consultant's Eligibility to Participate in Downstream Activities
The provision of these services shall be governed by the 'Conflict of Interest'
provisions set out in para 4.12 the World Bank's Guidelines for the Section and
Employment of Consultants. For this purpose, the following interpretations shall
apply:
- Consultants engaged to prepare terms of reference for packages of sector and
issue ¬specific consulting services shall not be eligible to participate in the
provision of those services (where a consultant is hired through a firm, this
restriction shall apply also to the firm). However, consultants will be eligible to
participate in the provision of other packages of services to be financed under
the Project, including those of a general advisory character where selection of
consultants will be made predominantly on the basis of individuals' expertise
and relevant sector and country experience.
- Consultants engaged to assist with the setting up of the PMU and the design of
the Project financial management, procurement and administrative systems and
procedures will be eligible to provide downstream assistance to the PMU, and
appropriate provision for this will be made in the contracts for such services.

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