Access-2.ppt 483KB Mar 29 2010 04:55:15 AM

Exploring Microsoft
Access
Chapter 2
Tables and Forms: Design,
Properties, Views, and
Wizards

Objectives (1 of 2)
• Describe table design
• Describe data types and properties; set a
primary key
• Use Table Wizard; add and delete fields
• Discuss data validation importance

Objectives (2 of 2)
• Use Form Wizard
• Distinguish between bound, unbound, and
calculated controls
• Modify an existing form
• Switch between Form view, Design view, Datasheet
view, PivotTable view and PivotChart view

Overview
• Basic principles of table and form design
• Design guidelines
• Design in Access
• UsingForm Wizard

Table Design Basics
• Include necessary data
• Store data in its smallest parts
• Avoid calculated fields

Creating a Table
• Table Wizard is easiest
• Designing a table yourself
• Field names
• Data types
• Primary key
• Views: Datasheet or Design
• Properties

Data Types
• Number field

• Yes/No field

• Text field

• OLE field

• Memo field

• AutoNumber

• Date/Time field
• Currency field

• Hyperlink field

New Table Screen

Click on ‘New’
Button

Select how to view/
create new table

Table Wizard Screen
Includes All Fields

Removes Selected Field

Table Design View
Primary
Key
Field
Names
Data Type
Field
Properties

Description

Properties (1 of 2)
• Field size

• Default Value

• Format

• Validation Rule

• Input Mask

• Validation Text

• Caption

Properties (2 of 2)
•
•

•
•
•
•

Required
Allow Zero Length
Indexed
Unicode Compression
IME Mode
IME Sentence Mode

Creating a Form
•
•
•
•
•
•

Controls--objects
Bound control has data source
Unbound control: no data source
Calculated control: expression as data source
Properties
Form Wizard

Form Design View

Click and drag to
move Toolbox

Sizing handles

Form View

Current Record

Total Number of Records

Chapter 2 Summary
• Information depends on underlying
data
• Database design is critical
• Table Wizard: creates tables easily

Chapter 2 Summary Continued
• Form provides easy way to enter and
display data
• Form consists of objects called
controls
• Property is a characteristic or attribute
of an object