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Financial Accounting:
Tools for Business Decision Making

Kimmel, Weygandt, Kieso

S
EL

1

Chapter 6
Reporting and Analyzing Inventory





After studying Chapter 6, you should be
able to:
Explain the recording of purchases and sales of
inventory under a periodic inventory system.

Explain how to determine cost of goods sold under a
periodic inventory system.
Describe the steps in determining inventory quantities.
Identify the unique features of the income statement for
a merchandising company under a periodic inventory
system.
3

Chapter 6
Reporting and Analyzing Inventory






After studying Chapter 6, you should be able
to:
Explain the basis of accounting for inventories and apply the
inventory cost flow methods under a periodic inventory system.

Explain the financial statement and tax effects of each of the
inventory cost flow assumptions.
Explain the lower of cost or market basis of accounting for
inventories.
Compute and interpret the inventory turnover ratio.
Describe the LIFO reserve and explain its importance for
comparing results of different companies.
4

Merchandise Inventory
 owned by the company
 in form ready to sale to customers

5

Manufacturing Inventory
 Finished goods inventory
 Work in process
 Raw materials


6

Finished Goods Inventory
Manufactured items that are complete
and ready for sale.

7

Work in Process
Manufactured inventory that has
been placed into production but is
not yet complete.

8

Raw Materials
The basic goods that will be used in
production, but have not been
placed in production.


9

Key difference between
periodic and perpetual
inventory…
is the point at which
the costs of goods sold is
computed.

No attempt is made on date
of sale to record the cost of
merchandise sold...
A physical count of
inventory is taken at end
of period to determine:
 Cost of merchandise on hand;
 Cost of goods sold.

Page 204 in the book


Comparing Periodic and
Perpetual Inventory Systems
Inventory
Purchased

Item Sold

Point of Sale

End of
Period

Perpetual
Perpetual

Inventory
Purchased

Cost of Goods
Sold Computed

Item Sold

Point of Sale

End of
Period

Periodic
Cost of Goods
Sold
Computed

Businesses that use the periodic
method generally do not have
sophisticated computer systems
required to compute cost of goods sold
when sale is made.

Merchandise Purchases
On May 4 the company bought $ 3,800

worth of merchandise from PW Audio
Supply, Inc.

Task:Record the purchase by getting
information from the Purchase Invoice.
The Purchase Invoice is just a copy of
the sales invoice.

14

•1. Seller
•2.Invoice
Date
•3.Purchaser
•4.Salesperso
n
•5.Credit
terms
•6.Freight
terms

•7.Goods
sold: catalog
no.,descriptio
n,quantity,
price per unit
•8.Total
invoice price

Invoice No. 731

Page 206 in book

Firm Name: Sauk Stero
Attention o f James Hoover, Purchasing Agent
Address 125 Main Street
City Chelsea State Illinois Zip 60915
Date 8/4/98 Salesperson Maone Terms 2/10,n/30 Freight Paid by Buyer
Catalog No. Description

QTY


Price

Amount

15

Merchandise Purchases-Periodic
On May 4 the company bought $ 3,800
worth of merchandise from PW Audio
Purchase
Purchase
Supply,
Inc.
Returns & All.
Purchases
Discounts
May 4 3800

Freight-In


Accounts
Payable
May 4 3,800

Cash

Purchases Returns and Allowances - Periodic
On May 8 the company returned $300 worth
of merchandise to PW Audio Supply, Inc.
Purchases

Purchase
Returns & All.

May 4 3800

Freight-In

Purchase

Discounts

May 8 300

Accounts
Payable
May 8 300

May 4 3,800

Cash

Freight Costs On Incoming Inventory

18

Freight - In Periodic
On May 9 the company paid $ 150 to have
the merchandise inventory delivered to
them.
Purchase
Purchase
Returns & All.
Purchases
Discounts
May 4 3800

Freight-In
May 9 150

May 8 300

Accounts
Payable
May 8 300

May 4 3,800

Cash
May 9 150

Purchase Discounts
•Credit terms of a purchase on account may
permit the buyer to claim a cash discount
for prompt payment.
•Credit terms specify the amount of cash
discounts and the time period during which
it is offered.
•2/10,n/30
•1/10 EOM

20

Purchase Discounts
On May 14, the company pays the balance
due on the account within the discount
period
Purchase
Purchase
Returns & All.
Purchases
Discounts
May 4 3800

Freight-In
May 9 150

May 8 300

Accounts
Payable
May 8 300

May 4 3,800

Cash
May 9 150

Purchases Discounts

rchased $3800 of merchandise
he credit terms are 2/10, n/30
aid within the discount period.

ore discount

$3,800
300
$3,500
70
$3,430

Purchase Discounts
On May 14, the company pays the balance
due on the account within the discount
period
Purchase
Purchase
Returns & All.
Purchases
Discounts
May 4 3800

Freight-In
May 9 150

May 8 300

Accounts
Payable
May 8 300 May 4 3,800
May 14 3,500

May 14 70

Cash
May 9 150
May 14 3,430

Sales Revenues Under a Periodic System
 are recorded when earned-revenue
recognition principle
 must be supported by a business documentwritten evidence
 ONLY 1 entry is made for each sale
 one to record sale

24

Sales Returns and Allowances
Flip side of purchase returns and allowance
On buyer’s books
GENERAL JOURNAL
May 8 Accounts Payable
Purchase Returns and Allowances

Debit

Credit

300
300

To record goods returned that were purchased on account
On seller’s books
GENERAL JOURNAL
May 8

Sales Returns and Allowance
Accounts Receivable

Debit

Credit

300

To record return of goods delivered to Sauk Stero

300
25

Sales - Under a Periodic System
Assume a sale of $ 3,800 on Account

Cash

Sales

May 4 3,800

Accounts
Receivable

Merchandise
Inventory

Sales Returns &
Allowances

Cost of Goods
Sold

May 4 3,800

What is the Sales Returns
and Allowances Account?
 Contra Revenue Account to sales
 Used to show how much came in on returns
and allowances
Excessive returns and allowances suggest:
 inferior merchandise
 inefficiencies in filing orders
 errors in billing customers
 mistakes in delivery or shipment of goods
27

What Is the Sales Discount
Account?
 Contra Revenue Account to sales
 Used to disclose amount of cash discounts
taken by customers

28

Sales Discounts
Flip side of purchase discounts
On buyer’s books
GENERAL JOURNAL

Debit

May 14 Accounts Payable

3,500

Credit

Cash
3,430
Inventory
70
On seller’s books
To record payment within discount period
GENERAL JOURNAL
May 14 Cash
Sales Discounts
Accounts Receivable
3500

Merchandise

Debit

Credit

3,430
70
29

Net Purchases
Purchases
$ 325,000
Less: Purchase returns and allowances $ 10,400
Purchase discounts
6,800 17,200
Net purchases
307,800

Net Purchases are gross purchases
adjusted for returns and discounts.
30

Cost of Goods Purchased
Purchases
$ 325,000
Less: Purchase returns and allowances $ 10,400
Purchase discounts
6,800 17,200
Net purchases
307,800
Add: Freight-in
12,200
Cost of goods purchased
320,000

Cost of goods purchased is net
purchases plus freight-in.
31

Companies that use periodic inventory
take a physical count to...

 determine ending inventory
 compute cost of goods sold
Companies that use perpetual inventory
must take a physical inventory to check
accuracy of “book inventory” to actual
inventory.
32

Taking a Physical Inventory
 Counting, weighting or measuring
each type of inventory
 Determining ownership of goods
 Quantity of each kind of inventory
listed on inventory summary sheets
where unit costs are applied
33

Questions Concerning
Ownership
 Do all the goods included in the count
belong to the company?
 Does the company own any goods not
included in the count?

34

Goods in Transit
These are goods on board a truck, train,
ship, or plane at the end of the period.

35

Goods in Transit
Who includes these in inventory?

 Buyer?
 Seller?

The
Company
with
Legal
36

Ownership
passes to
owner here

Seller

Page 245 in book

FOB Shipping Point
Public
Carrier
Co

FOB Destination Point

Seller

Public
Carrier
Co

Buyer
Ownership
passes to
buyer here

Buyer

Shipping Terms
 FOB (free on board) shipping pointownership of goods passes to buyer
when public carrier accepts the goods
 FOB (free on board) destinationownership of goods remains with the
seller until the goods reach the buyer
38

Consigned Goods
Goods in your store that you don’t
pay for until they sell…
the company does not take
ownership.
39

Income Statement Presentation
The income statement for a
merchandising company is the same
whether a periodic or perpetual
inventory system is used, except for
the

cost of goods sold section.
40

Page 213 in book
PW AUDIO SUPPLY, INC.
Income Statement (Perpetual)
For the Year Ended December 31, 1998

Sales revenues
Sales
Less: Sales returns and allowance
Sales discounts
Net sales
Cost of goods sold
Gross profit
Operating expenses
Store salaries expense
Rent expense
Utilities expense
Advertising expense
Depreciation expense
Freight-out
Insurance expense
Total operating expenses
Net Income

$ 480,000
$12,000
8,000

20,000
460,000
316,000
144,000

45,000
19,000
17,000
16,000
8,000
7,000
2,000
114,000
$ 30,000

Income Statement (Periodic)
Sales revenues
Sale
Less: Sales returns and allowance
Sales discounts
Net sales
Cost of goods sold
Inventory, January
Purchases
Less: Purchase returns and
allowances
$10,400
Purchase discounts
6,800
Net Purchases
Add: Freight-in
Cost of goods purchased
Cost of goods available for sale
Inventory, December 31
Cost of goods sold
Gross profit
Operating expenses
Net Income
30,000

Page 247 in book

$ 480,000
$12,000
8,000 20,000
460,000
36,000
$ 325,000
17,200
307,800
12,200
320,000
356,000
40,000
316,000
144,000
114,000
$

Page 248 in book

Specific Identification

An actual physical flow costing method
in which items still in inventory are
specifically costed to arrive at the total
cost of ending inventory.

Inventory Costing
 Specific Identification method
 Assumed Cost Flow methods
 FIFO- First-in, First-Out- earliest goods
purchased first to be sold
 LIFO- Last-in,First-Out- latest goods
purchased the first to be sold
 Average Cost Method- costs are charged on the
basis of weighted average unit cost
44

What Makes Cost Flow
Assumptions Necessary?

Changing Prices

45

Use of Cost
Flow
Methods in
Major U.S.
Companies

The FIFO method assumes the
earliest goods purchased are
the first to be sold.

The LIFO method assumes the
latest goods purchased are the
first to be sold.

The average cost method assumes
that goods available for sale are
homogeneous.
The allocation of the cost of goods
available for sale is made on the
basis of the weighted average
unit cost incurred.

The average cost method
assumes that goods available
for sale are homogeneous.

Factors Used in Selecting an
Inventory Cost Method
 Income statement effects
 Balance sheet effects
 Tax Effects

51

Income Statement Effects
 In periods of increasing prices
 FIFO reports the highest net income
 LIFO the lowest
 average cost falls in the middle.
 In periods of decreasing prices
 FIFO will report the lowest net income
 LIFO the highest
 average cost in the middle.
52

Balance Sheet Effects
In a period of increasing prices costs
allocated to ending inventory using:
 FIFO will approximate current costs
 LIFO will be understated

53

Why Do Companies Use
Lifo?
 Higher cost of goods sold
 Lower net income

Lower Income
Taxes
54

The Lower of Cost or Market Basis of
Accounting for Inventories
When the value of inventory is lower
than its cost, the inventory is written
down to its market value by valuing
the inventory at the lower of cost or
market (LCM) in the period in which
the price decline occurs.
55

Lower of Cost or Market (LCM)
 departure from cost principle
 follows conservatism concept
 can be used only after one of the cost
flow methods ( Specific Identification
FIFO, LIFO, or Average Cost)

56

Market Is...
CURRENT REPLACEMENT
COST

57

How Much Inventory Should a
Company Have?
 Only enough for sales needs
 Excess inventory costs:
 storage costs
 interest costs
 obsolescence - technology, fashion

58

Inventory
Turnover Ratio =
Cost of Goods Sold
Average Inventory

Days in Inventory
=
365 days
Inventory Turnover Ratio

Lifo Reserve And Its Importance For
Comparing Results Of Different Companies

 Accounting standards require firms using LIFO
to report the amount by which inventory would
be increased (or on occasion decreased) if the
firm had instead been using FIFO.
 This amount is referred to as the LIFO reserve.
Reporting the LIFO reserve enables analysts to
make adjustments to compare companies that
use different cost flow methods.
61

COP Y R I GHT
Copyright © 1999, John Wiley & Sons, Inc. All rights reserved.
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