WINRIP DOC QPR CTC QPR Jan Mar 2016 20160331 00364

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TECHNICAL ASSISTANCE FOR SUPPORT OF THE PROJECT IVANAGE[/ENT
UNIT
CORE TEAM CONSULTANTS (CTC}

QUARTERLY REPORT
For the First (1't) Quarter of the year 2016

Period : January 201G to March 2016

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MINISTRY OF PUBLIC WORKS & HOUSING
DIRECTORATE GENERAT OF HIGHWAYS
DIRECTORATE OF PLANNING
Core Team Consultant

for

Western Indonesla National Roads Improvement pFject
(WINRIp)
IBRD Loan t{o.8043_ID

Our Ref.No.

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Directorate General of Highways, MpWH

Jt. Patrmura 20 Kebayoran Baru

Jakarta Selatan
Indonesia

Attention :

lr. Agusta E. Slnulingga, M.T

Offfcer in charge pMU WtNRtp
Subject
In compliance with ltem No 3 (List of Documenis
To Be Delivered) of our consultancy contract,

we submit
Progress neport coverint tn" nlfi"ici".rt"r
of the year 2016 (January, February,
[,T.t"X'tNo|[j.n"tnerlv

6 reproduced and submitted in twenty (20) copies
for distribution to all concerned authori.es.
cr
3:?#3"t3r:inilffimment additional intrmation that need to be incorporatod in the Reporr, prease
This report

Team
Cc:
1.

ERA
4.

), Kementrian Keuanaan
, Dit.Jen Bina Marqa

Bina Marga

5.

6
7.

ina Marga

8.

Marga

I

U-PERA

10.

Kementrian Dalam Neoerl

11.

r Negeri

1a
IJ

14.
15.
16.
17.
18. Yongma Engineering Co, Ltd
19. r-/.r. Epadascon permata Engineering

20.
Pl

FIJC

PERENTJA|,IA DJAiA in subconsultancy

with ei

elaksana Witayah I, DJBM
etaksana Wilayah l, DJBM
etaksana Wilayah l, DJBI\,4
dan Petaksanaan pengendalian pHLN

Consultant

-

yongrna tngineeringco.
Ltd and
EpadEscon permara I ngineering consultanl
=tpT.
(ebayoran Baru, Jakart3
Setatan,

CTC Office: Jl. Ciniru Vtt No. 25,

Phane /Fax: (021) 7229823

12180

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2016 Quarterly Progress Report

1* Quarter : -lanuary-February-March

Table Of Contents

Executive

1.1

Current lmplementation

Situation

.........................

1

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2

General

4

Road Safety Audit

5

............,..,.... 5

........,,,..............29

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2016 Quarterly progress Report

l'tQuarter : January-February-l4arch

ANNEXES
Annex P-l

Package No. 1 (Biha

Annex P-2

Package No. 2 (Pd. Sawah

Annex

Package No. 3 (Manggopoh

P-3

-

Krui)

-

Sp. Empat)

-

pd. Sawah)

Annex P-4

Package No.4 (tpuh

Annex P-5

Package No. 5 (Sp. Rampa

Annex P-6

Package No. 6 (Ps.

Annex P-7

Package No. 7 (lndrapura

-

Annex P-11

Package No. 11 (Bantal

Mukomuko)

Annex P-13

Package No. 13 (Sp. Rukis

- Tj. Kemuning)

Annex P-15

Package No. 15 (Sibolea

Bts. Tapsel)

Annex P-17

Package No. 17 (Sp. Gunung Kemala

Annex P-19

Package No. 19 (Lais

-

Bantal)

-

poriaha)

pedati- Kerkap)

-

-

-

Tapan)

Bintunan)

-

pugung Tampak)

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2016 Quarterly Progress Report

1't Quarter : January-February-March

APPENDICES
Appendix

1

:

Disbursement and Expenditures Status

Appendix

2

:

Report At The End ofThe euarter (March 2016)

Appendix

3

:

Detailed Summary of the Project Cost Monitoring

Appendix 5

Procurement Plan for Consulting Services

Appendix 6

list of Names of Community Representative Observers

Appendix 7

Anti Corruption Action Plan (ACAp)

(CRO)

Activity Progress of Community Representative Observers (CRO)
Appendix 8

list of Appointed Third Party Monitors (TpM)

Appendix 9

Progress of Third

Appendix 10

Complaints Handling Mechanism System (CHS)

Appendix 11

Work Activities On Publication/Disclosure

Appendix 12

Environmental Safeguards

Appendix 13

Environmental Management plan {EMp) Compliance

Appendix 14

Status of Monitoring of Environmental Mitigation

Appendix 15

Overall Land Acquisition Status as of end of March 2016

Appendix 15

Status of Road Safety Audits

Appendix 17

Summary of Workshops and Trainings In 201.3 up to March 2016

Appendix 5-1

Summary of Studies and Reports (Environmental Activitv)

Appendix S-2

Summary of Studies and Reports (Social Activity)

Appendix 5-3

Community Development Activity Reports

Appendix 5-4

Community Representative Observers (CRO) Reports

Pa

rty Monitoring (TpM) Activities

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2016 Quarterly Progress Report

1* Quafter : January-February-March

Executive Summary

1.1

Currentlmplementationsituation
1.1.1 Civll Works
lmplementation of the wrNRrp project is schedured to be impremented into three
{3)
Annual Work Programs (AWp's). The implementation starts with the
ments (detailed design drawings including associated bidding documents),
tendering stage (procurement of works) and the actual civil works construction
implementation.
The orlginal implementation schedules of the three (3) Annual work programs (AWps)
are scheduled in three (3) phases, namely ; AWp_l to start in mid_2011and
to be

completed on the last quarter of 2OL4, AWp-2 is expected to begin in mid
ZOlZ with
target date of completion by mid-2016 and AWp-3 is expected to start during the
earry
part of 2013 and to be completed during the middle part of 2017.

However, due

to

some unavoidable circumstances

the original

implementation

schedules did not materialized.

Based on the present status of the program implementation progress, a
revised
implementation schedure, the project rmprementation Timerine (as shown on page
2) is
to be implemented in order to accommodate the originaly derayed schedure into
the

remaining time frame of the WlNRlp program until the expiry date of the loan
agreement by the end of December 20u. shown on page 3 is the current construction
status of the implementation relative to the project rmplementation Timeline.
Table I
shows the present status,
Table 1 - lmplementation Status as of End of the

L

Krui- Biha

2

Padang Sawah -Sp,Empat

3

ln euarter on March

31, 2016

Completed

ManBgopoh - Padangsawah

Completed

lpuh - Bantal
5

Sp, Rampa- Poriaha

6

Ps.

7

Indrapura -Tapan
gts.Pariaman - Manggopoh

8
10
1,1,

Pedati- Kerkap

Sp. Ernpat- Sp. Air Balam

Bantal- Mukomuko
Kambang- Indrapura
Sp. Rukis - TJ.KemuninS

14

Painan'Kalrlbang
Slbolga - Ets.Tap Sel

seblat

-

lpuh

17

5p.Gn.Kefiala - Pg.Tampak

19

Lais

20

Lubok Al'rng - Siclncih

-

Bintunan

LubukAlunB - kuraijati

TOTAI:
Note i Package No.9 and package No.1B cnncelled lrom the program.

Western Indonesia National noads Improvement project

74

11

4

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2016 Quarterly Progress

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Report

lsQuafter : January_February_March

1.1.2 Consultancy Services
Actual

signed

Moblllzation

ct-c

Jul201-2

5 Nov 2012

12 Nov 2012

DSC

Jul20L2

11Jun 2013

19Jun 20'13

Capacity Building for Djsaster

Cancelled

Slope Protection Design and

Stillto be

Management

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Contract

Capacity Building

for

Environmental Management
Capacity Building for
Road Safety

Procured

Cancelled

Cancelled

The technical assistance for consultancy of ,.Capacity Building For Di: iaster Risk
Reduction" has been deleted, but replaced by ,Technical Assistance for Study
onSlope Stabilization Design and Management,.

T

To accommodate the new consultancy assistance, allocated funds from t lategory 3
which is originally intended for "Capacity Building for Disaster Risk Redu ction" has

I

been realigned to Category 2 to fund the implementation of ,,Slope Protection
Design and Management".

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1.1.3

3oods

At the end of this reporting quarter, no goods were procured.

Western Indonesia Nationa Roads Improvement Project

4

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2016 Quarterly Progress Repoft

t,2

1+

Quarter : January-February-March

Current Status of Loan
At the end of this quarter (March 2015) some usD 52.94 million of the USD 150.38 million
forcasted expenditures representing 60.L5% of the available loan had been disburseq.
Disbursement is considerably behind schedule by 39.97% of the forecast expenditures,

while 71.05% of the time has already elapsed with the main reason for the delay being the
long period waiting for the implementation of the remaining civil works contracts and slow
progress of the thirten(13) on-going construction packages.

Total disbursements during this Quarter amounted to usD 4.659 million covering the
payments for "statement of work Accomplished' (Mc) to civil works contractors of the
on-going construction packages, advance payment to contractor of contract packages g
and replinesment of special Account under category 2. Details of the Disbursemenrs
and Expenditures Status are presented in Appendix 1.

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A more detailed and updated status of the loan are fully described and presented in the
Thirtenth (13'n) Quarterly Financial Report covering the 1't euarter (January, February,

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March) of the Year 2016 which is under preparation and will be submitted separately.

1.3

Current Problems and Action Required
Program
2 Nos, Under

construction completion stages.

2 Nos. Completed and provisionally handed over. lJnder

defects liability period for two (2) years.

Responsibility
Contractor
DSc and CivilWorks Project
Manager

AWP.1

I

Nos.Two (2) out of the eight (8) packages under construction

are way behind schedule with huge percentages of
negative progress slippages. Contractors of the
problematic packages shall resolve immediately the
AWP-z & AWP-3

current prroblems.
Agreementjust recently signed.
3 Nos. Contract Agree ment for signing
2 Nos. For confirmation by World Bank and Ministry to award the
2 Nos. Contract

contrad . Some

2 Nos. Cancelled

Capacity Building for
Disaster Risks Reduction

Slope Protection Design
and Management

issues are

stillto be resolved.

from the program.

Contractor and
PPK

and Dsc

POKJA

Civil work Project Manager,
DSC, POKJA and CTC
PMU and MPW

Cancelled

Stillto be procured
5ub-Directorate of
Environmental & Road
DTA.DGH

Capacity Building for

Environmental
Management
Capacity Building for
Road Safety

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t

Activity

Cancelled

Cancelled

Western indonesla National Roads Imorovement proiect

Safe{

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2016 Quarterly Progress Report

1* Quarter : January-February-March

General

2,1

ReportingRequirements
Ouarterlv Proeress Reoorts: This ls the ninth (gth) euarterly progress Report as
required and stipulated in CTC's consultancy contract andthe Loan Agreement. prior
to the production of this report, Monthly progress Reports have been prepared ano
have dealt with all aspects of the works. This report attempts to bring the situation up
20'J,6.

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Financial Monitorlng ReDorts: These have been prepared for each quarter since the
beginning of 2013 with ihe first Report, issued in May 2013, covering the period
January

-

March 2013. Since that date quarterly reports have been prepared and

submitted regularly.
Report
Financlal Monitoring Report No. 1
Financial Monitoring Report No.2
Financial Monitoring Report No. 3

Pedod Covered

-

January 2013

March 2013

April 2013 -June 2013
luly 2013 - September 2013

Financial Monitgring Report No.4
Financial Monitoring Report No.5
Financial Monitoring Repon No.6

October 2013

Financlal MonitorinB Report No.7
Financial Monitoring Report No.8
Flnancial Monitoring Report No.9

July 2014

October 2014

Financial Monitoring Report No. 10
Financial Monitoring Report No, 11
Financial Monltoring Report No. 12
Financial Monitorlng Report No. 13

July 2015 -September 2015
October 2015 - December 2015

-

December 2013
March 2014

-

January 2014

April2014-June 2014

-

September 2014

-

January 2015

April 2015

December 2014
- March 2015

-

June 2015

Dste lssued
May 15,2013
August 15, 2013
November 15, 2013
February 15,2014
May 15, 2014
August 15, 2014
November 15, 2014
April 7, 2015
August 31, 2015
October 2, 2015
December 16, 2015
February 10,2016

under Preparalion
Monthlv ProEress ReDorts: These report have been prepared covering each full
month since January 2013. Subsequent reports have been submitted on a regular
January 2016

March 2016

CTC

monthly basis.

Environmental Studles and Activiw Reports: These report have been continuously
updated and submitted to PMU for submission to World Bank for Bank's issuance of No
Objection Letter (NOL). Appendix S-1 shows the summary of submitted of Reports
covering each contract package since inception of the project.

Soclal lmpact Studies and Activiw Reoorts: These report which mainly dealt with the
implementation of "Land Acquisition Resettlement Action plan', (LARAp) have been

continuously submitted to PMU for submission to World Bank for Bank's issuance of
No Objection Letter (NOL). Appendix S-2 indicates the updated summary of all
su bmitted Reports.

These Reports have been prepared and continuously submitted to the Client.
Appendix S-3 shows the summary of submitted Reports from the very first (1't)
submittal up to latest report before the Quarter ended.
ReDorts: These Reports were consolidated and reviewed by CTC as prepared and
submitted by the appointed CRO's and TPMs of the respective contract package.
Their reports were based on their actual observations and monitoring during pre-

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2016 Quarterly Progr€ss Report

1$

Quarter : January-February-Marcn

bid meetings, site visit and bid openings of every contract package under procurement.
Appendix S-4 shows the updated summary of all reports which were forwarded to pMU.

2,2

loan Status
The agreed allocation of loan funds from the original loan agreement together with the %

disbursed to the end ofthe quarter date (March ZL, ZOI6I is Dresented in Table 2

Des.rlpdon

for the 16 Quare' ot
2016

220,4m/mo,m

3,369,796.03

43,986,071.ss

47 ,354,857 .5A

2t 49

17,0@,m.0o

1,299,000.co

4,284,880.83

5,5$,a808a

32€5

0

0,00

0

o

o

0

o

0

0

o

o

4t,269,952.38

52,93A,7 4a.41

21,18

Eettef ment and capacity
E)(pansion of National Roads
Part 2

2

Iot€l olsbuEed by
WB to End MaEh 31,
2016ln UsS

Amount UsS

lmFlementation Support
Part 3

3

flo.d Sedor lnstitutional

0
Cont insency for Disaster

A is

k

OdEInElLo.n

2.3

12,6m,mm

0,m

2S0,0oo,000,@

4$6At7

.O3

Financial Management
S-Curve for Financial Progress

E

E in

tl
tur6
5!34 mll(21,13*) _

10.0c

o00

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A report at the end of the quarter (March 31, 20j.6) is presented in Appendix 2

Western Indonesia National Roads lmorovement pmiect

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2016 Quarterly Progress Report

2.4

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Project Cost Monitoring
A detailed summary of the project cost monitoring in tabular format is presented

2.5

as

World Bank lmplementation Review Mission and Site Visit
During this quarter period ending on March 2016, the World Bank,s Technical and
Financial Audit Consultants (TFAC) mission performed and conducted sit€ audits on
The mission visited the two (2) contract packages from February Zg, ZOf6 to March 4,
2016 in order to access the following :

.
.

The quality of works implemented by the Contractor, site management and
quality control and compliance of equipment.

The actions taken by the Design Supervision Consultant (DSC) concerning
qualiW control role.

I

.

Follow-up inspection of what actions taken up by the Contractor on the
remaining non-conformance works that we re previously inspected way back in
November 2015.

the period ended, the regular monthly progress meeting was held to review and/or
update the implementation progress and monitoring the key activities on the Agreed
Key Action Plans".

T

As

Also taken up during the meeting was the presentations of the results of the TFAC
audit reports and recommendations to rectify the non-conformance findings.
An "Agreed Key Action Plans" for progress compliance monitoring of the status of the
works on weekly, bi-monthly and monthly intervals is shown in Table 3.
Table 3 "Agreed Key Action and Plans"

Status as of end of lst Quarter
Updated Status

Action

No,

t.
2

Review

BERS

By Whom

of packages 14 and 16

.

Done

PMU and CTC

.

Mid of February

to Bank

PMU and CTC

.

Done

Inform the Bank about the steps DGH has taken/will
take in the case of the misreDresentation of facts in
the bidding of Package 8 in response to the letter

PMU and CTC

Send signed

contract extension of Package

Send signed contract extension

4

to Bank

of Package 2 and 3 to

Bank

T
5,

PMU and

CTC

.

WINRIP/265 of December 9, 2015. lf DGH is not taking
any steps, please inform as also

Inform the gank the bidding process of package 10

Western Indonesia National Roads Imorovement proiect

New Deadlines

March 29, 2016

Ban k

Submit si8ned contracts for packages 8 and 12

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Quarter : January-February-March

Appendix 3 at the end of this report.

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1o

.

April 1, 2016

.

AprilS, 2016

Consultation with
Legal Department

As soon as possible

onSorng

PMU and CTC

.

February 1,2016

.

April 8, 2016

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2016 Quarterly Progress

Report

l*Quarter

Updated Status

No,

7.

Actlon

By Whom

Send to Bank response to letter WlNRtp /279 of
January 12, 2016 regarding the extension of bid

10.

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PMU and CTC

Inform the Bank about the plans regarding the Slope

PMU, CTq

Protection in Package 3

DSg WB

for

contract

modification of package 6 (40% increase)to Bank

Inform the Bank about DGH'S plans to cover the
additional drainage and slope protection

.

New Deadlines

29,20L6

Done

.

May 15, 2016

PMU and CIC

.

May 15, 2016

Bank

.

AprilS, 2016

PMU and CTC

.

Done

requirements under packaBe 19
Send a letter

11,

r|r'|arch

validilies

Send technical support documents
9.

t
I

: January_February_March

to

DGH |.eBarding

the swamp area

in

package 19

Subdit
Publish the Request

t2.

for Manitestatlon of Interest for

the slope stabilization, design, and manaBement for
the Bank's review

Construction
Once

Geotechnic

.

February 1, 2016

procurement

and Stability

system

and cTc
Send the RfP for the slope stabilization, design, and
manaBement to Bank for NOL
Send to
CTC

Send to
-15

L6.

the

Bank

the request for the extension of the

contract

the

to the contract
contract (end date December

PMU and CTC

send to the Bank an update of the environmental
monitoringtable in annex 4 includingthe information

PMU and CTC

DSC

.

Done

.

Done

.

End

of

.

End of April 2016

.

Mid-April2016

r

End of April 2016

.

End

.

2 June 2016

Feb 2016

201.6)

on the auarries

5end

the envi.onmental management and monitoring

Carry out the workshop

on HtV/

A|DS

for

new

packages

19.

PMU and CTC

Bank the resFonse related

modification to the

plans {RKPPL) for packages 5 and 17 to the Bank

18.

PMU and CTC

the Bank

approves tne e-

.
PMU and CTC

PMU

/ C'tcl

DSC

the tirst environmental management and
monitoring implementation reports tor all packages
under construction to the environmental agencies

RKPPL package

#05&17 will be
submit on mid of
Feb 2016

(PackaBe No.7)

Send

(refer

to

annex

4 or

ofApril2016

Packages

crc/DGH

.

environmental safeguard

No.2,4,6,11&19
end of April 201.6
Packages

No.1,5,7,13,15 &
for of lune

compliance table)

17

2016.

20.

Carry out environmental supervision missions jolntly
with the Environrrental Agency in order to make sure

contractors cornply

with their

management plans (RKPPL)

Vestern lndonesia tla

environmental

PMU lCtC
Bank

/

ABency

/

Env.

.

April& May 2016

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2016 Quarterly Progress Report

1$

Updated Statut

No.
2L.

Action

By Whom

Request additional budget for LARAP implementatlon

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.

.

March 30/ 2016

.

April 15,2016

.

Mid-April 2016

.

lMay 15,2016

.

June 30,2016

.

Done

.

Noted

.

N

.

April 15, 2016

.

March 31,2016

.

April30,2016

.

May 15, 2016

.

Noted

As soon as possible

Inform the Bank about the measures that will be taken
17

to accelerate LARAP implementation for packages 12,
13, 14 15, 20 and 21, which is risking to seriously

PMU and cTc

w6.((

Submit to the Bank additlonal IARAP document for

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New Deadllnes

March 29,2016

PMU

in 2016 (DIPA revision), especially for package 13

delav the stan/imblementatidn o{ rhF

t

Quafter : January-February-March

23.
24.

PMU

package 16
Submit

the

IFR

for January to Mdrch 2015 to the Bank

Submit 2015 financial audit report to Eank

.

PMU

.

PMU and

cTc

26.

Disclose updated procurement plan after Bank
approvalin the Winrip website linked to MpW

Website

.
.

February 5, 2016

PMU

Update the newsl€tter quarterly, including the Iist of
contracti, lmplementation progress, project related
27.

workshops and number, typology and status of

r

PMU

.

Every

quarter

complaints
Send quarterly newsletterto the civil societv forum in

28,

?q

each project province in hard

electronic mailing system
Provide feedback to the formalresponse tothe
quality improvement support inspection reports TFAC
for packages 2, 3, 4 and 19
Provide

?n

copyorthrough an

a

package 1

31.

33

a

Every quarter

Bank

r

PMU/Dsc

.

PMU/DSC

formalfollow-up responseto quallty

improvement support inspectlon reports TFAC for
package 11
Regularl\/ submit the quarterly progress reports to the
nk

Ba

2.6

.

fornalfollow-up response to quality

improvement support inspection reports TFAC for
peckage 19
Provide

32.

a

r

PMU

formal follow-up response to quality

improvement support inspection reports TFACfor

Provide

.

.

PMU/Dsc

PMU

Project Steering Committee MeetinB
No Steering Committee meeting during this quarter.

Vestern Indonesia National Roads Improvement

poect

oted

.

Each calendar

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2016 Quarterly Progress Report

1$ Quarter : January-February-Marcn

Project Management and lmplementation

3.1

Procurement Status
(A) Civil Works

T

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Civil Works are now being implemented

in Annual Work programs {AWp) which have

All Contract Agreements for the four (4) AWP-1 contract packages were signed by the
end of 2013 with actual work commencement on January 2014.
Under the other two (2) implementation programs, AWp-2 and AWp-3, nine (9)
packages were already procured and are on-going construction, while and the other six
(6) packages are under final procurement stages.
Table 4 Shows the actual pre-construction and procurement status under the
implementation schedules AWP-2 and AWP-3
Table 4

No.

AWP.2
5

Sp. Rampa - Poriaha

Procured. Under construction since the issuance
of Notice To Proceed (NTP) on June 18, 20L5

6

Ps. Pedati- Kerkap

Procured. Under construction since the issuance
of Notice To Proceed (NTP) on March 11, 201.5

7

Indrapura

8

Bts-

Pa

-

Tapan

riaman

Sp. Empat

-

-

Sp.

Ma

Air Balam

Procured. Under construction since the
issuance of Notice To Proceed (NTP) on
December 10, 2015

Procured. Under construction since the
issuance of Notice To Proceed (NTP) on March
Revised Bid Evaluation Report (BER) and award
of Contract has been issued No Objection Letter
(NOL) on February 22, 2016 by the World Bank.
Announcement and notification of awafd bv the
Ministry is still pending due to some issues that
are

Bantal - Mukomuko

Kambang

-

Ind

ra

pura

Western Indonesia National Roads Improvement project

stillto be |."r:iu"1

___

Procured. Under construction since the issuance
of Notice To Proceed (NTP) on February 23,

Signing of Contract Agreement by the
contracting parties was executed in January 28,
2016. Bank issued NOL and Form 384 on March
2016

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2016 Quarterly Progres

1s Quafter : January-February-

Yla

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Sp. Rukis

-

Tj. Kemuning

Procured. Under construction since the
issuance of Notice To Proceed on July 22,
201,5

AWP-3
Bid Evaluation Report {BER) as well as the
Painan

-

fecommenoalton IoI award ot contract has
been forwarded to World Bank on March 21,

Kambang

2016 for request of issuance of No Objection
Letter {NOLl.

ocured. Under construction since the issuance
Notice To Proceed (NTP) on November 20,

1sl

l

sed Bid Eval'ration Report has been
bmitted to World Bank on March 21, 2016,
me issues are still to be resolved prior ta
uance of NOL,

77

. Sp.Gn.Kernala

-

Pg.

Tampak

.**a.

Una.,

""*tru"tion
of NoticeTo Proceed
(NTP)on

l

rin"" tn" isru"ni"

]

September4,

i

cured. Under construction since the issuance
Notice To Proceed (NTP) on March 11, 2015

ntract

has

l

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issued No Objection Letter (NOL) on
h 23, 2016 by the WrnO U:nO:_
]

Evaluation Report {BER) and
ommendation for award of contract has
issued No Objection Letter (NOL) on
h 23, 2016 by the World Bank.

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Note : Packages No,g and No.18 are cancelled from the program.

Presented in Appendix 4 is the current status of procurement management.
(B) Services

The Core Team (CTC), Design & Supervision Consultant (DSC), and the others Capacity
Building Consultancv status are discussed in Section 3.4.

3,2

lmplementation Status

-

Civil Works

As of end of this reporting quarter ending (March 2016), there are currently eleven {11)
contract packages that are under construction. Construction implementation of two (2)

contract packages under AWP-I. program have recently been completed with the
issuance of "Taking Over Certificates" (TOC) and are now currently under defects liability
period for twenty four (24) months effective on the dav the TOC were issued.Details of
each contract package are shown ln Table 5.

I

Western Indonesia National Roads Improvement

project

!2

rch

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o)

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g-j

.e

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dJ
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oc

0
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5

IN

3

I

(u

3

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2016 Quarterly Progress Repoft

lst Quarter : January-February-March

Activities done during this month were repair and restoration of deteriorated existing
pavements, roadway excavation, embankment formation, spreading of granular
pavement for roadway widening, asphalt paving, structural works, construction of stone
masonry side ditches, stockpiling of raw material, production of crush aggregates, other
minor works, bridge construction and finalization of ',Field Engineering,,surveys.
The four (4) contract packages under implementation program AWp-1 were not

from 15 to 125 calendar days were granted extending the completion dates at the
earliest on January L0, 2015 and the latest on April !9,20f6.
Physically, two (2)

ofthe contract

packages has already been fully completed and

recently handed and taken over by the Client, while the two (2) other packages are about
to be completed next month (April 2016).
Under the implementation program AWp-2 and AWp-3, there are currently eight (8)
contract packages that are on-going construction implementation and one (1) contract
package have just been issued Notice To Proceed (NTp) to commence works. physical
progress of two (2) of the packages are lagging far behind schedule with negative
sfippages of -42.77y" and -57.87% while progress for the other six (G) packages are still

slightly on or behind schedule.
Generally, with the exception of the two (2) contract packages with huge negative
slippages, the civil works implementation is fairly in the right direction.
Progress status of the thirteen (13) on-going civil works contracts as of this reporting
period are shown in Table 5.

Following are brief status of the thlrteen (13) on-going construction contract packages
Package No.

:

1: Blha - Krui

The contract package is substantially completed on January 20, 2016 and provisionally
handed over to the Employeer.
Taking Over Certificate of the Works has been issued by the Engineer on the same day of
the Provisional Hand over (PHo) which is also the starting date for "Defects Notification

Period" until after t\lvo (2) years reckoned from the issuance of the

TOC.

A more detailed previous status of this package is presented in ANNEX p-l Executlve
Summary Report.
Package No. 2 : Padang Sawah

-

Sp. Empat (tncluding Air Gadang Bridgel

As the end of this reporting period, the overall work progress based on the revised
schedule is 96.83% with at least 3% of the works still to be done until the revised expiry
of the comDletion time.

To date, the remaining 25 calendar days left from the revised extended construction
perlod is more than enough for the contractor to complete the remainins works until the

Western Indonesia National Roads Improvement project

74

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io

=a
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l

{.t

T

c(!
f

c(q

o
.G

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0)
'd

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q.)
E
(U

soE

tg
tf,
I

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6
.F
(E

z.
.a

l3

o
o
E
c
c

IN

=

o

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a

In
(u

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2016 Quarterly Progress Report

1$

quarter : January-February-March

revised take over date on April 19, Z016, but this will depend with the progress and
completion of Air Gadang Bridge.

With regard to the construction of Air Gadang Bridge, all the 20 pre-cast girders required
were launched in place and two (2) spans out ofthe four (4) spans of bridge deck has
been casted as of end of this quarter endinB March 2016. Construction of approach
roads are also on-going during the period.
ANNEX P-2 Executlve Summary Report present a more detailed status of the Contract
Package.

Package No. 3 : Manggopoh

-

Padang Sawah

The contract packages is substantially completed some few days before the target date

of compfetion on March 20,2016and provisionally handed over to the Employeer on
March 1Z 2016.
Taking Over Certificate of the

Work

has been issued by the Engineer on the same day

of

the Provisional Hand Over (PHO) which is also the starting date for,,Defects Noflfication
Period" until after two (2) years reckoned from the issuance ofthe TOC.
A more detailed status of the project progress are shown in ANNEX p-3 ,,Executive

Summary Reporf

.

Package No. 4 : lpuh

-

Bantal

Although the Contractor has been granted time extension of completion from January 9,
2016 to April 11., 2016, the current status of this contract package still remain in critical
situation with respect to the revised completion date.
Durihg this quarter ending March 2016, the actual overall progress is 91.02%
8.38% ofthe work still to be completed.

with still

Based on the Contractor's performance during the course of the contract, it seems

doubtful that the remaining 8.38% of the works can be completed on the target date of
completion, considering that only 17 calendar days are remainlng to complete the
balance of the works.
Shown in ANNEX P4 "Executive Summary Report,' showing the details and status of the
project.

Western Indonesia ltational Roads ImDrwement prolect

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2016 Quarterly Progress Report

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Package No. 5 : Sp. Rampa

-

Quarter : January-February-March

Poriaha

To date, since the commencement of works started nine (9) and half months ago, the
actuaf physical work progress is only 10.11% against scheduled work progress of SZ.Ba%.
The delayed works further accumulated to -42.77%atthe end of this month.

with only 48% or eight (8) months of contract time are left and a huse deflcit of unfinish
attained unless drastic actions from the part of the Contractor will be enforced.

I
t
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t

t
t
I
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t
t
t
t
I

Other problem that hampered the slow progress of the works which shall be addressed
immediately by the concerned authorities is the unexpected ROW problems wherein
some improvements such as trees and other obstructions exist along the alignment.
Considering that the current problems are resolved anwime soon and in order

Contractor

for the
to catch-up with the schedule to meet the completion date, at least 11%

progress per month have to be achieved.
ANNEX P-5 "Executive Summary Report" shows the Contractor,s progress Schedule.
Package No. 6 : Kerkap

-

Ps. Pedati

Based on the original progress schedule ending on the quarter month of March 2016, the

actuaf overall physical work accomplished is 27.55% out of 85.30% schedule or -57.81%

negative slippage.

Work during the whole 1* quarter were very minimal and were

mainly focused on Asphalt Pavement and Routine Maintenance Work items-

the period ended,72% of the works still remain to be done while 84% of the contract
tirne have already elapsed and based on the Contra€tor,s performance and average
progress per month during the past 13 months, completion date on June 2, 2016 is not
As

possible.

The major work item which conributed

to the huge negative slippage is the Aspahalt

Pavement. To date only 9.10% out of the 70.65% component of whole works has been
accomplis hed.

However, in the event that the recently concluded ,,Field Engineering,, results with
proposed 90 calendar days time extension will be formally approved, the completion
date will be moved forward to August 31, 2016.
ANNEX P-6 "Executive Summary Report" shows the complete details

of the contract

package.
Package No. 7: Indrapura

-

Tapan

The contract package just recently commenced on December lO, 201,6.
During the period from the issuance of Notice To proceed (NTp) until end of this quarter,

contractor concentrated on the preparation for mobilization at site and finalization of
the Field Engineering.
Western Indonesia National Roads Improvement prol:e€t

17

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2016 Quarterly Progress Repoft

1" Quarter : January-February-March

During the period only small percentages

of the General, Structure and Routine
Maintenance works have been done accumulating to just 0.14% progress for the whole
month
ANNEX P-T "Executive Summary

Reporf shows the complete details of the contract

package.
Package No. 8 : Bts. Kota Pariaman - Manggopoh

Notice To Proceed (NTP) to commence the works has been issued on March 23, ZOf6.

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At the time of the preparation of this Report, there is still no work schedule {S-Curve)
submitted by the Contractor.
Package No. 11 : Bantal - Mukomuko

the revised schedule due to approval of the results of "Field Engineering,,, the
actual overall progress attained by the Contractor up to end of this period is 3a.a7%
Based on

against 43.85%.

At the end of the 13th month of the contract period, Contractor,s performance with
respect to their work progress seem to be satisfactory as the negative slippage have
been minimized to a single digit. In other words, the Contractor have no difficulty in
compf eting the works on or before the target date completion February II,2Ol7 .
For more details of the Contract Package, refer to ANNEX p-11 ,'Executive Summary

Report".
Package No. 13 : Sp. Rukis

- Tj. Kemuning

The current work progress showed sign of slowing down for the past three (3) months as
onlv 0.24yo prcgress has been achieved during this period.

At the end of the month, the overall work accomplished is L4.62% of the 26.94%
schedule at month's end. The negative slippage suddenly dropped from -5.99% in the
preceeding month to -12.32% this month.

The negative slippage is still manageable at the moment, provided the Contractor will
take immediate actions on problems that are hampering the work progress. Barring any
unforseen circumstances that will disrupt or interrupt the construction implementation,
it is expected that the project can be completed on-tirne or even ahead of the schedule.
Details

ofthe work

progress are shown in ANNEX P-13 "Executive Summary Reports',.

Package No. 15: Sibolga

-

Bts. Tapsel

The contract package just recently comm enced on November 20, ZOLS.
During the period from the issuance of Notice To Proceed (NTP) until end of this month,

Contractor concentrated on the preparation for mobilization at site
Western Indonesia National Roads ImDrovement Proiect

.

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2016 Quarterly Progress Report

1* Quarter : January-February-March

At the end of this reporting quarter (March 31, 2016) actual overall progress achieved is

of the

5.57% schedule. During the whole quarter, the Contractor mainly
concentrated on mobilization to site and minor roadworks on Drainage, Earthworks,
L.69%

Structures and Reinstatement and Minor Works-

Detailed and work progress
"Executive Summary Reporf .

of the contract

package

are shown in ANNEX

p-15

The current status of the sub-project is fairly being implemented as evidenced by not
incurrring any negative slippage since the Contractor commenced works way back in
September 4, 2015.
Overall progress to date is 6.15% against 6.10% schedule, or the progress is slighty ahead
of schedule by +0.06%.

lf Contractor can maintain the trend of their monthly progress, there is no reason that
the works could not be completed on or before the target date of completion on August
23, zoL7.

ANNEX P-17 "Executlve Summary Report'' shows the complete details and work
progress of the project.
Package No. 19 : Lais

-

Bintunan

on corrected revised progress schedule by incorporating the results ,,Field
Engineering:'and 125 calendar days time extension, the progress of work have
Based

considerably improved as compared in the previous months.

At the end of the period, the total overall progress attained is 80.18% against 79.68%
schedule or +1.10% ahead ofschedule.
Complete details

ofthe contract

package are shown in ANNEX p-19,,Executive Summary

Reporf'.

Western Indonesla National Roads Imorovement Proiect

19

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To date, amendements and/or variation orders for six (6) on-going construction contract
packages were already processed and approved by Pejabat Pembuat Komitmen (PPK), the

authorize Office to approve financial disbursement.
The approved variations orders were due to the following reasons

:

Change of PPK Sub Project Manager.

Contract amount revision due
results.

to Technical Justification of Field Engineering

d)

Revision of time for completion (time extension).

e)

Contract amount revision due

to contract price adjustment (escalation of unit

rates).

f)

Change of Contracto/s authorize representative.

In regards with additive cost variations, original cost of the six (5) on-going construction
contract packages increases bv Rp. L64,77L,L73,000, while the variation orders for the

other contract packages are still under evaluation by DSC and PPK which is expected that
the resulls will increases the respective original contract amounts.

ln anticipation of future claims for varied works by the Contractors, a revised costs of
additional 11% of the Original Cost for each contract package covered by AWP-I has been
considered and 5% cost increases for packages under AWP-2 and AWP-3 to cover any
Variation Orders that may arise during the implementation of the Works,
Presented in Table 7 are details of Variation Orders for the four (4) sub-projects under
AWP-I and two (2) contract packages covered by AWP-2 and AWP-3

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Quarter : January-February-lvlarch

Variation Order Details

b)

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Western Indonesia National Roads Improvement Project

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2016 Quarterly Progress Repoft

Table

Package
No.

Original Contract

Amount
(Rpl

1* Quarter : January-February-March
7

-

Details of Amendments (Variation Orders)

Amend

Variation +/-

No,

{Rp)

Revised Contract

Amount

Vatiance
%

(Rp)

I

Reason FoI
Change

rme

Extension

'|

1

I
t

734,909,27I,0O0

+19,163,804,000

3

0
0

2

197,936,699,000

T

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2

3

143,688,963,000

L7

1_9

224,899,777,000
3s,689,452,000

Reason For Change

c

+74.2O

B

+14.24

D

0

0

2
3

0
0

l-97,936,699,000
197,936,699,000
197,936,699,000

4

+28,776,518,000

226,7).3,277 ,000

5

0

6

+5I,472,232,000

L

0

2
3

0

F

o

B
C

226,71,3,277 ,000

249344,93L,OOO

+25.97

E

o
o
0

A

0

143,688,963,000
143,588,963,000
143,688,963,000

+21,468,809,000

1,65,L57,772,000

+74.94

c

0

165,L57,712,000
I83,940,a12,0AO

+24.O1

E

o
+5.08

c

L

0

2

+9,501,334,000
0

186,936,750,000
196,438,084,000
196,438,084,000
196,438,084,000

0

1

0

+14.54
+74.54

+40,251,909,000

186,936,750,000

+74.2O

L

5

4

154,073,015,000
154,073,0L5,000
l-54,073,015,000

+74,94

105

D

F
B

7q

D

+5.08

+5.08

B

90

D

0

224,599,717.O00

+33,711,586,000

262,61'r.303 ,ooo

+].l.73

c

7

0

B

+10,730,308,000

33,689,452,000
44,479,7 60,000

0

2

r31.85

B

125

CD

I

- Change of Engineer's Tea m Leader from V. Thiagarajah to Johnson Villar,
B - Change of PPK sub Project Manager.
C - Contract amount revision due to TechnicalJustification of Field Engineering resuits.
A

- Revision
- Contract

of time for cornpletion (time extension).
amount revision due to contfact price adjustments (escalation).
F -Change of Contractor's authorize representative.
D

E

T

t
I
lw-esternlndonesiaNationJicoa-risimprovernentero;ect

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3.4

1o

Consultancy Services
Technical Asslstance for Core Team Consultant
Management Unlt.

(CTC)

Quarter : January-February-March

to Support the Prolect

lead Consultant: PT. Pe]entjana Djaja

Contract No. 06-20/CTC[A/LN/8043/1112 was signed on 5 Nov 2012 between
the Ministry of Public Works, Directorate of Plan
DGH and PT.
Yongma Engineering Co. Ltd, PT. Epadascon Permata Engineering Consultant, JV and the
work commenced on 12 November2012.

CTC

Amendrnent No.l

to original

contract was signed on October 25,2013 to accommodate
the increase in staffing requirements with the following increase in cost.
Amendment No. 2 is officially approved. Proposed amendment to the Original Contract
and Amendment No. 1 are additional man-months for professional and technical staff for
international and local, replacement of foreign and local consultants and modification to
various reimbursables to match with the actual reouirements.
Amendment No. 3 has already been approved. The amendment covers the extension of
services of several local professional and sub-professional staff beyond the end of their
respective dates of completion assignment covered by Amendment No. 2 which will end

on March 6, 2015.
Amendment No.4 to the current

CTC

Contract (Original Contract and Amendements 1, 2

to expire or completed on December
the same date as the expiry/closing date ofthe loan agreement.
and 3) was signed on March

4

2016 and

31., 20L7,

the current progress of the Project, services of professional international and
Iocal staff as well as local sub-professional staff have been extended beyond their
Based on

respective dates of assignment engagement covered by Amendment No. 3.
The amendment covers the reouirements of CTC are as follows

:

Consultancy services time extension

Additional/Modif ication to TOR/Terms of Reference
a

Adjustment

of input

schedule

for

Professional Staff, Sub Professional and

Supporting Staff
Amendment to the Team Composition
Amendment of the Staffing Schedule
Modification to the Provisional Sums
Adjustment of Remuneration paid in foreign currency and local currency
Adjustment to the reimbursable expenses
Amendment to Clause 6.1(b) of the Special Condition of Contract

Western Indonesia Nabbnal Roads Imorovement Proiect

2015 Quarterly Progress

I

Report

1$euarter: January-February-March

Presented in Tabl€ 8 is the current status of cTc contract,
Table

T
Descrlptlon

I

I
USD

Orlginal Contract including 10% VAT

L,4p,4A70

23,ss6,940,000

Amendment No,l includins 10% VAT

L.447,517

24,664,792,500

Combine Variance Against OriB ina I Contract

Ir

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IDR

Amendment No. 2 including 10% VAT

+4.7204

r,5o9,r77

Variance Against Original Contract

24,704,544,150
+4,87%

+7,4604

Combine Variance Against Original Contract

+5.gLo/.

Amendment No.3 including 10% VAT
Variance Against Origina I Contract

L,473,917

26,328,0s4500

+4,95o/6

+lL.760/0

Combine Variance Against Origina I Contract

+9,29%

Amendment No, 4 including 10% VAT

1,918,158

40,874,769,529

Variance Aga inst Original Contract

+36.58%

+73,53%

Combine Variance Against Original Contract

i

Note

+@.72%

Combine variance (USD+IDR) is based on l. USD = Rp. 9,558 exchange rate used during the
time of signing the original Contract Agreement.

Technical Assistance for Design & Supervision Consultant {DSC}
lead Consultant: Renardet 5.A
Contract No. KU.03.01/PPK-PR/W|NR|P/BXI0T/VV2OB was signed on 11 jun 20j.3
between the Ministry of Public Works, Head of Regional Office for National Roads
lmplementatlon, DGH and Renardet S.A. PT Cipta Strada, PT. Daya Creasi Mitravasa, pT.
Seecons and PT. Yodya Karya (Persero)Joint Venture and mobilized on 19 June 2013.
DSC

Table 9 shows the current status of DSC contract.

Table 9

Note

I

1) DraftAddendum
2)

WesLern Indonesia National

No.1 is stillsubject to approval by DGH with World Bank concuffence and
issuance of No Objection Letter (NOL).
Figures with asterisk (*)are tentative pending approval ofAddendumNo.l

Improvement Project

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2016 Quafterly Progress Report

1s

Quafter : January-February-March

Technical Assirtance for Capacity Bulldlng for Disaster Risks Reductlon
Lead Consultant:

be replaced by another "Technical Assistance for Slope protection
Design and Managemenf' which will be implemented under Category 2 of the Loan
For deletion and

to

Agreement.
Environmental Management

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[ead Consultant:
Cancelled.
Technical Assistance for Capaclty Building for Road Safety
Lead Consultant:

Cancelled,

Procurement Plan for consulting services is presented in Appendix

3.5

S.

lmplementation of the Anti-Corruption Action plan
Communlty Representetive Officers (CRO)
To date, the selection of Comrnunity Representative Observers (CRO) has been LOO%
completed for all the nineteen (19) contract packages with the last selection procees was

!7,

in Padang for Contract packages 14, Z0 and 21. The
overalltotal numbers of appointed CRO's are thirty eight (38) individuals who were mostly
conducted on November

ZO75

professional lecturers from different colleges or universities nearby to the projects,

All these thirty eight (38)

CROS discharged

their duties as independent observers for

nineteen (19) Contract Packages during the procurement activities.
A complete list of CROs appointed with their corresponding credentials can be found in
Appendix 5.
Appendix 7 shows the activities of the

CROs since

the inception of the project.

Third Party Monitors (TpM)
During this 1" Quarter of 2015 (January

-

February

-

March) there six (6) appointments of

Third Party Monitors, however, their tralning is still to be scheduled. To date a total of
fourty eight (48) appointments have been approved.

with their respective occupations and professional affiliations are
shown in Appendix 8, while Appendix 9 shows the past to present activities/progress of
List of appointed TPM

thC TPM,

Weslern Indonesia National Roads Imorovement Prolect

24

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2016 Quarterly Progress Report

1s Quarter : lanuary-February-March

Complaint Handllng System (CHS)
The WINRIP website has been online, and available for reporting all aspects of the Anti-

Corruption Action Plan including the registering of complaints by the general public. The
website can be accessed at the URL address http://www.winripibrd.com.

The CHS application has been completed. The application was put in sub-domain of
http://chs.winrip-ibrd.com. Appendix 10 and Appendix 11 show the Work Plan on
System and Work Activities on Publication/Disclosures.

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CHS

The CHS team has been monitoring public complain via SiPP and WINRIP website.
During this Quarter three (3) complains were monitored, specially on the procurement of

civil works contracts. Details of previous complains and action made by the concerned
authorities are shown in Appendlx 10.

3,6

lmplementation of the Environmental Management Plan and IARAP
A project category is assigned to each package as either Category

4

B

or

C

depending on

the likely degree of influence on environmental issues with a brief explanation

A project is one which will

as

follows:

a

significant negative impact on the
environment and may have an influence on areas outside the actual project area. A

Category

have

project classified as such requires an AMDAL (ANDAI. RKL/RPL) study.
Category B project is one which affects the people or the environment to some extent but

with a smaller impact than a Category A. The required environmental analysis is

a

UKVUPL study only.

Category

C project has minimal effect on the people or environment and

an

environmental analysis is not required. SPPL are used to handle any minor problem which
mav arise.

Details

of

packages

that require environmental and social safeguard are given

in

Appendix 13 and the followlng Table 10 provides a summary ofthe work invotved in the
21 WINRIP packages.

All the twenty one (21) packages require environmental impact investigations and studres
which need the approval by Environmental Agency {BLH).
Nine (9) of the twenty one (21) packages are categorized under "Category A" projects

wherein AMDAL,/EIA studies are required and have to be approved by World Bank. The
nine (9) packages are covered only by five (5) AMDAT/ElA studies as some single study
covers a combination of two (2) or three (3) sub-projects as indicated in Table 10. While
2L social studies (SLARAP and IARAP) require the approval of the World Bank. All the 22

environmental studies for the twenty one (21) sub-proje