Access-1.ppt 558KB Mar 29 2010 04:55:15 AM
Exploring Microsoft Access
Chapter 1
Introduction to
Microsoft Access:
What Is A Database?
Objectives (1 of 2)
• Define field, record, table, and database
• Start Access; describe windows and objects
• Add, edit, and delete records
• Explain importance of data validation
Objectives (2 of 2)
• Apply filter; sort on one or more fields
• Explain how PivotTable and PivotChart
views display data
• Describe relational database; identify oneto-many relationships
Overview
•
•
•
•
•
Every organization uses data
Intro to database management
Operations to maintain a database
Introduction to Access
Advantages of multiple tables
Introduction to a Database
• Defining a database
• Database window in Access
• The six items in window: Tables,
Queries, Forms, Reports, Macros,
Modules
Database Window
Menu Bar
Toolbar
Database
Window
Object Buttons
Table Views
• Datasheet view is used to add, edit, or
delete records
• Design view is used to create and modify
fields
• PivotTable view summarizes groups of data
• PivotChart view charts the data from
PivotTable view
Datasheet View
Triangle indicates
Data has been
saved to disk
Current Record
Total Number
of Records
Tables
• Record selector symbol next to current record
shows status
• Triangle indicates saved to disk
• Pencil indicates you are typing
• Asterisk appears next to last blank record in
table
Design View
Primary Key
Field
Names
Data Type
Field
Properties
Description
Tables
• Insertion point:
where text is entered
• Primary key:
unique identifier for each record
• Access automatically saves changes when
you move to next record
Forms, Queries, and Reports
• A form is a friendly interface for entering or
modifying a table
• A query provides a subset of a table based
on a criteria
• A report presents data in an attractive format
Database Form
Table Name
Field Names
Go To
First Record
Go To
Next Record
Go To Last Record
Report
Zoom
Report Header
Page Header
Detail Section
Close Print
Preview
Filters and Sorting
• Filter by Selection is easiest
• Filter by Form allows for comparative
criterion (e.g. >,
Chapter 1
Introduction to
Microsoft Access:
What Is A Database?
Objectives (1 of 2)
• Define field, record, table, and database
• Start Access; describe windows and objects
• Add, edit, and delete records
• Explain importance of data validation
Objectives (2 of 2)
• Apply filter; sort on one or more fields
• Explain how PivotTable and PivotChart
views display data
• Describe relational database; identify oneto-many relationships
Overview
•
•
•
•
•
Every organization uses data
Intro to database management
Operations to maintain a database
Introduction to Access
Advantages of multiple tables
Introduction to a Database
• Defining a database
• Database window in Access
• The six items in window: Tables,
Queries, Forms, Reports, Macros,
Modules
Database Window
Menu Bar
Toolbar
Database
Window
Object Buttons
Table Views
• Datasheet view is used to add, edit, or
delete records
• Design view is used to create and modify
fields
• PivotTable view summarizes groups of data
• PivotChart view charts the data from
PivotTable view
Datasheet View
Triangle indicates
Data has been
saved to disk
Current Record
Total Number
of Records
Tables
• Record selector symbol next to current record
shows status
• Triangle indicates saved to disk
• Pencil indicates you are typing
• Asterisk appears next to last blank record in
table
Design View
Primary Key
Field
Names
Data Type
Field
Properties
Description
Tables
• Insertion point:
where text is entered
• Primary key:
unique identifier for each record
• Access automatically saves changes when
you move to next record
Forms, Queries, and Reports
• A form is a friendly interface for entering or
modifying a table
• A query provides a subset of a table based
on a criteria
• A report presents data in an attractive format
Database Form
Table Name
Field Names
Go To
First Record
Go To
Next Record
Go To Last Record
Report
Zoom
Report Header
Page Header
Detail Section
Close Print
Preview
Filters and Sorting
• Filter by Selection is easiest
• Filter by Form allows for comparative
criterion (e.g. >,