Directory UMM :wiley:Public:college:techsupport:
INTRODUCTION
Welcome to General Ledger Software-Windows, an interactive program
developed by Gary Lubin for Financial Accounting, Second Edition by
Weygandt, Kieso, and Kimmel. This program can be used with both Windows ®
3.1 and Windows ® 95.
This program allows you to work more than 50 problems selected from the
textbook. You will enter journal entries, post journal entries, generate trial
balances, income statements, and balance sheets as well as a variety of other
reports which can be displayed on-screen and in print. The program contains a
menu item to close the books. Options in the software provide you with the
opportunity to go beyond the textbook questions, to practice and experiment
with accounting on your own. In fact, for any problem, after you have closed the
period described in the textbook, you can continue to make entries, post, and
print reports for subsequent periods.
In addition, two special problems, the Student Proprietorship (S-Prop) and
Student Corporation (S-Corp), allow you to create your own scenarios from
scratch, naming new accounts and providing opening account balances.
When you load a listed problem, the software enters the opening balances for
you. You do not need to enter the opening balances as directed in your
textbook. You can view the opening balances by selecting from the Main Menu,
Reports| General Ledger|Current|Specific or All.
A depreciation option gives you the means to compare depreciation expenses
calculated according to four different methods.
Password protection ensures the security of your data, just as in a full
professional accounting program.
The Make Eval File(s) option processes your disk so that your instructor can
review the results of your work at his/her discretion.
A Main Menu and drop-down submenus provide access to all options. The
options can be selected by clicking the left mouse button once, pressing the Alt
key and the underlined letter (Alt+F) or highlighting the item and pressing the
Enter key. On-screen messages guide you through procedures, and additional
Help is available throughout the program from the Help option of the Main
Menu, the Help button available on most screens, or by pressing the key.
If you have difficulty using any portion of the program, consult your instructor.
Remember, in order to enter any transactions or generate reports, you must first
load a problem. To load a problem, start at the Main Menu, select
Problems|Select|P2-1 (or the appropriate problem).
Also remember, when you leave the program, your Student Data Disk must be in
Drive A. This allows the data you have entered to be saved to your disk.
2
USING THE SOFTWARE
Minimum System Requirements
Ÿ
Ÿ
Ÿ
Ÿ
IBM ® or 100% fully compatible 386 computer (486 or higher works much
faster)
Microsoft ® Windows ® 3.1 or Microsoft ® Windows ® 95
At least 5MB of free hard disk space
At least 2MB RAM
Setting Up the Software
The General Ledger Software-Windows must be installed on a network or on the
hard disk of a stand alone computer. The program cannot be used from the
diskettes.
The Student Data Disk is portable. It is preprogrammed to allow you to work
your accounting problems in the computer lab at your college, or on your own
computer. The computer lab at your college may be set up on a network or with
stand-alone computers. The program will work on either system as long as the
minimum system requirements are met. You may start an accounting problem
using one computer and because you have saved the data to your Student Data
Disk you may load the saved data onto a different computer (that has the
program loaded on the hard drive) and continue working on the problem. You
may even wish to take the problem back to the original computer (or different
one) to complete. Example:
You start the problem during class or lab time, do not complete it but save it to
your data disk. You have access to a computer and the program in your dorm
room or at home. Load the data on your computer at “home” and complete the
problem. If you do not have a printer at home, by saving the data to the data
disk, the next time you are in the lab you can load the problem and print the
reports required by your professor.
3
Using the program in a lab setting
If you are using the program at your college, skip to ‘Starting the Program’ on
Page 12.
Installing the program on the hard disk of your own
computer
Make a working copy of the program disks. Using the working copies, follow the
installation instructions below to transfer the software to your hard disk drive.
Consult your instructor or lab assistant for help in copying the disks.
Using Windows ® 3.1
1. Load the Windows ® program as usual.
2. Place the original General Ledger Software-Windows Disk 1 into your 3.5”
disk drive.
3. At the Program Manager screen, from the File menu select Run.
4. In the Run dialog box, type a:install and click OK (assuming you are using
Drive A).
5. Follow the instructions on screen to install the software.
6. At the Welcome screen click OK.
7. At the Select Destination Directory read the instructions and click OK unless
you wish to change the Drive/Directory. Follow the on-screen instructions
and change disks when requested.
You may see a dialog box headed “Borland Database Engine Location” on your
screen. If so click on OK to accept the directory.
Click on OK to restart the computer.
Using Windows ® 95
1. Load Windows ® 95 as usual
2. Click on Start
3. Place the original General Ledger Software-Windows Disk 1 into your 3.5”
disk drive.
4
4. Click on Run
5. In the Run dialog box, type a:install and click on OK (assuming you are
using Drive A).
6. Follow the instructions on-screen to install the software.
7. At the Welcome screen click on OK.
8. At the Select Destination Directory read the instructions and click on OK
unless you wish to change the Drive/Directory. Follow the on-screen
instructions and change disks when requested.
You may see a dialog box headed “Borland Database Engine Location” on your
screen. If so click on OK to accept the directory.
9. Click yes to add Financial Accounting 2 icons.
10. Click on OK to accept the group name.
11. Choose whether or not you want to add a shortcut on the Start Menu.
12. Remove the installation disk before restarting the computer
Click on OK to restart the computer. After the computer has restarted click on
the X in the upper right corner of the Finac2 group to close the window. See
instructions on Page 12 to start the program.
To Uninstall the Program
Should you need to free-up hard disk space on your computer this program can
be uninstalled. Be careful not to perform this task until you are sure you have no
further use for the program.
Using Windows ®3.1
1. Start at the Program Manager screen.
2. Double click the Uninstall Icon next to the Financial Accounting 2 Icon.
Using Windows ®95
1.
2.
3.
4.
Click on Start.
Highlight Programs.
Highlight Financial Accounting 2
Highlight and click Uninstall Financial Accounting 2
5
Starting the Program the First Time
Using Windows 3.1
1. Double click the Financial Accounting Icon.
Figure 1: Financial Accounting 2 Icon
2. Insert your Student Data Disk in Drive A.
3. From the Financial Accounting 2 copyright screen, click on Continue.
4. Identify the drive that contains your Student Data Disk. (Usually drive A)
Click on OK. (See Figure 3)
Using Windows 95
1.
2.
3.
4.
Click on Start
Highlight Programs
Highlight Financial Accounting 2
Highlight and click on Financial Accounting 2.
Figure 2: Windows ®95 Desktop
5. Insert your Student Data Disk in Drive A
6. From the Financial Accounting 2 Copyright Screen, click Continue.
7. Identify the drive that contains your Student Data Disk (Usually Drive A).
Click OK.
6
Figure 3: Drive screen
Entering User Information
User Identification Screen
To enter information into the User Identification screen:
Figure 4: User Identification screen
1. Type your name, your professor’s name, and the class or section of your
course at the appropriate prompts. This information will appear on all reports
when you print, so be sure to enter the information correctly. Click on each
section to highlight it or use the Tab key to move to the next field and the
Shift+Tab to move to a previous field if you need to backtrack to make
corrections.
7
2. Type a password of your choice, consisting of 1 to 5 characters (letters
and/or numerals) in the password field. Click on OK.
3. To verify your password, retype it and click on OK.
4. When the program determines that the Password and Password Verification
match the computer will transfer the data from your Student Data Disk,
creating temporary files on the hard drive.
5. You will be advanced to the Program Information screens. The information
on these screens provide you with an overview of the General Ledger
Software-Windows program. Use the down arrow on the right of the dialog
box to scroll through the pages.
6. When you are finished, click the left mouse button once on OK to advance to
the Main Menu of the program where you can begin working through an
accounting problem.
IMPORTANT NOTE:
Remember Your Password!!!
The General Ledger Software-Windows is password protected; this means that
in the future, you will only be able to use the program by entering your chosen
password on the password screen. Since the password is essential for your use
of the program, you may want to write it down in the space provided below.
_______
______________________________
Your Password
To Start the Program After the Initial Start-up
Using Windows 3.1
1.
2.
3.
4.
5.
Access the screen that contains the General Ledger Software-Windows icon.
Insert your Student Data Disk in Drive A.
Double click the General Ledger Software-Windows Icon. (See Figure 1)
From the Financial Accounting 2 copyright screen, click on Continue.
Identify the drive that contains your Student Data Disk. (Usually Drive A)
8
6. Type your password exactly as you did on the identification screen. (See
Figure 4) For security purposes you will see a series of asterisks on the
screen instead of your password. (See Figure 5)
Using Windows 95
1.
2.
3.
4.
5.
6.
7.
Access the Windows 95 Desktop.
Insert your Student Data Disk in Drive A.
Highlight Programs.
Highlight Financial Accounting 2
Highlight and click on Financial Accounting 2
From the Financial Accounting 2 copyright screen, click on Continue.
Identify the drive that contains your Student Data Disk (Usually Drive A)
(See Figure 3).
8. Type your password exactly as you did on the identification screen. For
security purposes you will see a series of asterisks on the screen instead of
your password.
Figure 5: Password Screen
9
USING THE MENUS
Using the Main Menu
The General Ledger Software-Windows system is easy to use. Select a problem,
make entries in the appropriate journals, post the entries, close the books, and
generate reports. On-screen help is available from many parts of the program by
clicking Help or pressing .
Using the Main Menu pull-down menus
A pull-down menu is displayed by clicking the menu name from the Main Menu
bar (located at the top of the screen). For example, to access the Problem menu,
click Problems (for this program ‘click’ means click the left mouse button once
and ‘double-click’ means click the left mouse button rapidly twice). You can also
hold down Alt and press the highlighted or underlined letters (such as Alt+P for
the Problems menu) or you can arrow to the desired location and press the Enter
key.
Figure 6: Main Menu
Basic Steps to Load an Accounting Problem
Load a Problem
1. From the Main Menu select Problems.
Figure 7: Problem Menu
10
2. From the Problems menu select Select.
3. From the Select menu select the problem you wish to work and double click
the mouse or click on OK at the bottom of the dialog box.
Figure 8: Problem Selection
4. The basic structure of the problem--the names of the accounts, beginning
balances etc.--will be loaded by the program. You will be returned to the
Main Menu, ready to make entries or generate reports.
NOTE: The problems included in the General Ledger Software are shown on
the last two pages of this manual.
Make Journal Entries
1. From the main Menu select Entries.
2. From the Entries menu select Make and the appropriate journal.
Figure 9: Entries Menu
11
3. Click on the
Welcome to General Ledger Software-Windows, an interactive program
developed by Gary Lubin for Financial Accounting, Second Edition by
Weygandt, Kieso, and Kimmel. This program can be used with both Windows ®
3.1 and Windows ® 95.
This program allows you to work more than 50 problems selected from the
textbook. You will enter journal entries, post journal entries, generate trial
balances, income statements, and balance sheets as well as a variety of other
reports which can be displayed on-screen and in print. The program contains a
menu item to close the books. Options in the software provide you with the
opportunity to go beyond the textbook questions, to practice and experiment
with accounting on your own. In fact, for any problem, after you have closed the
period described in the textbook, you can continue to make entries, post, and
print reports for subsequent periods.
In addition, two special problems, the Student Proprietorship (S-Prop) and
Student Corporation (S-Corp), allow you to create your own scenarios from
scratch, naming new accounts and providing opening account balances.
When you load a listed problem, the software enters the opening balances for
you. You do not need to enter the opening balances as directed in your
textbook. You can view the opening balances by selecting from the Main Menu,
Reports| General Ledger|Current|Specific or All.
A depreciation option gives you the means to compare depreciation expenses
calculated according to four different methods.
Password protection ensures the security of your data, just as in a full
professional accounting program.
The Make Eval File(s) option processes your disk so that your instructor can
review the results of your work at his/her discretion.
A Main Menu and drop-down submenus provide access to all options. The
options can be selected by clicking the left mouse button once, pressing the Alt
key and the underlined letter (Alt+F) or highlighting the item and pressing the
Enter key. On-screen messages guide you through procedures, and additional
Help is available throughout the program from the Help option of the Main
Menu, the Help button available on most screens, or by pressing the key.
If you have difficulty using any portion of the program, consult your instructor.
Remember, in order to enter any transactions or generate reports, you must first
load a problem. To load a problem, start at the Main Menu, select
Problems|Select|P2-1 (or the appropriate problem).
Also remember, when you leave the program, your Student Data Disk must be in
Drive A. This allows the data you have entered to be saved to your disk.
2
USING THE SOFTWARE
Minimum System Requirements
Ÿ
Ÿ
Ÿ
Ÿ
IBM ® or 100% fully compatible 386 computer (486 or higher works much
faster)
Microsoft ® Windows ® 3.1 or Microsoft ® Windows ® 95
At least 5MB of free hard disk space
At least 2MB RAM
Setting Up the Software
The General Ledger Software-Windows must be installed on a network or on the
hard disk of a stand alone computer. The program cannot be used from the
diskettes.
The Student Data Disk is portable. It is preprogrammed to allow you to work
your accounting problems in the computer lab at your college, or on your own
computer. The computer lab at your college may be set up on a network or with
stand-alone computers. The program will work on either system as long as the
minimum system requirements are met. You may start an accounting problem
using one computer and because you have saved the data to your Student Data
Disk you may load the saved data onto a different computer (that has the
program loaded on the hard drive) and continue working on the problem. You
may even wish to take the problem back to the original computer (or different
one) to complete. Example:
You start the problem during class or lab time, do not complete it but save it to
your data disk. You have access to a computer and the program in your dorm
room or at home. Load the data on your computer at “home” and complete the
problem. If you do not have a printer at home, by saving the data to the data
disk, the next time you are in the lab you can load the problem and print the
reports required by your professor.
3
Using the program in a lab setting
If you are using the program at your college, skip to ‘Starting the Program’ on
Page 12.
Installing the program on the hard disk of your own
computer
Make a working copy of the program disks. Using the working copies, follow the
installation instructions below to transfer the software to your hard disk drive.
Consult your instructor or lab assistant for help in copying the disks.
Using Windows ® 3.1
1. Load the Windows ® program as usual.
2. Place the original General Ledger Software-Windows Disk 1 into your 3.5”
disk drive.
3. At the Program Manager screen, from the File menu select Run.
4. In the Run dialog box, type a:install and click OK (assuming you are using
Drive A).
5. Follow the instructions on screen to install the software.
6. At the Welcome screen click OK.
7. At the Select Destination Directory read the instructions and click OK unless
you wish to change the Drive/Directory. Follow the on-screen instructions
and change disks when requested.
You may see a dialog box headed “Borland Database Engine Location” on your
screen. If so click on OK to accept the directory.
Click on OK to restart the computer.
Using Windows ® 95
1. Load Windows ® 95 as usual
2. Click on Start
3. Place the original General Ledger Software-Windows Disk 1 into your 3.5”
disk drive.
4
4. Click on Run
5. In the Run dialog box, type a:install and click on OK (assuming you are
using Drive A).
6. Follow the instructions on-screen to install the software.
7. At the Welcome screen click on OK.
8. At the Select Destination Directory read the instructions and click on OK
unless you wish to change the Drive/Directory. Follow the on-screen
instructions and change disks when requested.
You may see a dialog box headed “Borland Database Engine Location” on your
screen. If so click on OK to accept the directory.
9. Click yes to add Financial Accounting 2 icons.
10. Click on OK to accept the group name.
11. Choose whether or not you want to add a shortcut on the Start Menu.
12. Remove the installation disk before restarting the computer
Click on OK to restart the computer. After the computer has restarted click on
the X in the upper right corner of the Finac2 group to close the window. See
instructions on Page 12 to start the program.
To Uninstall the Program
Should you need to free-up hard disk space on your computer this program can
be uninstalled. Be careful not to perform this task until you are sure you have no
further use for the program.
Using Windows ®3.1
1. Start at the Program Manager screen.
2. Double click the Uninstall Icon next to the Financial Accounting 2 Icon.
Using Windows ®95
1.
2.
3.
4.
Click on Start.
Highlight Programs.
Highlight Financial Accounting 2
Highlight and click Uninstall Financial Accounting 2
5
Starting the Program the First Time
Using Windows 3.1
1. Double click the Financial Accounting Icon.
Figure 1: Financial Accounting 2 Icon
2. Insert your Student Data Disk in Drive A.
3. From the Financial Accounting 2 copyright screen, click on Continue.
4. Identify the drive that contains your Student Data Disk. (Usually drive A)
Click on OK. (See Figure 3)
Using Windows 95
1.
2.
3.
4.
Click on Start
Highlight Programs
Highlight Financial Accounting 2
Highlight and click on Financial Accounting 2.
Figure 2: Windows ®95 Desktop
5. Insert your Student Data Disk in Drive A
6. From the Financial Accounting 2 Copyright Screen, click Continue.
7. Identify the drive that contains your Student Data Disk (Usually Drive A).
Click OK.
6
Figure 3: Drive screen
Entering User Information
User Identification Screen
To enter information into the User Identification screen:
Figure 4: User Identification screen
1. Type your name, your professor’s name, and the class or section of your
course at the appropriate prompts. This information will appear on all reports
when you print, so be sure to enter the information correctly. Click on each
section to highlight it or use the Tab key to move to the next field and the
Shift+Tab to move to a previous field if you need to backtrack to make
corrections.
7
2. Type a password of your choice, consisting of 1 to 5 characters (letters
and/or numerals) in the password field. Click on OK.
3. To verify your password, retype it and click on OK.
4. When the program determines that the Password and Password Verification
match the computer will transfer the data from your Student Data Disk,
creating temporary files on the hard drive.
5. You will be advanced to the Program Information screens. The information
on these screens provide you with an overview of the General Ledger
Software-Windows program. Use the down arrow on the right of the dialog
box to scroll through the pages.
6. When you are finished, click the left mouse button once on OK to advance to
the Main Menu of the program where you can begin working through an
accounting problem.
IMPORTANT NOTE:
Remember Your Password!!!
The General Ledger Software-Windows is password protected; this means that
in the future, you will only be able to use the program by entering your chosen
password on the password screen. Since the password is essential for your use
of the program, you may want to write it down in the space provided below.
_______
______________________________
Your Password
To Start the Program After the Initial Start-up
Using Windows 3.1
1.
2.
3.
4.
5.
Access the screen that contains the General Ledger Software-Windows icon.
Insert your Student Data Disk in Drive A.
Double click the General Ledger Software-Windows Icon. (See Figure 1)
From the Financial Accounting 2 copyright screen, click on Continue.
Identify the drive that contains your Student Data Disk. (Usually Drive A)
8
6. Type your password exactly as you did on the identification screen. (See
Figure 4) For security purposes you will see a series of asterisks on the
screen instead of your password. (See Figure 5)
Using Windows 95
1.
2.
3.
4.
5.
6.
7.
Access the Windows 95 Desktop.
Insert your Student Data Disk in Drive A.
Highlight Programs.
Highlight Financial Accounting 2
Highlight and click on Financial Accounting 2
From the Financial Accounting 2 copyright screen, click on Continue.
Identify the drive that contains your Student Data Disk (Usually Drive A)
(See Figure 3).
8. Type your password exactly as you did on the identification screen. For
security purposes you will see a series of asterisks on the screen instead of
your password.
Figure 5: Password Screen
9
USING THE MENUS
Using the Main Menu
The General Ledger Software-Windows system is easy to use. Select a problem,
make entries in the appropriate journals, post the entries, close the books, and
generate reports. On-screen help is available from many parts of the program by
clicking Help or pressing .
Using the Main Menu pull-down menus
A pull-down menu is displayed by clicking the menu name from the Main Menu
bar (located at the top of the screen). For example, to access the Problem menu,
click Problems (for this program ‘click’ means click the left mouse button once
and ‘double-click’ means click the left mouse button rapidly twice). You can also
hold down Alt and press the highlighted or underlined letters (such as Alt+P for
the Problems menu) or you can arrow to the desired location and press the Enter
key.
Figure 6: Main Menu
Basic Steps to Load an Accounting Problem
Load a Problem
1. From the Main Menu select Problems.
Figure 7: Problem Menu
10
2. From the Problems menu select Select.
3. From the Select menu select the problem you wish to work and double click
the mouse or click on OK at the bottom of the dialog box.
Figure 8: Problem Selection
4. The basic structure of the problem--the names of the accounts, beginning
balances etc.--will be loaded by the program. You will be returned to the
Main Menu, ready to make entries or generate reports.
NOTE: The problems included in the General Ledger Software are shown on
the last two pages of this manual.
Make Journal Entries
1. From the main Menu select Entries.
2. From the Entries menu select Make and the appropriate journal.
Figure 9: Entries Menu
11
3. Click on the