BusCom16.ppt 354KB Mar 29 2010 04:55:18 AM
Enhancing
Oral Presentations
Using Electronic Slides and
Overhead Transparencies
©
Business Communicat
Chapter 16 -
Using Visual Aids
Audience
Clarify
Main Points
Create
Interest
Setting
Content
Add
Variety
Improve
Learning
Purpose
©
Business Communicat
Chapter 16 -
Types of Visual Aids
Overhead Transparencies
Electronic Presentations
Chalkboards
and Whiteboards
Flip Charts
35-Millimeter Slides
©
Business Communicat
Chapter 16 -
Types of Visual Aids
Product Samples
Scale Models
Audio Tapes
Film Strips and Movies
Television and Videotapes
©
Business Communicat
Chapter 16 -
Planning Effective
Slides
Gather
Gather
Information
Information
Select
Select
the
the Format
Format
Purpose
Purpose
Audience
Audience
©
Business Communicat
Chapter 16 -
Overhead
Transparencies
Advantages
Inexpensive
Easy to Use
Simple to Create
©
Business Communicat
Chapter 16 -
Overhead
Transparencies
Disadvantages
Lack of Flexibility
Fragile Format
Overhead Projectors
©
Business Communicat
Chapter 16 -
Electronic
Presentations
©
Advantages
Advantages
Disadvantages
Disadvantages
Real-Time
Real-Time Data
Data
Specialized
Specialized
Equipment
Equipment
Multimedia
Multimedia
Technique
Technique
Over
Over Content
Content
Flexibility
Flexibility
and
and Portability
Portability
Overuse
Overuse of
of
Special
Special Effects
Effects
Business Communicat
Chapter 16 -
Creating Effective Slides
Content
and Graphics
Design
Elements
Consistency
Special
Effects
Readability
Readability
Simplicity
Simplicity
©
Business Communicat
Chapter 16 -
Writing Readable
Content
• Select a central idea
• Limit the content
• Write short phrases
• Use parallel grammar
• Prefer the active voice
• Use short informative titles
©
Business Communicat
Chapter 16 -
Effective Graphics
©
Reduce
Details
Avoid
Repetition
Shorten
Numbers
Limit
Data
Highlight
Key Points
Adjust
Size & Design
Business Communicat
Chapter 16 -
Selecting
Design Elements
Color Schemes
Background
Design
Fonts and
Type Styles
Clip Art Images
©
Business Communicat
Chapter 16 -
Achieving
Design Consistency
Slide Master
Feature
©
Layout
Templates
Business Communicat
Chapter 16 -
Animation and Special
Effects
Transitions
Hyperlinks
Builds
©
Business Communicat
Chapter 16 -
Effective Slides
©
Readable
Consistent
Simple
Audience
Centered
Mechanically
Correct
Clear and
Focused
Business Communicat
Chapter 16 -
Developing
a Clear Structure
Cover
Slides
Introduction
Slides
Blueprint
Slides
•Present the Title
•Define the Topic
•Define an Agenda
•Name the Presenter
•Clarify the Topic
•Provide a Road M
•Grab Attention•Inform the Audience
•Serve as a Sign P
©
Business Communicat
Chapter 16 -
Creating Effective
Handouts
Complex
Complex Charts
Charts
or
or Diagrams
Diagrams
Company
Company
Reports
Reports
Magazine
Magazine
Articles
Articles
Case
Case Studies
Studies
Lists
Lists
of
of Websites
Websites
Copies
Copies
of
of Slides
Slides
©
Business Communicat
Chapter 16 -
Preparing to Give a
Presentation
Master the Material
Learn Hardware
and Software
Practice the Delivery
Limit the
Number of Slides
©
Business Communicat
Chapter 16 -
Introducing the Slides
Overhead
Overhead
Transparencies
Transparencies
Electronic
Electronic
Slides
Slides
Pointing
Changing
Highlighting
Discussing
©
Business Communicat
Chapter 16 -
Limiting the
Number of Slides
Length of the Presentation
Complexity of the Material
Nature of the Special Effects
©
Business Communicat
Chapter 16 -
Oral Presentations
Using Electronic Slides and
Overhead Transparencies
©
Business Communicat
Chapter 16 -
Using Visual Aids
Audience
Clarify
Main Points
Create
Interest
Setting
Content
Add
Variety
Improve
Learning
Purpose
©
Business Communicat
Chapter 16 -
Types of Visual Aids
Overhead Transparencies
Electronic Presentations
Chalkboards
and Whiteboards
Flip Charts
35-Millimeter Slides
©
Business Communicat
Chapter 16 -
Types of Visual Aids
Product Samples
Scale Models
Audio Tapes
Film Strips and Movies
Television and Videotapes
©
Business Communicat
Chapter 16 -
Planning Effective
Slides
Gather
Gather
Information
Information
Select
Select
the
the Format
Format
Purpose
Purpose
Audience
Audience
©
Business Communicat
Chapter 16 -
Overhead
Transparencies
Advantages
Inexpensive
Easy to Use
Simple to Create
©
Business Communicat
Chapter 16 -
Overhead
Transparencies
Disadvantages
Lack of Flexibility
Fragile Format
Overhead Projectors
©
Business Communicat
Chapter 16 -
Electronic
Presentations
©
Advantages
Advantages
Disadvantages
Disadvantages
Real-Time
Real-Time Data
Data
Specialized
Specialized
Equipment
Equipment
Multimedia
Multimedia
Technique
Technique
Over
Over Content
Content
Flexibility
Flexibility
and
and Portability
Portability
Overuse
Overuse of
of
Special
Special Effects
Effects
Business Communicat
Chapter 16 -
Creating Effective Slides
Content
and Graphics
Design
Elements
Consistency
Special
Effects
Readability
Readability
Simplicity
Simplicity
©
Business Communicat
Chapter 16 -
Writing Readable
Content
• Select a central idea
• Limit the content
• Write short phrases
• Use parallel grammar
• Prefer the active voice
• Use short informative titles
©
Business Communicat
Chapter 16 -
Effective Graphics
©
Reduce
Details
Avoid
Repetition
Shorten
Numbers
Limit
Data
Highlight
Key Points
Adjust
Size & Design
Business Communicat
Chapter 16 -
Selecting
Design Elements
Color Schemes
Background
Design
Fonts and
Type Styles
Clip Art Images
©
Business Communicat
Chapter 16 -
Achieving
Design Consistency
Slide Master
Feature
©
Layout
Templates
Business Communicat
Chapter 16 -
Animation and Special
Effects
Transitions
Hyperlinks
Builds
©
Business Communicat
Chapter 16 -
Effective Slides
©
Readable
Consistent
Simple
Audience
Centered
Mechanically
Correct
Clear and
Focused
Business Communicat
Chapter 16 -
Developing
a Clear Structure
Cover
Slides
Introduction
Slides
Blueprint
Slides
•Present the Title
•Define the Topic
•Define an Agenda
•Name the Presenter
•Clarify the Topic
•Provide a Road M
•Grab Attention•Inform the Audience
•Serve as a Sign P
©
Business Communicat
Chapter 16 -
Creating Effective
Handouts
Complex
Complex Charts
Charts
or
or Diagrams
Diagrams
Company
Company
Reports
Reports
Magazine
Magazine
Articles
Articles
Case
Case Studies
Studies
Lists
Lists
of
of Websites
Websites
Copies
Copies
of
of Slides
Slides
©
Business Communicat
Chapter 16 -
Preparing to Give a
Presentation
Master the Material
Learn Hardware
and Software
Practice the Delivery
Limit the
Number of Slides
©
Business Communicat
Chapter 16 -
Introducing the Slides
Overhead
Overhead
Transparencies
Transparencies
Electronic
Electronic
Slides
Slides
Pointing
Changing
Highlighting
Discussing
©
Business Communicat
Chapter 16 -
Limiting the
Number of Slides
Length of the Presentation
Complexity of the Material
Nature of the Special Effects
©
Business Communicat
Chapter 16 -