Th e H e a d in g

19 1 I’d Like To Invite You … Activity 14 Read this reply letter and answer the questions. Activity 15 Read the following letter and choose the best answer by crossing a, b, c, d. J l. Im am Bon jol 199 Sem ar an g Dear Martha, I’m sorry that I have to turn down your in vitation . I’d give an ythin g if I could go with you to Karim un jawa Islan d, but Dad n eeds m e at the store. Sin ce n early all of his clerks are on vacation , I have to stay aroun d to help out. I hope that you an d your fam ily have a good trip. Sin cerely, Et t y J l. Im am Bon jol 199 Sem ar an g Dear Martha, It will be won derful to go with you to Karim un jawa Islan d As I coun t th e days, I can h ardly wait for th e t im e t o get t h er e. I’ll b e r ea d y wh en you a r r ive t h e m orn in g of J uly 2. Affection ately, Et t y Qu e s tio n s : 1. Who sen ds the letter above? 2. What date did she write the letter? 3. Accordin g to the letter above, does she accept her frien d’s in vitation ? 4 . Where would they go? 5. When would she be ready to go? 19 2 English for SMK Grade X 1. Why did J oyce write the letter? a . She m issed her frien d. b. She wan ted to go. c. She is a good writer. d. She can n ot com ply with an in vitation . 2. Why couldn ’t J oyce go with Mary? a . Sh e was lazy. b. Dad wan ted her to stay at hom e. c. She has to keep the store. d. Dad wan ted her to go aroun d the store. 3. What does the word turn down lin e 5 m ean ? a . accept c. refuse b. put up with d. turn up. 4 . Why were som e clerks absen t? a . They were keepin g the store b. They were havin g a rest c. They were takin g days off d. They were sleepin g. 5. What is the syn on ym of the word n early lin e 8 ? a . m or e b. quite c. just d. alm ost Activity 16 Complete this e-mail with the words provided. From... januarplasa.com To... yennyyahoo.com Cc... aninggmail.com Subject: invitation Message: …… 1 Yenny, We are having a few friends to lunch in …… 2 my great school achievement …… 3 Steak and Shake restaurant …… 4 Monday, May 28 th …… 5 02:00 p.m. I …… 6 you’ll be able …… 7 us. …… 8, Januar • a t • Dear • in • Sin cerely • celebratin g • hope • on • to join 19 3 I’d Like To Invite You … Activity 17 Arrange these words into good parts of a reply letter. Then, put them in the e-mail form provided. The sender intends to accept the invitation. 1. M. H atta - J l. – 50 0 0 1 - Sem aran g – 8 6. 2. 24 - May - 20 0 9 3. to - than k - very - you - for - kin d - your - in vitation - lu n ch - m u ch . 4 . I - com e - to - love - would. 5. I - lookin g - you - ’m - on - 28 th - forward - to seein g - M a y Activity 18 Use the following information to make a similar reply e-mail as the one above in the form provided. This letter is refusing the invitation. An in g whose em ail accoun t is an in ggm ail.com replies that she refuses the in vitation because un fortun ately, she won ’t be able to com e becau se at th e sam e tim e sh e h as to join En glish extra-curricular at sch ool. Sh e says sh e is so sorry she can ’t join them . From... To... Cc... Subject: RE : Invitation Message: 19 4 English for SMK Grade X Mr. an d Mrs. Lukm an Arifyan to request the com pan y of Mr. an d Mrs. Adi Priyadi at the m arriage of their daughter Retn o Lisyan ti wit h Can dra Aditya in Gedun g Wan ita, J l. Cut Nyak Dien 99 Sem aran g on Sun day, 10 th August, 20 0 9 at 0 9.0 0 A.M. R.S.V.P. Activity 19 Do the task below. 1. E a ch s t u d e n t wr it e s le t t e r s o f in vit a t io n t o t wo classm ates. In vite th em for a birth day party, a picn ic, or an other occasion . 2. Th e letter is in th e form of a sim ple an d sh ort on e. If possible, write it through the real e-m ail. 3. Exchan ge the letters an d reply them . Activity 20 Read the explanation below. For certain occasion s such as weddin gs, or form al parties, written in vitation s are required. This is a form of a form al written in vitation : From... To... Cc... Subject: RE : Invitation Message: 19 5 I’d Like To Invite You … RSVP the French phrase “Respondez s’il vous plait” or “Please reply”. It m ean s the host expects a respon se as to whether you will atten d the party, din n er, or in vitation . Otherwise, if som eon e doesn ’t respon d to the in vitation , it m ean s that he will n ot com e. Activity 17 You are a secretary. Your boss orders you to make an invitation for his wedding anniversary party. The party will be held at his house. Use the time and other information on your own words. Memo Activity 25 Read the memo below and answer the questions. 1. wh o wrote th e m em o? 2. who are the recipien ts? 3. when was the m em o sen t? 4 . why did Mr. Chavez write the m em o? 5. what action should be taken by departm en t m an agers? Activity 26 Study the following explanation. TO F ROM DATE SUBJ ECT Ou r m o n t h ly m a n a ge r ia l m e e t in g is s ch e d u le d fo r February 27, 20 0 9, in the m an agem en t m eetin g room at 0 9:0 0 a.m . Please brin g your m on thly report with you an d subm it it to m y secretary 30 m in utes prior to the m eetin g. MEMO : Departm en t Man agers : Mr. Ch arles Ch avez : February 8 , 20 0 8 : Mon th ly m an agerial Meetin g Section Three 19 6 English for SMK Grade X Me m o ra n d u m M e m o r a n d u m a ls o m o r e co m m o n ly m em o is a b r ie f wr itten r ecor d of com m u n ication , u sed in office, wh eth er busin ess, gover n m en t, education in stitution or legal office h t t p : en .wikip ed ia .or g wiki Mem or a n d u m . Th e u su a l structure for a m em o in cludes som e or all of the followin g: M EM ORAN D U M TO : t h e p e r s o n o r gr o u p r e ce ivin g t h e m e m o recipien t. FROM : the person writin g the m em o sen der. C. C. : Ca r b o n Co p y t h e p e r s o n o r gr o u p wh o should be in form ed about the m em o D ATE : usually a form al m an n er of writin g th e date m on t h d ay year . For exam ple: February 22 nd , 20 0 9 S U B J E CT : a short specific topic discussed in the m em o. This should be in bold. in stead of S U B J ECT:, it’s also acceptable to use RE: which m ean s regardin g or referen ce in tro d u c tio n : explain s why the m em o has been written an d wh a t t op ic will d iscu ss. You ca n st a r t you r id ea of t h is in t r od u ct ion b y r esp on d in g t h is sen t en ce,” I ’m wr it in g because..”. When the m em o is lon g, the in troduction is in a sin gle p a r a gr a p h a s a n execu t ive su m m a r y of t h e m em o itself. b o d y: discusses the topic in detail. It explain s a thin g exactly a n d list it em s wh en p ossib le. In a lon g m em o, t h e b od y con tain s discussion of backgroun d in form ation . You can use th is ph r ase “th e facts ar e…” to develop th e body par t of a m em o. c o n c lu s io n : explain s what will or should happen n ext, when th e follow up will occur an d wh y th e date is im portan t. In m ost m em os, the con clusion is in form of action s. The m ain idea of this part is that “I will” or “I propose that you …” 19 7 Poin ts to rem em ber in writin g m em os: • in short, begin your m em o by statin g the purpose an d en d it by lettin g the recipien t kn ow the action . • Mem os are con cise an d focus on a sin gle purpose. It’s usually n ot m ore than on e page. If you have m ore topics, wr it e a s e p a r a t e m e m o fo r e a ch . I f yo u h a ve a n attachm en t, put it in separate sheet of paper. • Use bullets in listin g to highlight the item s. • Use 1 in ch m argin s all aroun d. • Use block style paragraphs left justified. • Sin gle space your m em o, un less the m em o is very short. • Use an easy-to-read 12-poin t fon t • Don ’t use com plem en tary close e.g., sin cerely and don ’t sign a m em o at the bottom . • Check the spellin g an d proofread carefully for m istakes an d m issin g words. • Add your in itials beside your n am e at the top to in dicate that you have read an d approved the m em o. Activity 27 Study this memo and explain the parts of it. TO : Sales Staffs F ROM : Mr. Roger Bloom DATE : Decem ber 1, 20 0 8 SUBJ ECT : An n ual Meetin g I’m writin g to rem in d you that our an n ual m eetin g will be on Tuesday, Decem ber 8 . I wan t everyon e to be ready with ideas, strategies, an d sales forecast for n ext year. I will be ou t of town atten din g a con fer en ce on th e n ew product of LCD projectors in Osaka, on Wedn esday an d Thursday of this week. Rem em ber that n ext Mon day is a h olid a y. Th er efor e, if you h a ve som et h in g u r gen t t o discuss, please see m e on Friday, Decem ber 5. MEMO 19 8 English for SMK Grade X 1. The recipien t of the m em o is _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . 2. The sen der is _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . 3. The date when the m em o was written is _ _ _ _ _ _ _ _ _ _ . 4 . The subject of the m em o is _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . 5. The in troduction of the m em o is _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . 6. The body of the m em o is _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . 7. Th e con clu sion is _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ . Activity 28 Read this memo and understand it. J un e 3, 20 0 8 To : All em ployees Subject : S a fe ty a t W o rk To keep our workplace safe, we all m ust sh are th e respon sibility. Un safe work habits an d hazardous con dition can cause acciden ts that m ay result in a loss of work tim e an d in com e. 1. P ro te c t yo u r e ye s . Use safety glasses to protect again st eye in jury an d irritation . Pay atten tion to the sign s that rem in d you to wear these glasses in certain areas. 2 . P ro te ct yo u r b a ck. Use a back support an d correctly body position s when liftin g heavy loads. See the Em ployees Man ual for details. 3 . P re ve n ts fa lls . Be alert. Watch where you’re goin g, especially if you’re m ovin g equipm en t or m aterials. Always store tools an d equipm en t in their proper place. 4 . U s e a d e q u a te ve n tila tio n . Pay atten tion to sign s that advice the use of face m asks an d respirators. In gen eral, avoid in halin g toxic chem ical in closed areas. Than k you for helpin g m ake our work en viron m en t safe.