Contributor and Workflows Site Studio Contributor

Getting Started With Designer 5-41 and behavior of Contributor varies depending on how each contribution region and element is set up in Designer. As the designer of the site, you can set up and modify contribution regions so that the Contributor interface is plain and simple or advanced and powerful. The main editor window contains various elements: ■ Page header , which includes the name of the contribution region being edited. ■ Data file , which shows the content ID of the data file associated with the editable contribution region on the content server. ■ Elements tab , which provides the editing environment for all elements in the contribution region. Please note that all elements in the associated data file are shown, even if only some of them are actually displayed in the contribution region being edited. The other information may be used elsewhere on the Web site, so editing that information may affect other pages on the site. ■ Metadata tab , which shows the content information metadata for the data file associated with the editable contribution region only if the site designer opted to make the metadata available for the contribution region. ■ Contribution toolbar , which provides a set of functions that apply to the contribution region as a whole. You can save or preview the data changes, refresh the current view, open a usage report for the data file, and view the changes made to the web page. ■ One or more editing areas, one for each element in the contributor data file associated with the contribution region on the web page. These editing areas are where you type in your text and format your document. ■ Element toolbars in the editing areas, which provide editing functionality relevant to the type of content you are editing. The site designer controls what editing options are available for each element type.

5.18.3 Contributor and Workflows

In addition to contributing content to the site, a contributor may also be responsible for reviewing and approving content. This could also be the sole responsibility of a reviewer in your organization. The process of reviewing and approving content is called workflow. You create a workflow in Site Studio using the existing workflow functionality in the content server. If you are familiar with this, you should be able to quickly adopt the workflow process on your site. Workflow can be enabled for the content assigned to a contribution region on a web page. When a contributor adds a new data file or native document to that web page, the content automatically enters a workflow preventing the page from going live without going through an approval process. To participate in a workflow, reviewers click a link in a workflow e-mail message that takes them to the web page that must be reviewed the page is in contribution mode. They can open the menu in the contribution graphic that has the workflow icon Figure 5–45 and choose Approve Document, Reject Document, or Edit. Figure 5–45 Contribution in Workflow Icon If the reviewer chooses Approve Document, the next reviewer in the workflow is notified with a similar e-mail message. If the reviewer is the last reviewer in the 5-42 Oracle Fusion Middleware Users Guide for Site Studio Designer workflow, clicking Approve Document makes the content appear on the actual, live, Web site. If the reviewer chooses Reject Document, the Oracle Content Server rejection page displays, where the review must supply details on why it was rejected. Additionally, an e-mail is sent to the previous reviewer in the workflow. Clicking Edit opens Contributor so that the content can be edited. For more information, see Workflow Experience for Contributors on page 15-2 and the Users Guide for Site Studio Contributor. The complete workflow process depends on how you set up workflow on the content server. For more information, see Chapter 15, Using Workflows and the Oracle Content Server documentation.

5.19 Site Studio Administration Page in Oracle Content Server