Will Contributors Submit Native Documents? How Will the Contribution Process Be Coordinated?

4-6 Oracle Fusion Middleware Users Guide for Site Studio Designer For example, you may want to provide full access to the entire web page for members of the marketing department and access to only a portion of that page to all other departments. To do this, you would set up different users on the content server, assign a different contributor data file or native document to each region, and assign unique security metadata using the metadata framework on the content server to those files. As a result, only the files that a particular contributor has permission to edit will display a contribution graphic Figure 4–2 on them on the web page when in contribution mode. Figure 4–2 Contribution Graphic Sections of the Web site can also be marked so that only certain users can view them. This is handled in the section settings within the Web site hierarchy. After the section has limited access, the section is available for viewing and editing, if you want to only those users that you want to have access. 4.3.4 Will Contributors Submit Native Documents? In addition to using Contributor to add and edit content stored in Site Studio data files, contributors can also add native documents created from applications like Microsoft Word, Excel, or PowerPoint to the site. These documents are be converted into web-viewable renditions using Dynamic Converter. Contributors can add new and existing native documents directly to the Web site for example, by assigning one to a region, using the link wizard, or adding one to a dynamic list. They can also use existing methods in the content server to check in the document the content servers content check-in, Desktop Integration Suite client, Oracle Content Servers folders functionality, and so forth. Contributors can also edit the native documents directly from the Web site using the Check Out and Open option on the menu icon of the contribution graphic and the edit document features in Contributor. Native documents are displayed on a web page, and not in reusable chunks as the case with a contributor data file. If you allow contributors to submit native documents to the Web site and again, you control this in a contribution region, an element, and a list fragment, you should educate them on how they should use the native document and any style guidelines you may be enforcing. 4.3.5 How Will the Contribution Process Be Coordinated? If you are the designer, manager, and contributor of your Web site, you know when and where the site must be updated. If, as the designer, you are working with a single contributor or manager, you must communicate the required updates for the site. Specifically, you should inform them of certain changes to the site. The contributor, however, may also alert you when content has been added. If you are working with multiple users, communication can quickly become complex. You must include some kind of communication process between users. One solution is to introduce a formal review process using workflows. This means that various persons review and approve site changes before they become live. Efficient Web Site Planning 4-7 If you would like to give the contributors a brief overview of how Site Studio works, you may want to distribute the Users Guide for Site Studio Contributor to them.

4.4 Order of Site Asset Creation