Site Studio Manager Site Studio Administration Page in Oracle Content Server

5-38 Oracle Fusion Middleware Users Guide for Site Studio Designer

5.17 Site Studio Manager

When a Web site has been created and deployed using Site Studio Designer, the site management responsibilities can be handed over to users who manage the site. They do this using Site Studio Manager, which is a web-based application. Figure 5–39 Site Studio Manager Application To use Manager, you browse to a web page that has the manager feature enabled see Chapter 16, Setting Up Manager . Depending on how it is implemented, Manager may display at all times or it may only display in contribution mode. You can open Manager from each page or from a designated section of the site. In Manager, you can modify the site hierarchy, change the page template associated with a section, modify the properties of a section, and so on. The manager of the site may choose to work exclusively in Manager or both Manager and Contributor to effectively manage the site. When you add Manager and Contributor to your site, you must consider how the two applications are used and how they might be used together by managers and contributors. You should educate them regarding their roles and responsibilities. For more information on using Manager, see the Administrator and Managers Guide for Site Studio.

5.18 Site Studio Contributor

After a Web site has been created and deployed in Site Studio Designer, it can be handed over to the users who add and update content on the site. These users are called contributors, and they update the site using the Contributor application. Getting Started With Designer 5-39 The designer of the site can also use Contributor, and may frequently do so to test the site contribution, to populate the site with sample pages, or to fix pages that have become broken. To start Contributor, you visit a web page that contains an editable contribution region which was set up in Designer and then change the page view to contribution mode you may be prompted to log onto the Web site. You can then click any contribution graphic on the page and start editing that page in Contributor. The following topics provide a brief introduction to Contributor: ■ Launching Contributor on page 5-39 ■ Contributor Editor on page 5-40 ■ Contributor and Workflows on page 5-41

5.18.1 Launching Contributor

To open the Contributor application, browse to the web page containing a contribution region and enable contribution mode using a combination of keystrokes on the keyboard the default is Ctrl+Shift+F5. You are then prompted to enter your login credentials. You can tell that you are in contribution mode by a thin Contribution Mode banner along the top of the screen. You also see one or more contribution graphics Figure 5–40 on the page, one for each placeholder. Figure 5–40 Contribution Graphic Each contribution graphic marks an editable area on the web page that can be opened and edited with Contributor or a third-party application if a native document is used. The name of the placeholder is listed first, followed by the edit icon then the menu icon. To edit, click the edit icon or click the menu icon and choose Edit. Please note the following: ■ The number of contribution graphics may vary, depending on the number of editable areas on a page and the contributors login credentials if the designer set up different security for each file on the site. ■ Different icons may appear within the contribution graphic, meaning different things. If content has not been assigned to the placeholder, then the graphic has a small green + symbol Figure 5–41 . Figure 5–41 Contribution Graphic Showing That Content Has not Been Assigned If the contributor has access to switch the region content, then the graphic displays a small yellow arrow Figure 5–42 . Figure 5–42 Contribution Graphic Showing That Content Can Be Switched 5-40 Oracle Fusion Middleware Users Guide for Site Studio Designer If the content is in workflow, this is represented by a green gear icon on the left side of the contribution graphic Figure 5–43 . Figure 5–43 Contribution Graphic Showing Workflow ■ For information on how to change the default keystroke combination Ctrl+Shift+F5, see the Administrator and Managers Guide for Site Studio. ■ To know which web pages contain contribution regions and of those, which ones should be edited, the designer must notify the contributor, perhaps by forwarding the URL of the web page or using Workflow.

5.18.2 Contributor Editor

After you choose to edit a contribution region on a web page, the Contributor editor launches in a browser popup window Figure 5–44 , and you can start editing the content in the current contribution region. Please note that this browser popup window may be suppressed by popup-blocking software, so you must configure that software to allow pop-ups on your site. Also, when the Contributor editor opens, the web browser displaying the original web page becomes temporarily unavailable. You can return to the web browser when you close the Contributor editor. Figure 5–44 Contributor Editor The Contributor interface is very similar to the interface of a word processing program. You can add, remove, and edit text, images, hyperlinks, and more. There is even a list option that enables you to manage simple or complex lists. The appearance Getting Started With Designer 5-41 and behavior of Contributor varies depending on how each contribution region and element is set up in Designer. As the designer of the site, you can set up and modify contribution regions so that the Contributor interface is plain and simple or advanced and powerful. The main editor window contains various elements: ■ Page header , which includes the name of the contribution region being edited. ■ Data file , which shows the content ID of the data file associated with the editable contribution region on the content server. ■ Elements tab , which provides the editing environment for all elements in the contribution region. Please note that all elements in the associated data file are shown, even if only some of them are actually displayed in the contribution region being edited. The other information may be used elsewhere on the Web site, so editing that information may affect other pages on the site. ■ Metadata tab , which shows the content information metadata for the data file associated with the editable contribution region only if the site designer opted to make the metadata available for the contribution region. ■ Contribution toolbar , which provides a set of functions that apply to the contribution region as a whole. You can save or preview the data changes, refresh the current view, open a usage report for the data file, and view the changes made to the web page. ■ One or more editing areas, one for each element in the contributor data file associated with the contribution region on the web page. These editing areas are where you type in your text and format your document. ■ Element toolbars in the editing areas, which provide editing functionality relevant to the type of content you are editing. The site designer controls what editing options are available for each element type.

5.18.3 Contributor and Workflows

In addition to contributing content to the site, a contributor may also be responsible for reviewing and approving content. This could also be the sole responsibility of a reviewer in your organization. The process of reviewing and approving content is called workflow. You create a workflow in Site Studio using the existing workflow functionality in the content server. If you are familiar with this, you should be able to quickly adopt the workflow process on your site. Workflow can be enabled for the content assigned to a contribution region on a web page. When a contributor adds a new data file or native document to that web page, the content automatically enters a workflow preventing the page from going live without going through an approval process. To participate in a workflow, reviewers click a link in a workflow e-mail message that takes them to the web page that must be reviewed the page is in contribution mode. They can open the menu in the contribution graphic that has the workflow icon Figure 5–45 and choose Approve Document, Reject Document, or Edit. Figure 5–45 Contribution in Workflow Icon If the reviewer chooses Approve Document, the next reviewer in the workflow is notified with a similar e-mail message. If the reviewer is the last reviewer in the 5-42 Oracle Fusion Middleware Users Guide for Site Studio Designer workflow, clicking Approve Document makes the content appear on the actual, live, Web site. If the reviewer chooses Reject Document, the Oracle Content Server rejection page displays, where the review must supply details on why it was rejected. Additionally, an e-mail is sent to the previous reviewer in the workflow. Clicking Edit opens Contributor so that the content can be edited. For more information, see Workflow Experience for Contributors on page 15-2 and the Users Guide for Site Studio Contributor. The complete workflow process depends on how you set up workflow on the content server. For more information, see Chapter 15, Using Workflows and the Oracle Content Server documentation.

5.19 Site Studio Administration Page in Oracle Content Server

The Site Studio Administration page is created when you install the Site Studio component on the content server, and it is accessible from the Oracle Content Server Administration page. You use this page to perform several administrative tasks for all of your Web sites some of which you can also do in Designer. Using the Site Studio Administration page, you can view information about your Web sites, start and stop Web sites, replicate Web sites, upgrade Web sites, and much more. This page has the following options: ■ Manage Web Site : Opens the Manage Web Sites page, where you can view each site, update navigation, view a site report, stop and start the site, and reload a site. ■ Manage Web Site Addresses : Opens the Manage Web Site Addresses page, where you can add domain addresses that point to your Web site. ■ Manage Fragment Libraries : Opens the Manage Fragment Libraries page, where you can deploy fragment libraries, configure JSP support, and compress the Contributor code. ■ Set Default Project Document Information: Opens the Set Project Default Document Information page , where you can specify the default metadata that is assigned to project files created in Designer. ■ Set Default Web Asset Document Information : Opens the Set ■ Manage Site Replication : Opens the Manage Site Replication page, where you can replicate your site from one content server to another. ■ Backup and Restore : Opens the Backup and Restore page , where you can create a backup of your Web site and restore from a backup of your Web site. ■ Site Studio Publisher : Opens the Site Studio Publisher page, where you can manage the scheduled publication of a Site Studio Web site to a static Web site. For more information, see the Users Guide for Site Studio Publisher. ■ General Component Information : Opens the General Component Information page, where you can view useful information about your site, including the version, Site Studio-specific metadata, directory paths, and so on. Additionally, you can enable or disable the Contributor console from this page. For more information on each of these options, see the Administrator and Managers Guide for Site Studio. Getting Started With Designer 5-43 In addition to going through the Oracle Content Server user interface, you can also conveniently open the Site Studio Administration page by clicking the down arrow next to the View Pages icon on the site toolbar in Designer and choosing Site Studio Admin Figure 5–46 . This opens the Site Studio Administration page on the content server hosting the site that you are currently connected to in Designer. Figure 5–46 Site Studio Admin Option in View Menu

5.20 Site Studio Publisher