Managing Named Ranges and Objects Excel provides a feature called the Name Manager, which helps you work with all of the names
Managing Named Ranges and Objects Excel provides a feature called the Name Manager, which helps you work with all of the names
you have assigned to data ranges and tables in a workbook. In the Name Manager dialog box, you can add, delete, and edit assigned names. You also can sort and filter the list of names. In addition, you can use the Paste Names command to paste a list of all the assigned names into a worksheet.
68 Lesson 3
STEP BY STEP
Manage Named Ranges and Objects
GET READY . LAUNCH Excel 2016 if it is not already open.
1. OPEN the
03 Expenses Solution.xlsx workbook from the previous exercise, if you
closed it.
2. Click the Formulas tab and then in the Defined Names group, click Name Manager . The Name Manager dialog box opens. Notice that the list of names includes names assigned to cells, data ranges, and tables.
3. If the range addresses aren’t fully displayed in the Refers To column, double-click the divider between the Refers To and Scope columns to resize the column to fit the data (see Figure 3-5).
Figure 3-5 The Name Manager
4. Click the New button to assign a new name. In the New Name dialog box, change the Name to Q2Expenses .
5. Click the Collapse Dialog button to the right of the Refers to box, select the range E4:G15 , and then press Enter . Click OK .
6. Repeat step 5 to assign the name Q3Expenses to the range H4:J15 and then assign the name Q4Expenses to the range K4:M15 .
7. In the Name Manager, click the name Housing (the name you assigned to the table), and then click Edit . Change the name to HousingExpenses (one word) and then click OK . The revised name displays in the Name Manager. Widen the Name column if necessary.
8. In the Name Manager, click the Filter button. Notice that you can filter the list to display names scoped to the worksheet or workbook, names with or without errors, defined names, and table names. Click Defined Names . The HousingExpenses table name no longer displays.
9. Click the Filter button again and then click Clear Filter . All names are displayed. Click Close to close the Name Manager.
10. Click cell A20 . On the Formulas tab, in the Defined Names group, click the Use in
Formula button, and select Paste Names . The Paste Name dialog box opens.
11. Click the Paste List button. Excel pastes a list of the currently defined names in the workbook. Click any cell outside the selected range and then compare your results with Figure 3-6.
69 Figure 3-6
Using Advanced Functions and Analyzing Data
Use the Paste Names command to display a list of defined names in a worksheet.
12. SAVE the workbook and CLOSE it. PAUSE . LEAVE Excel open to use in the next exercise.
CREATING ADVANCED FORMULAS AND FUNCTIONS In this section, you’ll enter advanced formulas and functions for specific uses in Excel. These in-
clude advanced date and time functions, nested functions that use one function (or more) within another function, functions that perform logical and lookup operations, and functions that per- form statistical calculations.