PREPARING A WORKBOOK FOR INTERNATIONALIZATION In today’s global economy even small businesses may find themselves exchanging workbooks with

clients or suppliers overseas. Excel users in large companies may find themselves frequently exchanging workbooks with overseas affiliates. We’ll take a look at parts of Excel that can come into play when sharing workbooks outside your native country.

If you need to enter text and perform a spell check in a foreign language, click the File tab, click Options, and then select Language in the left pane. Here, you can add additional language dictionaries for spell checks and proofing. If you are in the U.S., in addition to the English dictionary, Office 2016 will already have Spanish and French dictionaries ready to go. If you live in another part of the world, the bundle of preloaded dictionaries would correspond to your region.

Click the drop-down arrow to add a proofing dictionary. If that dictionary does not come pre-installed for your part of the world, you will see a Proofing status of “Not installed.” You’ll need to click that status (it’s a hyperlink) and then locate and download the dictionary you seek. The Lan- guage section of the Excel Options dialog box is also where you can alter the language in which Excel is displayed, the language for Help information, and the language for ScreenTips.

STEP BY STEP

Apply International Symbols and Currency

GET READY. LAUNCH Excel 2016 if it is not already open.

1. OPEN the

02 International.xlsx workbook file for this exercise.

2. SAVE the workbook as

02 International Solution.xlsx .

3. Click cell C7 , press F2 , and then press Home to enter edit mode and position the cursor

at the beginning of the cell’s text.

4. Press the right arrow key twice to position the cursor directly after the first “a” and then press the Backspace key to delete the “a”.

5. Click the Insert tab. On the right end of the tab, notice that the Symbol button is still enabled while in edit mode. Click the Symbol button. The Symbol dialog box opens.

6. In the Font box at the top-left corner of the dialog box, the Font should be Calibri. If it is anything other than Calibri, change it to Calibri .

7. In the top-right corner of the dialog box, ensure that Basic Latin is the selected Subset. (If you don’t see the Subset drop-down box, then select Unicode (hex) in the from: drop-down box in the lower-right corner of the dialog box.)

NOTE: the Subset control jumps you to the first character in a subset; it’s not a filter. There is a subset jump for Currency Symbols, and using that jump will get you close to the Euro Symbol (€). However, if you need the British Pound (£) or the Japanese Yen (¥), those are much higher in the table.

8. Locate and click the ã character, and then click the Insert button. Compare your screen with Figure 2-27 and then click Close . Press Enter to complete the edit. The text in cell

C7 has changed from “Sao Paulo” to “São Paulo.”

58 Lesson 2

Figure 2-27 The Symbol dialog box and

the international character inserted in cell C7

9. Use the Symbol button on the Insert tab to make the following edits to the specified cells:

C8 : Brasilia Bras í lia C9 : Belem Bel é m

C10 : Goiania Goi â nia C11 : Nova Iguacu Nova Igua ç u

C21 : Kobe K oˉ be C24 : Exchange Rate ($ / L) Exchange Rate ($ / £ ) C25 : Exchange Rate (Y / $) Exchange Rate( ¥ / $)

10. Select cells D12:K16 . Click the Home tab and then in the Number group, click the drop-

down arrow beside the $ button and select £ English (United Kingdom) . Click the Decrease Decimal button twice so the numbers display no decimals.

11. Select cells D17:K21 . Press Ctrl+1 to open the Format Cells dialog box. Click the Number tab, if necessary.

12. In the Category list, select Accounting . Change the Decimal places to 0 . In the Symbol drop-down list, select ¥ Japanese (unfortunately, the Symbol list is not sorted alphabetically so you just have to scroll until you find it). Click OK .

13. Select D7:K11 and then press Ctrl+1 again.

14. Set the number format to Accounting with 0 Decimal places. Leave the Symbol as a

dollar sign.

15. In the Category list, change the category to Custom and then edit the number format, placing a backslash and an R in front of each $ symbol so that it reads:

_( \R $* #,##0_);_( \R $* (#,##0);_( \R $* “-”_);_(@_)

16. Click OK . Press Ctrl+Home and then compare your worksheet with Figure 2-28.

17. SAVE the workbook and CLOSE it. CLOSE Excel.

59 Figure 2-28

Applying Custom Formatting and Layouts

The completed International Sales Summary worksheet

Knowledge Assessment

PREPARING A WORKBOOK FOR INTERNATIONALIZATION In today’s global economy even small businesses may find themselves exchanging workbooks with