Req u est f o r p lacem en t an d p lacem en t o f f er s

5.1. Req u est f o r p lacem en t an d p lacem en t o f f er s

5.1.1. After the selection of awardees is finalised, the Program Areas use OASIS to request placements for successful applicants at their first preference institution and course.

5.1.2. Requests for placement are assessed by institutions on merit. An institution will process a placement offer only where the awardee meets the institution’s admission

requirements and is assessed as being capable of successfully completing the nominated course within the specified period (as recorded on the CRICOS).

i. for placements of awardees with disability, additional considerations and requirements apply (see Chapter 9 ).

5.1.3. DFAT reserves the right to reject a placement offer made by an institution or to withdraw a placement request if submitted in error.

5.1.4. Successful applicants selected to undertake a PhD or Masters by Research will need to provide Program Areas with a well-developed research

proposal to submit to the institution as part of the Request for Placement process. The proposal should include a proposed methodology, timeline and a brief literature review.

5.1.5. Program Areas should initiate requests for placement in OASIS by 25

August for first semester commencement and by 15 March for second

semester commencement. Program Areas are to ensure that when submitting a request for placement to an institution:

i. it is compliant with any country specific conditions set by the partner government, and

ii. the following has been uploaded or recorded in OASIS: o properly certified supporting documentation

o the awardee’s emergency contact details o the d ependants’ information, where relevant o the awardee ’s passport number and expiry date.

iii. for PhD awardees, the following has been uploaded into OASIS: o the letter or email communication, as outlined at Section 2.7.3 viii , from the applicant’s potential supervisor giving in-principle support for the research

proposal, and o the supporting documents outlined at Section 2.7.3 .

5.1.6. If the institution requests further information from Program Areas to process the request for placement, Program Areas must respond promptly to enable the

institution’s final response to the request for placement to be sent in accordance with the timeframes outlined in Section 5.1.5 .

5.1.7. If an applicant’s first preference is declined by an institution, the Program Areas may decide to approach the second or other preferred institution. The Program Areas will 5.1.7. If an applicant’s first preference is declined by an institution, the Program Areas may decide to approach the second or other preferred institution. The Program Areas will

5.1.8. If a successful applicant cannot be placed in any of their preferred courses, the Program Areas must advise the applicant’s nominating authority and the applicant (as appropriate) that no placement can be offered. In such circumstances, the Program Areas will withdraw the offer, and may then request a placement for a reserve applicant.

5.1.9. Institutions must respond to complete placement requests received in OASIS:

i. within 15 business days for coursework studies

ii. within 30 business days for research studies.

5.1.10. The institution may respond to a placement request in OASIS by:

i. declining to offer a place at the institution and stating the reasons why

ii. offering a place conditionally

iii. offering a place unconditionally.

5.1.11. If the institution requires further information from the Program Area to process the placement, the institution must respond to the request for placement as soon as possible so as to attempt to meet the timeframe as at Section 5.1.9 .

5.1.12. If the institution does not respond to a completed request within the stipulated timeframe the Program Area may withdraw with placement from that institution at

its discretion.

5.1.13. The institution should ensure placement offers include:

i. the Introductory Academic Program

ii. the awardee’s nominated course (reflecting any credit for previous study or recognition of prior learning that may reduce the length of time needed to

complete the course)

iii. any preparatory programs deemed necessary by the institution iv. any other compulsory courses or course elements (e.g. fieldwork, work

attachments, first aid course, occupational health and safety course, etc.) v. course costs and scholarship entitlements, as required (see Chapter 10 ) vi. any conditions of the offer vii. additional information about the placement offer that the successful applicant

should be aware of when signing the offer and contract, such as courses that are delivered in a non-standard mode (i.e. intensive mode or at more than one institution).