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The role of moderator is able to mute and unmute all users even eliminate them from conference. Presenter or panelists can upload their presentation or other documents that can be seen by the
participants, presenter and panelists can display video from their web cam. Participant should not display their video and sound directly without the permission from a moderator, all users can
communicate with the other users through chat text box.
The fiscal years 2013-2014 SEAMOLEC performs several web conferencing using different platforms, i.e :
1. BigBlueButton
SEAMOLEC utilized Big Blue Buttonas anopen source web conference application. Big Blue Button support multiple audio - video sharing, presentation with extended whiteboard capabilities pointer,
zooming and drawing public and private chat, desktop sharing, integrated VoIP using free SWITCH. Big Blue Button only has two types of user, participant and moderator. Moderator also serves as a
presenter.
The minimum specification requirements for the server is a dedicated quad-core machine with at least 4 GB of memory and a 2.6+ Ghz processor with Ubuntu 10.04 64-bit only, and need good
upstream and downstream at least 100 Mbitsecond bandwidth from the server.
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Web conference using BigBlueButton has been utilized by SEAMOLEC for SEA EduNet 2.0 program: Digital-age Teaching Learning Models that connected with several educational institutions in
Thailand Bangkok and Hat Yai, Singapore, Malaysia Kuala Lumpur and Kinabalu, Cambodia, Philippines Manila and Davao, Myanmar, Japan, Netherlands, Russia, and Serbia.
Besides that, SEAMOLEC utilized Big Blue Button to assist Indonesian Police University Perguruan Tinggi Ilmu Kepolisian for distance learning with 33 provinces in Indonesia.
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SEAMOLEC also assisted Indonesian School in Beograd Serbia to install BigBlueButton to serve Indonesian studentsin London, Stockholm, Frankfurt, Swiss, Rome, Prague, Vienna, Bucharest,
and Sarajevo.
2. WebEx Cisco
WebEx is a web conference application developed by Cisco which allow users to communicate through images, video, and sound from anywhere more easily, unlike BigBlueButton, WebEx is
a paid service web conference, WebEx has type 3 of users, they are: moderator, participant and speaker.
WebEx is supported by a strong Internet cloud, it makes WebEx can be accessed easily and lightly accessible with 50 bitssecond
SEAMOLEC using WebEx for online training:Digital Simulation Training SIMDIG with 25 Quality Education Assurance Institutes Lembaga Penjamin Mutu Pendidikan in Indonesia. Another
web conference is utilized for health seminars between Philippines and Indonesia with several participants from STIKES Budi Luhur, 5 Health Vocational School. The last web conference is for
the Seminar of Scientific Journal Writing by Lembaga Ilmu Pengetahuan Indonesia that connected to 15 locations in Indonesia.
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36
Enhanced Quality and Efficiency Management of SEAMOLEC
KRA-2
37
As a center of excellence in ODL development, in the fiscal year 2013-2014, SEAMOLEC
has been working out in various activities to support the development of Open and
Distance Learning ODL in the 11 SEAMEO member countries. In order to achieve
excellence services in ODL, SEAMOLEC is continuing to improve its internal management
capability such as organizational effectiveness, human resources development, infrastructure
development, and financial management. Those developments are expected that
SEAMOLEC will be able to improve the quality and quantity for all programmes, as well as
the quality and efficiency management of SEAMOLEC.
In 2014, referring to the letter No. 104, 2013 from the Minister of the Ministry of Education
and Culture MoEC of Indonesia, 6 Six SEAMEO Centres in Indonesia has been
integrated into one unit under the Secretary General of the Ministry of National Education
and Culture, Indonesia. With this integration of the 6 Six SEAMEO Centres in Indonesia is
expected to be more actively collaboration and coordination with the Government of Indonesia
GOI as well as among each other. This integration aims to support the SEAMEO Centre
in Indonesia for performing better programmes to serve 11 eleven SEAMEO member countries
according to their tasks, responsibilities, and functions for each Centre.
SEAMOLEC is trusted to be as a coordinator in this financial integration from other 5 five SEAMEO
Centres in Indonesia. The funding for the 6 six SEAMEO Centresin Indonesia is managed by
SEAMOLEC. Therefore, SEAMOLEC has a big responsibility to prepare and make report the
used of the budget from each Centre to MoEC through Secretary General in weekly meeting.
To compile the report from each Centre, SEAMOLEC developed software application for
other Centres in Indonesia to report their use of funds every week by them selves. The application
will record and automatically reported the use of funds as a chart and percentage. Furthermore,
this application has been improved to fulfill the MoEC requirements of fund using report,
Enhanced Quality
And
Efficiency Management of Seamolec
38
therefore a fully supported from MoEC and the SEAMEO Centres in Indonesia are needed to accomplish the application.
The SEAMEO Centres in Indonesia also get another support from the MoEC, through the Secretary General.They suppose to adjust a monthly honorarium according to The Ministry of
Finance of Indonesia for the SEAMEO Centres officials and staffs in Indonesia. Since 2004, the honorarium never been adjusted, on February 2014, The Ministry of Finance of Indonesia
approved the adjustment honorarium proposal with the Letter No. S-76MK.022014. The honorarium is increased 100 from the previous honorarium amount. The following table is the
honorarium adjustment for the officials and staff for the SEAMEO Centresin Indonesia:
Position Before
After Director
IDR. 5.000.000 IDR. 9.000.000
Deputy Director IDR. 3.750.000
IDR. 7.000.000 Manager
IDR. 2.000.000 IDR. 4.000.000
Staff IDR. 1.200.000
IDR. 3.250.000 SEAMOLEC realized this increment should be followed by responsibility and based on their
better performance, as proof that the honorarium deserved to be given. SEAMOLEC has to keep improving the working performances accordance with the MoEC’s criteria for good governance.
Our gratitude goes to The MoEC and The Ministry of Finance of Indonesia, which has been approved our honorarium adjustment proposal. We will always to improve and try our best to
carry out our responsibilities and duties to serve 11 eleven SEAMEO Member Countries.
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40
Enhanced Financial Viability
KRA-3
41
In the fiscal year of 20132014, SEAMOLEC has been integrated into the budget allocation
from the others 5 five SEAMEO Centres Indonesia under the Secretariat General of
Ministry of National Education and Culture. This is the most significant changes for the
budget management in 2014.
SEAMOLEC is appointed as a budget coordinator for other 5 five SEAMEO
Centres in Indonesia. Therefore, for the implications of such a significant change to
the organisation’s scope of programmes. As coordinator, SEAMOLEC duties are as
budget holders for the other 5 five SEAMEO Centres in Indonesia. For the 6 six SEAMEO
Centres in Indonesia, the Ministry of National Education and Culture MoEC of Indonesia
as the main funding provider has allocated around IDR 80.000.000.000 80 billion for
2014 estimated in USD 6,700,000. The budget allocation for SEAMOLEC is IDR
20.000.000.000 20 billion.
Fund and Contributions Unaudited
SEAMOLEC is a Regional Centre under the SEAMEO and also MoEC of Indonesia,
and SEAMOLEC received funds from the Government of Indonesia GOI as the
main funding provider. In 2013 and 2014, SEAMOLEC has received fund amount IDR
20.000.000.000 20 billion. Those funds are allocated to run its programmes according to
its vision and mission. During the period from July to December 2013, SEAMOLEC has
allocated IDR 10.000.000.000 10 billion and in January-June 2014 is IDR 5.000.000.000
5 billion. SEAMOLEC gain Unallocate Fund or Net income USD 53,000 from cooperation
program between SEAMOLEC and the other partner institutions, as well as a school
partnership programmes.
Financial Viability
Enhanced
42
Fund and Contributions Allocation Unaudited The allocation fund in 2013 and 2014 have been using for developing Open and Distance Learning
models in Southeast Asian Countries and beyond, such as training, human resources development, research and development, as well as centre management. The chart below is showing the operating
funds expenses for Fiscal Year of 20132014.
7 3
6 4
44 10
12 2
12
Operating Funds Expenses 20132014
Scholarship Utilities
Professional Services Equipment
Travel and Transportation Maintenance
Operational expenses Non Operating expenses
Disemination and publication
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44
Enhanced Financial Viability
KRA-4
45
To increase SEAMOLEC marketing program, the Centre direction setting for Fiscal Year
20132014 stated that publication is one of the major activities that should be accomplished.
SEAMOLEC’s publications attempt to share information and circulate programs
regarding Open and Distance Learning ODL throughout Indonesia and Southeast Asia.
The publications also put forward social issues, making public aware of the existence
of the Centre in its operations, services, and products.
Throughout a year, from July 2013 to June 2014, the Centre has published certain
publications, whichwere done in two types: printed and digital publications.
1. Printed Publications
